governing bodies modernization initiative (gbmi)
DESCRIPTION
Governing Bodies Modernization Initiative (GBMI). “The GBMI facilitates a more efficient , effective and PaperSmart interaction between Staff , Management and Membership through the innovative use of IT”. Components Document workflows & Language Processing Country Contacts Online - PowerPoint PPT PresentationTRANSCRIPT
Governing Bodies Modernization Initiative(GBMI)
Components
Document workflows & Language Processing
Country Contacts Online
Members Platform
Meeting Interface
“The GBMI facilitates a more efficient, effective and
PaperSmart interaction between
Staff, Management and Membership
through the innovative use of IT”
GBMI business case
• A better service level to Membership:
document quality, find-ability, personalized functions
such as annotation, search, contacts, sharing.
• Timely dispatch of board documents
• Improved efficiency of pre meeting document production
and clearance process
• Improvement of internal processes
pre-meeting, meeting, post meeting
• Increased efficiency in the insertion of cross
departmental data
Components
Document workflows & Language Processing
Country Contacts Online
Members Platform
Meeting Interface
GBMI overview
Components
Document workflows & Language Processing
Country Contacts Online
Members Platform
Meeting Interface
Governing Bodies Modernization Initiative App./Interface
DocumentWorkflows
DPMS
Language processing
Multicorpora
Meeting App
MSIP
CIAO/CCM
Electronic Document workflows: DPMS IFAD developed electronic workflow system for timely dispatch of high-
quality documentation to Member States’ representatives
• Timely document clearance
• Tracking of organizational bottlenecks and corporate KPI reporting
• Forward planning for originators and clearing officers
• Enhancement of accountability of users involved
• Sufficient time for language processing
Contacts: Pilar Zuniga: [email protected] IT related enquiries: Ad Langenkamp, [email protected]
Components
Document workflows & Language Processing
Country Contacts Online
Members Platform
Meeting Interface
Language processing: MultiCorporaCommercial of the shelf electronic workflows dedicated to language processing• Online tracking of documents for Governing Body Meetings• Online submission from staff for language processing of Non
Governing Body documents• Document Version Control• Document processing statistics
Dedicated functionality for storage of past material to be reused in future projects and for the compilation of corporate terminology. • Improved consistency across content in all official languages• Efficient handling of versions• Identification of IFAD specific terminology across documents.
Contacts: Theresa Castellucci: [email protected] IT related enquiries: Ad Langenkamp, [email protected]
Components
Document workflows & Language Processing
Country Contacts Online
Members Platform
Meeting Interface
Country Contacts On Line: CIAO/CCM
Components
Document workflows & Language Processing
Country Contacts Online
Members Platform
Meeting Interface
IFAD developed Application to manage and share with IFAD users the following information:
• Details of IFAD Member States • Details of countries and organizations with observer status• Contact details of accredited representatives to the Fund• Composition of IFAD Governing Body meetings• List of participants at IFAD Governing Body meetings • Salutations to be used in official correspondence with accredited
representatives to the Fund• Flag complex situations to avoid diplomatic incidents
Sharing selected data with colleagues in real time!
Contacs:queries [email protected] related enquiries: Ad Langenkamp,[email protected]
Members Platform: MSIPIFAD developed web platform to facilitate the exchange of information between the Fund and its representatives on IFAD governing body meetings and other official events.
• Calendar of Governing Body meetings and events • Basic information on the Governing Body; such as: compositions,
chairmanship, rules and procedures and other key documentation• List of IFAD Member States and details of the Convenors of IFAD Lists• Real-time sharing of governing body documents and communications• Pre-registration of Member States Representatives to specific meetings
Key Platform features and sections: - Posting notification system - Complex access rights and confidentiality - Automatic interface with IFAD.org
Components
Document workflows & Language Processing
Country Contacts Online
Members Platform
Meeting InterfaceContacts: Queries can be directed to: [email protected] IT relayed enquiries: [email protected]
Meeting Interface:IFAD development. A combined web-platform and mobile App to
enable
• Online/offline document sharing and annotation for Membership
• On line meeting management functions such as
• Capturing of presence and quorum
• Order of the day
• Polls and votes
• Interventions
• Reporting
Components
Document workflows & Language Processing
Country Contacts Online
Members Platform
Meeting Interface
Contacts: Robert Meins, [email protected] related enquiries : Ad Langenkamp, [email protected]
Meeting Interface:Members App
• IOS/Android mobile & web based
• Documents and annotation
• Extensive document search
• Interactive meeting functions
Staff application
• Web platform
• Meeting management functions
• Polls
• Reporting
Components
Document workflows & Language Processing
Country Contacts Online
Members Platform
Meeting Interface
Contacts: Robert Meins, [email protected] related enquiries : Ad Langenkamp, [email protected]
Backup slides
INSERT 3-4 screenshots of gbo flow in DPMS here
INSERT 3-4 screenshots of gbo flow in DPMS here
INSERT 3-4 screenshots of gbo flow in DPMS here
MultiCorpora Flow
Components
Document workflows & Language Processing
Country Contacts Online
Members Platform
Meeting Interface
MultiCorpora: MultTrans
Components
Document workflows & Language Processing
Country Contacts Online
Members Platform
Meeting Interface
SDL Trados
Components
Document workflows & Language Processing
Country Contacts Online
Members Platform
Meeting Interface
SDL MultiTerm
Components
Document workflows & Language Processing
Country Contacts Online
Members Platform
Meeting Interface
