government of madhya pradesh panchayat & rural development...

1

Government of Madhya Pradesh

Panchayat & Rural Development Department

IInd floor, Vindhyachal Bhavan,

M.P.Bhopal

To,

No. /22/D-9/MDM/2020 Bhopal, Dated /05/2020

Shri Vijaya Bhaskara Gurala,

Director MDM,

Government of India,

Ministry of Human Resource Development,

Department of School Education and Literacy,

Shastri Bhavan, New Delhi,

Sub: Submission of Annual Work Plan for Mid Day Meal in Schools - 2020-21.

Ref.: Your Letter D.O. No.9-1/ 2019-MDM 2-1 (Pt.1) Dated 25.04.2020.

With reference to above cited subject and letter please find

enclosed herewith the Annual Work Plan and Budget for Mid Day

Meal scheme in Madhya Pradesh for the year 2020-21.

Encl.: As above

(Deleep Kumar)

State Co-ordinator

Mid Day Meal

Government of Madhya Pradesh Panchayat &

Rural Development Department

Bhopal (M.P.)

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National Programme of

Mid Day Meal in Schools

(MDMS)

Annual Work Plan

&

Budget 2020-21

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National Programme of Mid Day Meal in Schools (MDMS)

Annual Work Plan & Budget 2020-21

1. INTRODUCTION :

1.1 Brief History

Despite achieving near Universalisation of access to elementary education

and increase in the provisioning of infrastructure and teachers in schools, the

problems of retention, dropout and low learning levels of children still persist.

There are clear indications that poverty has a negative effect on all key

educational indicators of children. On both weight for age and height for age

criteria, about half the children in Madhya Pradesh are not up to the mark and one

fourth have severe impact on them. Besides, there are significant social disparities

prevailing among the social strata to which they belong.

Empirical observations and data available show that children with low

health and nutritional levels, or those who support family tend to be the ones

whose attendance is irregular, and whose participation in school processes tend to

be conspicuously low. Therefore, there is a strong case for child development

programs to combine the components of education with health and nutrition, to

address their problems comprehensively.

To ensure improved enrolment and retention, and to address the concerns

of poverty, social disparity, socio-economic division and gender inequality, the

mid-day meal scheme is an effective strategy.

The National Programme of Mid Day Meal (MDM) was formally

launched on 15th August, 1995. The implementation of MDM was started in

Madhya Pradesh in 1995. Initially the scheme, provided for distribution of dry

rations or Daliya (Porridge) as per availability of financial resources with

implementation agency. In the academic year 2007-08, the implementation of

MDM was extended to middle schools of Educationally Backward Blocks of

Madhya Pradesh and eventually from the year 2008-09 the implementation of

MDM was extended to all blocks of Madhya Pradesh, as per instructions of

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Government of India. The menu prescribed for middle schools is same as that for

primary schools but with increased quantity. The Mid day meal scheme has

helped in giving a boost to achieve the goal of Universalization of elementary

education, by increasing retention rate and attendance. It has also helped in

creating additional livelihood opportunities for the members of the women SHG's

and cook cum helpers engaged in its implementation.

The major objectives of the revised Mid Day Meal Scheme are:

• Universalization of education.

• To provide cooked Mid-Day Meal to the students of the government and

government aided Primary and Upper Primary schools of the State

• To improve the nutritional health standard of growing children.

• To increase retention and attendance and reduce dropout rate of children in

government and government aided schools/Madarsas/Maqtabs and Special

Training Centers.

• To attract poor children to school by providing Mid-Day Meal.

• To increase the employment opportunities at the village level by linking rural

poor with income generating activities related to Mid Day Meal Scheme.

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Peon

Peon

1.2 MANAGEMENT STRUCTURE -

A. STATE LEVEL -

ACS/PS

State

co-coordinator

Additional Director Joint Commissioner Assistant Director (Finance)

Assistant Project Officer

Assistant Project Officer Assistant Project Officer

System Analyst & MIS Manager

Asstt. Gr. 2

Asstt. Gr. 2

Stenographer Stenographer Accountant

02-Office Assistant Cum Data Entry

Operator

02-Office Assistant Cum Data Entry

Operator

Stenographer

02-Office Assistant Cum Data Entry Operator

Secretary

Peon

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Monitor

Po Apo MDM cell

H.M/SMC/

Implementing

Agencies

SHG's/SMC's School Level

Teacher

B. DISTRICT LEVEL -

C BLOCK LEVEL -

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1.3 Process of Plan Formulation at State and District level:

State Government has prepared the Annual work plan & Budget (AWP &

B) by compiling Annual work plan formats prepared by each District. The

information collected from "Sarva Shiksha Abhiyan", Urban Administration and

Development Department and Tribal Department was also used in formulating the

plan. The data collected from the Block Resource Coordinators (BRCs) and

Cluster Resource Coordinators (CRCs) from school level has been vetted by the

Chief Executive Officers, Zila Panchayat (CEO, ZP) & District Project

Coordinator of Sarva Shiksha Abhiyan. State Government has called 51 districts

in four groups in four different dates at State Level to finalize the Annual Work

Plan of the State and it is being submitted to Government of India. State

Government has followed a bottom up approach starting from the school level and

has tried to address all aspects of the scheme.

2. DESCRIPTION AND ASSESSMENT OF THE PROGRAMME

IMPLEMENTED IN THE CURRENT YEAR 2019-20 AND

PROPOSAL FOR THE YEAR 2020-21:

2. 1 Regularity and wholesomeness of mid day meal served to children;

interruptions, if any, and the reasons, problem areas for regular serving of

meals and action taken to avoid Interruptions in future

Appropriate arrangements have been made in all aspects to provide regular

mid day meal in schools. In urban areas MDM is implemented by Centralized

Kitchen arrangement managed by NGO's and by SHG's in rural areas Mainly

Women Self Help Groups (SHGs) are responsible for regular implementation of

the programme, in some schools of the urban as well as rural area School

Management Committees (SMCs)/GP's also implement the programme. The

cooked food is provided as per the menu. A proper mechanism is in place to

ensure proper hygiene, quantity and quality of cooked food. Cluster Resource

Coordinator (CRC) of School Education Department has been entrusted with the

responsibility of intensive monitoring of every school under their jurisdiction

periodically. The District Project Coordinator, Zila Shiksha Kendra, PO,

MDM/TM/QM/CEO-JP/PCO regularly visit schools and submit their report to

Chief Executive Officer, Zila Panchayat . He analyze the observations submitted

to him and take corrective actions and if needed he brings this to the notice of

District Collector.

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The district level and block level Steering Cum Monitoring Committees

also review the inspection reports of various authorities and takes necessary

corrective measures at their levels.

In normal course scheme is implemented smoothly but in case of stray

incidences of interruptions District Collector and the Chief Executive Office,

District Panchayat resolves the matter then and there.

2. 2:- System for cooking, serving and supervising mid-day meals in the school

Implementing agency is responsible for cooking and serving the meal. CCH

engaged by implementing agencies under their direct supervision and control,

cooks food for the students attending the school as per the information given by

the head master/nodal teacher to agency.

The nodal teacher and the head master have been directed to taste the meal

before it is served to students. Apart from this , It is necessarily tasted by head

master/nodal teacher. There is multiple system to ensure quality, hygiene and

taste of food like Mother Roster and Senior Citizen Antyoday Card Holder

Roster. Every school has to keep one sample of cooked food for 24 hrs in a sealed

Tiffin to prevent any untoward incident. There are instructions to use safe and

filtered water for cooking food. Students also wash their hands with soap before

having meal.

For cooking food, fuel wood/cooking gas/kerosene etc. are used as per local

availability. Adequate cooking devices have been made available in all schools.

To ensure that the stipulations regarding hygiene, quantity and quality of cooked

food are maintained, appropriate supervisory mechanisms have been established

at the local level. The SMCs, Gram Panchayat, Cluster Resource Coordinators

and District/Block level officials of the rural development and education

department supervise the Programme on regular basis.

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2. 3 Details about weekly Menu.

2. 3.1 Weekly Menu - Day wise

Day Weekly Menu of rural & urban areas

Wheat / Rice Dominated Area

Monday Chapati / Rice with daal (Tuwar/Arhar) and vegetable of kabulichana and

tomato.

Tuesday Puri / Pulav with Kheer / halwa and Vegetable of mung badi with Potato &

Tomato.

Wednesday Chapati / Rice with chanadaal and mix vegetable.

Thursday Vegetable pulav with pakodakadi.

Friday Chapati / Rice with mung daal& vegetable of green matar / sukhachana.

Saturday Paratha / Spicy Rice with mix daal& green vegetable.

Day Weekly Menu of centralized kitchen

Wheat / Rice Dominated Area

Monday Vegetable pulav with pakodakadi.

Tuesday Puri with Kheer/halwa and chole/matar Vegetable.

Wednesday Jeera Rice with mix vegetable &tuwar dal.

Thursday Chapati with soya chungs/mung or chanabadi with potato vegetable &tuwar

dal.

Friday Khichdi (with moong dal) &potao, matar with tomato vegetable.

Saturday Chapati& green mix vegetable & mix dal.

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2. 3.2 Additional Food items provided (fruits/milk/any other items), if any from

State/UT resources. Frequency of their serving along with per unit cost

per day. Additional food items provided to children on festivals and special occasion by

community and others. On National Holidays like Independence Day, Republic Day

Special Meal is provided to students in whole of state and honorable guardian minister,

other public representatives, district officials like Collector, CEO-ZP, etc also remain

present and eat with students. From 15th July, 2015 thrice in a week children of all

Aganwadis and Primary schools are being provided 100 ml milk prepared from 10 gm of

milk powder. This is being done from state budget.

2. 3.3 Usage of Double Fortified Salt and Fortified Edible Oil; their availability

and constraints, if any, for procuring these items.

Iodized salt is used in the state and agencies have been told to use

double fortified salt also.

2. 3.4 At what level menu is being decided/ fixed.

The Menu of MDM is being fixed on the academic number of working

days at the state level after sample discussion with the districts.

2. 3.5 Provision of local variation in the menu Inclusion of locally available

ingredients/items in the menu as per the liking/taste of the children

Menu from the state level is indicative according to local condition,

need. It can be changed at the local level provided requisite nutritional norms

adhered to.

2. 3.6 Timings for serving.

Timings for serving of Mid day meal at school level in afternoon at 1:30

pm to 2:00 pm. In the morning shift schools meal is served in forenoon at 9:30

am to 10:00 am.

2. 4 Fund Flow Mechanism, System for release of funds (Central Share

and State Share)

Funds are directly released to SHGs/SMCs/NGOs, etc. through EPO

(Electronic Payment Order) by “MP MDM Portal” through State Council.

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2. 4.1 Existing mechanism for release of funds up to school/implementing agency

levels.

Funds are directly released from State level to implementing agency

.i.e., SHG/SMC/NGO,etc by e-PO through “MP MDM Portal”. Honorarium of

CCH is paid into their accounts by MDM Council through e-PO.

Transportation assistance is released from State level to NAN @ 140/- per

quintal and Rs. 10/- per quintal is paid to SHG.

2. 4.2 Mode of release of funds at different levels

Cooking Cost is directly transferred to SHG/SMC/NGO’s Bank Account.

Honorarium of CCH is paid into their accounts by MDM Council through e-PO.

MME is directly transferred to SMC’s Bank Account through e-Po similarly

Cost of food grain and transportation cost is directly released by e-PO through

MP “MDM Portal” to NAN.

2. 4.3:- Dates when the fundreleased to State Authority/Directorate/

District/Block/Gram Panchayat and finally to the Cooking Agency/School.

Student Attendance will be taken of payment last month.Based on the data

available on School Shikha Poartal of M.P. District can be select a new

agency or remove old agencies between the 25th – 30th of the each month. ePO

is generated for SHG automatically for one month as per Approved School

target. Digitally signed payment order will be sent to bank on 30th for

ePayment.

2. 4.4:-Reasons for delay in release of funds different levels.

sometimes wrong mapping of implementing Agency at District level

and mismatch of bank Account number and IFSC results in delay in

payment.

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The status of payment to FCI / NAN by districts year

2019-20

(April-19 to Dec-19)

(Rs. In CRORE)

Payment to FCI/NAN Primary & Upper Primary

1 2

Gross Allocation 32.77

Opening Balance as on 01-04-2019 6.01

Central Assistance Released by GOI 11.93

FCI Submitted Bills 20.69

Payment by State to NAN 15.51

Bill not raised by NAN NIL

% of payment against Submitted Bills 75.00

The status of Transportation Assistance & Management, Monitoring &Evaluation

(Rs. In CRORE)

Components Transportation MME

1 2 3

Allocation 21.01 15.06

Opening Balance 1.87 0.00

Received 9.50 9.13

Expenditure 6.62 8.68

Bill not raised by NAN NIL NIL

% of Utilization against

allotment 69.67 94.99

2.4.5:- In case of delay in release of funds from State/Districts, how the scheme has

been implemented by schools/implementing agencies.

Funds available in SMC’s Bank Account one component is used for the other and

necessary adjustments are made accordingly. If in case delay occur then

implementation of the scheme is done through SMC.

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2. 4.6:- Initiatives taken by the State for pre-positioning of funds with the implementing

agencies in the beginning of the year , like creation of corpus funds, adoption of

green channel scheme, advance release of State share etc.

At the beginning of the year unspent balance is at disposal of concerned districts and

implementing agency. They use it as per their requirements.

2.5:-Food grains management,

2.5.1:- Time lines for lifting of foodgrains from FCI Depot- District wise lifting

calendar of foodgrains

Mid-Day Meal Program is being implemented through “MP MDM Portal”.

School wise and fair price shop wise electronic release orders of food grains are

being issued and pushed to the supplying agencies portal in one month advance.

2.5.2:- System for ensuring lifting of FAQ food grains (Joint inspections at the time of

lifting etc.)

After lifting food grains from NAN depot, suitable arrangement have been

made at all levels for its safe and secured storage. M.P. State Civil Supplies

Corporation Ltd and representatives of District Collectors carry out joint

inspections of food grains for monitoring Fair Average Quality (FAQ) of the

supply. The supply of FAQ of variety of food grain monitoring is also done at the

level of lead society, link society and SHGs/SMCs. After inspection District

Manager, MP State Civil Supplies Corporation Ltd. submits a monthly report to

the State Coordinator, MDM with regard to FAQ Food grains supply.

2.5.3:- Is there any incident when FAQ food grain was not provided by FCI. If so, the

action taken .by the State/District to get such food grain replaced with FAQ food grain.

How the food grain of FAQ was provided to implementing agencies till replacement of

inferior quality of food grain from FCI was arranged.

In the State NAN is responsible for providing food grain to implementing

agencies. They provide it through PDS shop. Non-supply of FAQ food grain is taken

seriously and matter is referred to NAN. There is a provision of and facility in NAN

godowns that out of total stock available at a particular time. Best quality of food grain

may be selected for MDM.

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2.5.4:- System for Transportation and distribution of food grains.

The lifting and transportation of food grains is carried out as follows:-FCI/NAN

Depot

MP State Civil Supplies Corporation Ltd. District centre

Lead Society

Fare Price Shop (Link Society)

SHGs/SMCs/Centralized Kitchen Shed engaged NGO

2.5.5:- Whether unspent balance of foodgrains with the schools is adjusted from the

allocation of the respective implementing agencies (Schools/SHGs/Centralised

Kitchens). Number of implementing agencies receiving foodgrains at doorstep

level.

Yes, accordingly unspent balance of food grains with SHG’s/implementing agency

adjusted from the allocation of the respective schools. 2.5.6:-Storage facility at different levels in the State/District/Blocks/Implementing agencies after

lifting of food grains from FCI depot.

Storage facility at different levels as given below :-

1) School Level Storage-Kitchen Shed

2) Lead, Link & SHGs Level-Warehouses-Rented Hall

2.5.7:- Challenges faced and plan to overcome them.

Challenges :-

1. Proper and timely distribution of food grains.

Overcome :-

1. By effective Monitoring and supervision.

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2.6:- Payment of cost of foodgrains to FCI.

2.6.1:-System for payment of cost of foodgrains to FCI, whether payments made at

district level or State level

NAN In charge Officer, Base Depot will intimate its account

number to the State Coordinator of MDM Council, who is responsible for

payment.

2.6.2:- Status of pending bills of FCI of the previous year and the reasons for pendency.

Status of the pending bills of FCI/NAN for the previous year is shown in table AT- 6B

2.6.3:-Timelines for liquidating the pending bills of previous year(s).

No bills are pending of NAN at the state level.

2.6.4:-Whether meetings are held regularly in the last week of the month

by the District Nodal Officers with FCI as per guidelines dated

10.02.2010 to resolve the issues relating to lifting, quality of food

grains and payment of bills.

Regular meetings/interactions with NAN officials.

2.6.5:- Whether the District Nodal Officers are submitting the report of

such meeting to State Head quarter by 7th of next month.

FCI is not the agency in the State.

2.6.6:-The process of reconciliation of payment with the concerned offices of FCI.

➢ As soon as bill of payment for Cost of Food grain are submitted by concerned office of NAN to State MDM Council, they are sanctioned. If fund in the concerned head is not available, bills are sanctioned but payment will be made when funds are made available.

2.6.7:- Relevant issues regarding payment to FCI.

➢ Delay in Submission of Bills.

➢ Unavailability of funds.

2.6.8:-Whether there is any delay in payment of cost of food grains to

FCI If so, the steps taken to overcome the delay.

➢ FCI is not the agency in the State.

2.7:- Cook-Cum-helpers

2.7.1:- Whether the State follows the norms prescribed by MHRD for the

engagement of cook-cum-helpers or it has its own norms.

YES

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2.7.2:-In case, the State follows different norms, the details of norms

followed may be indicated.

NO

2.7.3:- Is there any difference in the number of cook-cum-helpers eligible

for engagement as per norms and the CCH actually engaged.

Slight difference may occur in some districts which is due to change in

strength of students in schools.

2.7.4:-System and mode of payment of honorarium to cook-cum-helpers

and implementing agencies vise NGOs/SHGs/trust/centralized kitchen etc.

The system for payment of honorarium to cook-cum-helper is

carried out as follow:-

MDM Council by e-PO

Cook cum helper's bank A/c

2.7.5:-Whether the CCH were paid on monthly basis.

YES

2.7.6:-Whether there was any instance regarding irregular payment of

honorarium to cook-cum-helpers and reason thereof. Measures taken to

rectify the problem.

If any such incident is come into light it is taken seriously and necessary

steps are taken to counter such delay. The state is directly e- transferring

(e-PO) honorarium amount into CCH bank accounts.

2.7.7:- Rate of honorarium to cook-cum-helpers.

Rate of honorarium is RS 2000/- per month for a maximum period of 10

months and fifteen days in a calendar year. For the drought period

additional honorarium is paid as per GOI norms

2.7.8&9:- Number of cook-cum-helpers having bank accounts and receiving

honorarium through their bank accounts

All the CCH are having bank accounts in the state. Payment is made into

their account.

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2.7.10:- Provisions for health check-ups of Cook-cum-helpers

Districts have been instructed to carry on health check-ups of CCH as is

done for students under Rashtriya Bal Swasthya Karykram.

2.7.11:-Whether cook-cum-helpers are wearing head gears and gloves at the

time of cooking of meals.

Districts have been instructed to provide for headgears and gloves for

CCH from MME and other funds available at school level.

2.7.12:- Modalities for apportionment of cook-cum-helpers engaged at school

level and working at centralized kitchens in case of schools being served

through centralized kitchens.

In the State an arrangement has been made to engage CCH at school level

be it implemented by SHG or by an NGO in a centralized kitchen shed

arrangement. CCH numbers are determined as per norms of GOI. But in a

school which is attached to centralized kitchen arrangement and suppose

there are 2,4 or 6 CCH working as per norms one each will be working in

Centralized Kitchen and one will be working in school. In case of 4 and 6

also half of each will be working in centralized kitchen and school and if no.

of CCH is 3, 5 or 7 then 1,2 and 3 will remain at centralized kitchen and 2,3

and 4 will work in respective schools. Mean to say if engaged CCH are odd

no. one additional CCH than the centralized kitchen-shed will be working in

school, but when CCH are in even no. half of them will be working in

schools as well as centralized kitchen.

2.7.13 Mechanisms adopted for the training of cook cum helpers. Total

number of trained cook cum helpers engaged in the cooking of

MDMs. Details of the training modules; Number of Master

Trainers available in the State; Number of trainings organized by

the Master Trainers for training cook-cum-helpers.

Nill.

2.7.14:-Whether any steps have been taken to enroll cook-cum-helpers under any social

security schemes i.e. Pradhan Mantri Jan Dhan Yojana , Pradhan Mantri

Suraksha Bima yojana, Pradhan Mantri Jeevan Jyoti Bima Yojana etc. and number

of cooks benefitted through the same

Districts had been instructed to enroll CCH in various schemes as per

norms and logistics.

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2.8:- Procurement and storage of cooking ingredients and condiments

2.8.1, 8.2 & 8.3:- System for procuring cooking (good quality Agmark/FPO) pulses,

vegetables including leafy ones, salt, condiments, oil and fuel etc. and other

commodities. Whether pulses are being procured from NAFED or otherwise.

Whether ‘First-in:First-out’(FIFO)method has been adopted forusing MDM

ingredients such as pulses, oil/fats Condiments salt etc. or not.

In the State in most of the schools in rural areas SHGs / SMCs are responsible for

implementation of MDM at School level.

In the urban area of Bhopal, Burhanpur, Jabalpur, Indore, Ujjain, Gwalior, Khandwa, Satna,

Katni, Morena, Dewas, Damoh, Ratlam, Rewa, Shajapur, Sidhi and Panna food is cooked

through centralized kitchen facility set up by different NGOs.

Where SHG's are implementing agencies procurement of various ingredients is done by

themselves. But they have to procure packaged and agmark brand material. In centralized

kitchen arrangement this is done by respective NGO/Agency. Ingredients are stored safely in

kothis and other storage devices.

There is no centralized procurement system from state or district level in Madhya Pradesh.

2.8.4:- Arrangements for safe storage of ingredients and condiments in kitchens. ----------

2.8.5:- Steps taken to ensure implementation of guidelines dated 13.02.2015 on food safety

and hygiene in school level kitchens under Mid Day Meal Scheme

Districts had already been instructed for this, children wash their hands before and after eating

meal. CCH also wash their hands before preparing meal. There are instructions to use safe

drinking water for cooking, vegetables are to be washed properly before cooking.

2.8.6:- Information regarding dissemination of the guidelines up-to school level NO.

2.9:- Type of Fuel used for Cooking of Mid Day Meals – LPG, smokeless chulha, firewood

& others.

LPG, smokeless chulha, firewood & others.

2.9.1 Number of schools using LPG for cooking MDM.

Mid Day Meal is cooked mainly by using fuel wood but state has popularized

LPG based cooking and due to this now a large number of schools are cooking

with LPG. Neemuch, Panna, Khandwa and Vidisha have attained 100% LPG

based cooking in MDM. Many more districts will fast approach 100% cooking

with LPG in near future. Dsitrict have been instructed to encourage use of

improved chulhas using renewable sources of energy including solar energy.

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2.9.2 Steps taken by State to increase use of LPG as mode of fuel in MDM.

LPG has also been procured by public cooperation 107153 schools having

LPG gas connections

2.9.3 Expected date by which LPG would be provided in all school

NILL

2.10 Kitchen-cum-stores.

2.10.1 : Procedure and status of construction of kitchen-cum-store.

Government of Madhya Pradesh has made following arrangements

for the quality construction of kitchen-sheds:-

• The drawing and design of kitchen-shed is adopted on the basis

of the drawing included in the Programme guidelines of

Government of India.

• Gram Panchayat has been appointed as implementation agency.

The technical support to Gram Panchayats is provided by Rural

Engineering Services.

• Instructions have been issued to all Gram Panchayats regarding

their responsibilities.

• The supervision of construction of kitchen-sheds is done on

regular basis by block/district level officials of rural

development and education department Sub-engineer/Assistant

Engineers of Rural Engineering Services also supervise it on

regular basis.

• Collector/CEO-ZP on their tour in rural areas also inspect

works of kitchen-sheds amongst other construction works.

• At State level meetings of district officials of MDM/TM/QM

status of kitchen-sheds is specifically reviewed. Time line has

been given to all districts for completion.

2.10.2:-Whether any standardized model of kitchen cum stores is

used for construction.

➢ Yes, four standardized model of unit cost 1.84 lacs, 2.21 lacs, 2.58 lacs and 2.95

lacs are currently used in the state which plinth area is 20 sq.m., 24 sq.m., 28

sq.m., 32 sq.m. For the year 2018-19, State has decided 4 standard models of

kitchen-sheds available in GOI websites as per individual requirement.

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2.10.3:-Details of the construction agency and role of

community in this work.

In the state gram panchayats are construction agency and a display board

is erected at each work-site for community viewing. A part from this gram sabha

in its quarterly meeting reviews kitchen shed works also.

2.10.4:-Kitchen cum stores constructed through convergence, if any.

Nil.

2.10.5:-Progress of construction of kitchen-cum-stores during

this year and target for the next year .

The status of construction of kitchen-sheds out of these funds

during the year 2006-07 to 2019-20 is as given below :-

(Rs. in lakh)

Total sanctioned Completed (C) In progress (IP) Yet to start Constructed

with

convergence Physical Financial

(Rs. in

lakh)

Physical Financial

(Rs. in

lakh)

Physi

cal

Financial

(Rs. in

lakh)

Physical Financial

( Rs. in

lakh)

1 2 3 4 5 6 7 8 9

103401 66147.85 94697 60737.2 2897 1651.97 5807 3758.68 -

2.10.6:-The reasons for slow pace construction of kitchen cum stores, if applicable.

➢ Earlier unit cost of kitchen-shed was only Rs.60,000/- at that time in

several places it was reported that this unit cost is not sufficient for

construction of kitchen sheds. During this period some districts found it

difficult to complete works. To complete such works districts have been

instructed to complete this works by dovetailing funds of other schemes.

These works are reviewed regularly.

2.10.7:-How much interest has been earned on the unutilized central

assistance lying in the bank account of the State/implementing

agencies

Nil

2.10.8:- Details of the kitchen cum stores constructed in convergence.

Details of the agency engaged for the construction of these kitchen cum

stores

Nil.

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2.11 Kitchen Devices:-

2.11.1:-Procedure of procurement of kitchen devices from funds

released under the Mid Day Meal Programme.

The status of construction of kitchen devices out of these funds during

the year 2006-07 to 2019-20 is as given below :- (Rs. in lakh)

Total Achievement Completed In progress Yet to be procured

Physical Financial Physical Financial Physical Financial Physical Financial

1 2 3 4 5 6 7 8

119272 5963.6 119272 5963.6 0 0 0 0

Kitchen devices are procured by school management committees of the

concerned school for this fund is transferred into their account through e-transfer

by Zila Panchayat and SMCs with consultation of implementing agency viz.

SHG/GP, etc purchase good quality of utensils as per norms from the nearby

market.

2.11.2:- Status Procedure of procurement of kitchen devices

From other sources e.g. Bank CSR Fund kitchen devices. 136 Kitchen

devices (Storage container) have been procured in Khargone District through

convergence.

2.11.3 Procurement of kitchen devices through convergence or

community/CSR

136 Kitchen devices (Storage container) have been procured in Khargone

District through convergence.

2.11.4- Availability of eating plates in the schools. Source of procurement of

eating plates

Eating plates are procured like other utensils as per allotment made

available to respective SMC's as per norms.

2.12 Measures taken to rectify:

2.12.1:-Inter-district low and uneven utilization of food grains

and cooking cost.

Quarterly progress reports of utilization of food grains and cooking

cost are analyzed at State level and necessary instructions are issued to

districts to identify and rectify the cause of low or uneven utilization of

22

food grains and cooking cost. It is found that generally the utilization of

food grains and cooking cost go hand in hand but at times discrepancies

arise due to short reporting of utilization from school level. In this context

all districts have been instructed to regularly monitor utilization of food

grains and cooking cost at school level on a monthly basis.

2.12.2:-Intra-district mismatch in utilization of food grains and

cooking cost.

Monthly data of food grains lifting and distribution at the level of

nodal transport agency is also analyzed and discrepancies are reported

to State Council/District for taking appropriate measures and

rectification.

2.12.3:- Mismatch of data reported through various

sources (QPR, AWP&B,MIS,etc)

If any mismatch is found in data submitted in QPR/MIS

corrective action is immediately taken at the level where the error has

been committed. During monthly review of MDM at the State level it

is specifically discussed.

2.13 Quality of food

2.13.1 :- System of tasting of food by teachers/community.

Maintenance of tasting register at school level.

School teacher gives attendance to SHGs.

Provision of tasting the food by school teachers frequently before the

food is served to the children. so that Teachers, students and parents

are satisfied with the quality of food in the schools.

Mother roster is followed.

Antyodya Card Holders, Headmaster/Nodal teacher in every school

tastes food before it is served to students.

2.13.2:- Maintenance of roster of parents, community for the

presence of at least two parents in the school on each day

at the time of serving and tasting of mid day meal

Sample of prepared food is kept for 24 hrs in schools daily. Mother

roster has been made in schools. Antyodya Card Holders and Senior

citizens also taste meal.

23

2.13.3:- Testing of food sample by any recognized labs for prescribed

nutrients and presence of contaminants such as microbe’s e-coli.

Mechanism to check the temperature of the cooked MDM

Regarding Food Testing Lab

State Govt. has also instructed district administration to get cooked

food sample tasted at state level food and drug administration

laboratory.

2.13.4:- Engagement of / recognized labs for the testing of Meals

➢ m/s calilabs private ltd. Bhopal phanda - 03 sample.

2.13.5:- Details of protocol for testing of Meals, frequency of lifting

and testing of samples.

Provision of tasting the food by school teachers frequently before the

food is served to the children. Teachers, students and parents are

satisfied with the quality of food in the schools.

Mother roster

Antyodya Card Holders, Headmaster/Nodal teacher in every school tastes food before it is served to students

2.13.6:-Details of samples taken for testing and the results thereof

Sample had been sent to accredited labs of the State for testing of meal

on regular intervals.

State Govt. has also instructed district administration to get cooked

food sample tasted at district level from suitable labs/institutions

To engage the laboratories for the testing of Mid-Day Meal samples is

in process.

24

2.13.7:-Steps taken to ensure implementation of guidelines issued with

regard to quality of food.

Provision of tasting the food by school teachers frequently before the food is

served to the children. Teachers, students and parents are satisfied with the

quality of food in the schools. Mother roster

Antyodya Card Holders, Headmaster/Nodal teacher in every school tastes

food before it is served to students

2.14 Involvement of NGOs/Trusts

2.14.1 :-Modalities for engagement of NGOs/ Trusts for serving of

MDM through centralized kitchen.

NGo's are engaged by districts by inviting tenders for this. A very clear cut

instruction has been issued from State level upon the basis of satisfactory

performance of the engaged NGO. By this NGO is tenure can be renewed

by a committee which is constituted under the chairmanship of district

collector.

After successful selection of an NGO an agreement/MOU is

referred amongst concerned NGO/CEOJP/Municipal commission.

There is a system of appeal against any discrepancy or complaint

observed in the selection. The matter in such situation is sent at State level

for final decision.

2.14.2:-Whether NGOs/Trusts are serving meal in rural areas.

In rural areas by and large SHG's and in some schools SMC's/GP's are

implementing agencies.

2.14.3:-Maximum distance and time taken for delivery of food from

centralized kitchen and school.

Normally, distance between a distant school and centralized kitchen-

shed is not more than 25-30 kms. Maximum time for such a distant

place is about 1 to 1.5/2 hours.

2.14.4:-Measures taken to ensure delivery of hot cooked meals to schools.

In big districts 02 agencies are working so that not much delay occur in

serving food to any school.

2.14.5:-Responsibility of receiving cooked meals at the schools from the

centralized kitchen

Head master/ Nodal Teacher/CCH.

25

2.14.6:-Whether sealed/insulated containers are used for supply of meals to schools.

YES

2.14.7:-Tentative time of delivery of meals at schools from centralized kitchen

30 to 45 minutes

2.14.8:- Availability of weighing machines for weighing the cooked MDM at

school level prepared at centralized kitchen

Yes

2.14.9:-Testing of food samples at centralized kitchens

In accredited labs of the State food samples are to be tested. Agencies

have also been instructed to get their food tested at drug and food

inspection laboratory situated at Bhopal.

2.14.10:-Whether NGO is receiving grant from other organizations for the

mid day meal. If so, the details thereof.

No.

2.15 Systems to ensure transparency, accountability and openness in all aspects

of programme implementation,

2.15.1.:-Display of logo, entitlement of children and other

information at a prominent visible place in school.

Yes, MDM logo, entitlement to children of primary and upper

primary schools, Menu, details about SHG members along with their

mobile numbers ,name and mobile no. of respective ANM, Supervisor,

Doctor is displayed on the walls of schools/kitchen-sheds.

2.15.2.:-Dissemination of information through MDM website.

Mid Day Meal Program is being implemented through MP MDM

Portal. But in the Darpan Portal of Panchayat Raj Directorate of the State

various information is displayed.

2.15.3& 4:- Provision for community monitoring at school level i.e. Mother

Roaster, Inspection register, Tasting of meals by community members

There is a good system of Community Monitoring in the State. It is done mainly in

following three ways:

26

a) Mother Roster: Every school has empanelled mothers of the students and they

under a system of rotation taste meal cooked under MDM before it is served to

children. They also make observation on pre cooking processes like washing of

utensils, cutting and cleaning of vegetables, etc and a register is maintained in

each school to record their observations.

b) Monitoring byAntyodaya Card Holder/Senior Citizen: Antyodaya Card

Holder/Senior Citizens also monitor and supervise MDM in schools.For this, a

pannel of 3-5 senior citizens have been made in schools.After monitoring they are

also offered one full meal to be eaten by them.

c) Gram Sabha in its Quaterly Meeting monitors this programme also and if any

discrepancy found a proposal is made and it is sent to respective authorities for

corrective actions.

2.15.5:-Conducting Social Audit

Gram Sabha in its quaterly meeting dose the social audit of the programme by

discussing various aspects of the programme.If any gaps or discrepencies have been reported

in the quarter they are noted in the proceeding register and sent to block office for follow-up

action.

There is a separte organisation called social audit committee at the state level in the department

which is autonomous in nature,\.Social audit of selected schools in a districts are completed by

this and report submitted to state and district.

2.15.5.1 Whether Social Audit has been carried out or not.

Yes

2.15.5.2 If no, in 2.15.5.1, reasons thereof.

2.15.5.3 Details of action taken by the State on the findings of Social Audit.

Nil.

2.15.5.4 Impact of social audit in the schools.

Nil

2.15.5.5 Action plan for Social Audit during 2019-20.

Nil.

27

2.16 Capacity building and training for different stake holders

2.16.1 :-Details of the training programme conducted for cook-cum- helpers, State level

officials, SMC members, school teachers and others stakeholders.

Following trainings have been conducted for the different target groups:-

1. Training of SHGs members and cooks in districts regarding various aspects of

management and book-keeping of MDM.

2. Most of the SHG's which are engaged in MDM have been selected from rural

development schemes like SGSY, DPIP, RLP, NRLM. They receive training under respective

programmes also.

3. SMC's get training by education department on regular intervals. Similarly school

teachers are also given training at regular intervals.

2.16.2 :-Details about modules used for training, Master Trainers, Venues, etc.

Nil.

2.16.3 :-Targets for the next year.

Nil.

2.17 Management Information System at School, Block, District and State

level and its details.

2.17.1 :-Procedure followed for data entry into MDM-MIS web portal.

An effective Management Information System is already in place to maintain a strict vigil

on the quality, quantity and regularity of the Programme at all levels. The main features of the

monitoring mechanism are as follows:

• At the school level, Cluster Resource Coordinator (CRC) of School Education Department

has been entrusted with the responsibility of intensive monitoring of every school under

their jurisdiction, at least once in a month. He gets monthly information from concerned

schools and he submits the report to BRC. Thus compile report from BRC's is submitted

to DPC of Zila Sikhsha

Kendra, after compilation and analysis at their levels, he submits it to the Chief Executive

Officer, Zila Panchayat and Collector.

2.17.2.:-Level (State/District/Block/School) at which data entry is made.

Data Entry is done normally at the block level in BRCC office. But sometime if

28

connectivity is available at cluster level it is done their also. If there is any technical difficulty

then data entry may be done at district level also.

2.17.3.:-Availability of manpower for web based MIS.

At BRC level one data entry operator has been made available to enter

data in MIS for 10 days in a month. At district level also one data entry

operator is available in MDM cell of ZilaPanchayat. At State level one

programmer and several data entry operators are engaged for the task.

2.17.4.:-Mechanism for ensuring timely data entry and quality of data.

Data is compiled from school/SHG level to cluster level to Block level at

the block level it is entered in the MIS portal under the supervision of

CRC/BRC.At the district level it is continuously monitored and in monthly

review meeting it is specifically reviewed. At the State level class 1 Officer

is incharge of MIS and he regularly reviews it sends alerts to districts and

also provide necessary guidance in case of difficulty. For technical

difficulties of such nature which are not solvable at the district level

programmer from the State is sent to District for troubleshooting. Sometimes

help of technical person at the GOI level is also sought.

2.17.5.:-Whether MIS data is being used for monitoring purpose and details thereof.

Yes, MIS data is extensively used for monitoring of the programme and

it has proved to be very useful for sending alerts.

2.18 : Automated Monitoring System (AMS) at School, Block, District and State

level and its details.

2.18.1: Status of implementation of AMS

In Madhya Pradesh 08 districts had successfully uploaded their data on

mdm.hp.nic.in portal. 06 Districts already started daily sms monitoring in the state

Remaining Districts had been instructed to port their data on portal on priority,

2.18.2: Mode of collection of data under AMS (SMS/IVRS/Mobile App/Web enabled)

SMS based.

2.18.3: Tentative unit cost for collection of data.

NIL

2.18.4: Mechanism for ensuring timely submission of information by schools

Regular monitoring through portal had been made on district and

State level.

29

2.18.5: Whether the information under AMS is got validated.

Districts Officials had been instructed for surprise visits in schools

and check whether the information sent by the schools is correct or not.

2.18.6: Whether AMS data is being used for monitoring purpose and details thereof.

Yes

2.18.7 : In case, AMS has not been rolled out, the reasons therefor may be

indicated alongwith the time lines by which it would be rolled out

No

2.19 Details of Evaluation studies conducted by State and summary of its findings.

Upon States Instructions Evaluation studies have been conducted by DIETs in

several districts main points of the reports are given below:-

1. School attendance, health status and academic status of the students are improving

by taking MDM.

2. Poor women are taking economic benefits by involvement of SHGs in MDM.

3. Generally implementing agencies are getting cooking cost and food grains at time.

4. All the schools have kitchen devices and kitchen sheds facilities.

5. Teachers, students and parents are satisfied with the quality of food in all the

schools.

2.20 Write up on best/ innovative practices followed in the State along with some high

resolution photographs of these best / innovative practices.

There are many best practices which are prevalent in the State, apart from this several

innovative practices have also been started in various districts of the State.

Empowerment of women of Weaker Section: In rural areas of Madhya Pradesh

SHGs of poor and weaker sections women have been given at school level overall

implementation of MDM at school level. Currently, about 75865 women SHG's are providing

MDM in more than one lakh schools in the State for this a tri-partied Agreement is signed

amongst Gram Panchayat, SMC and SHG for effective and smooth implementation of

Programme. The cooking cost is released directly in the account of SHGs through e-transfer.

They lift foodgrain from PDS shop, store it in the kitchen-shed wash and clean it before cooking

maintain records, etc.

Weekly menu has been prepared to introduce variety and the weekly menu has been

painted on the school wall.

For procurement of cooking utensils, decentralized system has been adopted. The

funds are released directly in the account of SMCs. To ensure the quality of cooking

utensils, the specifications are decided by a team of experts and circulated to all SMCs.

30

The SMCs purchase cooking utensils from local market. The inventory of utensils is

maintained in stock register.

There is provision of pre-testing of the meal prepared at the school level every day by

headmaster/nodal teacher responsible for monitoring of MDM before the meal is

served to the children.

There is a good system of monitoring by community under this mother roster

followed in each school where by everyday some women parents come to school for

testing food before it is served to children. Similarly, there is monitoring by Antyoday

Card Holder Senior Citizens there is a panel of 3-5 card holders in every school.

Registers are maintained at the school level for community monitoring.

Inspection register are maintained at every school level wherein any officer who

comes to the school for a visit note downs his observations whose compliance has to be

made by school/concern agencies.

State has issued action protocol to address serious complaints immediately.

At district level, a dedicated staff of 01 Task Manager and 01-03 Quality Monitors

have been made available for exclusive monitoring of the programme and they have to

inspect at least 50 schools in a month.

There is provision of social audit by Gram sabha which in its quarterly meeting

reviews various aspects of the programme and may also verify various components.

• Developing culture of hygienic habit of “ Hand Washing” amongst children. It is

strictly instructed that students have to necessarily wash hands with soap

before eating food in the same manner cooks engaged in the programme have to wash

their hands with soap before preparing meal.

• Introduction of “ Delicious New Menu” after making amendment in the pre- fixed

menu for keeping interest in students to come to school.

There is a medical contingency plan in every school to take care of students in case of

any untoward happening like food poisoning, etc.

To propagate use of cooking gas and to discourage use of fuel wood in cooking of

food every district has been provided with funds for one thousand connections in the

name of SMC or if number of schools is less than one thousand than 100% schools

are being covered with cooking gas connections before use of cooking gas a training

for safe and secured use of gas is also given to cooks and SHG's.

31

In all districts of state, milk in the form of milk powder was

provided to students in Primary schools and Anganwadi Kendra

thrice in a week, has resulted in increase in attendance also

increase in the weight of the students.

Agmark Brand, spices are only used other ingredients are also used in packaged form.

In every school, sample of food is kept in a sealed Tiffin for 24 hrs.

32

Dining Halls have been constructed in several districts by dovetailing funds

of various schemes like Panch Parmeshwar Scheme, MANREGA, etc.

33

Under Panch Parmeshwar Scheme hand wash units have been

constructed in various schools it is being stressed from the state level

that most of the schools should construct these units soon under out of

fund of other appropriate funds also.

First Aid Box to avoid untoward incidents at school level.

34

District level meeting and workshop regarding information of mid-day-

meal rule 2015 under the national food security act 2013

To enhance the coverage of children against enrollment play at school

level and rallies have been conducted.

Health Check-Ups

35

2.21 Untoward incidents

2.21.1:-Instances of unhygienic food served, children falling ill,

The details of such instances brought to the notice at the State level and action taken

thereon are given on.

2.21.2:-Sub-standard supplies

Food grain is supplied by FCI of FAQ variety and if any deviation is found in any

consignment it is compared with joint sample maintained at the district level.Agmark

Brand and packaged spices are only used. There are instructions to use only iodized salt.

2.21.3:-Diversion/misuse of resources

Normally, there are no such situation but if any diversion of fund or misuse of

resources is reported strict disciplinarily /penal action is taken against guilty person and in

serious cases an FIR is also launched.

2.21.4:-Social discrimination

Across the state there are strict instructions that there should not be any discrimination

on caste, creed, sex, religion, community, etc basis should occur. All the students in a school

eat collectively and drink water from a common source..

2.21.5:-Action taken and safety measures adopted to avoid recurrence of such

incidents Whether Emergency Plan exists to tackle any untoward incident

Strict instructions issued to all Collector, CEOZP to ensure that no discrimination on the

ground of caste, community, creed, religion is made. There is system of community monitoring by

parents and Antyodya Card Holders, Headmaster/Nodal teacher in every school tastes food before

it is served to students,s ample of the cooked meal is kept in a sealed Tiffin for 24 hrs. Students

wash hands with soap before eating and CCH also wash hands with soap before taking on

preparation of meal. Utensils are also washed every day with soap. Agmark Brand and packaged

ingredients are only to be used in MDM.

2.22 Status of Rashtriya Bal Swasthya Karyakram (School Health Programme)

PS + MS

No. of schools covered under RBSK

No. of children covered under RBSK

Health Check -ups Weekly Iron & Folic

Acid Supplementation (WIFS)

Deworming tablets distributed

Distribution of spectacles

No. of schools

No. of children covered

No. of schools


No. of schools


No. of schools


1 2 3 4 5 6 7 8 9 10 11

Total 99395 5984389 89610 6902207 88324 6400106 79055 3712980 45854 34073

36

2.22.1 :-Provision of micro-nutrients, Vitamin-A, de-worming medicine, Iron and Folic

acid(WIFS),Zinc.

Under School Health Programme (Rastriya Bal SwasthyaKaryakram, there is

provision of regular health check-up of students and also regular supply of iron folic acid,

Vitamin A tablets, De-worming medicine and other essential micro- nutrients. Students with

refractive error are also given spectacles.

2.22.2:- Distribution of spectacles to children with refractive error,

Districts have been instructed that after the inspection Students who have needed

spectacles will benefited with it.

2.22.3:- Recording of height, weight etc.

At the time of inspection records of height, weight, etc has been mentioned in school

registers.

2.22.4:- Number of visits made by the RBSK team for the health check- up of the children.

On quarterly basis inspection/visits made by the RBSK team for the health check-up of

the children.

2.23 Present monitoring structure at varies levels. Strategy for establishment of

monitoring cell at various viz Block, District and State level for effective

monitoring of the scheme.

At the school level, Cluster Resource Coordinator (CRC) of School Education Department has

been entrusted with the responsibility of intensive monitoring of every school under their jurisdiction,

at least once in a month. They submit their report to BRC. BRC's submit their report to the District

Project Coordinator, ZilaShiksha Kendra he further submits this report after analyzing and recording

his observations to the Chief Executive Officer, Zila Panchayat. On the basis of monthly report

received from CEO, Zila Panchayat, District Collector takes corrective measures in case of any

difficulty or serious irregularity in the management of MDM.

On the basis of monthly monitoring reports received from CRCs a MIS database is

maintained at District Project Coordinator's (ZilaShiksha Kendra) level. This MIS is

updated every month and consolidated report is submitted online to State

Coordinator, MDM by Zila Panchayat.

PCOs (Panchayat Coordianting Officers)employees of Panchayat and Rural

Development Department who work at cluster level under a group of 10-15 GPs

have also been instructed and identified as nodal officer of rural development

department at cluster level they regularly monitor MDM in their areas.

37

Chief Executive Officer, Zila Panchayat also submits a consolidated monthly report

in the prescribed format to the State Project Coordinator, MDM.

At district level one Task Manager and two Quality Monitors have been appointed on

contract basis. These officials have been given the responsibility of monitoring the

implementation of programme at school level. They have to inspect at least 50

schools each month and also 10 days touring is mandatory for them. The

observations made by Task Manager and Quality Monitor are submitted to Chief

Executive Officer, Zila Panchayat for further action.

2.24- Meetings of Steering cum Monitoring Committees at the Block,

District and State level

District and block level Steering Cum Monitoring Committees have already been

constituted. The meetings of these committees are organized at regular interval for review of

programme. Points raised in the meeting are taken note of by local administration.

At the State level regular and thorough monitoring of the programme is done in

monthly meetings of districts project officers MDM/TM/QM,MIS is also reviewed

at the state level regularly and alerts sent to district CEO and Collectors for prompt

follow-up action.

At the State level in SSMC meetings progress of the scheme is thoroughly discussed

and follow-up action is initiated at various levels.

2.24.1:-Number of meetings held at various level and gist off the

issues discussed in the meeting,

Following number of meeting held at various level:-

S.No. Level No. of meetings held

1 State 01

2 District 244

3 Block 939

4 School 112908

38

In SMC meetings physical and financial progress of the plan is thoroughly discussed

main issues are as follows Review of physical and financial progress of various

components, Cooking as per menu, Quality, Cleanliness and Hygiene, Payment of

Cooking cost to implementing agencies and Honorarium to CCH in time, Review of

Monitoring Mechanism like mother roster, Antyodya Card Holder review, Payment of

Cost of Foodgrain to FCI, Progress of Construction of Kitchen-Sheds, Progress of

procurement of kitchen devices and LPG connections, Attendance of the Students against

Enrollment and Students benefitting from MDM, review of various complaints received

in the period, etc.

2.24.2:-Action taken on the decisions taken during these meetings.

After the meetings of SMC minutes are issued and follow-up action is

taken at various levels in the next meeting Action Taken Report happens to be

first agenda point.

2.25 Frequency of meeting of District Vigilance & Monitoring

Committee held under the chairmanship of senior most MP of

the District to monitor the scheme. list of the issues discussed

and action taken thereon.

District level committee's meeting under the chairmanship of MP is held

quarterly in the district and state.

Issues discussed in these meetings have been narrated below for some districts:-

S.No Name of

District ,

Where

Meeting

held

Number

of

Present

Members

in the

Meeting

Discussion point of Mid Day Meal

1 2 3 4

1 Agar

4

1. Discussion on Menu, 2. Discussion on

Distribution of Cooking cost & Food grain,

3. Discussion on Honorarium of Cook cum Helper, 4.

Monitoring of Mother Roaster

2 Anuupur

2





3 Balaghat

3





39

4 Betul

3





5 Bhind

1





6 Bhopal

1





7 Burhanpur

2





8 Chhatarpur

3





9 Chhindwara

1





10 Datia

1





11 Guna

2





12 Gwalior

4





13 Harda

1





14 Hoshangabad

2





15 Jabalpur

2





40

16 Jhabua

3





17 Khargone

3





18 Mandla

2





19 Morena

2





20 Neemuch

3





21 Panna

1





22 Raisen

2





23 Rajgarh

3





24 Satna

2





25 Sehore

2





26 Seoni

3





27 Shahdol

1





41

28 Shajapur

1





29 Shivpuri

3





30 Sidhi

3





31 Singurali

2





32 Ujjain

2





33 Umaria

1





34 Vidisha

3





2.26 Arrangement for official inspections to MDM centres and percentage

of schools Inspected and summary of findings and remedial measures

Taken.

• From State level senior officers of the Council are sent to district to review implementation

of the programme by inspecting schools in remotest areas. These officers submit their report

at State level which is sent to district Collector/CEOZP for follow-up and corrective action.

• Additional Chief Secretary of the Panchayat and Rural Development Department which is

nodal department in the State for MDM has also appointed one senior officer of the

department as nodal officer who has to

visit districts every month and amongst other programmes of department, he has to inspect

schools to review MDM. These officers submit their report at State level to ACS which is

sent to district Collector/CEOZP for follow-up and corrective action.

42

• The inspection roster is prepared for functionaries of various concerned departments at

district and block levels according to which they are required to carry out inspections of Mid-

Day Meal scheme in 5 and 10 schools respectively in each month. These officers submit their

report to District Collector through CEO, Zila Panchayat, on the basis of which, he takes

corrective measures in case of any irregularities or problems.

2.27:-Details of the Contingency Plan to avoid any untoward incident.

Printing of important phone numbers (eg. Primary health center,

Hospital, Fire brigade etc) on the walls of school building.

There is a clear cut contingency plan in every school. On the wall of the school/kitchen shed

contact numbers of local health worker, supervisor of the sector and doctor of the concerned

health centers are painted. Along with it ambulance number 108 is also painted in every

school/kitchen shed. Head masters/nodal teacher have to taste meal before it is served to

students. For tasting of food community monitoring by following system of mother roster and

Antyodya Card Holder Senior Citizen is also followed. Sample of the food is kept in a sealed

Tiffin in every school for 24 hours.

First Aid Box is also kept in every school so that in case of any possible incident of

contamination immediately necessary first aid is given to affected students. In the contingency

plan, it is strictly instructed that in case of any untoward incident of contamination/food

poisoning after giving first-aid affected students have to be taken to nearest health centre at the

earliest and information regarding this has to be given to district Collector on top priority.

Action Protocol (Contingency Plan)

3-Member committee

(SDM, CDPO, BRC’s)

State Coordinator (MDM)

43

Actions taken due to protocol

▪ FIR registered : 00

▪ SHG terminated : 00

▪ Departmental actions against : 00

▪ Financial & Food grain recovery from : 00

District level Meetings for MDM

Committee

Committee

District

District Magistrate

Send the report to Head

Office, Bhopal within

24 Hrs

44

2.28:- Grievance Redressal Mechanism 2.28.1 & 2 & 3 & 4:- Details

regarding Grievance Redressalat all levels. Details of complaints

received, nature of complaints and time schedule for disposal of

complaints. Details of action taken on the complaints.

Details of Grievance Redressal Mechanism is attached in Annexure AT-25. State has a very enlighten multiple and comprehensive system of grievance redressal, point wise

description is as follows:-

1) The Information and Technology Department has a mandate to provide system where citizen

can get a centralized system to consult and get benefited at various stages. Thus empowered and

enlightened. The Department promotes Citizen Facilitation Center as the medium of grievance

registration and an aisle for performance assessment of government officials. Through ICT,

various Govt. programs and schemes can be publicized and their benefit status can be assessed and

grievances can be addressed in appropriate redressal forums.

As a precursor to its leadership efforts in e-Governance implementation, the Govt. of

Madhya Pradesh has commissioned the Integrated, Bilingual Automated and web-based

Grievance Redressal System to enable seamless registration complaints of the citizen, on various

Govt. programs and schemes if they are not getting the due benefits by the govt.

panchayat

45

Process

The Department of Information and Technology has engaged M.P. State Development

Corporation to develop a value based grievance Redressal interface called Telesamadhan

Helpline. The broad objective of the project was to enhance the process of grievance

registration and Redressal by providing a single platform to keep track of each grievance

coming from the citizens. The overall objective is to provide an interface to the citizens

through which they can get information and can register their grievances and at a later stage

can track and acknowledge its status through phone. On the other hand the system takes care

of notifying the concerned Action Taking Authority about the grievance registered for the

particular scheme and location and keeps on following up according to the time frame allotted

at different levels until and unless a resolution is obtained. Citizens can take information and

can register grievances through toll free number 181 which is now called CM Help-line from

any of the 51 district of Madhya Pradesh.

Telesamadhan Helpline ensures that the grievance of complainant is sent to the right

level office in real time. It is developed on a web enabled Bi-lingual platform which will

receive complaints through its 7AM to 11PM Call Centre. This call center is responsible for

entering the details of the complainant and the grievance in the web portal of Telesamadhan

helpline at www.telesamadhan.mp.gov.in. This is the first foray into the online portal. Once a

grievance is registered, the outbound calling department ensures that it is forwarded to the

appropriate action taking authority (LEVEL OFFICER) of 1st level for its Redressal. The

grievance registered, gets forwarded to the concerned 1st LEVEL OFFICER. If the 1st

LEVEL OFFICER is not able to resolve the complaint, within a stipulated time period of

07days , the complaint along with its details is forwarded to the higher officer of the scheme

hierarchy. This mechanism of tracking the LEVEL OFFICER by the system ensures faster

intimation and disposal of the problem. The check-balance system of escalation ensures that

the LEVEL OFFICER is keen in resolving the issue within the specified time period.

Therefore, the citizen can rest assured of his/her complaint getting resolved by the right

person at the right time.

The system automatically tracks and escalates the complaint to the seniors in the

hierarchy, if it is unresolved within the turnaround time of 07 days at particular level. This is

made possible through a unique configuration module, where the department's and the

scheme's hierarchy of officers is recorded into the system. In this process, it is ensured that

every escalation that occurs is intimated over phone and through e-mail. This process, not

only ensures the authenticity of the job at hand, but also the implied seriousness of resolving

the problem. The complainant through a ticket number can find out the status of his grievance

through the portal anytime thus the web portal contains and maintains a level officer base of

all grievances registered, specific to district, block and Department. Once a grievance is

closed or sorted, the right to update or edit are enable on the web portal.

http://www.telesamadhan.mp.gov.in/

46

The Citizen Facilitation Center is a unique service, which provides-

1. Time and Place Utility to the caller – The caller can now get his/her grievance

registered and redressed by just calling up the Toll Free telephone number 181. It is no

more a requirement to visit the department in case of any grievance. This facility helps

the caller save his time and money. Distant/remote location is no more a hindrance in

redressal of one’s grievance.

2. Toll Free – As the telephone number of the Citizen Facilitation Center is Toll Free, it

saves money. The caller does not pay a single rupee to get his grievance lodged.

3. Paperless and Instant forwarding – The grievance, lodged with the Citizen Facilitation

Center are forwarded to the relevant departments ONLINE, within no time. This not only

saves time but also helps the government achieve the PAPERLESS Environment of

working.

4. Citizen Satisfaction Monitoring – It is also monitored if the grieved party is satisfied

with the resolution. The complainant, under this process, is called back to ensure the

same. The CM himself, on a weekly basis, also follows the same up.

5. Empowering the Illiterates – The Citizen Facilitation Center empowers illiterates to get

their appeals heard, as illiteracy is no more a baring factor for them. They can call up the

Toll free number and get their grievances registered.

The details of the Mid Day Meal Scheme and status of the complaints registered

by the Citizens can be seen on the website http://www.telesamadhan.mp.gov.in.

2) Apart from CM Help-line ---, there is a system of online launching of complaints in the

portal which is called public grievances (PG) where in any citizen can register his

complaint online, he gets a identification number for this from which he may get updated

status of his complaint from time to time.

3) JAN SUNWAI: All over the state every government/semi-government offices like

Gram Panchayat, Block Office, Janpad Shiksha Kendra, ZilaShiksha Kendra , Zila

Panchayat, Collectorate and other offices have to organize JAN SUNWAI on every

Tuesday of the week where in any citizen can submit his complaint/demand/suggestion

regarding execution of any government scheme/programme. Under MDM also several

complaints regarding menu, quality, honorarium, food grain, cooking cost are received in

JAN SUNWAI. Officer concerned has to reply within a week to the concerned

complainant.

4) There is a system of complaint box in Collectorate, Zila and Janpad Panchayat Office

where in any citizen drop his complaint. This box is opened at regular intervals by OIC

of the concerned office and follow-up action is taken against the complaint.

5) Complaint by phone/SMS: Any person can complaint about MDM on phone or

through SMS to District level and Block level officers upon receiving such

complaints it is forwarded to the officers/GP/SHG for proper action and it is reviewed at

regular intervals.

http://www.telesamadhan.mp.gov.in/

47

6) Complaint by post : Any person can complaint by post to any officer like Collector

,CEOZP, SDMs and CEO Janpad Panchayats regarding various issues of MDM like non-

compliance of Menu, deterioration of quality, delay in payment of cooking cost and

honorarium ,etc. A complaint register is kept in these offices and these are reviewed

regularly and follow-up action taken.

7) Complaint in Person : In the State, every officer has fixed certain days and timings

there in for meeting general public regarding their grievances in MDM programme also

anybody can meet district functionaries like Collector/CEOZP/PO

MDM/TM/QM/SDM/CEO Janpad Panchayat, etc and narrate his complaint to the officer

concerned.

2.29 :- Details regarding Awareness Generation & IEC activities

andMedia campaign carried out at State/District/block/school level.

State Government runs media campaign by print and electronic media at other resources

of propagation.

There is a monthly magazine of the department called "Panchayika" where in articles

and news regarding MDM are published from time to time. Success stories are published in

this magazine. Important Circulars are also published in the magazine.

Upon the wall of school/kitchen sheds/gram panchayats logo and menu of MDM has

been displayed. There are instructions also to display entitlements of children under the

programme. Names and Numbers of implementing agencies like NGO/SHGs, etc is also

displayed in appropriate places.

In Lok Kalyan Shivir and AntyodyaMelas held at block and district level information

insemination regarding MDM is also done.

Districts used this fund for traditional (nukkad natak, folk songs, rallies, others, etc.)

2.30 Overall assessment of the manner in which implementation of the

programme is contributing to the programme objectives and an analysis

of strengths and weaknesses of the programme implementation.

• The MDM Scheme is directed towards improving various school indicators such as regular

attendance, school retention and reduction in drop out of students.

• It has been noted that students, availing services of MDM Scheme are more regularly

attending schools.

• The scheme has improved retention of students in schools. It has been unanimously reported

that before MDM, the retention of children was quite

low after the lunch break. But after the implementation of MDM student stayed in the school

premises and resumed classes smoothly after taking meals.

• The scheme has played a crucial role in reducing school drop outs, especially among girls.

Parents responded that Mid Day Meal had reduced the burden of providing one meal to their

children. They did not compel their children to leave school and considered MDM as a great

support to the poor families.

48

• It has been noted from the responses of the teachers that the scheme has made considerable

impact on the scholastic capabilities of the children, though it was crudely estimated.

• Mid Day Meal scheme has played a significant role in bringing social equity to a great

extent. The scheme has reduced the gender gap in education by boosting attendance of girls

besides providing employment opportunity to needy women. It has reduced caste and class

inequality to a large extent.

• The MDM scheme has enhanced food security of children in tribal belt of Madhya Pradesh.

• In the State more than 75301 Women SHG are implementing the programme which is

empowering them in a massive scale.

2.31 Action Plan for ensuring enrolment of all school children under

Adhaar before the stipulated date.

NILL.

2.32 Contribution by community in the form of Tithi Bhojan or any

other similar practices in the State/UT etc.

• In a few districts of the State, reputed and wealthy people and other persons make

contribution into MDM on special occasions like birthday, marriage anniversary, death

anniversary, etc by giving aid in cash or kind to schools.

S. District Full meal in lieu of MDM Additional Food Item No. of schools received

contribution

No. of schools

Meals served

Value (In Rs)

No. of schools

Children benefitted

Name of the items Value (In Rs)

In kind

In any other form

Value (In Rs)

1

Madhya Pradesh

17381 98143 173989.09 15202 588533

Sweet Fruits, snacks,Khir Puri

Icecream, Sweets, Biskuit,

Namkeen,

343554.12

26 126 1.7

2.33 Availability of kitchen gardens in the schools. Details of the mechanisms adopted

for the setting up and Maintence of kitchen gardens.

S.No.

District Total no. of institutions

Total institutions where setting up of kitchen garden

is possible

No. of institutions

already having kitchen gardens

No. of institutions where setting up of kitchen garden is in

progress

No. of institutions where setting up of kitchen garden is proposed

during 2020-21

1 51 112908 18988 1998 9976 9012

49

2.33.1 Status of availability of kitchen gardens in the schools. (Please furnish school wise details for all

districts in the table given at Annexure – 10-E.)

2.33.2 Mapping of schools with the corresponding Krishi Vigyan Kendras (KVK)

2.33.3 Details of the mechanisms adopted for the setting up and Maintenance of kitchen gardens.

2.33.4 Whether the produce of these kitchen gardens is used in MDM.

2.33.5 Action plan for setting up of kitchen gardens in all schools.

School nutrition garden will set up in 67817 schools

2.34 Details of action taken to operationalize the MDM Rules, 2015.

• Copy of MDM rules 2015 have been sent to all the collectors and ceozp of the State and

they have been instructed that its copies be sent upto school and implementing agency

level and districts have to impart training about these rules to concerned stake holders.

2.35 Details of payment of Food Security Allowances and its mechanism.

NIL.

2.36 Cooking Competition

Cooking competition will be conduct in this financial year.

2.36.1 Whether cooking competitions have been organized at different levels in 2019-20,

No

2.36.2 if yes in

2.36.2.1 the number of participants in these competitions

2.36.2.2 Details of judges

2.36.2.3 How many participants were awarded

2.36.2.4 Was the awarded participants given any cash prizes

2.36.2.5 Whether the awarded recipes have been shared with schools

2.36.3 Details of action plan for year 2019-20

Cooking competitions will be organized at different levels in 2019-20

Completions will be organized in all targeted school.

2.37 Details of minor modifications from the existing guidelines carried out by

District Level Committee chaired by the District Magistrate.

Nil.

50

2.38 Details of new interventions envisaged under 5% flexi funds – For each

intervention, please provide detailed information in the below template

2.9.1 Background Note

Chikki Distribution

Chikki made of peanuts and jaggery will be served to primary school students in

85 under Mal nourished blocks identified by the Health and Family Welfare

Department.

2.9.2 Objectives

Improvement in nutrition level.

2.9.3 Rationale for the intervention

Improvement in nutrition level.

2.9.4 Time lines

3 year plan

2.9.5 Coverage

2.9.5.1 Number of Block

85

2.9.5.2 Number of schools

37385

2.9.5.3 Number of children

13,54,711

2.9.5.4 Number of working days

85

Chikki Distribution days proposed 85

2.9.6 Requirement of Funds

Rs – 43.76 Cr

2.9.7 Monitoring

Panchayat and Rural Development Department and Health and Family welfare department

2.9.8 Outcome measurement

Calories 165 k cals Calories 0 mg

Total Fat 22 g Potassium 0 mg

Saturated 0 g Total Carbs 6 g

Polyunsaturated 0 g Dietary Fiber 0 g

Monounsaturated 0 g Sugars 5 g

Trans 0 g Protein 4.5 g

Cholesterol 0 mg

Impact assessment

After Serving

51

2.39 Any other issues and Suggestions.

• There are certain issues which need to be looked into for smooth and effective, outcome

oriented conduct of the programme.

1) Dining Hall :- Currently, the only infrastructure being made available in the programme is

kitchen shed. Therefore, students have to sit either inside classroom or in the verandah of

schools to eat meal. Construction of Dining Hall can be done by making it a permissible

activity under MANREGA or making separate funding for it in a phased manner.

2) Increase in Honorarium of Cook-Cum-Helper:-Currently, CCH get only 2000 per month

as honorarium whereas as per minimum wages monthly entitlements come much more than

this.CCH have to do a lot of work in cooking meal like cleaning utensils, cleaning and

washing vegetables, grain, serving meals to children, etc. These activities consumed their

whole day and thus they are not able to do any other job. Hence, their honorarium need to be

increased.

3) Increase in Cooking Cost:- There is also need of enhancement in cooking cost rate which is

currently Rs. 7.45/- for upper primary schools and Rs. 4.97/- for primary schools student per

day.

4) Increase in MME percentage:- Currently, rate of MME is only 2.7 % of the total budget

which is not sufficient for various administrative and managerial expenditures from State to

School level. Therefore, this should be increased adequately.

5) Provision for additional nutrients:- Menu ,according to which meal is prepared and served

to children is high on carbohydrates and calorie contents but not adequate as far as protein

content is concerned. To overcome this additional nutrient in the form of milk and other

suitable products should be given and provision for this should be made.

Currently, state is doing it out of its own budget and atleast financial grant may be provided

for upper primary school children.

6) Testing of Meal Samples :- There are instructions to get meal samples tested by accredited

laboratories but their numbers are negligible in several states. Therefore, a new and liberal

system of recognition of expert laboratories is required so that every district/block and even

school may have the opportunity and facility at nominal cost to get their sample tested.

7) Training of Cook cum Helpers and Engaged SHG :- Fund should be provided for the training

of Cook Cum Helpers and SHG.

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