government of maharashtra maharashtra maritime … of maharashtra maharashtra maritime board ......
TRANSCRIPT
1 | P a g e
Government of Maharashtra Maharashtra Maritime Board
ADB TA 8652 IND: Climate Resilient Coastal Protection Management Program
Request for Quotation
for
Dune nourishment at Ubhadanda of Sindhudurg District
(Following Asian Development Bank Shopping Procedure for Works)
Issued On: 19 December 2017
Request for Quotation No: PMU/ CRCPMP/01/2017
Package Number: SPW/ CRCPMP/01/2017
Employer: Project Director Sustainable Coastal Protection and Management Investment Program (SCPMIP) Maharashtra Maritime Board (MMB) Home Department (Ports and Transport) Government of Maharashtra Indian Mercantile Chambers, 3rd Floor, Ramjibhai Kamani Marg Ballard Estate, Mumbai, 400001
2 | P a g e
SHOPPING FOR WORKS
REQUEST FOR QUOTATION (RFQW)
Project Title: TA-8652 IND: Climate-Resilient Coastal Protection and Management Project
Source of Funding: Asian Development Bank
Contract Reference: SW/ CRCPMP/01/2017 Date : 19 December 2017
Subject : Tender Notification for Dune nourishment and beach re-profiling at Ubhadanda Village of
Sindhudurg District, Maharashtra
3 | P a g e
1. The Project Director SCPMIP PMU, Maharashtra Maritime Board (MMB) (Employer) hereby requests you to submit a quotation for the following works: “Dune nourishment along 500 m of the beach using 8,000 cum of sand from north Vengurla beach sandbar and beach re-profiling using 5,000 cu m of sand from the lower part of the beach between 0 to-1 m depth at Ubhadanda, Ubhadanda Village Sindhudurg District, Maharashtra”.
If you, however, have been associated with the firm that prepared the design, specifications, or
engaged in the preparation of the Project or firm that will provide supervision of the Works, you shall be disqualified.
To assist in the preparation of your price quotation, the necessary specifications, bill of quantities and drawings, form for submitting the quotation and a draft contract form are enclosed. You are advised to visit the site of the works at your own expense, and obtain necessary information for preparing your quotation. 2. You shall submit one original of the Price Quotation with the Form of Quotation, and clearly marked “Original”. In addition, you shall also submit one copy marked as “COPY”. 3. Your quotation in the attached format should be signed, sealed in an envelope and addressed to and delivered at the following address: Project Director Sustainable Coastal Protection and Management Investment Program (SCPMIP) Maharashtra Maritime Board (MMB) Home Department (Ports and Transport) Government of Maharashtra Indian Mercantile Chambers, 3rd Floor, Ramjibhai Kamani Marg Ballard Estate, Mumbai, 400001 4. You must have experience as a prime contractor in the construction of at least one work of the nature and complexity equivalent to the works included in this Request for Quotation over the last three years as evidenced by a client’s certificate of completion, and provide evidence of availability of financial resources to successfully complete the works in the amount of INR 25 Lakhs (Indian Rupees Twenty Five Lakhs). Otherwise, you will not be considered further. 5. You shall submit only one quotation. Your quotation must be typed or written in indelible ink and shall be signed by you or your authorized representative. Without a signature in your Form of Quotation, your quotation will not be considered further. 6. In evaluating the quotations, the Employer will adjust for any arithmetical errors as follows:
(a) where there is a discrepancy between amounts in figures and in words, the amount in words will govern;
(b) where is a discrepancy between the total price in the Priced Activity Schedule (or Bill of Quantities) or the quoted amount indicated in the Form of Quotation, the total price in the Priced Activity Schedule (or Bill of Quantities) shall govern;
(c) where is a discrepancy between the unit rate and the line item total resulting from multiplying the unit rate by the quantity, the unit rate as quoted will govern; and
(d) if you refuse to accept the correction, your quotation will be rejected. 7. Your quotation shall be valid for a period of 90 days from 17 Jan.. 2018 (deadline for submission of the quotation). 8. Your quotation in duplicate and written in English language shall be for the whole works and
4 | P a g e
based on “unit and total price indicated in the filled-in Bill of Quantities”. Currency of quoted prices and payment shall be in Indian Rupees(specify Currency of the Employer’s country). The quotation shall include all duties, taxes, royalties, local taxes and other levies payable by the contractor in accordance with the local laws. In case of any discrepancy between the original and duplicate, the original shall prevail. 9. The Employer will award the contract to the Contractor whose quotation has been determined to be substantially responsive to this Request for Quotation and who has offered the lowest evaluated price quotation. A quotation is not substantially responsive if it contains material deviations or reservations to the terms, conditions, and specifications in this Request for Quotation, and it will not be considered further. The Employer will evaluate and compare only the quotations determined to be substantially responsive. 10. If you withdraw your quotation during the validity period and/or refuse to accept the award of a contract when and if awarded, then you will be excluded from the list of contractors for the project for two years. 11. The contract will be governed by the terms and conditions of the attached Form of Contract. 12. Your quotation including Form of Quotation and filled-in Section 2 “Priced Activity Schedule (or alternatively Bill of Quantities)” should be submitted by 15 February 2017 16:00 Hours. The quotations shall be opened in public in the presence of contractors’ representatives who choose to attend, on 17 Jan 2018 17:00 hours at the following address. Project Director Sustainable Coastal Protection and Management Investment Program (SCPMIP) Maharashtra Maritime Board (MMB) Home Department (Ports and Transport) Government of Maharashtra Indian Mercantile Chambers, 3rd Floor, Ramjibhai Kamani Marg Ballard Estate, Mumbai, 400001 13. The bidder whose quotation has been accepted will be notified of the award of contract through the Letter of Acceptance issued by the Employer within Seven days from the date of opening of quotation. 14. The Employer has an agreement with M/s FCG ANZDEC New Zealand, project consultants of the Global Environmental Facility (GEF) funded and ADB managed project “TA-8652 IND: Climate-Resilient Coastal Protection and Management Project ”for eligible payments under the Contract resulting from this RFQ.The payment for the works to the successful bidder will be made from the “ADB TA-8652 IND: Climate-Resilient Coastal Protection and Management Project” by the consulting firm M/s FCG ANZDEC New Zealand directly to the contractor on satisfactory completion of the works and the invoice duly certified by the Project Director SCPMIP, Maharashtra Maritime Board, Mumbai. 15. Under ADB’s Anticorruption Policy bidders shall observe the highest standard of ethics during the procurement and execution of such contracts. ADB will reject a proposal for award, and will impose sanctions on parties involved, if it determines that the bidder recommended for award or any other party, has engaged in corrupt, fraudulent, collusive, or coercive practices in competing for, or in executing, the Contract. At the time of submission of your quotation, you should not be in ADB’s sanctions list. 16. Please Confirm by fax/e-mail the receipt of this request and whether or not you will submit the price quotation(s).
Sincerely,
5 | P a g e
Project Director
Sustainable Coastal Protection and Management Investment Program (SCPMIP)
Maharashtra Maritime Board (MMB) Home Department (Ports and Transport)
Government of Maharashtra Indian Mercantile Chambers, 3rd Floor, Ramjibhai Kamani Marg
Ballard Estate, Mumbai, 400001
6 | P a g e
SECTION 1 - SPECIFICATIONS
TECHNICAL SPECIFICATION FOR UBHADAANDA DUNE REPRIFILING 1. General Abbreviations The following abbreviations are used in the Bill of quantities. cm : centimeters Dia : Diameter Drg.No : Drawing Number INR : Indian Rupee IS : Indian Standard LS : Lump Sum m : meters m
3 : cubic meters
max. : maximum min : minimum mm : millimeters Nr(s). : number(s) PS : Provisional Sum Rs. : Rupees Sq.cm. : square centimeters
7 | P a g e
2. Standards 2.1. Work shall be carried out in accordance with the standards, specifications and bye-laws issued by
the Indian Standard Institution. In the absence of such specifications or other similar organizations or other relevant standards issued elsewhere the specifications of specified approved manufacturers shall be followed. These shall, in every case, be the latest issue of such standards, specifications, bylaws, etc. including all revisions, amendments and addenda subsequently issued. In the absence of all these specifications instructions from and directions of the Engineer in charge shall be followed.
3. Scope of Work 3.1. It is proposed to obtain sediment from the north Vengurla navigational channel sandbars and
moved to about 1 km south at the end of the existing seawall lfor dune nourishment. The material to be moved is sand. The material is accumulated sand in the navigational channel and may need to be pumped in slurry form to the dune nourishment site and leveled as per the design.
3.2 In addition, re-profiling of the beach in front of the nourished beach and the surrounding beach as
directed by the Engineer in charge, using 5,000 cu m of sand from the lower part of the beach between 0 m (below low tide level) and – 1 m (relative to chart datum). The re-profiling sand needs to be moved to the dune toe to increase the post storm beach recovery.
3.3 The section of Unbhadanda dune to be nourished is approximately 500 m. The extent of works is
shown on the Drawings. 3.4 Public beach access needs to be provided at three (3) locations as per the drawings given. 3.5 The site is a public open space and public safety must be ensured at all stages of the project.
Contractor will have the full responsibility, including all financial responsibilities, for obtaining and shifting the sand to the dune nourishment site excluding the CRZ clearance. The works should not interfere with the fishing activities of the area or interfere with public access along the beach
4. Specific Points to be noted: 4.1. All drawings are for basic guideline for the contractor explaining the scheme and to work out the
costs. These should be studied in conjunction with the specifications, etc. Any discrepancies should be brought to the notice of the Employer and clarified before the tender is submitted or work is awarded. All clarifications and details explained by the Employer shall be final. These shall be followed and work executed without any additional cost to the contract.
4.2. The tender drawings given are detailed, however there may be certain aspects which may require
further more information while actual execution or there may be certain detail which could have been in advertently overlooked. Such details shall not constitute extra items. The drawings are for guidelines for the contractor when he works out his quotation. Any item of works not indicated on the drawing but in line with the design shall be deemed to be a part of the contractual obligation and nothing extra shall be paid to the contractor for the same.
4.3 Sand for dune nourishment must not be taken from the beach. Dune nourishment sand should be
similar in color, grain size, and mineral content to the sand at the dune nourishment site. 4.4 Sand for dune re-profiling must be taken from below the low water mark between 0 m and -1 m
depth (borrow area) relative to Chart datum and should be planned without any adverse effects on adjacent beaches. The sand scraping rates should not exceed the natural recovery rates and in any case the borrow area depth must not exceed 0.5 m from the natural depth at any time.
8 | P a g e
4.5. The contractor must take into consideration that the site is exposed to waves from the west
through to the south west. Storm events can also be accompanied by wave setup, which could result in water levels significantly above astronomical tide levels. Regular tides range from approximately 0.0 m CD to 2 m CD. Measures to mitigate the effects of storm events during construction must be incorporated in the proposed construction method.
4.6. Site Inspection: A site inspection is mandatory and can be arranged by contacting Mr. P. R.M.
Sharma, Project Coordinator, on telephone number +91 9972595199 or Mr. Narayan Bhat Institutions and Training Specialist on Phone number +91 9538592444 - CRCPM Project The Date fixed for site inspection is 8
th March 2017 11hours at Port Office Vengurla Sindhudurg
District. 4.7. The successful bidder shall have to prepare a statement showing method of working for each
item of work for quality assurance and this shall be submitted to the Employer and the Engineer in charge for their approval prior to start of work.
5. Full Provisions 5.1. The various items of work detailed in various parts include all allowance necessary, without extra
measurement or charges for meeting the requirements of various components/parts of the contract documents (viz. Technical specifications, drawings and bills of quantities etc) and any or all of the followings unless specifically provided for:
(i) Compliance with all the conditions of the contract including Conditions of Contract, Bill of
quantities, Technical Specifications, Drawings including Notes thereon and relevant Indian Standards wherever applicable. However, in case there is any discrepancy between drawing and tender, the explanation given by the Engineer in charge shall prevail.
(ii) All labour, materials, tool and plants, equipment, transport which may be required in preparation
and for entire execution and completion of the works, including waste of materials, carriage and cartage, carrying in, return of empties, hoisting, setting, fitting and fixing in position.
(iii) Local conditions, nature of works, local facilities for supply of labour and material, accessibility to
site, and all other matters affecting the execution and completion of the works. (iv) Duties, taxes etc. (v) Competent supervision of the works. (vi) Labour : Reasonable terms and conditions of employment, liabilities to pay compensation, wages
as per statutory enactments, health and safety, temporary accommodation, sanitation, compliance with Contract Labour Act.
(vii) Water: Provision of all water required including temporary plumbing and drinking water
connections. (viii) Stores/Offices. Provision of all structures such as temporary workshops, stores, offices, labour
camps etc. if required for efficient execution of the works and their maintenance during execution to approval of the Engineer in charge, their removal thereafter and cleaning up of site on completion of works.
(ix) Precautions against Risks: Precautions to prevent loss or damage from all or any risk, insurance
of sheds or any temporary accommodation. Watching and lighting and provisions, pertaining to these.
9 | P a g e
(x) Notices, Fees, royalty, etc. Compliance with statutory provisions or regulations and or bye-laws of any local authority and/or any public service company or authority affected by the works.
(xi) Setting out the works including all apparatus required. (xii) Site Drainage: Removal of all water that may accumulate due to springs, sub-soil water, rains,
flood/tides and any other causes on the site during the progress of the works or in trenches and excavations.
(xiii) Work: Execution of work in workmen like manner and provide facilities for inspection etc (xiv) Rectification of bad work :Rectification or removal and reconstruction of any work which (as
decided by the Engineer in charge has been executed with unsound or imperfect material or unskilled workmanship or a quality inferior to that contracted for, or lack of supervision whether during construction, or reconstruction or prior to the expiry of the contract period.
(xv) Protection: Responsibility for damage and loss of any building, materials, etc. at the site until
handing over. (xvi) Site Clearing and Works: Removal by the contractor, of all tools, plants and materials from the
site; sweeping buildings, washing floors, cleaning joinery, removal of splashes of paint and handing over the whole site in a neat and tidy condition.
(xvii) Environmental Management Plan (EMP). Implement all required mitigation measures related with
the construction works, and mitigate all environmental impacts as described in the EMP that attached in this "Request for Quotation"
(xviii) Completion: Completing the works to the satisfaction of the Engineer in charge on or before the date of completion based on a post construction survey
(xix) Difficult Position: Accessibility or otherwise to site, at easy or difficult positions in works. (xx) Errors: Rectification of all errors to the satisfaction of the Engineer in charge. (xxi) Artificial light: All artificial lighting by electric power, when the need arises, for carrying out works.
6. Time and Schedule 6.1. Weather Down-Time: The bidder shall be deemed to have included for all cost and delays in the
execution of the works, due to exceedance of wave height / wind speed limits for operation of his equipment, in his price and Programme. Subject to evidence of unforeseen weather conditions the contractor may claim for extra time but not extra costs to complete the work. Unforeseen are considered to be long periods of high waves outside the seasonal norms; it is the responsibility of the bidder to research the normal wave patterns at the specific site location. No additional payments will be made for additional mobilization costs due to unforeseen bad weather conditions.
6.2. Schedule. The proposed implementation schedule is 2 months. It is proposed that all the work is
carried out in the non-monsoon season. Sediment shifting by pumping equipment and excavator or bulldozer would be easier in the non-monsoon period, and it is important that the nourished dune is finally shaped and allowed to settle before the monsoon.
10 | P a g e
7. Method of Measurement 7.1. Method of measurement is specified in the survey specifications described below and shall be
read in conjunction of Preamble to Bill of quantities as detailed herein.
8. Prices and Rates 8.1. Preamble to the Bill of Quantities. Reference should be made to the preamble to the bill of
quantities of this document 8.2. No claim for additional payment will be allowed for any error by the Contractor and no claim for
additional payment will be allowed for any item of work which may not be specifically referred to in the Bill of Quantities
9. Surveys 9.1. Initial surveys: for determination of the original levels of the dune and the beach system, a joint
survey of the levels of the dune nourishment area is to be undertaken by the Contractor and the Engineer in charge using the contractor’s survey facilities or an external survey agency as approved by Engineer in charge. All the survey drawings shall be plotted on 1:2000 scale or as specified by the Engineer in charge and these shall be constructed on WGS84 Datum and chart datum, All the topographic surveys shall be implemented using land based equipment such as TOTAL Station or equivalent.
9.2. If requested by the Engineer in charge, interim surveys (Progress Surveys) shall be carried out by
the contractor using his survey facilities during the period of sand shifting and spreading works. Measurements shall be taken under the same configuration and settings as used for pre-nourishment surveys. On completion of each survey, Contractor shall prepare record drawings showing surface levels of the bed reduced to Chart Datum and submit the same to the Engineer in charge for approval. These approved drawings shall be used for interim measurement and payment.
9.3. Completion Surveys. A final survey will be conducted on completion of the dune nourishment
jointly by the contractor and the Engineer in charge on the same basis as specified for as the initial surveys. The surveys will be through the contractor or the services of an external survey agency.
9.4. On completion of the survey, the Contractor or the external agency shall prepare, survey
drawings and cross sections showing the full results of the survey. All the data, (both hard and soft copies) shall be submitted to the Engineer in charge. On completion and agreement on the contents of the drawings and if the Employer and the Engineer in charge had satisfied themselves that the works have been executed according to the Contract, the Contractor, the Engineer in charge and the surveyor of external agency, in case survey conducted by external agency shall sign the drawings, which then acquire the status of “Post- dune nourishment” survey
9.5. Costs of the Survey. The cost of providing all survey equipment, consumables, spares etc and
carrying out all surveys including any additional surveys, setting out, etc. and preparation of all record drawings for the purpose of the execution of the Contract, are deemed to be included in the rates and prices quoted in the Bill of Quantities. No additional payment will be payable to the Contractor in this regard
10. Interference with navigation 10.1. The Contractor shall at all times observe and comply with all laws including traffic regulations and
regulations that are relating to navigation, maneuvering, and anchoring of his floating craft, if any,
11 | P a g e
being used, throughout the progress of Works. The Contractor shall follow instruction in this regard given by the Engineer in charge. The Contractor shall carry out his work strictly in a manner which shall not obstruct or endanger the normal use of waterways, anchorages, wharves and approaches thereto, whether in the possession of the Employer, or any other persons.
11. Allowances for Tidal Working 11.1. The Contractor shall allow for all necessary requirements for tidal working, especially in regard to
access by barge into the river entrance or sand shoal area.
12. Measurement 12.1. The total amount of material to be removed from the navigational channel shoal under the
Contract will be measured by cubic meters in-situ of the volume of material extracted by computing the volume between the agreed initial and completion surveys. In addition, the initial and completion topographic surveys of the dune nourishment area will be used to estimate the sand volume used for the nourishment. The volume shall be calculated using the cross-section method at a grid spacing of 2 m x 2 m or as approved by the Engineer in charge.
13. Mobilization (BOQ item No. 1) 13.1. Mobilization is an all-inclusive payment which will include delivery of pumping equipment, loader,
bulldozer, establishment of storage and any other requirements the contractor may need to carry out the works. Payments for mobilization also cover all the costs for demobilization.
13.2. These would include requirements for provision of temporary access roads or structures if
required. It also includes the requirements for rental and establishment of a shore work area and site offices as required. The shore work site should be located not greater than 2 km from the project site.
13.3. Within 7 days of signing the contract the contractor shall submit a detailed mobilization and work
plan. The contractor will be required to provide a signboard at the dune site following the required design of the agency which should be included in the mobilization costs.
13.4. No additional payment will be made for remobilization for delays due to weather or any delays
due to local issues, non-availability of sand, permission etc. 13.5. Basis for Payment: 70% of the mobilization cost will be paid on mobilization and the remaining
30% at the time of demobilization completion.
14. Establishment of controls and set out of the works, Surveys (pre-construction) and Completion (BOQ items 2) 14.1. Establish survey controls at the nourishment site, undertake baseline surveys of the sand shoal at
the north Vengurla navigational channel, and beach profile survey at the dune nourishment site and adjacent coast (500 m north and south of the project area).Beach profile survey control points should be located in a safe position on stable ground close to the work site and checked regularly for damage throughout the project implementation
14.2. Close grid survey of the sand shoal of the north Vengurla navigational channel needs to be
undertaken prior to the sand shifting and on completion of the works. Care is required to ensure that no confusion occurs between the local reference level and Chart Datum noting that all the drawings are relative to Chart Datum. Surveys would be done jointly and mutually agreed by the contractor and the Engineer in charge.
12 | P a g e
14.3 Beach profile surveys need to be referenced vertically and horizontally to a permanent marker. So, it is essential to install permanent survey control points or a survey baseline for individual transects and should be located at least 150 m landward of the mean high water line. The elevation of these survey control points need to be referenced to the datum used for the beach profile survey, which will be the chart datum and its location shall be tied into the UTM coordinate system. The profile surveys should be undertaken using an electronic TOTAL Station, or any sophisticated survey instrument to provide a high level of horizontal and vertical accuracy.
14.3. Beach profile surveys need to extend from the landward side of the existing dune or landward of
the seawall, whichever the case may be, to across the surf zone, to -2 m water depth. 14.4. The beach profile survey should cover the entire dune nourishment area and 500 m to the north
and 500 m to the south of the project site. To get an adequate resolution of this dune nourishment project, a long shore profile spacing of 100 m shall be adopted for the entire survey area. This means a total of 16 profiles in each survey of the entire area.
14.5. The profile data should be acquired to adequately define beach and nearshore slopes,
changes in slopes, and prominent morphologic features, such as berms, bars, and shoals, along each beach profile survey line. Recommended maximum increments between survey points are 5 m along the profile landward of the low tide level (LTL) and 10 m seaward of the LTL.
14.6 The initial survey data will be compared with the design survey data by the engineer-in-charge,
and if there is more than 30 cm beach elevation difference between the design profile and the pre-construction survey, the engineer-in-charge will suggest revisions to the construction profile without any change in the total sand volume. There will not be any additional payment or time for such changes.
14.7. Basis for payment: The Contractor shall be paid 60 % on submission of the pre-construction
survey report covering both the beach profile and sandbar surveys and its acceptance by the Employer. The remaining 40 % on submission of the completion survey reports and its acceptance by the Employer.
15. Sediment grain size and chemical analyses (BOQ items 3) 15.1. Collect at least 3 sediment samples each from the sand shoal site and from the nourishment site
for grain size and chemical analyses. Surveys and sample collections would be done jointly and mutually agreed by the contractor and the Engineer in charge
15.2 The sediment grain analysis should include median grain size in mm, and the sediment chemical
analyses should include pH, Sulphates, Chlorides, Organic matter, Mercury (Hg), Arsenic (As), Lead (Pb), Cadmium (Cd), Oil and Grease, Total Petroleum Hydrocarbon (TPH). All values for heavy metal shall be in mg/kg dry weight.
15.3. Basis for payment: The Contractor shall be paid on submission of the sediment grain size and
chemical analysis reports and its acceptance by the Employer
16. Supply and deliver sand: Pumping/Loading and moving of about 8,000 m3 of sand from sand shoal at north Vengurla navigational channel area and shifting to the dune nourishment area (BOQ item 4)
16.1. Sand from the sand shoal of the north Vengurla entrance navigational channel will be pumped or
moved and shifted to the dune nourishment site. Sand will be dumped on the existing dune and leveled as per the construction profile and as per the direction of the Engineer in charge.
13 | P a g e
16.2. Basis for payment: The Contractor shall be paid per m3 of sand, the price to include sand costs
(including any royalty fee), pumping, loading, transporting and dumping and leveling on the dune area as per the construction profile. Measurement will be based at the point of shoal removal and the dune nourishment area. Surveys will be carried out prior to the start of the work and again at completion. Surveys would be done jointly and mutually agreed by the contractor and the Engineer in charge.
17. Beach re-profiling: Moving of about 5,000 m3 of sand from the depths between 0 m (low tide line) and -1 m to the toe of the dune (BOQ item 5)
17.1. Sand from the depth below the low water mark between 0 m and -1 m depth relative to Chart
datum channel will be moved to the toe of the nourished and adjacent dunes for faster storm recovery. Sand will be moved to the toe of existing dune and leveled as per the direction of the engineer-in-charge.
17.2. Basis for payment. The Contractor shall be paid per m
3 of sand, the price to include sand costs
(including any royalty fee, if any), pumping, loading, transporting and dumping and leveling on the dune area as per the direction of the employer. Measurement will be based at the beach re-profiling area. Surveys will be carried out prior to the start of the work and again at completion. Surveys would be done jointly and mutually agreed by the contractor and the Engineer in charge.
18. Beach access (BOQ item 6) 18.1. Three beach accesses as shown in the drawings are required to avoid damages to the nourished
dune from pedestrian traffic. The width of the beach access should be 1.25 m and either side should have wooden posts of 1.5 m height measured from the ground surface after installation and galvanized wire mesh as shown in the photograph in the drawings section. The minimum practical length for posts is 2 m is required. Wooden posts should be at least 10 cm in diameter. Secure the mesh material by fastening it to each post with four ties of galvanized wire (no smaller than 12 gauge), and weave the material between the posts
18.2 The beach access should begin from the landward of the existingdune and extend no farther
seaward than the most landward point of the public beach where it will not interfere with public use of the beach at normal high tide.
18.3. Basis for payment. The Contractor shall be paid on completion of all the 3 beach access
construction and after a joint inspection by the contractor and the engineer-in-charge and its acceptance by the employer.
19. Final as-built survey, completion report and as-constructed drawings (BOQ item
5) 19.1. This item refers to the final survey comparison with the pre-construction surveys, preparation of
as built drawings and submission of the completion report to the satisfaction of the Engineer in charge. Surveys would be done jointly and mutually agreed by the contractor and the Engineer in charge
19.2. Basis for payment. The Contractor shall be paid on submission of the completion report along
with the drawings and raw survey data and its acceptance by the employer.
14 | P a g e
Environment Management Plan: Navbagh -Vengurla
Project Stage Mitigation Measures Parameters to be Monitored
Location Measurements Frequency Responsibilities
Pre project activity
At – Ubhadanda, Vengurla
EMP will be included in the civil works and the contract document of the selected contract or who will be awarded the work. Community awareness activities also will be undertaken
Inclusion of EMP in the contract award document, beach profile, sand supply, plant growth and establishment
Ubhadanda dune management and vegetation nsite
Beach profile, sediment grain size, native plants, Inspection before the contract is awarded
Once prior to the award of the
PMU-MMB CRCPMP team (Coastal Ecologist)
Site preparation and field preparation
Dune nourishment is expected to provide sufficient quantity of sand to encourage dune rebuilding at Ubhadandasite
Physical Environment
Air quality
Emission control
Adherence to national standards that apply to emissions and ambient air quality for the types of vehicles and equipment proposed by the contractor (pumping equipment, bulldozers and trucks). Engines to be turned off when not in use
Equipment to conform to emission standards
Community complaints on hazards, if any to be dealt with immediately and to be resolved efficiently.
Exhaust emissions sources Ambient air quality
At the project site and at sand mobilization locations
Visual inspection – emission sources; construction sites:, equipment, and vehicles Verification of pollution under control certificates
Daily and/or as frequently as required
PMU-MMB, CRCPMP team (Coastal Ecologist and other team members)
Dust control
Dust suppression by regular sprinkling of
Dust levels At the project site and at sand lifting locations
Visual inspection – dust emissions at the project site
Daily
PMU-MMB, CRCPMP team (Coastal Ecologist
15 | P a g e
water
Halt work during excessive onshore winds.
Community complaints on hazards, if any, to be dealt with immediately and resolved efficiently
and other team members)
Noise
Adherence to national noise standards
Engines to be turned off when not in use
Equipment conforms to international standards.
Vehicles to be fitted with silencers
Daily checks and remedy of potential sources of excessive noise
Community complaints regarding noise to be dealt with professionally and efficiently
Noise levels
At the project site and at sand lifting locations
Visual inspection of noise sources
Regular monitoring of sound levels
Daily or as frequently as required
PMU-MMB, CRCPMP team (Coastal Ecologist and other team members)
Water and sediment quality
At Ubhadanda dune nourishment site and the sand pumping site
Adherence to national water quality standards
Supervision of all operation procedures
Turbidity
Sediment quality
Fuel, oil, fluid leaks or spills
On the site, near the and other work areas
Visual inspection and water quality testing
Visual inspection-daily Quality testing-as and when needed
PMU-MMB, CRCPMP team (Coastal Ecologist and other team members)
16 | P a g e
to avoid spillage of soil, sand and oil/fuel
For accidental oil/fuel spills contingency plans to be initiated immediately
Biological Environment
Marine Habitat and biota
Marine habitats not to be disturbed Developed dunes and vegetationare expected to enrich biological assemblages and have (bird) population
Listing of prevalent species of birds and animals
At project site Biological monitoring
Pre and post construction periods
PMU-MMB, CRCPMP team (Coastal Ecologist)
Project designs to ameliorate the deteriorated natural shoreline protection features. It encompasses improvement to the beach profile, natural barrier to absorb the impact of high waves and storm surge, preventing or delaying intrusion of waters into inland areas.
Environment, social and cultural aspects
Beach safety
Public consultation to identify locations, time and types of potential safety risks, and develop sites-specific advisories and safety measures. All equipment, waste and construction materials debris to be removed from the site upon completion.
Number and type of incidents
Weather conditions
Wave conditions Wind speed
At project site Visual inspection
Incident Reports
Weather statistics
As and when needed
PMU-MMB, CRCPMP team (Coastal Ecologist)
Fishing Activity
Consultation with the community to decide working time at the site so that site works do not hinder the normal livelihood activities of
Conflicts with fishing activity Complaints
Project site and work areas
Incident Reports of complaints
Fisher-folk interviews
Fishery statistics
Monthly During and after the project
PMU-MMB, CRCPMP team (Coastal Ecologist and other team members)
17 | P a g e
fisher-folks (mainly beach access and beach seine)
including species composition
Vehicle Traffic
Increased potential of road accidents. Public consultation to identify times/types of potential conflict, develop time windows for truck and tractor movements and measures to advise public and truck drivers regarding road safety requirements
Traffic disruption Traffic accidents
Access areas and routes
Incident reports of collisions, close-calls and complaints
Weekly PMU-MMB, CRCPMP team (Coastal Ecologist and other team members)
Community Health and Safety Safety of regular beach users and tourists
Install and maintain signage and barricading of project construction site.
Public consultation to identify locations, times, and types of potential safety risks, and develop site-specific advisories and safety measures.
All equipment, waste, and construction debris to be inspected and removed daily from site and disposed off safely.Display boards at the site on safety
Installation of signage and barricades warning project activities
Project site and work areas
Visual inspection
Incident reports
Daily PMU-MMB, CRCPMP team (Coastal Ecologist and other team members)
18 | P a g e
measures
Worker’s health and safety Contractor to identify potentially hazardous activities and work out mitigation measures. Ensure use of personal protective equipment. Health and Safety Plan to be prepared. The site manager of the contractor will identify the risky and drowning areas and provide caution signage and emergency information. Emergency contact numbers of hospitals and police to be displayed at the site Provide personal protective equipment. Provide safe drinking water, sanitation and hygiene. Conduct safety training.
Use of Personal Protective Equipment (PPE) by workers Signage display Safety training.
Project site Visual inspection
Incident Reports
Daily or as frequently as required
PMU-MMB, CRCPMP team (Coastal Ecologist and other team members)
19 | P a g e
SECTION 2 - BILL OF QUANTITIES
Dune Nourishment, Ubhadanda, Maharashtra
ITEM DESCRIPTION UNIT QTY
1 Mobilization, demobilization, site set-up and clean-up Item LS
2 Establishment of controls and set out of the works, pre-and post-construction surveys
Item LS
3 Sediment grain size and chemical analyses Item LS
4 Supply and deliver sand and spread sand to defined profile
Unit rate per m3 8,000 m
3
5 Beach re-profiling Unit rate per m3 5,000 m
3
6 Beach access Nr 3
7 Completion report and as constructed drawings Item 1
20 | P a g e
SECTION 3 – DRAWINGS
Ubhadanda dune nourishment project location
Dune nourishment site
15°50'53.64"N 73°37'41.97"E
15°51'8.56"N 73°37'33.89"E
21 | P a g e
Ubhadanda dune nourishment area
Beach access
Dune nourishment area
Beach re-profiling sand borrow area
22 | P a g e
Ubhadanda Lad Use Map
23 | P a g e
Sand source for the dune nourishment at north Vengurla
Sand shoal
24 | P a g e
Beach Profile Location Map
Dune nourishment and beach re-profiling site
25 | P a g e
DESIGN PRIFILE
CONSTRUCTION PRIFILE
26 | P a g e
Photograph showing beachaccess
27 | P a g e
FORM OF QUOTATION _________ (Date) To:_______________________________ (Employer’s Name) _______________________________ (Employer’s Address) _______________________________ We offer to execute the___________________________________________(name and number of Contract) in accordance with the Conditions of Contract (in the Form of Contract) accompanying this Quotation for the Contract Price of _________________________(amount in words and numbers) (______________ ) (name of currency)_____________. We propose to complete the Works described in the Contract within a period of ____________________months from the Date of Signing of the Contract. This Quotation and your written acceptance will constitute a binding Contract between us. We understand that you are not bound to accept the lowest or any Quotation you receive. We hereby confirm that this Quotation complies with the Validity of the Offer required by the proposal documents.
We have not been associated with the firm that prepared the design and specifications of the contract that is subject of this request for quotation.
We are not in the ADB sanctions list. Authorized Signature:______________________________________ Name and Title of Signatory_________________________________ _________________________________ Name of Contractor:_______________________________________ Address : _______________________________________ _______________________________________ Phone Number : ___________________ Fax Number, if any ____________________ Email address (optional) _________________
28 | P a g e
FORM OF CONTRACT
Name of Country:
Project Name:
Name of Contract:___________________________ Contract Number ____________________ This Contract is made this _______________ day of ________________201_ between _______________________________________on the one part (hereinafter called the Employer) and ___________ (hereinafter called the Contractor) on the other part. Whereas the Employer has called for quotations for (name and identification number of the contract) and the Contractor has submitted a quotation for the above work and the Employer has accepted the Contractor’s Quotation dated ________ for the execution and completion of such works and the remedying of any defects therein. Now this Contract witnesses as follows: 1. The Contractor hereby covenants to execute the works fully described in the Activity Schedule (or Bill of Quantities) included in the Contractor’s Quotation which constitute an integral part of this Contract (as Annex 1) in a professional and workmanship like manner in accordance with the following Conditions of Contract:
(a) Remedy all defects within 30 days of notification by the Engineer in charge during the period of execution of the contract and thereafter defects notified within the defect liability period;
(b) The Employer reserves the right to terminate the contract due to unsatisfactory performance 21 days after giving a written notice. If the Contract is frustrated by the outbreak of war or by any other event entirely outside the control of either the Employer or the Contractor, the Engineer in charge shall certify that the contract has been frustrated. In such an event, both the Employer and Contractor will have a right to terminate the contract by giving 21 days notice to the other party without any financial repercussions on either side. Payments after termination or frustration shall consider the value of work completed and materials delivered by the Contractor, and the advance payment made by Employer;
(c) All material and construction equipment on site, temporary works, and Works shall be deemed to be the property of the Employer if the contract is terminated due to fault of the Contractor;
(d) The Contractor will in all cases abide by the directions of the Engineer in charge.
(e) The Contractor shall submit to the Engineer in charge, a program within 7 days after signing the contract describing general methods and schedule to complete the works;
(f) Contract completion period ________ (months) after signing of the contract.
(g) No part of the works shall be subcontracted without prior approval of the Employer.
(h) New items of work performed as ordered by the Engineer in charge will be paid at the mutually agreed rate and in case of any disagreement between the Contractor and the Engineer in charge the latter will fix the unit rates that will be binding on the Contractor;
(i) The Law governing the contract shall be applicable laws of ________________ (Employer’s country);
29 | P a g e
(j) The Contractor shall be responsible for the safety of all the activities on the Site.
(k) During execution of works the Engineer in charge, ________, (name) will carry out inspection of works at site to verify that works are executed by the Contractor in accordance with the specifications and required quality as per specifications. Engineer in charge will reject works not performed to the required specifications and the Contractor shall take immediate actions to rectify all defects in accordance with subparagraph (a) above;
(l) Either party may terminate the Contract by giving a 21days notice to the other for unforeseen events such as wars and acts of Gods such as earthquake, floods fires etc. In such case the payments will be made to the date of termination of contract;
(m) The Contractor is responsible for all taxes, duties. levies, etc. in accordance with the laws of the ________________ (country); and
(n) The disputes between the Employer and the Contractor arising between them under or in connection with the Contract shall be resolved amicably. In the event the dispute remains unresolved either party may refer the dispute to __________ (name the authority in the country such as Engineering Institute, Legal Institute, etc.) in accordance with the law governing the contract.
2. In consideration thereof the Employer covenants to pay the Contractor the contract price of ____________________ (in words and figures) in the following manner and installments:
(i) An advance payment of 15 percent of the Contract sum will be paid upon the Contractor bringing at the work site the following items and Engineer in charge certifying it: (1) at least one half of all materials to be incorporated in the works or all materials to be consumed within three months whichever is less, and (2) all equipment required for the construction.
(ii) All four subsequent installment payments will be made at the rate of 20 percent of the contract
amount. Each installment payment will be due for payment within 21 days of submission of invoice when the value of the work actually performed, calculated on the basis of unit prices and quantities, reaches 20 percent of the contract amount.
(iii) The final payment of remaining 5 percent of the contract amount shall be made upon completion
of the works certified by the Engineer in Charge.
Payments shall be made to the Contractor within 60 days of the date of the payment request submitted by the contractor has been certified by the Engineer in Charge.
3. The defect liability period will be ______ (months) after taking over of completed works by the Employer.
In witness whereof the parties thereto have caused this Contract to be executed the day and year first before written.
Signature and seal of the Employer: FOR AND BEHALF OF
_____________________________ Name of Authorized Representative
Signature and seal of the Contractor: FOR AND BEHALF OF _____________________________ Name of Authorized Representative
30 | P a g e
FORM of LETTER OF ACCEPTANCE Date: ____________________________ To: _____________________________ [Name and address of the Contractor] Dear Sir or Madam, This is to notify you that your Quotation dated _________________for execution of the [name and number of the Contract] for the Contract price of __________________________________ [amount in words and figures], as corrected and modified in accordance with the Request for Quotation has been accepted by us. You are also requested to sign the attached contract form and commence construction of the Works not later than ______________, and ensure the completion of the Works within the construction period specified in the contract. For and on behalf of the Employer: Authorized Signature: __________________________ Name of Signatory : __________________________ Title:__________________________