Government of Pakistan Ministry of Housing & Works

Federal Government Employee Housing Authority 10-Mavue Area, Sector G-10/4, Islamabad.

NOTICE FOR INVITING TENDER

The FGEHA, Islamabad invites sealed tender from reputed firms registered with Income Tax and Sales Tax Authorities (NTN/GST Number) and also be in Active Tax Payer List (ATL) of FBR for supply of Multi Function Photocopier Machine (Canon, Konica Minolta or equivalent) to Federal Government Employees Housing Authority,

Sr.No

Items Required Quantity

1.Multi Function Photocopier Machine/Canon, Konica Minolta or equivalent)

01

2 The following documents may be accompanied with the sealed tender.i An affidavit on stamp paper of Rs. 100/- that the firm has never been blacklisted

by any Ministry/Division/Department/Organization of the Government(s). ii. Attested copy of certificate of registration with Income tax and Sales tax.

Hi. Tenders must be accompanied by 2% of earnest money /security deposit in shape of pay order / Bank draft in favor of FGEHA.

iv. The bidder will have to supply the items within 20 days of the issuance of thepurchase order.

V. Proof of previous experiences.

3. Last date of receipt of sealed bids/tenders is 21-10-2020 at 11:00am. Tenders will be opened on 21.10.2020 at 12:00 noon in the Committee Room of Federal Government Employee Housing Authority, Islamabad in the presence of the bidders or their representatives who may choose to be present.

4. Tender documents having details specification along with terms and conditions can be obtained from the office of undersigned during the office hours at rate of Rs.1000/- in

shape of Pay Order/Demand Draft in favor of FGEHA.

5. FGEHA reserves the right to accept or reject all bids.

Deputy Director (GA)Federal Government Employee Housing Authority

10-Mauve Area, Sector G-10/4, Islamabad.Tele: 051-9106044

TENDER DOCUMENTS

Government of Pakistan Ministry of Housing & Works

FEDERAL GOVERNMENT EMPLOYEES HOUSING AUTHORITYISLAMABAD

Tel: 051-9106044

FORSupply of Multifunction Photocopier Machine

(Canon, Konica Minolta or equivalent)

For Office Of FGE Housing Authority, Islamabad. 10-Mauve Area, G-10/4, Islamabad

Issued to: - M/s

Stamp

TERMS AND CONDITIONS OF TENDER

Bidders are requested to read carefully the following terms and conditions and sign the Tender Form in token of having understood and accepted the same in all respects. Any of the provisions/terms can be altered, initiated, admitted or included in the terms & condition by the procurement committee; however, this can only be done with prior intimation and before the opening of bids.

Tenders which are incomplete, or which do not fulfill the requirements given

hereinafter may be rendered disqualified.

Qualification of the Vendor/Firm

The following vendors are eligible to apply for the tender:

1 The firm/company registered & Active on ATL with relevant government tax authorities.

2. The firm/company who have never been black listed by any Government agency orauthority. *

3. Only registered manufacturer/partner/authorized dealer/distributor can participatein the tender.

4. Bidders shall submit profile of the firm and items in the Proposal.5. The bidder must have at least five years of experience in the relevant business.

Documents Required

The firms eligible to apply are required to submit the following documents with their bidding proposal:

1. Registration documents with Taxation Authorities / PPRA. NTN/FTN etc.2. A copy of audited financial statements or Tax Returns of last three years of the

firm/supplier.3. Affidavit, on judicial stamp paper to the effect that the:

a. FirmA/ender has neither been blacklisted by any agency nor is involved in any subversive activities.

b. FirmA/ender is/was not involved in any litigation/arbitration and that no work

as rescinded in the past.4. Technical brochure containing detailed specifications must be provided with the

bid. The bidder must mention brand name, model and country of origin of the offered product along with documentary evidences. If the product is assembled in a country other than the country of origin, in that case the bidder shall provide certification from the parent company to the satisfaction of the purchaser that the product is being assembled under license of the principal manufacturer and that the manufacturer stands guaranteed to the quality of the material, workmanship and performance.

5. Full Address and contact numbers of the offices.

Method of Procurement / Evaluation of Bids:Bidding will be conducted through the process, specified in Rules of the Public

Procurement Regularity Authority. Bidding is open to all eligible bidders as defined in the PPRA Procurement Rules that meet the minimum qualification criteria and required documents. It will be a “Single Stage - Two Envelope procedure.

II.

III.

IV.

V.

VI.

VII.

VIII.

IX.

X.

xi.

XII.

The bid shall comprise a single package containing two separate envelops. Each

envelope shall contain separately the Financial and the Technical proposal.The envelops shall be separately marked as “FINANCIAL PROPOSAL” and

“TECHNICAL PROPOSAL” in bold and legible letters to avoid confusion,

otherwise the bid will be rejected.The inner envelops shall also indicate the name and address of the bidder tenable

the bid to be returned unopened in case it is declared as non-responsive or late. If

the outer as well as inner envelope is not sealed and marked properly, the

premature opening.Initially, only the envelope marked “TECHNICAL PROPOSAL” shall be opened.

The envelope the marked as “FINANCIAL PROPOSAL” shall be retained in the

custody of procuring Agency without being opened.The procuring Agency shall evaluate the Technical proposal, without reference to

the price and reject any proposal which do not conform to the specified

requirements.During the Technical evaluation no amendments in the technical proposal shall be

permitted.The financial proposals of bids shall be opened publically at a time, date and venue

to be announced and communicated to the bidders in advance, technically

accepted bids only.The financial proposal, if found technically non-responsive shall be returned un­

opened to the respective bidders.The bid found to be the lowest evaluated bid shall be accepted.After technical evaluation is completed, the procuring Agency shall notify the date, time and location for opening of the financial proposals. Bidder’s attendance at the

opening of financial proposals is optional.Financial proposals shall be opened publically in the presence of the bidders,

representative who choose to attend. The name of the bidders and the technical

score of the bidders shall be read aloud. The financial proposal of the bidders who

met the minimum qualifying mark shall then be inspected to confirm that they have

remained sealed and un-opened (financial proposals those bidders failing to

secure minimum marks in the technical evaluation shall be returned un-opened).

These financial proposals shall be then opened, and the total prices read aloud

and recorded.

• For the purposes of determining the lowest evaluated bid, facts other than price such as

previous performances, pervious experience, engineering/technical capabilities, financial

soundness and such other details as the procuring Agency at its discretion, may consider

appropriate shall be taken into consideration. The following evaluation factors/criteria will

be employed on Technical Proposals. The number of points allocated to each factor shall

be specified in the Evaluation report. Only bids securing minimum of 60% marks would be

declared technically accepted.

Technical Evaluation criteria:

1. Preliminary evaluation (Initial Screening) of bids will be conducted on the basis of following parameters;

Details:-Sr. No Description Maximum Points

1) Letter from bank about financialstatus/credibility

20

2) Reaistration with Income Tax department 203) a.FrimA/endor has neither been blacklisted

by any agency nor is involved in any 10subversive activities.b. FirmA/endor is/was not involved in any litigation/arbitration and that no work as rescinded in the past.

10

4) Client List 20

5) Dealership Certificate 20

Financial orooosals would be evaluated as follows;

IV.

V.

Incomplete bid shall stand rejected.Minor oversight, clerical mistakes, other minor inconsistencies that do not alter the substances of the financial bid may be corrected by the procuring Agency.The bidder with technically evaluated lowest financial bid, if not in conflict with any other law rules, regulation or policy of the Government, shall be awarded purchase order.The procuring Agency shall notify the successful bidder in writing by registered letter that its bid has been accepted.The supplies shall be delivered within 20 days after the date of issue of purchase order.

Response time:

Sealed bids duly marked as “Bid/Proposal for Supply of Multifunction Photocopier Machine must reach the office of the Deputy Director (GA) Federal Govt. Employees Housing Authority, G10/4 Mauve Area, Islamabad on or before 1100 hours on 29.10.2020.

Opening of bids:

Bids received shall be opened on 29.10.2020 at 1200 hours in the committee room of the FGEHA. All bids shall be opened publicly in the presence of the interested bidders or their authorized representatives.

Bid Price:

1. The prices quoted shall be binding on the bidder for a period of at least 60 days2. The prices quoted should be inclusive of all taxes, duties & service/installation charges. Etc.3. Taxes will be recovered as per rules and regulations of the government.

Rejection of bids & dispute:

1. AII bids submitted after the prescribed date and time shall not be entertained.2. Failure in submission of the required documents bid/proposal.3. Any bid received without earnest money, shall not be entertained.4. FGEHA reserves the right to reject all bids or proposals at any time prior to the acceptance of a bid or proposal with cogent reasons.

Award of Tender:

1. Tender would be awarded on the basis of lowest quoted bid.2. Payment of bills will be released after successful supply of unit as per terms & conditions of the contract and upon satisfactory report by the end user.

Earnest Money1. Earnest Money @ 2% of the total bid price shall be submitted with the financial bid in the form of Bank Draft/Call Deposit//Pay Order in favor of the Federal Government Employees Housing Authority, without which bid(s) will not be accepted for consideration.

Warranty1. The item(s) must be offered with standard warranty if any, explicitly mentioned for each product offered.2. Warranty period for free supply of parts and free after sales service should be clearly mentioned in the quotation. Procedures for getting such services must be very clearly mentioned for every product in the Proposal.3. In case of non-conformity with the desired specification, the item shall be replaced by the Supplier free of cost.

Other:1. The item should be new, and the vendor will ensure originality of the procurement, Gray channel items shall be discouraged.2. The firm must have office in Rawalpindi/lslamabad region, which is able to provide doorstep after sale services to the FGEHA.3. The items shall be supplied in packed form and shall only be opened in the presence of the FGEHA deputed staff. Working manuals and other related literature shall accompany the item in original at the time of delivery.4. Successful Supplier shall ensure to complete the supply of the equipment(s) within 15 days but not later than 20 days of purchase/supply order.5. Payment will be released after successful delivery / installation and commissioning as per the specifications mentioned in this document, and after obtaining Inspection Report form the designated committee.

6. Conditional Bids will not be entertained.7. The equipment must be offered with number of year’s warranty.9. In Case of Substandard / Sub specification supply after award of Supply Order to lowest successful bidder the penalty may be imposed by the procurement entity for wrong doing, which may include Blacklisting of the firm as well.

Note: Tenders, in sealed covers, addressed to the Deputy Director (GA) Office during office hours upto submission date and time.

I have read all the terms and conditions and agree to fully comply and abide by them. Any non-conformity on my part would result in the rejection of the bid.

Supplier’s Signature_

Office Seal

Annex-1

Purchase of Multi Function Photocopier Machine(Canon, Konica Minolta or equivalent) as per below Specification;

s.# Description Specification1. Brand Canon, Konica Minolta or equivalent

2. Technology Laser Beam Photoconductor

3. Copy Per Minute (CPM) 100 CPM (Minimum)

4. Display LCD Panel

5. Copy Selector 1 to 9999

6. Paper Capacity 1100 sheets (Minimum)

7. Paper Size A3 to A58. Duplex Built in

9. Auto Document Feeder (Reverse) Built in

10. Memory (Standard) 2GB (Minimum)

11. USB Direct Print Built in

12. Printing Resolution 600 X 600 dpi (Minimum)

13. Zoom (Range) 25 to 400 (0.1%)14. Network Interface Ethernet 100 Base TX (Minimum), USB

2.0 (Full Speed), Parallel Interface15. Network Color Scanner Built in

16. Scanning Destinations Scan to Email, SMB, HDD and USB Memory

17. Network Printer Built in

18. Input Capactiy 1000 sheets (Minimum)

19. Dual Scan Document Feeder Must be built in

20. Processor Speed 1.0 GHz (Minimum)

21. Trolley Must be Supplied

22. Extra Toners Three (3), Unit prices of extra toners must be shown separately

23. Warranty 1 YearAll the necessary cables, bundled software and accessories must be supplied.

Annex-ll

ChecklistSupply of Multi Function Photocopier Machine

Federal Government Employees Housing Authority

1. Name of the FirmAddress(Telephone, Fax& E-mail)

2. Year of Establishment

3. Audit & Financial Statement or Tax Return ot last 3 years

4. NTN Certificate

5. STN Certificate

6. Company Profile

7. Affidavit, on judicial stamp paper to the effect that the:

a. FirmA/ender has neither been blacklisted by any agency nor is involved in any subversive activities.

b. FirmA/ender is/was not involved in any Litigation/arbitration and that no work as

rescinded in the past.8. Called deposit/Bank Pay Order @ 2% ot total

bid cost.

9. Manufacturer/Partner/Authorized dealer sdistribution certificate.

10. Technical Specification of the quoted brand.

11. Standard Warranty

12.Contact Person

Momo nationAuthorized Signature &

Stamp

Note: This checklist duly filled and signed by authorized person, shall be submitted

with the covering letter.

FEDERAL GOVERNMENT EMPLOYEES HOUSING AUTHORITYFinancial Proposal

PURCHASE OF MULTI FUNCTION PHOTOCOPIER MACHINE

Name of the firm:

Address: _____

Name / Contact No. of Contact Person:

s.# Description of Item BrandName

Qty Per Unit Cost (Rs.)

Total Cost

1 Multi Function Photocopier Machine As per Specification

Annex-I2 Toner (Original)

Total Cost in Rs. (All Taxes and other related cost included

Rupees In Words

Name & Designation Authorized Signature & Stamp

Company SealNote:-

BEFORE SUBMISSION OF THE BID SIGNATURE AND STAMP OF THE BIDDER ON EACH AND EVERY PAGE OF THE ORIGINAL TENDER FORM IS MANDATORY.