government of rajasthan directorate …rajswasthya.nic.in/nit for tabs misoprostol 200mcg. 17.02...-...

- 1 -

GOVERNMENT OF RAJASTHAN

DIRECTORATE MEDICAL & HEALTH SERVICES, RAJ., JAIPUR

No. SPO/D&M/Pvt. Sec./NIT-2/2008-10/09/ Dated:

The Director

Information & Public Relation Deptt.

Rajasthan, Jaipur.

Sub :- Publication of Short Term Notice Inviting Tender.

Sir,

Please find enclosed herewith 15 copies (in Hindi & English each) & CD of

Short Term Notice Inviting Tender for rate contract of Drugs & Medicines.

As this Short Term NIT is for rate contract, so no estimated cost is mentioned

in the tender Catalogue. This may please be got published as per rules in leading

newspaper giving large circulation at the National level as well as State level

(Rajasthan Patrika or Dainik Bhaskar State edition and one national news paper) and

as per rules it may also be published in Indian Trade Journal, Kolkata, published by

the Director General (Commercial and Intelligence) Govt. of India and also load on

Website i.e. "www.dipronline.Org."

A copy of the each Newspaper and Trade Journal in which the tender notice is

published may kindly be sent to this office for record and payment.

Encl.:- 15 Copies as above & CD.

Director (P.H.)

Medical & Health Services

Rajasthan, Jaipur

No. SPO/D&M/Pvt. Sec./NIT-2/2008-10/09/ Dated:

CC to:-

1 Dy. Director, Directorate General of Commercial Inteligence & Statics. Ist

Street of council House, Kolkata alongwith 5 copies of notice inviting tender

with a request to publish in Indian Trade Journal at the earliest and a copy of

the same with bill be sent through Director, Directorate of Information and

Public Relation.

2 Dy.. Director small scale industries, udhyog bhawan, Jaipur.

Encl. 5 Copies as above.

Director (P.H.)


Rajasthan, Jaipur

- 2 -

GOVERNMENT OF RAJASTHAN

DIRECTORATE MEDICAL & HEALTH SERVICES, RAJ., JAIPUR No. SPO/D&M/Pvt. Sec./NIT-2/2008-10/09/ Dated:

SHORT TERM NOTICE INVITING TENDER

Sealed Tenders are invited from manufacturer and direct importers for the supply of the following Items in the various institution of Govt. of Rajasthan for the R/C period

2008-10 (ending 30.11.2010) :-

Part-A , Section-C, Cat. No. Spl.-1 (Drugs & Medicines)

1 Tabs Misoprostol 200mcg.

Tenders are to be submitted on prescribed form which can be obtained from the CAO

& Secretary, Store Purchase Organisation, Medical & Health Directorate, Raj. Jaipur after

depositing Rs. 100/- (Rs. One hundred only) by cash for each section on any working day

during office hours.

Tender can also be downloaded from Govt. of Rajasthan Public Relation Department

Website – "www.dipronline.org" cost of Tender form downloaded from the website shall be deposited by the tenderer by way of D.D. of Rs. 100/- separately along with the EMD.

Tender duly completed in all respect must by submitted in properly sealed double

envelope duly marked on it ''Tender for Part-A Section-C " addressed to the CAO & SSPO,

Medical & Health Directorate, Raj. Jaipur on or before as per schedule below:-

Date for selling of tender form - from 18-02-09 from 11.00 AM

Last Date for sale of tender form - 09-03-09 upto 4.00 P.M.

Last Date of receipt of tender - 12-03-09 upto 1.30 P.M.

Date of opening of technical Bid - - 12-03-09 at 2.30 P.M.

Detailed particulars of the tender may be seen on the Department of Public

Relations Website- "www.dipronline.Org." or on the Website of Directorate, Medical

& Health Services, Raj. Jaipur "www.rajswasthya.nic.in" or in the office of the

secretary, Store Purchase Organization room no. 124 in person.

Purchase preference will be given to SSI Unit of Rajasthan as per Purchase

Preference rules 1995 of Govt. of Rajasthan.

The Pre-Bid meeting will be held on 24-02-09 at 11.00 AM in the Conference

Hall of Directorate of Medical & Health Services, Raj. Jaipur.

Note: -

(1) If any ammendment is carried out in the tender specifications following pre-

bid meeting, the same will be uploaded on the Departmental website

"www.rajswasthya.nic.in" and will not be published in news papers. In case

any inconvinience is felt, please contact on the telephone number i.e. 0141-

2226100

Director (PH)


Rajasthan, Jaipur.

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Part-A , Section-C, Cat. No. Spl.-1 (Drugs & Medicines)

1 Tabs Misoprostol 200mcg.

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- 5 -

CONTENTS

S. No. Items Page No.

1 NIT in English

2 NIT in Hindi

1. Directions for Tenderers/Bidders

2. Check list of the tender/Bid

3. Tender Form

4. Declaration Form (Annexure-A)

5. Terms & Conditions of the Tender (Annexure-B)

6. Catalogue of Items (Annexure-C)

7. Performa of Financial Bid (Annexure-D)

8. Performa of Declaration of Sub-Standard Drugs (Annexure-E)

9. Performa of Declaration of Non-Spurious Drugs (Annexure-F)

10. Performa of GMP Certificate (Annexure-G)

11. Performa of Declaration of Installed Manufacturing capacity

certificate (Annexure-H)

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DIRECTIONS FOR TENDERERS/BIDDERS

Before submission of bid or filling up the tender form, kindly go through these

following directions seriously so that your tender is not considered invalid :

1. Go through the conditions of the document carefully and read between the

lines.

2. Certificates/License/Documents which are required should be complete and

updated.

3. Tenderers/Bidders are required to submit their certificate with tender form in a

sequence as per check list, so that evaluation of tender may be easier.

4. Tenderers/Bidders are required to mention Sr. No. on every page of tender

forms including Terms & Conditions, Catalogue, Specifications, Annexures.

(Beginning from Directions to Annexures) i.e. paging is required for

sooner evaluation.

5. Enclose the certificates/documents as per check list appended at just below

these directions.

6. The tender in case not signed completely or without required earnest money to

be treated as unresponsive and will be summarily rejected.

7. In case the formats are modified or changed by the bidder the tender may

not be considered.

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CHECK LIST (Cover-A)

(Note :- Please fill up the check list carefully. The document should be valid updated

and attested/notarised.)

File No. (Not to be filled up by Firm) __________ Part : A (D & M) Section ______

1. Name of Firm

2. Address of the firm where correspondence is required

3. Phone No.- Office ................ Works ............... Residence ............ Mob. ...........

4. Fax No. .............................. E-mail ID ..................................................

5. No. of Items Quoted

Name of Items with catalogue No. ......................................................................

..............................................................................................................................

..............................................................................................................................

.............................................................................................................................

S.

NO.

DESCRIPTION PAGE

NO.

REMARKS

YES/NO (INITIALS)

1. EARNEST MONEY (PER QUOTED ITEMS 10,000/-

DIFFERENT STRENGTH/LENGTH/SIZE AND FORM

ETC. OF PRODUCT IS TREATED A SEPARATE

PRODUCT AND EARNEST MONEY SHALL BE

ACCOMPANIED BY ACCORDINGLY)

Cond. 4 (I), 8(a), Note (B)

2. SSI UNIT OF RAJ. (PER QUOTED ITEMS 2,500/-

DIFFERENT STRENGTH/LENGTH/SIZE AND FORM

ETC. OF PRODUCT IS TREATED A SEPARATE

PRODUCT AND EARNEST MONEY SHALL BE

ACCOMPANIED BY ACCORDINGLY)

Cond. 4(I), 8(C) & Note (A) (B)

3. COMPETENCY CERTIFICATE FOR SSI UNIT OF

RAJASTHAN

Cond. 4 (IV) & 8 Note (A)

4. WHETHER ALL PAGES OF TERMS & CONDITIONS

/DOCUMENTS HAVE BEEN PROPERLY SIGNED

OR NOT ? (Annexure-A) Cond. 10

5. DECLARATION FORM (Annexure-B)

Cond. 4(XII)

6. ORIGINAL TENDER CATALOGUE (Annexure-C)

Cond. 4(XIV)

7. GOOD MANUFACTURING PRACTICE

CERTIFICATE (Annexure-E) Cond. 4 (VIII)

8. INSTALLED MANUFACTURING CAPACITY

CERTIFICATE (Annexure-F) Cond. 4 (XIII)

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9. UNDERTAKING FOR SPURIOUS DRUGS

(Annexure-G) Cond. 4 (VII)(c)

10. UNDERTAKING FOR SUBSTANDARD DRUGS

ALONGWITH LIST AND PENALTIES

(Annexure-H) Cond. 4 (VII)(b)

11. MANUFACTURING LICENSE

Cond. 4 (II)

12. PRODUCT APPROVAL/PRODUCT PERMISSION

Cond. 4 (II)

13. NON-CONVICTION CERTIFICATE

Cond. 4(VII)(a)

14. MARKET STANDING CERTIFICATE

Cond. 4 (VI)

15. IMPORT LICENSE IN RESPECT OF QUOTED

IMPORTED ITEMS Cond. 4(III)

16. BIS LICENSE IN RESPECT OF ISI MARKED ITEMS

Cond. 4(V)

17. ANNUAL TURN OVER STATEMENT

Cond. 4(IX)

18. BALANCE SHEET Cond. 4(X)

19. PROFIT & LOSS STATEMENT Cond. 4(X)

20. SALES TAX CLEARANCE CERTIFICATE

Cond. 4(XI)

21. WHETHER THE TENDERER HAS IMPOSED ANY

COUNTER CONDITION IN THE TENDER, IF ANY,

PLEASE SPECIFY ..........................................................

..........................................................................................

..........................................................................................

22. NAME, SIGNATURE & ADDRESS OF

AUTHORISED PERSON, IF ANY

Name :

Address :

Office:

Works :

Phone :

Fax :

E-mail ID :

SIGNATURE

NAME OF AUTHORISED PERSON

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Government of Rajasthan

Directorate of Medical & Health Services, Swasthya Bhawan,

Store Purchase Organisation (Room No-124)

Tilak Marg, C-Scheme, Rajasthan, Jaipur Tel. No. 0141-2229858

0141-2226100

Fax No. 0141-2225334

0141-2229858

Tender form

RATE CONTRACT FOR DRUGS & MEDICINE AND CHEMICAL &

REGENTS FOR THE YEAR 2008-10 ENDING ON 30.11.2010

Name & Address of the firm to whom sold

M/S ....................................................................

............................................................................

Telephone ...................................... Telegram Code ....................

Fax No. ..........................................

Note: - TENDER FORM IS NOT TRANSFERABLE

Tender Form Fee Rs. 100/- [One Hundred only] As applicable (Unrefundable)

NIT (BID) REFERENCE

:

DATE OF COMMENCEMENT OF

SALE OF TENDER DOCUMENT

:

LAST DATE FOR SALE OF TENDER

DOCUMENT

:

LAST DATE & TIME FOR RECEIPT

OF TENDERS

:

DATE & TIME OF OPENING OF

TENDERS

:

PLACE OF OPENING OF TENDERS

:

ADDRESS FOR COMMUNICATION : DIRECTOR MEDICAL & HEALTH

(PH) SWASTHYA BHAWAN,

TILAK MARG, C-SCHEME, JAIPUR

(RAJ.) PIN. 302005

Signature of Tenderer with Seal

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ANNEXURE- A

Declaration Form

(It should be notarized)

I/We ......................................................................... (Name of Tenderer) having our

office at ................................................................................................. (Address of Tenderer)

do declare that I/We have read all the Terms & Condition of the tender floated by Director

(PH), Medical & Health Services, Rajasthan, Jaipur for the rate contract of Drugs &

Medicines and Chemical & Regents for the period of two years from the month of issuance of

Rate contract and agree to abide by all the Terms & Conditions set forth therein.

I/We declare that we are participating in this tender in the capacity of .......…………

(Manufacturer/Importer). I/We enclose valid Drug/Manufacturing Licence with product

permission/ Import licence alongwith Autorization by Foreign Principal.

I/We further declare that the rates offered by us shall remain valid for the entire

period of the tender and not supply the quoted items not below the quoted rates to

elsewhere. I/We enclosed the following documents as per details given against each: -

(A) PRIMARY DOCUMENTS (figure in bracket is condition number) S. No. Item Particular

1 Earnest Money Deposit Con. no. 4(I) Page no ..... Yes ..... No ...... 2 Attested Photocopy of Manufacturing Licence for each

Product Quoted Con. no. 4(II)

Page no ..... Yes ..... No ......

3 Attested Photocopy of Import Lincence & licence for sale

con. no. 4(III)

Page no ..... Yes ..... No ......

4 Competency Cerificate and Registration Certificate for SSI

Units of Rajasthan from Industries Dept Con. no. 4(IV)

Page no ..... Yes ..... No ......

5 BIS Licence with schedule for ISI Marked Products Quoted con. no. 4 (V)

Page no ..... Yes ..... No ......

6 (i) Non Conviction Certificate 4(VII)(a) Page no ..... Yes ..... No ......

(ii) List of Substandard Declaration 4(VIIi)(b) Page no ..... Yes ..... No ......

(iii) Spurious Affidavit 4(VII)(c) Page no ..... Yes ..... No ......

7 Good Manufactacturing Practices Certificate con. no.

4(VIII)

Page no ..... Yes ..... No ......

8 Latest Annual turnover statement certified by Auditor. 4(IX)

9 Copy of latest Balance sheet and P&L A/c certified by

Auditor. Con. no. 4(X)

10 (a) Latest Sales Tax Clearance Certificate. con. no. 4(XI)(a) Page no ..... Yes ..... No ......

(b) Specify point of supply with full Address. con. no. 4(XI)(b) ......................................................

......................................................

...................................................... 11 Declaration form in Ann "A" Duly Signed & notarized. 4(XII) Page no ..... Yes ..... No ......

12 Original Tender Terms & Condition Ann. B Con. no. 17(H) Page no ..... Yes ..... No ......

13 Duly Signed Tender Catalogue in Original con. no. 4(XIV) Page no ..... Yes ..... No ......

(B) SECONDARY DOCUMENTS (Figure in bracket is condition number) 1 Marketing standing certificate issued by licensing authority 4(vi) Page no ..... Yes ..... No ......

2 Statement of Installed Manufacturing Capacity. 4 (xiii) Page no ..... Yes ..... No ......

3 Name & Specimen Signature of Officer of the tenderer whom is

authorized to make Correspondence with the Department.

1. .................. (Name & Signature)

2. .................

3. .................

Name & Signture of

tenderer with seal

Date

Note: Please Number each page before submitting the tender.

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ANNEXURE-B

Directorate Of Medical & Health Services,

Swasthya Bhawan, Tilak Marg, C-Scheme

Rajasthan, Jaipur

Tel. No. 0141-2229858

0141-2226100

Fax No. 0141-2225334

0141-2229858

TERMS & CONDITIONS

Of

THE RATE CONTRACT

For

DRUGS & MEDICINES

and

CHEMICAL & REGENTS

For Pvt. Sector

Note: - Please read the Terms & conditions carefully.

- 12 -

TENDER FORM IS NON – TRANSFERABLE

TERMS & CONDITIONS OF TENDERS AND CONTRACT

N.B. TENDERER SHOULD READ THESE CONDITIONS

CAREFULLY AND COMPLY STRICTILY WHILE

SENDING THEIR TENDERS. IF A TENDERER HAS ANY

DOUBT REGARDING THE TERMS & CONDITION AND

SPECIFICATIONS, MENTIONED IN THE TENDER

NOTICE/ CATALOGUE, HE SHOULD, BEFORE

SUBMITTING THE TENDER, REFER THESE TO THE

DIRECTOR (PH), MEDICAL & HEALTH SERRVICES,

RAJASTHAN JAIPUR AND OBTAIN CLARIFICATION.

THE DECISION OF THE DIRECTOR(PH), MEDICAL &

HEALTH SERVICES RAJASTHAN JAIPUR SHALL BE

FINAL AND BINDING ON THE TENDERER .

1. Sealed tender will be received till ........ PM on .............. by the Secretary,

Store Purchase Organisation. Directorate of Medical and Health Services,

Rajasthan, Jaipur for the Rate contract of Drugs & Medicines and Chemicals

& Regents for a period of two years from the month of issuance of the rate

contract.

2. Only Manufacturing units and Direct Importers holding valid Drug import

licence whose annual turn over is more than Rs. 1.00 Crore (except SSI units

of Rajasthan) are eligible to participate in the Tender. Supplies shall also be

effected directly by the manufacture and not through

Distributors/Agents/Suppliers.

3. Sealed Tenders superscribed “Tenders for rate contract of two year."

containing COVER A & COVER B as prescribed hereafter should be

submitted to the Secretary, Store purchase Organisation, Directorate (PH) of

Medical and Health Services, Rajasthan, Jaipur.

4. The Tenderer should send along with the Tenders the following certificates for

the items tendered in separate cover here after called “COVER A”

(I) Earnest Money deposit (PRIMARY DOCUMENT).

(II) Duly attested photocopy of license for the products duly approved by

the licensing authority for every product quoted in the tender. The

licence should be renewed up to date. (PRIMARY DOCUMENT)

(III) In case of imported Drugs & Medicines and Chemicals & Regents,

duly attested photocopy of import licence & licence for sales issued by

concerning licensing authority, if applicable. (PRIMARY

DOCUMENT)

(IV) Duly attested copy of Competency Certificate issued under Price

preference rules as well as copy of PMT Registration of SSI units

issued by the Department of Industries, Rajasthan in respect of stores

for which they are registered. (PRIMARY DOCUMENT)

(V) Duly attested photocopy of BIS licence renewed upto date with

respective schedule for ISI Marked quoted items. (PRIMARY

DOCUMENT)

Signature of Tenderer with seal

- 13 -

(VI) Marketing standing certificate issued by the licensing authority for at

least two continuous years. In case of Direct Importer, evidence for

possessing and actually importing the item for last 2 years. Document

must be attested. (SECONDARY DOCUMENT).

(VII) (a) Duly attested copy of Non-Conviction certificate issued by the drug

controller of the concerned State. (PRIMARY DOCUMENT)

(b) List of Products which are declared sub-standard in entire country

during last five years, alongwith detail of prosecution/penalties must be

given (Annexure-E) on Non-Judicial Stamp paper of Rs. 100/-. In case

of no product declared sub standard such declaration on non-judicial

stamp paper of Rs. 100/- must be submitted (Annexure-E). It should be

Notarized. (PRIMARY DOCUMENT) (c) An undertaking on non judicial stamp paper of Rs. 100/- must be given

(Annexure-F) to the effect that the Drugs & Medicine supplied during last

five years were not declared of spurious quality in entire country. It should be

Notarized. (PRIMARY DOCUMENT)

(VIII) Good Manufacturing Practice Certificate as per revised schedule M in

Form No. 1 prescribed in the tender (Annexure-G) duly signed by the

Licencing Authority. (PRIMARY DOCUMENT)

(IX) Latest Annual Turnover statement certified by Auditor. (PRIMARY

DOCUMENT)

(X) Copies of latest Balance Sheet & Profit & Loss statement certified by

the Auditor. (PRIMARY DOCUMENT)

(XI) (a) Duly attested copy of latest Sales Tax clearance certificate from the

commercial Tax Officer of the circle concerned from where supplies

will be affected shall be submitted. (PRIMARY DOCUMENT)

(b) Declaration regarding point of supply with full address in

Annexure-A. (PRIMARY DOCUMENT)

(XII) The Declaration form in Annexure-"A" Signed by the tenderer &

Notarized. (PRIMARY DOCUMENT)

(XIII) Undertaking of installed manufacturing capacity of each quoted item in

the Tender on non-judicial stamp paper of Rs. 10/-. (Notarized) in

enclosed Performa (Annexure-H).

NOTE: - All above mentioned documents duly notarized/attested

by Notarary public must be submitted. Un

attested/Unnotarized copies of such document will not

be considered valid.

(XIV) Original Tender Catalogue Annexure-C duly filled (PRIMARY

DOCUMENT): -

(a). If the rates are not offered, please mention NOT QUOTED or

leave the column blank against each such item in the column

no. 7 in Annex.-C.

(b). Fill up the details of quoted items as required in catalogue.

NOTE :-

(A) All attested documents must be submitted in Hindi or English

language. If the documents are not in Hindi or English, they should be

translated in Hindi or English & attested by authorized translator.

Translated copy alongwith copy of original document must be

submitted.


- 14 -

(B) Other than Sales tax clearance certificate, all above mention documents

should be under the name & address of premises where the quoted

items are actually manufactured.

(C) The point of supply within the state of Rajasthan or out of Rajasthan

should be specified under condition no. 4 (XI) (b).

(D) TENDER WILL BE LIABLE FOR OUTRIGHT REJECTION IF:-

(a) ANY RATES ARE DISCLOSED IN COVER A.

(b) ANY DISCOUNTS/ SPECIAL OFFERS ARE MADE IN COVER A.

(E) The tenderer may submit Profit & Loss account & Balance Sheet and

annual turnover statement of the previous year if NIT is floated upto

31st Oct.

5. Financial Bid duly filled as per Annexure-“D” giving the rates for Quoted

items in individual envelope (One envelope for each item) should be sent in

separate sealed cover here after called," COVER B". Each envelope should be

superscribed with the Name and Catalogue Number of the Quoted Item.

COVER-B should also be addressed to the Secretary, Store Purchase

Organization Directorate of Medical and Health Services (PH), Rajasthan,

Jaipur and should be supercribed "FINANCIAL BID FOR THE SUPPLY OF

DRUGS& MEDICINES and CHEMICAL & REGENTS." Signatory authority

of Tenderer as laid down in condition no. 7(a) should signed each page of

Annexure-D.

NOTE :-

(1) If any item in catalogue has different sizes, lengths, strength & sub

group etc., Rates of each size, length, strength and sub-group must be

filled in separate format (Annexure "D") & sealed in separate

envelope.

(2) RST (VAT) or CST should mentioned clearly & Separately.

(3) If the Sales tax is exempted it should be specified in Annexure 'D'.

6. Both covers (A&B) should be send to the Secretary Store Purchase Organization

Directorate of Medical & Health services (PH), Rajasthan, Jaipur upto prescribed

time & date. All received tenders will be opened in the presence of tenderers who

choose to be present. Cover B will be opened only for those tenderers who satisfy

the standard criteria laid down by the department on the details furnished by

the tenderer in COVER A, in compliance of Tender terms & conditions. 7. (a) In event of Tender being submitted by proprietary firm tender must be signed by

sole proprietor. In event of a partnership firm tender must be signed on its behalf by a person holding a power or attorney authorizing him to do so; and in the case of

company, the tender must be signed by authorised signatory as the manner laid in the

Articles of association.

(b) Any change in the Constitution of the Firm/ Company shall be notified forthwith

by the contractor in writing to the Director, Medical and Health Services Rajasthan,

Jaipur and such change shall not relieve any former member of the Firm/ Company

form the liability under the contract. No new partner / partners shall be accepted in

the Firm by the contractor in respect of the contract unless he/ they agree to abide by

all its terms and conditions and deposit with the Director, Medical and Health

Services Rajasthan Jaipur a written agreement to this effect. The contractors receipt

for acknowledgement or date of any partner subsequently accepted as above shall

bind all of them and will be a sufficient discharge for any of the purposes of the

contract.


- 15 -

8. EARNEST MONEY

(a) Tender shall be accompanied by an earnest money of Rs. 10000/- per

quoted product without which tenders will not be considered. The

amount should be deposited in either of the following forms in favour

of Director (PH), Medical & Health services, Rajasthan, Jaipur

(i) Cash through treasury challan deposited under head "8443-civil

Deposits, Kha-Deposit not bearing interest-103- Security

Deposits." Challan should be deposited in State Bank of

Bikaner & Jaipur, Tilak Marg, Jaipur Branch.

(ii) Bank Drafts/Bankers cheque of the scheduled Bank.

(b) Refund of earnest money: - The earnest money of unsuccessful

tenderer shall be refunded soon after final acceptance of tender.

(c) Partial exemption from earnest money: - Firms which are registered as

SSI Unit with Commissioner of Industries Rajasthan, shall furnish the

amount of earnest money in respect of items for which they are

registered as such subject to their furnishing registration certificate in

original or Photostat copy or a copy thereof duly attested at the rate of

Rs. 2500/- per quoted product.

(d) The central Government and Government of Rajasthan Undertakings

need not furnish any amount of earnest money.

(e) The earnest money/security deposit lying with the Department/office in

respect of other tenders awaiting approval or rejected or on account of

contracts being completed will not be adjusted towards earnest money

for the fresh tenders. The earnest money may however, be taken into

consideration in case tenders are re-invited. NOTE :-

(A) The Partial exemption of earnest money (@per product Rs. 2500/-) may be allowed only

to the SSI Unit of Rajasthan on furnishing a certificate from the General Manager, DIC,

Department of Industries, Rajasthan in the following proforma :-

It is certified that M/s ........................................ is a small scale industry registered

permanently with the department vide Registration no. ..................... Dt ................ for the

manufacture/formulation/fabrication of the following item :-

1.

2.

3.

(B) Different strength/length/size and form etc. of product is treated a separate

product and earnest money shall be accompanied by accordingly.

9. Forfeiture of earnest money: - The earnest money will be forfeited in the following

cases:

(a) When tenderer withdraws or modifies the offer after opening of tender but

before acceptance of tender.

(b) When tenderer does no execute the agreement if any, prescribed within the

specified time.

(c) When the tenderer does not deposit the security money after the supply order

is given. (d) When he fails to commence the supply of the items as per supply order within

the time prescribed.

(e) When he fails to submit samples of quoted item on demand.


- 16 -

10. Tender form shall be filled in ink or typed. No tender filled in pencil shall be

considered. The tenderer shall sign the tender form at each page and at the end

in token of acceptance of all the terms and conditions of the tender.

11. (a) Indigenous products offered for supply by the manufacturer

will get preferential treatment in the matter of approval.

(b) ISI marked items should be preferred, if applicable.

(c) It may be noted that the department does not undertake to assist in the

procurement of raw material whether imported or controlled as well as

restricted and as such the tenderer must offer their rate to supply the

specific items from own quota of stock by visualizing, the prospect of

availability of raw material needed. Any of the above points if taken,

as argument for non supply/late supply will not be entertained.

12. GUARANTEE CLAUSE:- The tenderer would give guarantee that the goods/ stores / articles

would continue to conform to the description and quality as specified for a

period of 3 years from the date of delivery of the said goods/stores/articles to

be purchased and that not with standing the fact that the purchaser may have

inspected and /or approved the said goods/stores/ articles if during the period

of 3 years, the said goods/stores/articles be discovered not to conform to the

description and quality as for said/or have determined and the decision of the

purchase officer in that behalf will be final and conclusive the purchaser will

be entitled to reject the said goods/stores/articles or such portion there of as

may be discovered not to conform to the said description and quality, on such

rejection the goods/stores/articles will be at the sell sellers risk and all the

provisions relating to rejection of goods, etc., Shall apply. The tenderer shall,

if so called upon to do so replace the goods, etc. or such portion there of as is

rejected by the Purchase Officer, otherwise, the tenderer shall pay such

damage as may arise by reason of such breach of the condition here in

contained. Nothing here in contained shall prejudice any other right of the

Purchase Officer in that behalf under this contract or otherwise.

13. The names & makes of articles which are offered should be mentioned against

each item of the catalogue. Mere indication of English/USA/Indian will not

serve the purpose.

(a) The approved supplier shall furnish a copy of laboratory test report, of

the batch

number of which Drug is Supplied along with the bill.

(b) In the case of supply of imported item the suppliers shall furnish a

certificate alongwith the bill to effect that the firm has completed all the

formalities in connection with the import.

14. Drugs bearing expiry date must be offered of the potency covering at least six

month after the expiry of the contract period. Drugs bearing expiry date must

be offered of the potency covering at least 75% before the expiry date of the

drug.

15. MARKING

On each container of supplies "Rajasthan Sarkar" and "NOT FOR SALE"

should be affixed with indelible Red ink across the original label. This will

cover containers, strip packing, vials, tubes, ampcules etc.


- 17 -

16. In case, any item supplied by the approved firm does not conform to the

required standard, the payment there of, if received by the supplier shall have

to be refunded to the indenting officer/ Director (PH), Medical and Health

Services, Rajasthan. Apart from this, such supplier shall be liable to be dealt

with under provisions of Drugs & Cosmetics Act. The supplier will not have

any rightful claim to the payment of cost for substandard supplies which are

consumed either in part or whole pending receipt of laboratory test. It may be

noted that supply of goods less in weight and volume than those mentioned on

the lable of the container is an offence and the same will be dealt with in the

manner prescribed under rules.

17. RATES

Only net rates should be quoted. No Separate free goods or cash

discounts should be offered. Rate must be valid for the entire period

of the tender and must be offered conforming to the following: - (a) Delivery should be given at stores of Purchasing Officers situated at different place in

Rajasthan and rate must be quoted accordingly, The department will pay no cartage or

transportation charge.

(b) Rates must be offered net only against the specified packing of the items. The net rate

must be inclusive of all charges by way of packing, forwarding, incidental or transit

charge including transit insurance and any other levies or duties etc. charge on the

product except Sales Tax (VAT). If rates are quoted giving any free goods quantity or cash discounts the same shall not be considered.

(c) Only Sales Tax (VAT) and surcharge if applicable will be paid over net rate.

(d) Excise duty or surcharge prevailing on the date of submission of the rate must be

included in the net rate and should also be shown separately in col. 8 of the Financial

Bid (Ann. D). In the event of any subsequent variation (increase or decrease) in

excise duty and sales tax (VAT) by the government (State or central) the same will be

modified accordingly.

(e) Other statutory increase or decrease shall be agreed upon mutually between

government and contractor and revised rate shall be applicable to order received by

the contractor on or subsequent to the date of such increase/decrease in government

duty.

(f) The rates should be confined as far as possible to the packing units mentioned in the

catalogue and different rate for different packing should be avoided. In no case the

rate should be split up showing the cost of any on the component parts of the

specified item. If split price are found, the item may be treated as rejected.

(g) The rates must be written both in words and figures. In case of discrepancy between

the prices quoted in words and in figures, lower of the two shall be considered. There

should not be errors and/ or overwriting, Corrections if any should be made clearly

and initialed with dates. Element of the Rajasthan Sales Tax (VAT) or Central Sales

Tax should be mentioned separately.

(h) (i) No paper should be detached from the tender form.

(ii) The tenderer shall sign with seal on every page of the tender form and

Terms & Conditions (Annexure-B) in token of his acceptance of all the

Terms & Conditions of the tender and return the same along with tender.

He should also sign at the bottom of each page of the original tender

catalogue, Non receipt of terms and conditions duly signed with the

tender shall render the tender to be rejected.


- 18 -

(i) Any change or insertion of any other condition or stipulation in the

above terms of supplies are not allowed and if so found, shall render the

tender to the rejected without notice.

NOTE :- Specification in Financial Bid (Annexure-D) should not be

differ from the original tender catalogue specification,

otherwise tender may liable to be rejected. 18. TAX

Only one kind of the sales tax will be payable whether Rajasthan Sales Tax

(VAT) or Central Sales Tax depending on the relative station of supply as the

case may be, Since, the department is eligible to issue Form D, Central Sales

Tax will be payable at the concessional rates prevailing during the period of

the tender.

19. SAMPLES (a) No need of submission of samples of quoted items which are covered

under Drug & Cosmetic Act 1940 & Rules thereof.

(b) Sample of quoted items which are not covered under Drug & Cosmetic

Act & Rules must be submitted on demand alongwith a copy of test

report in respect of brand and specifications of quoted items. If

tenderer fails to submit sample & the test report, tender will be rejected

and Earnest Money shall be forfeited. The department shall retain

samples and shall not be responsible for any damage, wear and tear or

loss during the courses of testing/ examination etc.

20. SECURITY DEPOSIT & AGREEMENT (A) All firms whose offers are accepted will have to deposit a Security Deposit

equal to five per cent (5%) of the total value of approximate quantity as per

tender catalogue in favour of Director (PH), Medical & Health Services,

Rajasthan, Jaipur. The security amount shall in no case be less than earnest

money. The earnest money of successful tenderer will be adjusted toward

security deposit and balance will be given in one of the following forms only:

(i) Cash through treasury challan deposited under head "8443-civil Deposits,

Kha-Deposit not bearing interest-103- Security Deposits." Challan should be

deposited in State Bank of Bikaner & Jaipur, Tilak Marg, Jaipur Branch.

(ii) Bank Drafts/Bankers cheque of the scheduled Bank.

(B) Successful tenderers will have to execute an agreement on a Non Judicial

Stamp Paper as under :-

1. If The tender value is not more than Rs.

10.00 lacs

Rs. 500/-(Rs. Five hundred only)

2. The tender value more than Rs. 10.00 lacs

but not more than Rs. 50.00 lacs.

Rs. 1000/- (Rs. One thousand only)

3. The tnder value more than Rs. 50.00 Lacs. Rs. 5000/- (Rs. Five thousand only).

In the prescribed form with the Director, Medical & Health Services,

Rajasthan, Jaipur within 15 days from the date on which the acceptance of the

tender, under Registered post, is communicated to him.

The security will be refunded after six months from the date of expiry

of the contract on satisfactory completion of contract and after satisfied

there are no dues outstanding against the tenderer. The department will

pay no interest on security deposit/Earnest money deposit.


- 19 -

(C) Incase of breach of any terms and conditions of the contract or on

unsatisfactory performance, the amount of security deposit shall be

liable to forfeiture in full or part by DM&HS and decision of DM&HS

shall be final. The expenses of completing and stamping the agreement

shall be paid by the tenderer and the department shall be furnished free

of charge with one executed stamped counter part of the agreement.

(D) Central and Rajasthan State Government Undertakings need not

furnish amount of Security Deposit.

(E) Firms which are registered as SSI units with the Department of

Industries, Rajasthan shall furnish the amount of security deposit @1%

of total value of approximate quantity as per tender catalogue on

furnishing certificate from Department of Industries, Rajasthan as

mentioned in note given below the condition no. 8 (EARNEST

MONEY).

(F) It is to be noted that earlier years earnest money/security deposit, even

if lying in this department, shall not be considered towards this

contract and therefore fresh security deposit should be furnished.

21. SUPPLY ORDERS

(a) All the supply orders will be placed on the approved supplier only (and

not Agents/Suppliers/Distributors etc.) by various purchasing officers

of the Department through registered post only and the date of

registration at the post office will be treated as the date of order for

calculating the period of execution. The supplying firms will execute

all orders within the period as mentioned below: -

S. No. Value of Single order Supply period

i. For Rs. upto 25 lacs 30 days

ii. For Rs. upto 50 Lacs 45 days

iii. For Rs. upto 75 Lacs 60 days

iv. For Rs. above 75 lacs 75 days

(b) Material delivered at the destination store should be accompanied with

test report for the same batch. The purchasing officer will be free to

exercise the option of sending any supplies of drugs and medicines for

testing to any laboratory at the cost of the supplier.

22. Subletting or assigning contract to third party is prohibited. In the event of

Tenderer violating this condition, the Director of Medicals and Health

Rajasthan, Jaipur shall be at liberty to place the contract elsewhere on the

Tenderer's account and at his risk. The tenderer shall be liable for any loss or

damage, which the Government may sustain in consequence or arising out of

such replacement of the contract.


- 20 -

23. LIQUIDATED DAMAGES

(A) The time specified for delivery in the tender form shall be deemed to

be the essence of the contract and the successful Tenderer shall arrange

supplies within the period on receipt of order from the Purchasing

Officers.

(B) In case of extension in the delivery period with liquidated damages the

recovery shall be made on the basis of following percentages of value

of Stores which the tenderer has failed to supply :-

(i) Delay up to one- fourth period of the prescribed Delivery

Period - 2.5%

(ii) Delay exceeding one fourth but not exceeding half of the

prescribed delivery period - 5%

(iii) Delay exceeding half but not exceeding three- fourth of the

prescribed delivery period - 7.5%

(iv) Delay exceeding three- fourth of the prescribed period - 10%

(C) Fraction of a day in reckoning the period of delay in supplies shall be

eliminated if it is less than half a day.

(D) The maximum amount of agreed liquidated damage shall be 10%.

(E) If the supplier requires an extension of time in completion of

contractual supply on account of occurance of any hindrance, he shall

apply in writing to the authority, which has placed the supply order, for

the same immediately on occurance of the hindrance but not after the

stipulated date of completion of supply.

(F) Delivery period may be extended with or without liquidated damages.

If the delay in the supply of goods is on account of hindrances beyond

the control of the tenderer, the extension in delivery period may be

granted without Liquidated Damage.

(G) If the tenderer is unable to complete the supply within the specified or

extended period, the purchasing officer shall be entitled to purchase the goods

or any part thereof from elsewhere without notice to the tenderer on his (i.e.,

Tenderers) account and risk. The tenderer shall be liable to pay any loss or

damage which the purchasing officer may sustain by reasons of such failure

on the part of the tenderer. The tenderer shall not be entitled to any gain on

such purchases made against default. The recovery of such loss or damage

shall be made from any sums accruing to the tenderer under this or any other

contract with the government. If recovery is not possible from the bill and the

tenderer fails to pay the loss or damage, within one month of the demand, the recovery of such amount or sum due from the tenderer shall be made under

the Rajasthan Public Demand Recovery Act 1952 or any other law for the

time being in force. In case more than one supplier has been approved for any

item under the approved list circulated to the purchasing officers, the risk

purchases may be made at a higher rate from any other firm whose rate is

duly approved. It is mandatory for the approved supplier to acknowledge

receipt of orders with in fifteen days from the date of despatch of order,

failing which the purchasing officers will be at liberty to initiate action to

purchase the items on risk purchase system at the expiry of the prescribed

supply period.


- 21 -

NOTE:- It is clarified that Purchasing Officers may, if necessary, resort to risk

purchase without granting any extension as provided in point 5 above.

GENERAL CONDITIONS

24. All the stores supplied shall be of the best quality and conforming to the

specification, trademark laid down in the schedule attached to agreement and

in strict accordance with and equal to the approved, standard, samples. In case

of any material of which there are no standards or approved samples, the

supply shall be of the best quality to be substantiated by documents. The

decision of DM&HS as to the quality of stores be final and binding upon the

tenderer. In case any of the article supplied are not found as per specification or

declared sub-standard/spurious, they shall be liable to be rejected and any

expenses of loss caused to the supplier as a result of rejection of supplies shall

be entirely at his account.

25. The tenderer must remove rejected articles from the destination where they lie

within 30 days from the date of information of rejection. The officials will take

reasonable care of such materials but will not be responsible for any loss or

damage that may occur to while it is on their premises.

26. The tenderer shall be responsible for the proper packing and delivery of the

material to the consignee. In the event of any loss, damage, or breakage,

leakage or shortage, the tenderer shall make good the loss and shortage found

at the checking of the materials by the consignee. No extra cost on such

account shall be admissible.

27. (i) Tenderers are requested to send with tenders, printed descriptive literature

of the quoted items.

(ii) If tenderer supplied to or have Rate contract of quoted items with any other

Govt. institutions within one year, he should send copies of purchase orders,

invoices and rate contract with tenderer.

28. Remittance charges on payment made to the firms will be borne by the firms.

29. All correspondence in this connection should be addressed to the Secretary,

Store Purchase Organisation, Directorate of Medical & Health (PH) Services,

Tilak Marg, C-Scheme, Rajasthan, Jaipur. Technical questions should be

referred to the Director, Medical and Health Services (PH), Rajasthan, Jaipur

direct by correspondence or by personal contact.

30. (a) Direct or indirect canvassing on the part of Tenderers or their

representative shall disqualify their tenders.

(b) Supplier may be disqualified, banned or suspended from business during the

rate contract, if :-

(i) fails to execute a contract or fails to execute it satisfactorily ;

(ii) no longer has the technical staff or equipment considered necessary ;

(iii) is declared bankrupt or insolvent or its financial position has become

unsound, and in the case of a limited company, it is wound-up or taken into

liquidation ;

(iv) the firm is suspected to be doubtful loyalty to state ;

(v) the state bureau of investigation or any other investigating agency

recommends such a course in respect of a case under investigation ;

(vi) Director (PH) Medical & Health Services, Rajasthan, Jaipur is prima- facie

of the view that the firm is guilty of an offence involving moral turpitude in

relation to business dealings, which if established would result in business

dealing with it banned.


- 22 -

31. (a) The quantity indicated in the catalogues are mere estimates and are

intended to give an idea to the prospective tenderers to enable them to decide

whether they will undertake to supply the article to this Department on most

competitive rates. The figures indicated in the catalogue do not constitute any

commitment on the part of department to purchase any of the articles in the

quantities shown therein against each or in any quantity whatsoever. It is

further made clear that the Department does not bind itself to purchase all or

any quantity mentioned in the catalogue and no objection against the quantity

of the indent of approved item being more or less than the approximate

quantity will be entertained and shall not be acceptable as a ground for non

supply on the quantity indented.

(b) Price Preference: - Price preference/ purchase preference will be

given to the goods produced or manufactured by industries of

Rajasthan over goods produced or manufactured by Industries out side

Rajasthan as per Purchase of Stores (Preference to Industries of

Rajasthan) Rules, 1995. It is clearified that purchase preference

only be granted to the industries of Rajasthan.

(c) (i) Comparison of Rates: - In comparing the rates tendered by firm

outside Rajasthan and those in Rajasthan but not entitled to

Price Preference under the Rules, the element of Rajasthan

Sales Tax (VAT) shall be excluded whereas that of Central

Sales Tax shall be included.

(ii) While comparing the rates in respect of firms within Rajasthan,

the element of Rajasthan Sales Tax (VAT) shall be included.

32. Validity :- Tenders shall be valid for a period of six months from the date of

opening of tender.

33. The Department reserves the right to accept any tender not necessarily the

lowest, reject any tender without assigning any reasons and accept tender for

all or anyone or more of the articles for which tenderer has been given or

distribute items of stores to more than one firm/supplier.

34. The Tenderer shall furnish the following documents at the time of execution of

agreement :-

(i) Attested copy of Partnership Deed in case of Partnership Firms.

(ii) Registration Number and year of registration in case partnership firm is

registered with Registrar of Firms.

(iii) Address of residence and office, telephone numbers in case of Sole

Proprietorship.

(iv) Registration issued by Registrar of Companies in case of Company.

35 The Store Purchase Committee will have the right of rejection of all or any of

the quotations without giving any reason for the same. The right to conclude

parallel rate contracts with another firm for the stores detailed in this catalogue

is also reserved by the Director of Medical & Health Services, Rajasthan,

Jaipur.

36. The Director, Medical and Health Services Rajasthan can extend the original

rate contract, subject to original Terms and Conditions for a period deemed fit

by him, but not exceeding six months, for which the tenderer will have to

abide. However the extension beyond six months can be granted on mutual

consent.


- 23 -

37. The contract for the supply can be repudiated at any time by the Director,

Medical and Health Services, Rajasthan, Jaipur if the supplies are not made to

his satisfaction after giving an opportunity to the Tenderer of being herd and

after reasons for repudiation being recorded by him in writing.

38. Extra stipulation or any other condition contrary to the above Tender

conditions are not acceptable and may render the tender liable to rejection.

39. The tenderer must be signed at the below of Terms & Conditions agreeing to

abide by all conditions of the tender and accept them in toto.

40. FALL CLAUSE

The prices charged for the Store supplies under the contract by successful

Tenderer shall in no event exceed the lowest price at which the successful

Tenderer sells the stores of identical description to any other persons during the

period of the contract. If any time, during the period of the contract, the

tenderer reduces the sales price chargeable under the contract, he shall forth

with notify such reduction to the Secretary Store Purchase Organization,

Medical & Health Services, Rajasthan, Jaipur and the price payable under the

contract of the stores supplied after the date of coming into force of such

reduction or sale shall stand correspondingly reduced.

41. (a) Articles rejected by the purchasing officer will have to be replaced by the

tenderer at his own cost within the time limit fixed by the purchasing officer.

(b) If however, due to exigencies of government work such replacement either

in whole or in part is not considered feasible, the Store Purchase committee,

after giving opportunity to the tenderer of being heard, shall for reasons to be

record, deduct a suitable amount from the rates. His decision in this matter will

be final. Expenses on Laboratory tests of items supplied shall have to be brone

by the suppliers.

42. Legal proceeding if any arising out of the Tender shall have to be lodged in

courts situated in Jaipur City only.

43. The Stores purchase Committee can relax the terms and conditions in the

exigency of the department work. In case of urgency the Terms & Conditions

will be relaxed by the Director (PH), Medical & Health Services, Rajasthan

Jaipur.

44. Labeling & Packing will be must as per Drug & Cosmetic Act 1940 & rules

made there under.

45. Must follow Drug Price Control Order 1995 and other directive issued by the

Central Government thereof.

Director (PH),

Medical and Health Services

Rajasthan, Jaipur,

I/We have read the above terms and conditions and I/We agree to abide by

the same.


.

- 24 -

Annexure-C

Government of Rajasthan

Directorate of Medical & Health Services, Swasthya Bhawan,

Tilak Marg, C-Scheme, Rajasthan, Jaipur

Tender catalogue for Part-A, Section-C (Drugs & Medicines) Cat. No.

Spl.-1 rate contract period 2008-10 ending on 30-11-2010

ILLEGIBLE HANDWRITING IS LIKELY TO RENDER TENDER

INVALID BETTER USE COMPUTER

Cat.

No.

Name of item with

specification

Approximate

Qty.

Packing unit

required

Quantity of

Samples required

as per terms &

conditions

Brand Sr. No. of Product

with mfg. license no.

with date where in

such product has been

allowed for mfg.

1 2 3 4 5 6 7

Spl.1 Misoprostol 200mcg. 42,22,800

Tabs.

4 tabs pack ------ ----- ----------

- 25 -

ANNEXURE- D

(USE SEPARATE SHEET FOR EACH ITEM)

FINANCIAL BID FOR QUOTED ITEM

1 2 3 4 5 6 7 8

Cat

No

Name Item

With full

Specification

Brand Approx

Qty.

Packing

Unit

Net

Rate

Per

packing Unit

Rate of

RST or

CST if

applicable

Rate of Excise

duty (It should be

included In net

Rate) (Col, 6)

Signature

Date Name in

Capitals

Company / Firm Seal

NOTE: -

1. Catalogue No. Should Be As Per Numbering In The Catalouge.

2. The Rate Quote Should Be Inclusive of Excise Duty But Exclusive of Sales

Tax.

3. Exclusive Component Should Be Separately Shown in Column No,6 For

Further Reference.(See Condition No. 17.(D)

4. Rate Should Be Quoted on Separate Sheets For Each Item. (See Condition no.

5)

5. Rate Should Be Quoted Only For Packing Units as mentioned in the Tender

Catalogue.

6. No Quantity or Cash Discounts should be offered.

7. Rate Should Be Written Both in Words and Figures.

8. Read all the Terms & Conditions before filling the Annexure-D.

- 26 -

Annexure-E

Performa of Declaration of Sub-Standard Drugs (on non-judicial stamp paper worth Rs. 100/-)

We ............................................. (Name of firm) do hereby declare that

the quoted product Manufactured/supplied by us during the last five years

have not been declared of sub-standard quality in the entire country.

Place : Signature of Authorized

Signatory

Date : Name of Signatory

Designation with Seal

- 27 -

Annexure-F

Performa of Declaration of Non-Spurious Drugs (on non-judicial stamp paper worth Rs. 100/-)

We ............................................. (Name of firm) do hereby declare that

the Drugs & Medicines Manufactured/supplied by us during the last five

years have not been declared of spurious quality in the entire country.

Place : Signature of Authorized Signatory



- 28 -

Annexure-G

OFFICE OF THE --------------------------------------------------------------------------------

GOOD MANUFACTURING PRACTICES CERTIFICATE

M/s -----------------------------------------------------------------------------------

----------------------------------------------------------------------------------------

are holding valide licence (s) bearing No.(s) ----------------------------------

in form No. 25 -----------------/ in Form No. 28---------------------------------

issued on date -------------------and are renewed up to ------------------------

to manufacture the following category (ies) of drugs:

1.

2.

3.

4.

5.

The firm is observing GOOD MANUFACTURING PRACTICES in manufacture

and quality control as per revised Schedule "M" of Drugs and Cosmetices Rules 1945.

This Certificate is valid upto ------------------------------------------------------------

NAME

Date LICENCING AUTHORITY

PLACE WITH SEAL

- 29 -

Annexure-H

Undertaking for Installed Manufacturing capacity certificate

We ....................................................... (Name of firm) do hereby undertake that we

have installed manufacturing capacity of each quoted items in the tender has

detailed below :-

S.

No.

Cat.

No.

Quoted Item Capacity Annually/

monthly per shift in

Nos. (Tick whichever

is applicable)

Place : Signature of Authorized Signatory

