government of tamil nadu - ::: adyar...

GOVERNMENT OF TAMIL NADU

NATIONAL COMPETITIVE BIDDING

REQUEST FOR PROPOSAL

APPOINTMENT OF PROJECT MANAGEMENT CONSULTANCY FIRM

FOR MONITORING OF VARIOUS SUB-PROJECTS IMPLEMENTED

UNDER PHASE III ADYAR RIVER RESTORATION

FROM ORIGIN to MOUTH

LUMP SUM

LEAST COST BASED SELECTION

CHENNAI RIVERS RESTORATION TRUST (CRRT)

6/103, DR.D.G.S. DINAKARAN SALAI

RAJA ANNAMALAIPURAM

CHENNAI – 600 028

DISCLAIMER

The information contained in this Request for Proposal (RFP) or subsequently provided to

Bidder/s Consultants, whether verbally or documentary form by or on behalf of the Chennai

Rivers Restoration Trust (CRRT) or any of their representatives, employees or Advisors

(collectively referred to as CRRT Representatives) is provided to Bidder(s) on the terms and

conditions set out in this RFP Document and any other terms and conditions subject to which

such information is provided.

This RFP document is not an agreement and is not an offer or invitation by the CRRT

Representatives to any party other than the entities who are qualified to submit their proposal

(Bidder/s). The purpose of this RFP document is to provide the Bidder with information to assist

the formulation of their Proposal. This RFP document does not purport to contain all the

information each Bidder may require. This RFP document may not be appropriate for all persons

and it is not possible for the CRRT Representatives, their employees or advisors to consider the

investment objectives, financial situation and particular needs of each party who reads or uses

this RFP document. Each bidder should conduct its own investigations and analysis and should

check the accuracy, reliability and completeness of the information in the RFP document and

where necessary obtain independent advice from appropriate sources. The CRRT

Representatives, their employees and advisors make no representation or warranty and shall incur

no liability under any law, statute, rules or regulations as to the accuracy, reliability or

completeness of the RFP document.

The CRRT Representatives may in their absolute discretion, but without being under any

obligation to do so, update, amend or supplement the information in this RFP document.

PMC for monitoring of various sub-projects implemented under Phase III-ADYAR RIVER RESTORATION FROM ORIGIN TO MOUTH

LETTER OF INVITATION

Dear Sirs,

Subject: Appointment of Project Management Consultancy Firm for monitoring of various sub-

projects implemented under Phase III Adyar River Restoration from Origin to Mouth –

reg.

1. You are hereby invited to submit, Pre-Qualification, Technical and Financial proposals for

providing Project Management Consultancy services for monitoring of various sub-projects

implemented under Phase III Adyar River Restoration from Origin to Mouth, which could form

the basis for future negotiations and ultimately a contract between your firm and Chennai Rivers

Restoration Trust.

2. The purpose of this assignment is for providing Project Management Consultancy Firm for

monitoring of various sub-projects implemented under Phase III Adyar River Restoration from

Origin to Mouth for Chennai Rivers Restoration Trust.

3. A firm will be selected under Least Cost Selection (LCS) procedures described in this RFP and

in accordance with the procurement guidelines of the Tamil Nadu Transparency in Tenders Act,

1998 and Rules thereupon.

4. The following documents are enclosed as Annexures to enable you to submit your proposal:

Terms of Reference (ToR)

Supplementary Information to Consultants with forms 1 to 7

Draft contract under which service will be performed

Pre-Qualification Information to the Consultants

Format of Performance security / Bank guarantee

5. A pre-proposal conference open to all prospective consultants will be held on 28.06.2017 at

15.00 hrs in the office of TNUIFSL, No.19, T.P.Scheme Road, Raja Annamalai Puram, Chennai

– 600028. The prospective consultant will have an opportunity to obtain clarification regarding

the scope of the work, terms of reference, contract conditions and any other pertinent information.

The Clarification/Amendments if any in the Pre Proposal Conference will be published in the

Government Web site www.tenders.tn.gov.in, www.chennairivers.gov.in and www.tnuifsl.com .

Pre-bid minutes, Addendum -Corrigendum and extension if any will be uploaded only in the

above websites. No new advertisement will be published in the Newspapers.

In order to obtain first hand information on the assignment and the local conditions, it is

considered desirable that a representative of your firm visit the project sites and to office of

The Member Secretary, Chennai Rivers Restoration Trust, Dr.DGS Dinakaran Salai, Raja

Annamalai Puram Chennai–600028, Phone No: 044-24614523, Email: [email protected],

before the proposal is submitted. Please ensure that advance intimation regarding your visit is

sent to enable them to make appropriate arrangements.

6. Submission of Proposals:

The proposals addressed to Member Secretary, CRRT shall be submitted in three parts, viz., Pre-

qualification, Technical and financial and should follow the form given in the "Supplementary

Information for Consultants."

http://www.tenders.tn.gov.in/

http://www.chennairivers.gov.in/

http://www.tnuifsl.com/

http://www.chennairivers.gov.in/

mailto:[email protected]


The Pre-qualification, Technical" and "Financial" proposals must be submitted in three separate

sealed envelopes (with respective marking in bold letters) following the formats/schedules given

in the Pre-qualification for consultants (Annexure-4), supplementary information for consultants

(Annexure-2). The first envelope marked Pre-qualification criteria‖ in one separate cover, viz.,

Cover-1 must be sealed with sealing wax and initialed twice across the seal. This cover should

contain the EMD of Rs.2,50,000/- (Two Lakh and Fifty Thousand only) in the form of Demand

Draft (DD) to be taken in the name of The Member Secretary, Chennai Rivers Restoration Trust,

Chennai - 28 from any of the Scheduled bank recognized by RBI. The Earnest Money Deposit of

unsuccessful consulting firms will be returned within 45 days after award of contract.

The second envelope, viz., Cover-2 marked "Technical proposal for the captioned project" must

also be sealed with sealing wax and initialed twice across the seal and should contain information

required in Annexure 3 viz., supplementary information for consultants.

The first and second envelopes should not contain any cost information whatsoever. The third

envelope viz., Cover-3 marked 'Financial Proposal for the captioned project"' must also be sealed

with sealing wax and initialed twice across the seal and should contain the detailed price offer

for the consultancy services.

You will provide detailed breakdown of costs and fees as follows:

- Staffing billing rate plus overheads;

- Travel and accommodation;

- Report reproduction; and

- Others (if any) Pl. specify

The sealed envelopes Cover 1, Cover 2 and Cover3 should again be placed in a separate sealed in

one cover, which shall be clearly marked with the name of the assignment and received in the

office of the Chennai Rivers Restoration Trust (CRRT), Dr.DGS Dinakaran Salai, Raja

Annamalai Puram Chennai–600028, up to 15.00 hours on 12.07.2017.

If the cover of proposals is not marked with the name of the assignment indicating the bid

submission date and time, the cover will not be opened and returned to the consultant unopened

treating as Not Qualified.

7. Opening of proposal

The proposals {first envelope (cover 1) containing pre-qualification criteria only} will be opened

by Member Secretary, CRRT or his authorized representative at 15.30 hours on 12.07.2017 in the

office of the CRRT, Dr.DGS Dinakaran Salai, Raja Annamalai Puram Chennai–600028. It may

please be noted that the second envelope containing the technical proposal will not be opened

until pre-qualification criteria is evaluated, and detailed price offer will not be opened until

technical evaluation has been completed and the result approved and notified to all consultants.

8. Evaluation

A three-stage procedure will be adopted in evaluating the proposals:

i) a pre qualification of consultants will be verified, which will be carried out prior to opening

of technical proposal (as per Annexure 4)

ii) a technical evaluation, which will be carried out prior to opening any financial proposal;

iii) a financial evaluation.


8.1 Pre-qualification

Firms who have the following qualifications may submit the proposal –

(i) Should have experience in providing Project Management Consultancy / Third Party

Inspection and Quality Assurance / Supervision of atleast one completed project in

Environmental sector with implemented project cost of atleast Rs.54.74 crore in last 8

years (in single or multiple projects)

(in the case of quoting an ongoing Third Party Inspection and Quality Assurance / PMC /

Supervision assignment, the firm should have recommended atleast Rs.54.74 crore of project

under implementation as on 31st May 2017, the necessary client certificate for the same should

be enclosed)

Here Environmental Sector refers to Wetland restoration with references to lakes, rivers, etc.,

Solid Waste Management and Sewage & Sanitation.

It should be noted that assignment along with client certificate will only be considered for

evaluation”.

(ii) Average Annual turnover of Rs.2.50 crores in the last three years (2014-15 to 2016-17)

(Annual Turnover will be reckoned from the balance sheet for the last three years audited

by Chartered Accountant. Hence the Consultants are requested to enclose the certified

copy of the balance sheet, profit and loss a/c statement and the proof of evidence for the

payment of Income Tax related to the respective balance sheet. In the case of 2016-17,

provisional figures duly certified by Chartered Accountant is accepted).

(iii) Covers without EMD will be treated as not pre-qualified.

(iv) Conditional Tenders will be summarily rejected.

(v) CV‘s of all the key personnel shall be accompanied with Educational qualification

certificates.

(In the case of foreign firms, the turnover for the year ending 2014-15, 15-16 and 16-17 and

project cost should be converted into India Rupees by Certified Chartered Accountants and the

same shall be enclosed)

(The proof of experience for pre-qualification shall be in the name of bidding firm only). The

bidding firm shall be solely responsible for all risks and compliances.

Eligible firm‘s proposals will only be considered for technical and financial evaluation. The

technical and price envelopes of others will not be considered and returned unopened after

completing the selection process.

8.2. Technical Proposal

The evaluation committee appointed by the Client will carry out its evaluation of qualified firms

technical proposal applying the evaluation criteria and point system specified below. Each

responsive proposal will be attributed a technical score.

(i) Approach and Methodology towards consultancy services for the implementation of

Phase III Adyar River Restoration Subprojects (25 points)


(ii) The qualifications of key staff proposed for the assignment (75 points)

Curriculum vitae of senior personnel in each discipline for assessing the

qualifications and experience of the personnel proposed to be deployed for the

studies should be included with the proposal (in the format of the sample

curriculum vitae). These personnel will be rated in accordance with:

S.No Key Professionals Marks

1 Team Leader (Hydrologist) – 1 No 16

2 Deputy Team Leader (Environmental Engineer) – 1 No 8

3 Deputy Team Leader (Ecologist) – 1 No 8

4 Deputy Team Leader (Civil Engineer) – 2 Nos 16

5 Field Horticulturist – 1 No 3

6 Site Engineers – 8 Nos 24

Total 75

For key personnel, the following parameters will be considered.

(i) General qualifications - (30 %)

(ii) Adequacy for the project (suitability to perform the duties for this assignment. These include

education and training, length of experience on fields similar to those required as per terms of

reference, type of positions held, time spent with the firm etc) based on the CV as in Form F-5 :

(70 %)

All key personnels proposed shall be full time for this assignment only. In case the consultant had

proposed the same key personnel, who is found to be in either fulltime / part-time in any of the

ongoing projects with CRRT / PDGF / TNUIFSL, the marks will be evaluated as zero. Quality

and competence of the consulting service shall be considered as the paramount requirement.

Technical proposals scoring not less than 70% of the total points will only be considered for

financial evaluation. The price envelopes of others will not be considered and returned unopened

after completing the selection process. The client shall notify the consultants, results of the

technical evaluation and invite those who have secured the minimum qualifying mark for opening

of the financial proposals indicating the date and time.

8.3. Financial Proposal

Opening: The financial proposal of the technically qualified firms shall be opened in the presence

of the consultants representatives who choose to attend. The name of the consultant, the quality

scores and the proposed prices shall be read out and recorded. The client shall prepare minutes of

bid opening.


Evaluation: The evaluation committee will determine if the Financial Proposals are complete and

without computational errors. The evaluation excludes taxes. The consultants are ranked as L1, L2,

L3 and so on in an ascending order of evaluated value of the percentage quoted.

The Client will select the lowest percentage among those that passed the minimum technical score

and invite them for negotiations. The lowest will be invited for negotiations.

9. Negotiations

Negotiations will be done as per Tamil Nadu Transparency in Tenders Act. Prior to the expiration

period of proposal validity, the Client will notify the successful Consultant whose evaluated

percentage is ranked as L1, in writing by registered letter, email or facsimile and invite them to

negotiate the Contract value.

Negotiations will commence with a discussion of your technical proposal, the proposed

methodology (work plan), costing, percentage, staffing and any suggestions you may have made

to improve the TORs. Agreement must then be reached on the final TORs, the staffing and staff

months, logistics and reporting.

Changes agreed upon will then be reflected in the draft contract, using proposed unit rates (after

negotiation of the unit rates, including the man month rates).

The negotiations will be concluded with a review of the draft form of Contract. The Client and

the Consultants will finalize the contract to conclude negotiations.

The Contract will be awarded after successful negotiations, with the selected Consultant. If

negotiations fail, the Client will invite the Consultant whose percentage is next higher to L1 and

ranked as L2 for Contract negotiations. If negotiation with L2 fails the above process will

continue with L3, L4 and so on till the end of all technically qualified firms. Upon successful

completion, the Client will promptly inform the other Consultants that their proposals have not

been selected.

10. Fraud and Corrupt Practices:

The Consultant and its Personnel shall observe the highest standards of ethics and shall not have

engaged in and shall not hereafter engage in any corrupt practice, fraudulent practice, coercive

practice, undesirable practice or restrictive practice (collectively the ―Prohibited Practices‖).

Notwithstanding anything to the contrary contained in this Agreement, the Client shall be entitled

to terminate this Agreement forthwith by a communication in writing to the Consultant, without

being liable in any manner whatsoever to the Consultant, if it determines that the Consultant has,

directly or indirectly or through an agent, engaged in any Prohibited Practices in the Selection

Process or before or after entering into of this Agreement. In such an event, the Client shall

forfeit and appropriate the EMD/Performance Security, if any, as mutually agreed genuine pre-

estimated compensation and damages payable to the Client towards, inter alia, the time, cost

and effort of the Client, without prejudice to the Client‘s any other rights or remedy hereunder

or in law.

11. Please note that the CRRT is not bound to select any of the firms submitting proposals. Further,

as quality is the principal selection criterion, the CRRT does not bind itself in any way to select

the firm offering the lowest price.


12. The man-months of services required for the study shall be based on the key personnel given the

matrix. However, you should feel free to submit your proposal on the basis of man-months

considered necessary by you to undertake the assignment after ascertaining the project

requirements.

13. You are requested to hold your proposal valid for 90 days from the date of submission without

changing the personnel proposed for the assignment and your proposed price. The CRRT will

make its best efforts to select a consultant firm within this period. CRRT reserves the right to

postpone / cancel this RFP at any point of time without assigning any reason, whatsoever.

14. Please note that the cost of preparing a proposal and of negotiating a contract including visits to

CRRT / Project site, if any is not reimbursable as a direct cost of the assignment.

15. Assuming that the contract can be satisfactorily concluded in July 2017, you will be expected to

take-up / commence with the assignment in July 2017.

16. The successful bidder will be invited for signing agreement. The bidder is requested to furnish a

performance Security of 5% of the finalized amount excluding taxes in the form of Irrevocable

Bank Guarantee from any one of the Nationalized Bank in India taken in favour of “The

Member Secretary, Chennai Rivers Restoration Trust, Chennai – 28” valid for a period of 48

months or till successful completion of the projects. The same will be released on successful

completion of all the works satisfactorily. The validity of performance security will be extended

according to the extension of contract period as per the agreement executed. The Client shall

have the right to invoke and appropriate the proceeds of the Performance Security, in whole or in

part, without notice to the Consultant in the event of breach of the work assigned in the ToR or

the finalized Agreement.

17. The Earnest Money Deposit of the successful Tenderer will be discharged when the Tenderer

furnishes the required Performance Security and signs the Agreement.

18. The Earnest Money Deposit may be forfeited

If the consulting firm withdraws the tender after Tender opening during the period of

validity of the tender.

If the consulting firm withdraws the Tender after the issue of letter of acceptance of his

Tender.

In the case of a successful consulting firm, if the consulting firm fails within the specified

time limit to:

furnish the required performance security or

sign the Agreement

accept the Letter of Intent

If the consulting firm has furnished incorrect information on qualification and

experience.

We wish to remind you that any manufacturing or the reconstruction firm with which you might

be associated with, will not be eligible to participate in bidding for any goods or works resulting

from or associated with the project of which this consulting assignment forms a part.

Client means Chennai Rivers Restoration Trust (CRRT).


Please note that mobilization advance/Advance Payment will not be given to the Consultant.

Joint Ventures / Associations are not allowed.

Please note that the remuneration which you receive from the contract will be subject to normal

tax liability prevailing in India. Kindly contact the concerned tax authorities for further

information in this regard if required. In the case of foreign firms, the Indirect taxes shall form

part of the base cost

%.

24. All documents relating to the Bid and all communications in connection with the Bid shall be in

English language. All the pages should be serially numbered and signed by the Consultants.

25. Any dispute arising out of the Contract, which cannot be amicably settled between the parties,

shall be referred to adjudication/arbitration in accordance with the Arbitration & Conciliation

Act 1996. The place of arbitration shall be at Chennai.

26. If the successful tenderer fails to honour their commitment after award of the Letter of Intent

(LoI), their name will be blacklisted and will not be considered for availing services by CRRT

for future assignments. Further, their name will be recommended to Government of India,

Government of Tamil Nadu and Institutions sponsored by Government of Tamil Nadu for

blacklisting.

27. Please note that conditional bids will be rejected.

28. Test of responsiveness:

i. Pre qualification Proposal along with EMD – Cover – 1

ii. Technical Proposal – Cover – 2

iii. Financial Proposal – Cover – 3

iv. All the pages of above proposals (addendums / corrigendum issued, if any) shall be duly

sealed and signed by the bidders authorized representative.

Yours faithfully,

Annexures:

The Member Secretary,

Chennai Rivers Restoration Trust

1. Terms of Reference (ToR)

2. Supplementary Information to Consultants with forms 1 to 7

3. Draft contract under which service will be performed

4. Pre-Qualification Information to the Consultants

5. Format of performance security and Bank guarantee


Annexure - 1

TERMS OF REFERENCE FOR PROVIDING PROJECT MANAGEMENT

CONSULTANCY SERVICES FOR MONITORING OF VARIOUS PROJECTS

IMPLEMENTED UNDER PHASE III - ADYAR RIVER RESTORATION FROM

ORIGIN TO MOUTH

1. Background

The Chennai Metropolitan Area (CMA) consists of three River systems namely Cooum,

Adyar and Kosasthalaiyar and also the manmade waterway of Buckingham Canal. The current

condition of these Rivers and Waterways in CMA is highly degraded on account of severe

pollution. The Government was committed to the restoration of the ecological health of the

Rivers and waterways in CMA. In the year 2013-14, the Government had announced to restore

these Rivers and Waterways under the aegis of the Chennai Rivers Restoration Trust (CRRT).

Initially, Cooum River was taken up for restoration, detailed plan was prepared and CRRT has

appointed a consultant for monitoring of various projects implemented under Integrated

Cooum Eco-Restoration Plan. Similarly, Adyar River from Origin to Mouth was also taken up

for restoration and detailed plan was prepared by the identified consultant.

The Adyar River originates from the surplus course of Aadhanur lake and

Chemberambaakam lake in Kancheepuram district and as well as from the drainage areas of

South West Chennai. It flows through several villages of Kancheepuram district and Chennai

district for a distance of 42 km and confluences with Bay of Bengal below Thiru. Vi. Ka bridge,

traversing a distance of 17 km within Chennai city limits. As the river flows through peri-

urban areas, municipalities and Chennai City has increasing problems of water quality severely

impacting the riverine ecosystem. To revive the river and reinstate the importance of the river

in the urban area among the community, the Government of Tamil Nadu directed CRRT to

prepare a Master Plan for Adyar River Restoration from Origin to Mouth (42 km). The

restoration plan for the river was prepared and the major components proposed are interception

and diversion of wastewater, solid waste management plan, river channel improvement,

rehabilitation and resettlement plan, biodiversity management plan and riverfront development

plan. The Detailed Project Report (DPR) of the Master Plan for Adyar River Restoration from

Origin to Mouth has been completed.

As an outcome of this exercise and discussions 78 project proposals were finalized by the

High Level Committee Chaired by Chief Secretary, Government of Tamil Nadu. It consists of

64 short term projects (3 years), 13 medium term projects (8 years) and 1 long term project (5

years). The actual implementation of restoring the Adyar River will be done by the Line

Departments such as Chennai Metropolitan Water Supply & Sewerage Board (CMWSSB),

Greater Chennai Corporation (GCC), Public Works Department (PWD), Tamil Nadu Slum

Clearance Board (TNSCB), Commissionerate of Municipal Administration (CMA),


Directorate of Rural Development and Panchayat Raj Department (DRD), Directorate of Town

Panchayat (DTP) and Chennai Rivers Restoration Trust (CRRT). As the projects are

interlinked, it is opined to appoint a single Project Management consultant for all the short

term proposals enclosed. In view of the above, Chennai Rivers Restoration Trust (CRRT) has

proposed to appoint Project Management Consultant for all the proposals proposed under

Master Plan for Adyar River Restoration from Origin to Mouth.

2. Objective

The objectives of this assignment are:

i. Providing Project Management Consultancy services for monitoring of various projects

implemented under Master Plan for Adyar River Restoration from Origin to Mouth by

various Line Departments (CMWSSB, GCC, PWD, CMA, DTP, DRD, etc.,) / CRRT.

ii. Quality Monitoring, Ascertaining & Certification of contractor(s) bills for payment and

preparation of completion certificate after completion of the projects.

3. Scope of the assignment

The scope of the assignment is for providing Project Management Consultancy Services

for monitoring of various projects implemented under Master Plan for Adyar River Restoration

from Origin to Mouth by various line departments from Origin to River Mouth of Adyar River

(42 km) and will include the following:

i. The consultant shall maintain an up to date Management Information System (MIS)

and implementation schedule department wise / project wise / year wise and also

overall consisting of both the Physical Progress and Financial Progress for the Master

Plan for Adyar River Restoration from Origin to Mouth.

ii. The consultant shall provide all technical details related to this project and to assist the

client for the preparation of reports and presentations to be submitted to the

Government as and when required.

iii. Submission of periodical reports (physical as well as financial), coordination, liaison

with other Government / Private Agencies for the works, as required.

iv. The consultant has to make presentations to various Line Departments / Agencies

during the execution and defect liability period as and when required.

v. The consultant has to provide necessary write ups / Minutes of Meeting / Drafting of

Agendas etc., as required and requested by CRRT / Line Departments relating to the

project.

vi. The consultant shall confirm that the technical details mentioned in the tender

document for all the projects are as per DPR prepared by CRRT.

vii. The consultant shall inspect the works as required basis and measure the quantities as

per the relevant Indian Standards – Method of Measurements, of debris removed from

river banks, Desiltation, civil works, parks, STP‘s, Interception and Diversion work,


Fencing, Electrical and Mechanical works, plantation works, etc., as per the projects in

the enclosure from start to finish and ensure that the works are carried out by the

Contractor as per the approved design and specifications as stipulated in the tender

documents / contract executed by Line Departments with the various Contractor.

viii. The consultant shall ensure the conformance of removal of debris / silt, civil and

plantation works and usage of materials as per the design / drawings / specifications

stipulated in the tender documents / contract executed with the Contractor for works as

directed by the CRRT.

ix. The consultant shall inspect and approve the materials and quality of works based on

test results produced by the Contractor, as per the requirement of line departments.

x. The consultant shall ensure that the works adhere to the quality levels, alignment and

dimensions specified in the tender document / contract executed with line department

with Contractor.

xi. The consultant shall measure and certify that all civil works such as Fencing,

Interceptor and Diversion, Modular STP’s parks, Boom Systems, etc in the tender

documents are carried out as per Indian Standards / guidelines or other equivalent

standards.

xii. The consultant shall measure and certify that the Solid Waste Removal from the banks

of River is done as per the terms and conditions specified in the tender documents.

xiii. The consultant shall prepare a log for the movements of debris, sludge, silt etc from the

project area to the dumping site based on the work executed by the contractor before

certification of bills.

xiv. The consultant shall check whether the planting of healthy plants is done at appropriate

places by adhering to the spacing, pitting, manuring as prescribed in the Master Plan

for Adyar River Restoration from Origin to Mouth. The necessary planning shall be

done prior to plantations by the contractors.

xv. The consultant shall bring to the notice of CRRT / Line Departments for re-plantation

or remedial action of plantation as well as rectification required in the civil works as

required.

xvi. Any deviation in the works executed or quality of materials, if any, shall be brought to

the notice of CRRT / Line Departments.

xvii. The consultant shall bring to the notice of CRRT / Line Department with regard to any

additional or balancing works which are required to be carried out based on the site

conditions, need and requirement of the project. In all such cases, prior written

approval of CRRT shall be obtained before starting of the execution. Detailed estimates

with justifications including rate analysis (with supporting documents) have to be

provided by consultants to CRRT / Line Departments.

xviii. The consultant shall convene periodical tri-partite (CRRT/Line Departments-

Contractor-Consultant) review, other meetings, and discussions (as and when required

by CRRT/Line Departments).


xix. The consultant shall attend all meetings convened by CRRT / Line Departments

regarding this project and attend meetings convened by any other agency as directed by

CRRT / Line Departments, from time to time.

xx. The consultant shall check the project accounts, measurement books, log books for

entry and exit of vehicles for the movement of debris. In case of desilting in multiple

points, the records shall be checked at each of the location before recommendation /

certification of bills. While preparing the bill, the records of silt taken out shall match

with the records maintained.

xxi. The consultant shall inspect, check, measure the works executed. In case of such of

those works where measurements are hidden after completion as in the case of

foundations, reinforcements in RCC structures, pitting, and quantity of manure, used

for plantation works etc., measurements are to be carried out immediately after each

activity is completed. This shall be done as and when required.

xxii. The consultant shall certify the bills submitted by the various Contractor‘s for the

works completed by the Contractor in accordance with the tender documents / contract

executed with the Contractor for works and actual work done as reflected in the

measurement book / log book, for payment by the CRRT / Line Departments in

accordance with the applicable rules and regulations.

xxiii. The consultant shall ensure that no additional claims (both for quantity as well as

additional scope) shall be admitted without the prior written approval of the Line

Departments and CRRT while recommending the bills.

xxiv. It should be noted that consultant shall not contact / conduct meetings with the

Contractors without the prior permission from the client.

xxv. The consultant shall check if observance of labour laws or other stipulation as indicated

in the contract entered into with the Contractor (s) for works, by the Contractor is

adhered while recommending the bills.

xxvi. The consultant shall also check if applicable Insurances and labour welfare are taken

for the workers as per the prevailing rules and regulations while recommending the

bills.

xxvii. The consultant shall furnish monthly progress report (on or before 10th

of the following

month) in the formats as decided in consultation with the CRRT and Line Departments

regarding physical progress, financial progress, deviations and additional works,

deviations in miles stones, difficulties encountered, meetings convened, etc

xxviii. The consultant shall take periodical (weekly, fortnightly, monthly and yearly)

photographs and videos with high resolution for the ongoing works and completed

works. The consultant shall also maintain a record (Photographs and Videos) showing

before and after restoration work sites for all the sub projects as listed.

xxix. The consultant should not issue press release or interact with the media (on / off the

record) or general public regarding this project and shall not disclose any information

regarding the project to any third party.


xxx. The consultant has to monitor the safety aspect of the works in consultation with the

contractor. The consultant shall also monitor whether the contractor adheres to the

labour / Environmental laws / regulations/guidelines / acts governed in India and CRZ

clearance terms and conditions while implementing the project. In case of non

compliance, the same shall be reported to CRRT / Line Departments immediately.

xxxi. Quality Assurance report (QA Report) project wise / overall shall be given along with

the monthly reports. The necessary test reports done by the contractor / line

departments shall also be enclosed along with the QA report along with necessary

compliance statement by the consultant.

xxxii. The consultants shall provide necessary manpower during night shifts, monsoon, etc.,

as required including transportation for their staff.

4. Completion of work

i. The consultant shall prepare work completion report for each work (indicating

specifications as well as quantity). Such report(s) should be furnished along with the

certification for final bill for settlement for the respective work. The consultant shall

certify As-built drawings prepared by the Contractor. All certification work have to be

completed before settlement of final bill to the Contractor for each of the projects.

ii. In addition to the above, the consultant shall prepare a project completion report on a

consolidated manner (including the details of assets created), on completion of

implementation programme for each of the Line Departments and CRRT project wise.

5. Defects Liability period applicable and activities

i. Pathways, Walkways, Bioengineering bunds, Parks, Lightings, STP‘s, Compound Wall,

civil structures interceptions and division works, survival of plants etc comes under

defects liability period in normal course other than natural disasters and arson.

ii. Prepare quarterly report (on or before 10th of the following quarter) on defects noticed

and submit the same to CRRT / Line Departments during the defect liability period.

iii. On completion of all the projects, an overall completion report for Adyar River

Restoration from Origin to Mouth shall be submitted to CRRT and Line Departments.

6. Abstract of the work

The description of works to be carried out by the contract during the implementation of

Master Plan for Adyar River Restoration from Origin to Mouth includes the following:

S. No Department Sub Project Code Description of the Project

Chainage (in m)

(L - Left & R -

Right)

1 GCC COC-STP-01 Maintenance way on the right bank from

Thiru. Vi. Ka Bridge to MRTS Bridge R 2000 - 3050



Chainage (in m)

(L - Left & R -

Right)

2 GCC COC-STP-02 Maintenance way on the right bank from

MRTS Bridge to Kotturpuram Bridge R 3220 - 4380

3 GCC COC-STP-03

Maintenance way on the right bank from

Kotturpuram Bridge to Suriya Nagar

Slum

R 4380 - 5480

4 GCC COC-STP-04

Two walkways and cycle tracks on the

right bank from Maraimalai Adigalar

Bridge to Alandur Bridge

R 7310 - 8250

5 GCC COC-STP-05

Walkway and cycle track on the right

bank from Alandur Bridge to Jawaharlal

Nehru Road

R 8220 - 9820

6 GCC COC-STP-06

Partial Walkway and Cycle track on the

right bank of the river from Jawaharlal

Nehru Road to Mt. Poonamalle High

Road

R 9850 - 12700

7 GCC COC-STP-07

Walkway on the left bank of the river

from MRTS Railway Bridge (Saidapet)

to Alandur Road

L 7810 - 8200

8 GCC COC-STP-08

Walkway on the left bank of the river

from Jawaharlal Nehru Road to the

Jafferkhanpet Causeway

L 9840 - 10950

9 GCC COC-STP-09

Park near Kotturpuram, downstream of

MRTS Bridge 1 on the right bank +

boating facility and fencing the park

R 2880 - 3200

10 GCC COC-STP-10

Park near Guindy Industrial Area,

downstream of Jawaharlal Nehru Road

on the right bank and fencing the park

R 9500 - 9820

11 GCC COC-STP-11 Beautification of bridges (12 Nos)

crossing the river -

12 GCC COC-STP-12 Fencing of the river along the banks on

both sides (24.67 km) -

13 GCC COC-STP-13

Installation of jetties in 2 parks

(Kotturpuram & Dr. Radhakrishna

Puram)

-

14 GCC COC-STP-14

Parking lots in 5 locations (Thiru. Vi. Ka

Bridge, Dr. Radhakrishna Puram,

Kotturpuram, Surya Nagar &

Maraimalai Adigalar Bridge)

-

15 GCC COC-STP-15 Solid waste removal in different

locations in CoC and placing dumpsters -



Chainage (in m)

(L - Left & R -

Right)

16 GCC COC-STP-16

Installation of Boom System in 3

locations (Kotturpuram Bridge,

Maraimalai Adigalar Bridge &

Jafferkhanpet Causeway)

-

17 GCC COC-STP-17 Levelling and compaction of silt in

dumpsite received from PWD -

18 GCC COC-STP-18

Plantation of Trees, shrubs, creepers,

reeds and mangrove and grass all along

the river

-

Sub total (Base Cost + Contigencies + Escalation) = 154.82 Crores

19 CMWSSB CMW-STP-01

Two interception mains in Adyar and

Kotturpuram diverting the raw sewage

to a new in situ treatment facility located

d/s of the MRTS Bridge

R 2000 - 4000


Two interception mains in Guindy and

Ekkatuthangal diverting the raw sewage

to a new in situ treatment facility in

Guindy industrial area. An intermediate

lift station is required d/s of J.N.Rd

R 8200 - 10850


An interception main in Saidapet

diverting the raw sewage to a new STP.

Another interception main in

Jafferkhanpet with a new SPS which

pumps the collected sewage to the STP

in Saidapet. An intermediate pumping

station is required

L 8100 - 9400


Two interception mains conveying the

raw sewage to a new STP in the land

near Mt Poonamallee High Road

R 12500 - 13500


Replacement and renewal of the

connection of Ministers houses to the

current Sewage Network to avoid the

overflow to the river

L 2700


Action on slum required. Laying of a

new network to collect the sewage in the

houses and connect to the existing

network in Greensway Road

L 3500

25 CMWSSB CMW-STP-07 Proper connection of the TNHB houses

to the existing SPS to avoid the overflow R 4200



Chainage (in m)

(L - Left & R -

Right)

to the existing drain in Tree Park


Isolated action to connect the raw

sewage flowing through the SWD to the

existing network in Turnbulls Road

L 4300


Isolated action to connect the raw

sewage flowing in the SWD to the

existing network in Nandanam

Extension Main Road

L 4400

28 CMWSSB CMW-STP-10 Plugging of Sewage outfalls behind

Anna Cenetary Library R 5700


Isolated action to divert the sewage flow

from the SWD to the existing sewerage

network

L 9900

30 CMWSSB CMW-STP-12 Mambalam canal temporary treatment L 5400

31 CMWSSB CMW-STP-13 MGR Nagar canal temporary treatment L 11000

32 CMWSSB CMW-STP-14 Nandambakkam canal temporary

treatment L 12200

33 CMWSSB CMW-STP-15 Community toilets in 5 locations -


34 PWD PWD-STP-01

Lowering the river bed from Thiru. Vi.

Ka Bridge to Kotturpuram MRTS

Bridge

2000 - 3200

35 PWD PWD-STP-02

Lowering the river bed from

Kotturpuram MRTS Bridge to

Kotturpuram Bridge

3200 - 4350

36 PWD PWD-STP-03

Lowering the river bed from

Kotturpuram Bridge to Maraimalai

Adigalar Bridge

4350 - 7300

37 PWD PWD-STP-04 Lowering the river bed from Maraimalai

Adigalar Bridge to Inner Ring Road 7300 - 9850

38 PWD PWD-STP-05

Lowering the river bed from Inner Ring

Road to d/s of Nandambakkam Bridge,

i.e Jafferkhanpet Casueway

9850 - 11300

39 PWD PWD-STP-06

Continuous opening of the mouth (2

years) / Mouth Operation and

Maintenance - 4th & 5th Year

0 - 50



Chainage (in m)

(L - Left & R -

Right)

40 PWD PWD-STP-07 Rechannelising the missing link at the

origin 41000 - 42000


41 CMA CMA-STP-01

Interceptor main in Anakaputhur to

collect the sewage flowing through

SWD and divert it to a modular STP

located on the East side of the city

(SWR 9&10)

R 21250 - 22250

42 CMA CMA-STP-03 Pammal drain temporary treatment R 24900

43 CMA CMA-STP-04 Solid waste removal in Municipalities -

44 CMA CMA-STP-05 Fence along Pammal, Tambaram and

Anakaputhur -

45 CMA CMA-STP-06 Community toilets in Anakaputhur -

46 CMA CMA-STP-07 Vetiver grass plantation in Anakaputhur,

Pammal and Tambaram -


47 DRD DRD-STP-01

Construction of fence along St Thomas

Mt, Kunrathur, Katankulathur PU (21.5

km)

-

48 DRD DRD-STP-02 Construction of fence around Adhanur

Tank (5.2 km) -

49 DRD DRD-STP-03 Solid waste removal in Village

Panchayats -

50 DRD DRD-STP-04 Community toilets in 1 location

(Pozhichalur) -

51 DRD DRD-STP-05 Vetiver grass plantation in Village

Panchayats -


52 DTP DTP-STP-01

Construction of fence along Kundrathur,

Perungalathur, Tiruneermalai T.P.

(14.44km)

-

53 DTP DTP-STP-02 Solid waste removal in town panchayats -

54 DTP DTP-STP-03 Kundrathur drain temporary treatment &

Community Toilet at Perungalathur L 22500



Chainage (in m)

(L - Left & R -

Right)

55 DTP DTP-STP-04 Vetiver grass plantation in Town

Panchayats -


Total (Base Cost + Contigencies + Escalation) = 547.35 Crores

The Consultant shall also provide Project Management Consultancy services to the projects

(if any projects of medium and long term are implemented under short term) apart from the

above listed projects with the same quoted percentage for payment.

7. Schedule of completion of tasks:

The services of the consultant shall start from the date of acceptance of Letter of Award for

the Project Management Consultancy assignment for a period of 48 months in normal course.

However, in case of any delay in appointing the Project Contractor the man power shall be

deployed accordingly.

In addition to this, the consultant shall extend minimum staff for the defects liability period

of 12 months. During the defect liability period, the manpower shall be deployed 1 man month

spread over every 6 months. In total, the man power for one personnel proposed for the defect

liability period shall not exceed 2 months.

8. Data, services and facilities to be provided by the client:

The CRRT / Line Departments will make available:

i. The Master Plan for Adyar River Restoration from Origin to Mouth. If required, the

consultants after obtaining prior permission can visit the office of CRRT and also each

of the Line Departments for analyzing the Report before the bid submission date and

also the Line Department proposals.

ii. Contract(s) entered into between CRRT, Line Departments and the Multiple

Contractor(s) for implementation of Master Plan for Adyar River Restoration from

Origin to Mouth.

iii. Documentation(s) required for liasoning with Line departments and agencies

9. Outputs:

The consultant shall furnish the following documents during the course of the work:

Monthly Progress report (2 copies) on monthly basis on or before 10th of every month and

quarterly report (2 copies) on or before 10th of next quarter.

i. For overall project and also department wise


ii. Contour maps in required size (2 copies) and soft copy in AutoCAD version, on

completion of desilting in each section as mentioned in the Master Plan for Adyar River

Restoration from Origin to Mouth.

iii. Any drawings / printout outs as required shall also be given based on the request of

CRRT / Line Departments. In the case of meetings, necessary handouts (color) shall be

prepared and given to the officials present.

iv. Report stating the adherence to EMP compliance report submitted by the Contractor‘s,

during execution of works.

v. Periodic Statement of expenditure, on or before 10th

of every month. It should be for

Overall project and also Department-wise.

vi. Quality Assurance report (QA Report) project wise / overall shall be given along with

the monthly reports. The necessary test reports done by the contractor / line departments

shall also be enclosed along with the QA report along with necessary compliance

statement.

vii. Scheme completion report including as-built drawings (5 Copies), on completion of

project activities from each of the contractor.

viii. The consultant shall verify the O & M Manual (5 copies) submitted by the contractor,

within two months on completion of project activities for each of the Contractor‘s work

and a consolidated O&M manual shall be submitted for all the works undertaken in this

project.

ix. The Consultant shall also submit a department wise monthly report to the respective line

department on or before 10th

of next month.

10. Composition of review committee and procedure for review

A review committee consisting of the following members will review the progress of work

periodically as required.

i. The Technical Committee formed by the Government for CRRT

ii. Any other Experts nominated by CRRT

11. Line Departments

The following are the line departments who will implement the projects under Master Plan

for Adyar River Restoration from Origin to Mouth.

i. Chennai Metropolitan Water Supply & Sewerage Board (CMWSSB)

ii. Greater Chennai Corporation (GCC)

iii. Public Works Department (PWD)

iv. Commissionerate of Municipal Administration (CMA)

v. Directorate of Rural Development and Panchayat Raj Department (DRD)

vi. Directorate of Town Panchayat (DTP)


vii. Chennai Rivers Restoration Trust (CRRT)

12. Matrix of Manpower

Key personnel (CV‘s has to be submitted along with proof of educational

qualifications only for key personnel)

De-silting

of River

STP /

Interception Fencing Parks

Solid

Waste

Removal

Habitat

Restoration

/

Horticulture

Total

(Nos)

Team

Leader and

Site

Engineer

Hydrologist

- 1 No 1

Deputy

Team

Leader

Environmental

Engineer – 1

No

Civil Engineer – 2 Nos Ecologist – 1

No 4

Site

Engineer

Civil

Engineer –

2 Nos

Civil Engineer

– 3 Nos Civil Engineer – 3 Nos

Field

Horticulturist

-1 No 9

Total 14

Minimum Support staff

De-

silting

of

River

STP /

Interceptio

n

Fencing Parks

Solid

Waste

Remov

al

Habitat

Restoratio

n /

Horticultur

e

Tota

l

(Nos

)

Site Supervisor

Dip.Civ

il Engg

– 1 No

Dip.Civil

Engg – 2

Nos

Dip.Civ

il Engg

– 2 Nos

Dip.Civ

il Engg

– 3 Nos

Dip.Civi

l Engg –

2 Nos

Botanist – 1

No 11

Quantity

Surveyor 1 1 1 1 1 - 5

Accountant 1

Total 17

The consultant shall deploy the above staffs (key and support) and others staffs such as

Structural Engineer, Field Assistants, etc based on the requirement in consultation with CRRT /

Line Departments.


13. List of key professional positions required in the field during execution

S.No Position Qualification & Experience Job Description* Duration

1

Team Leader

(Hydrologist)

– 1 No

A graduate in Civil Engineering with

post graduation in Hydrology /

Hydraulics / water resources with about

12 year experience in riverine

ecosystem.

The above engineer shall possess

technical skills and experience in

developmental works especially in

riverine system. The engineer shall also

have adequate experience in planning

and execution in clearing of

waterbodies/waterways by removing of

debris activities and its management.

The team leader shall lead the staff, oversee all

the project activities such as excavation, debris

removal from waterbodies etc. Liaison with

other government departments / agencies, and

shall act as nodal person from the firm.

He shall be the overall coordinate and also

conduct meetings with Line Departments and

Contractors as on when required for the

project.

The team leader shall verify and certify the

bills submitted by the contractor and also

submit the monthly progress report.

He must also co-ordinate with all the Deputy

Team Leader for progress of project in a

holistic manner.

48 months



2

Deputy Team

Leader

(Environmental

Engineer) – 1

No

A Post Graduate in Environmental

Engineering with about 7 year

experience in implementation of STP

and Interception and Diversion and

Sewerage sector.

The above Engineer shall possess

technical skills and experience in

execution of sewerage projects and

STP‘s.

The Environmental Engineer shall assist the

team leader and in planning the activities for

setting up of Modular STP;s and Interception

and Diversion works

48 months

3

Deputy Team

Leader

(Ecologist) – 1

No

A Postgraduate

in Life Sciences /Environmental

Sciences with about 7 years of

experience in

afforestation/riverine/Marine and

coastal ecosystem.

The above personal shall possess

scientific skills and execution of similar

works. The personal shall have

knowledge on coastal vegetation like

mangroves, its associates etc and also

management of coastal systems.

The ecologist shall oversee the restoration

activities particularly Habitat restoration,

safeguard and protect the wetlands during

implementation.

The ecologist shall assist the team leader in

execution, verification of restoration activities

and ensuring no damages to the mudflats,

islands, plants and animals.

48 months



4

Deputy Team

Leader (Civil

Engineer) – 2

Nos


about 7 years experience in

implementation of Civil works, Soild

Waste Management, Parks etc.

The above engineer shall have

experience in handing survey

instruments in civil works, preparation

of maps etc. The engineer shall have

experience in handling AutoCAD.

Assist the team leader in all the activities at the

site.

The engineer shall verify the levels during the

execution and shall prepare maps to submit the

same to the CRRT and Line Departments.

He shall assist in preparation of reports, bills

verification and other works during execution.

48 months

during imple-

mentation and

4 man months

(spread over 12

months for

Defect

Liability

Period).

5

Site Engineer

(Field

Horticulturist)

– 1 No

A graduate in Horticulture discipline

with about 3 years of experience in

handling flora and landscaping

He shall perform Landscaping/ plantation

activities as mentioned in the BOQ such as

selection of plant species spacing, monitoring

the pre-plantation activities, Quality of

saplings, replacement of mortality etc.

Assisting the ecologist in verification and

certification of bills for plantation.

48 months



6

Site Engineers

(Civil Engineer)

– 8 Nos



implementation of Civil works in

Environmental Sector .

The above engineer shall have

experience in handing survey

instruments in civil works, preparation

of maps etc. The engineer shall have

experience in handling AutoCAD.

Assist the Deputy Team leader in all the

activities at the site.

48 months

during

implementation

and 4 man

months (spread

over 12 months

during Defect

Liability

Period.

Copy of the educational certificates has to be enclosed. Only the above CV of the key personnel will be evaluated in their

Technical Proposal.

14. Minimum support staff required

S.No Position Qualification & Experience Job Description Period

1

Quantity

Surveyor –

5 Nos

A Diploma in Civil Engineering with


implementation of Civil works.

He shall verify the works executed by

quantifying the materials used, quantify

the excavated materials, stacking and

sending out from the project site.

He shall maintain the measurement books

of various works and shall report to site

engineer.

48 months and

4 man months

(spread over 12

months for

Defect Liability

Period).


S.No Position Qualification & Experience Job Description Period

2

Site

Supervisors

(Civil) – 10

Nos

A Diploma in Civil Engineering with


implementation of Civil works.

The site supervisors shall examine the

movement of materials within the site and

being used in the project activities.

They shall report to the site engineer

about the various activities of daily

schedule of works.

Shall maintain the measurement book of

various works and shall report to site

engineer.

48 months

3

Site

Supervisor

(Botanist) – 1

No

A graduate in Life Sciences with about 5

years of experience in

afforestation/riverine/Marine and coastal

ecosystem or any other related work.

The botanist shall examine the plantation

activity and health of plants in the site.

Botanist shall report to the Field

Horticulturist about the various activities

of daily scheduled works and shall

maintain a measurement book for

plantation.

48 months

4 Accountant – 1 No

A graduate in accounts/commerce with

about 5 years experience in preparation of

bills related to developmental activity.

The accountant shall assist the team leader

in verifying and certifying the bills received

from the contractor and submit the same for

the payment to all line Departments and

CRRT.

48 months


15. Payments:

Payments shall be made to the consultancy firm supported with related documents such as:

i. Monthly Report, Quarterly report, Inspection Report and bill recommendation as required

ii. Deployment of man power for the past month and present month (The proposed

deployment should be based on the projects ongoing on that time and also the proposed

ones to be taken up. In view of this, the consultant has to discuss with line departments on

the tenders floated and mobilize team accordingly.

The payment will be paid as follows:

During Implementation Period (48 Months)

Since, the projects are taken at different durations; % of the fee quoted by the consultant

will be in proportion to the payments made to the contractors towards progress or completion of

works. The payment will be calculated as follows:

- % quoted by the consultant * Net value of the bill

The Net value is after deductions of retention money of the contractor excluding statutory

deductions. The consultants shall be paid based on the submission of invoice by PMC.

To carry out additional works if any with approval of CRRT / Line Department payment shall be

paid as per the negotiated and mutually agreed cost on the percentage quoted on the final bill

recommended for each of the additional works. The maximum % to be paid to consultant for the

additional works shall not exceed the percentage finalized for the main contract. CRRT will not

make any other payments to the consultant apart from the professional fees payable under the

contract.

Completion of Implementation Period

On submission of final bill, completion report and certified as-built drawings for all the works.

- % quoted by the consultant * Amount released for as-built drawings to contractor

During Defects Liability Period (12 Months)

The payment will be made on submission of inspection and action taken reports including

Quarterly Reports during the defects liability period based on the terms and conditions specified

in the RFPs by the various line departments.

- % quoted by the consultant * Net Amount released to contractor during defect liability period

Note: the consultant shall keep copy of all the consolidated running account bills certified while

claiming their payment.

16. Conditions

i. If the project execution extends beyond 48 months additional cost may be arrived on a

mutual acceptance in discussion with CRRT.

ii. The consultant firm shall also include a minimum necessary office and support staff. The


support staff may be asked to be withdrawn with due prior notice in case of stoppage of

work for short duration for reasons beyond control.

iii. The consultant shall replace any staff on instruction by Client for poor performance etc.,

iv. The consultant have to quote a lump sum amount for completion of the tasks including

the cost for some skeleton staff to be employed during the defects liability period of

works contract. The consultants shall indicate break-up of costs a total of 48 months and

also for a defect liability period of 12 months.

v. Depending upon the level of work required during various phases of implementation, the

client shall request the consultant to modify the staffing plan. In such case, the consultant

shall change the staffing schedule.

vi. Due to any reason whatsoever beyond the control of the client, if the work is stopped for

more than 30 days, the consultant may demobilize the team with prior intimation to the

client and mobilize the team / key personnel / support staff within 15 days upon request

by the client to resume the work.

17. Requirements of Consultancy:

i. Consultant will have to arrange for his own office space / other logistics / etc at their own

cost and risk at various locations based on the projects taken up.

ii. In case of any specific quality testing required by the CRRT and Line Departments for

any work, it shall be carried out by contractor/ Line Department / CRRT and the same

shall be inspected / verified by the consultant and report shall be furnished within a

reasonable time. No additional cost will be provided to the consultant for the same.

iii. The support staff may be asked to mobilize / demobilize with due prior notice in case of

stoppage of work for short duration for reasons beyond control.

PMC for monitoring of various sub-projects implemented under Phase III-ADYAR RIVER RESTORATION FROM ORIGIN TO MOUTH Page 32

Annexure - 2

SUPPLEMENTARY INFORMATION TO CONSULTANTS (Form 1 to 7)

Proposals

(1) Proposals should include the following information: (a) Technical Proposal

iv. A brief description of the firm/organization and an outline of recent experience on

assignments/ projects of similar nature executed during the last 8 years in the format

given in Form F-2

v. Any comments or suggestions of the consultant on the Terms of Reference (TOR).

vi. A description of the manner in which consultants would plan to execute the work. Work

plan time schedule in Form F-3 and approach or methodology proposed for carrying out

the required work.

vii. The composition of the team of personnel which the consultant would propose to provide

and the tasks which would be assigned to each team member in Form F-4.

viii. Curriculam Vitae of the individual key staff members to be assigned to the work and of

the team leader who would be responsible for supervision of the team. The curricula

vitae should follow the attached Format (F-5) duly signed by the concerned personnel.

ix. The consultant's comments, if any, on the data, services and facilities to be provided by

the Client indicated in the Terms of Reference (TOR).

x. The consultant‘s Work program and time schedule for key personnel in Form No.F-6A &

F-6B.

(b) Financial Proposals

The financial proposals should include the Schedule of Price Bid in Form No.F-7

with cost break-up for the work program indicated in Form F-7.

(2) Two copies of the technical proposals should be submitted to CRRT along with soft copy

in CD.

(3) Contract Negotiations

The aim of the negotiation is to reach an agreement on all points with the consultant and

initial a draft contract by the conclusion of negotiations. Negotiations commence with a

discussion of Consultant's proposal, costing, the proposed work plan, staffing and any

suggestions you may have made to improve the Terms of Reference. Agreement will

then be reached on the final Terms of Reference, the staffing plan and the bar chart,


which will indicate personnel, periods in the field and office, man-months, and reporting

schedule. Based on these, adjustments necessary will be discussed and agreed. The

Contract will be awarded after successful negotiations, with the selected Consultant. If

negotiations fail, the Client will invite the Consultants having obtained the second highest

score to Contract negotiations.

(4) Contracts with Team Members. Firms are advised against making firm financial

arrangements with prospective team members prior to negotiations.

(5) Nomination of Experts

Having selected a firm partly on the basis of an evaluation of personnel presented in the

firm's proposal, CRRT expects to negotiate a contract on the basis of the experts named

in the proposal and, prior to contract negotiations, will require guarantees that these

experts shall, in fact, be made available. As the expected date of mobilization is given in

the letter inviting proposals, CRRT will not consider substitution after contract

negotiations, except in cases of unexpected delays on the starting date or incapacity of an

expert for reasons of health, or leaving the firm. The desire of a firm to use an expert on

another project shall not be accepted for substitution of personnel.

(6) Terms of Payment

The mode of payments to be made in consideration of the work to be performed by the

consultant shall be as follows:

As per ToR

Note: All payments shall be made on submission of bills by the consultants only after

they satisfy all compliances of agreement.

Cheques will be issued only in the favour of consultant and only in Indian Rupees after

deducting applicable taxes.

(7) Review of reports

A review committee / CRRT will review all documents of consultants and suggest any

modifications/changes considered necessary within 15 days of receipt of the same.


FORM F-1

From To

———

———

———

Sir:

Hiring of Consultancy services for————of — — — — Regarding

I/We ——————————— consultant/consultancy firm/organization herewith

enclose Technical and Financial Proposal for selection of my/our firm as consultant for — — —

— — —.

We underscore the importance of a free, fair and competitive procurement process that

precludes fraudulent use. In this respect we have neither offered nor granted, directly or

indirectly, any inadmissible advantages to any public servants or other persons in connection

with our bid, nor will we offer or grant any such incentives or conditions in the present

procurement process, or in the event that we are awarded the contract, in the subsequent

execution of the contract.

We also underscore the importance of adhering to minimum social standards (―Core

Labour Standards‖) in the implementation of the project. We undertake to comply with the Core

Labour Standards ratified by the country of India.

We will inform our staff about their respective obligations and about their obligation to

fulfill this declaration of undertaking and to obey the laws of the country of India.

Yours faithfully,

(Authorized Representative)

Signature: —————

Full name —————

and address: —————


FORM F-2

ASSIGNMENTS OF SIMILAR NATURE SUCCESSFULLY COMPLETED DURING

LAST 8 YEARS

1. Brief Description of the Firm/Organization:

2. Outline of recent experience on assignments of similar nature:

S.No. Name of

assignment Name of project

Owner or

sponsoring

authority

Cost of assignment

Date of commencement

Date of completion

Was

assignment

satisfactorily

completed

1 2 3 4 5 6 7 8

Note: Please attach certificates from the employer by way of documentary proof. (Issued by the

Officer of rank not below the rank of Superintending Engineer or equivalent.)


FORM F-3

WORK PLAN TIME SCHEDULE

A. Field Investigation

Sl.

No.

Item Month-wise Program

1st 2nd

3rd 4th

5th 6th 7th 8th

B. Compilation and submission of reports

1. As indicated under TOR

2. .

3. .

4. .

4.

C. A short note on the line of approach and methodology outlining various steps for

performing the study.


FORM NO.F-4

COMPOSITION OF THE TEAM PERSONNEL AND THE TASK WHICH WOULD BE

ASSIGNED TO EACH TEAM MEMBER

1. Technical/Managerial Staff

S.No. Name Position Task assignment

2. Support Staff

o. Name Position Task assignment


FORM F-5

FORMAT OF CURRICULUM VITAE (CV) FOR PROPOSED

KEY PROFESSIONAL STAFF

Proposed Position:

Name of Firm:

Name of Staff:

Profession:

Date of Birth:

Years with Firm/Entity: Nationality:

Membership in Professional Societies:

Detailed Tasks Assigned:

Key Qualifications:

[Give an outline of staff member’s experience and training most pertinent to tasks on

assignment. Describe degree of responsibility held by staff member on relevant previous

assignments and give dates and locations. Use about half a page.]

Education:

[Summarize college/university and other specialized education of staff member, giving names of

schools, dates attended, and degrees obtained. Use about one quarter of a page.]

Employment Record:

[Starting with present position, list in reverse order every employment held. List all positions

held by staff member since graduation, giving dates, names of employing organizations, titles of

positions held, and locations of assignments. For experience in last ten years, also give types of

activities performed and client references, where appropriate. Use about two pages.]


Languages:

[For each language indicate proficiency: excellent, good, fair, or poor; in speaking, reading,

and writing]

Certification:

I, the undersigned, certify that to the best of my knowledge and belief, these data correctly

describe me, my qualifications, and my experience.

Date:

[Signature of staff member and authorized representative of the Firm] Day/Month/Year

Full name of staff member:

Full name of the authorized representative:


FORM F-6A

WORK PROGRAM AND TIME SCHEDULE FOR KEY PERSONNEL

DURING IMPLEMENTATION

MONTHS

Name Position 1 2 3 4 5 6 7 Number of

months

Total

Reports Due/Activities and Duration

1.

2.

3.

4.

5.

6.

7.

8.

9.

10.

Field Full Time Part Time

Reports Due

Activities Duration


FORM F-6B

WORK PROGRAM AND TIME SCHEDULE FOR KEY PERSONNEL DURING

DEFECT LIABILITY PERIOD

MONTHS

Name Position 1 2 3 4 5 6 7 Number of

months

Total

Reports Due/Activities and Duration

1.

2.

3.

4.

5.

6.

7.

8.

9.

10.

Field Full Time Part Time

Reports Due

Activities Duration


FORM NO.F-7

SCHEDULE OF PRICE BID

Items Percentage

In % In words

1. Consultancy services as a Project Management Consultant for monitoring of

various sub-projects implemented under Phase III Adyar River Restoration from

Origin to Mouth at _______________________ (% in

numbers) ___________________(% in words) of net value of the bills

recommended.

The above % excludes Service Tax / GST, which will be reimbursed by client at

applicable rates.

Signature of Consultant

(Authorized representative)

Note:

1. Only Service Tax / GST as applicable should be excluded in the % to be

quoted by the consultant.


Cost Estimate of Services

I. Remuneration of Staff

Staff Name Daily (Monthly) Rate Working Days Total Cost

(in currency) (Months) (in currency)

a) Team Leader

b) "

c) "

d)

e)

Sub-Total (Staff)

II. Direct Expenses:

a) Transportation cost

b) Printing & Stationery and

c) other expenses (Please specify)

Sub-Total (Direct Expenses)

III. Out-of-Pocket Expenses:

a) Per Diem1

Room Subsistence Total Days

Cost

b) Air fare:

c) Lump Sum Miscellaneous Expenses:2

Sub-Total (Out-of-Pocket)

Contingency Charges:

TOTAL COST ESTIMATE

1 Per Diem is fixed per calendar day and need not be supported by receipts.

2 To include reporting costs, visa, inoculations, routine medical examination,

transportation and communications expenses, porterage fees, in-and-out expenses, airport taxes, and such

other travel related expenses, etc., as may be necessary.


Annexure - 3

Consulting Services

DRAFT CONTRACT UNDER WHICH SERVICE WILL BE PROVIDED

Subject: (Name of Assignment) (Name of Consultant)

1. Set out below are the terms and conditions under which (Name of Consultant) has agreed to

carry out for (Name of Client) the above mentioned assignment specified in the attached Terms

of Reference.

2. For administrative purposes (Name of responsible staff of Client) has been assigned to

administer the assignment and to provide [Name of Consultant] with all relevant information

needed to carry out the assignment. The services will be required in (Name of Project) for

about days/months, during the period from to .

3. The (Name of Client) may find it necessary to postpone or cancel the assignment and/or

shorten or extend its duration. In such case, every effort will be made to give you, as early as

possible, notice of any changes. In the event of termination, the (Name of Consultants) shall be

paid for the services rendered for carrying out the assignment to the date of termination, and the

[Name of Consultant] will provide the (Name of Client) with any reports or parts thereof, or any

other information and documentation gathered under this Contract prior to the date of

termination.

4. The services to be performed, the estimated time to be spent, and the reports to be submitted

will be in accordance with the attached Description of Services.

5. This Contract, its meaning and interpretation and the relation between the parties shall be

governed by the laws of Union of India

6. This Contract will become effective upon confirmation of this letter on behalf of (Name of

Consultant) and will terminate on , or such other date as mutually agreed

between the (Name of Client) and the (Name of Consultants) or till the date of completion of the

assignment.

7. Payments for the services will not exceed an total amount of Rs. .

The (Name of Client) will pay (Name of Consultant), within 30 days of receipt of invoice after

satisfying the requirements of the agreement, which is as follows:

Amount Currency

As per ToR.


8. The above remuneration includes all the costs related to carrying out the services, including

overhead and any taxes imposed on .[Name of Consultants.]

9. The [Name of Consultants] will be responsible for appropriate insurance coverage. In this

regard, the [Name of Consultants] shall maintain workers compensation, employment liability

insurance for their staff on the assignment. The Consultants shall also maintain comprehensive

general liability insurance, including contractual liability coverage adequate to cover the

indemnity of obligation against all damages, costs, and charges and expenses for injury to any

person or damage to any property arising out of, or in connection with, the services which result

from the fault of the [Name of Consultants] or its staff. The risks and the coverage shall be as

follows:

(a) Third Party liability insurance with a minimum coverage of Value of assignment [cost

of assignment quoted by the consultant ];

(b) Professional liability insurance, with a minimum coverage of Value of

assignment[cost of assignment quoted by the consultant ];

(c) employer‘s liability and workers‘ compensation insurance in respect of the Personnel

of the Consultant and of any Sub-Consultants, in accordance with the relevant provisions

of the Applicable Law, as well as, with respect to such Personnel, any such life, health,

accident, travel or other insurance as may be appropriate;

9. The [Name of Consultants] shall indemnify and hold harmless the (Name of Client) against

any and all claims, demands, and/or judgments of any nature brought against the (Name of

Borrower) arising out of the services by the [Name of Consultants] under this Contract. The

obligation under this paragraph shall survive the termination of this Contract.

10. The Consultant agrees that, during the term of this Contract and after its termination, the

Consultant and any entity affiliated with the Consultant, shall be disqualified from providing goods,

works or services (other than the Services and any continuation thereof) for any project resulting

from or closely related to the Services.

11. The Performance Security will be released on successful completion of all the works

satisfactorily. The validity of performance security will be extended according to the extension

of contract period as per the agreement executed for implementation of projects under Adyar

River Restoration.

12. The Client shall have the right to invoke and appropriate the proceeds of the Performance

Security, in whole or in part, without notice to the Consultant in the event of breach of the work

assigned in the ToR or the finalized Agreement.

13. All final plans, drawings, specifications, designs, reports and other documents or software

submitted by the [Name of Consultants] in the performance of the Services shall become and

remain the [property of the Client. The Consultants may retain a copy of such documents but

shall not use them for purposes unrelated to this Contract without the prior written approval of

the Client.


14. The Consultant undertake to carry out the assignment in accordance with the highest standard

of professional and ethical competence and integrity, having due regard to the nature and purpose

of the assignment, and to ensure that the staff assigned to perform the services under this

Contract, will conduct themselves in a manner consistent herewith.

15. The Consultant will not assign this Contract or sub-contract or any portion of it without the

Client‘s prior written consent.

16. The [Name of Consultants] shall pay the taxes, duties fee, levies and other impositions

levied under the Applicable law and the Client shall perform such duties, in regard to the

deduction of such tax, as may be lawfully imposed.

17. The [Name of Consultants] also agree that all knowledge and information not within the

public domain which may be acquired during the carrying out of this Contract, shall be, for all

time and for all purpose, regarded as strictly confidential and held in confidence, and shall not be

directly or indirectly disclosed to any person whatsoever, except with the (Name of Client)

written permission.

18. Any dispute arising out of the Contract, which cannot be amicably settled between the

parties, shall be referred to adjudication/arbitration in accordance with the Arbitration &

Conciliation Act 1996. The place of arbitration shall be at Chennai.

Place:

Date :

Thiru. Thiru.

(Signature on behalf of Client) (Signature on behalf of Consultant)


Annexure - 4

PRE - QUALIFICATION CRITERIA FOR CONSULTANTS

I. General

1. Brief description of organization

2. Outline of recent experience of assignments :

II. Assignment details

Name of the project / Projects

(Should have completed or recommended atleast 30.50 crore of the project under

implementation as on 31st May 2017)

Name of the owner or sponsoring authority

Brief description of assignment

. Cost of Consultancy assignment (Fees)

Cost of the Project cost

Duration of the Project

III. Mention the model advised for execution if suggested

IV. Attach Client certificate for completion of project

1. Date of commencement

2. Date of completion

3. Client certificate attached Yes / No

V. Annual Turnover of the firm

S. N Year Amount in Rs.

1 2014-15

2 2015-16

3 2016-17

Average

The balance Sheet and Profit and Loss A/c statements duly certified by a Chartered

Accountant should be furnished.

VI. . Contact Person /

Details: Name :

Phone No:

email id :

VII. EMD Details:


Annexure - 5

FORMAT OF PERFORMANCE SECURITY

To

The Member Secretary,

Chennai Rivers Restoration Trust

6/103, Dr.D.G.S Dinakaran Salai

Raja Annamalai Puram Chennai

– 600 028

In consideration of Chennai Rivers Restoration Trust (CRRT) acting on behalf of the

Government of Tamil Nadu (hereinafter referred as the ―Client, which expression shall, unless

repugnant to the context or meaning thereof, include its successors, administrators and assigns)

having awarded to M/s ……………….., having its office at ……………….. (hereinafter referred

as the ―Consultant‖ which expression shall, unless repugnant to the context or meaning thereof,

include its successors, administrators, executors and assigns), vide the Client‘s Letter of Intent

no. ………………. dated ………………..and the agreement to be executed for

Rs.……………….. (Rupees ………………..), (hereinafter referred to as the ―Agreement for

Project Management Consultancy for monitoring of various sub-projects implemented under

Phase III Adyar River Restoration from Origin to Mouth for Chennai Rivers Restoration Trust

(CRRT) and the Consultant having agreed to furnish a Bank Guarantee amounting to Rs.

……………….. (Rupees ………………..) to the Client for performance of the said

Agreement. We,……………….. (hereinafter referred to as the Bank) at the request of the

Consultant do hereby undertake to pay to the Client an amount not exceeding Rs.

………………… (Rupees…………………. ) against any loss or damage caused to or suffered

or would be caused to or suffered by the Client by reason of any breach by the said Consultant of

any of the terms or conditions contained in the said Agreement. We, ……………….. (indicate

the name of the Bank) do hereby undertake to pay the amounts due and payable under this

Guarantee without any demur, merely on a demand from the Client stating that the

amount/claimed is due by way of loss or damage caused to or would be caused to or suffered by

the Client by reason of breach by the said Consultant of any of the terms or conditions contained

in the said Agreement or by reason of the Consultant‘s failure to perform the said Agreement.

Any such demand made on the bank shall be conclusive as regards the amount due and payable

by the Bank under this Guarantee. However, our liability under this Guarantee shall be

restricted to an amount not exceeding Rs.……………….. (Rupees …………………..).

We, ……………….. (indicate the name of Bank) undertake to pay to the Client any money so

demanded notwithstanding any dispute or disputes raised by the Consultant in any suit or

proceeding pending before any court or tribunal relating thereto, our liability under this present

being absolute and unequivocal. The payment so made by us under this bond shall be a valid


discharge of our liability for payment thereunder and the Consultant shall have no claim against

us for making such payment.

We, ……………….. (indicate the name of Bank) further agree that the Guarantee herein

contained shall remain in full force and effect during the period that would be taken for the

performance of the said Agreement and that it shall continue to be enforceable till all the dues of

the Client under or by virtue of the said Agreement have been fully paid and its claims satisfied

or discharged or till the Client certifies that the terms and conditions of the said Agreement have

been fully and properly carried out by the said Consultant and accordingly discharges this

Guarantee. Unless a demand or claim under this Guarantee is made on us in writing on or before

a period of one year from the date of this Guarantee, we shall be discharged from all liability

under this Guarantee thereafter.

We, ………………… (indicate the name of Bank) further agree with the Client that the Client

shall have the fullest liberty without our consent and without affecting in any manner our

obligations hereunder to vary any of the terms and conditions of the said Agreement or to extend

time of performance by the said Consultant from time to time or to postpone for any time or

from time to time any of the powers exercisable by the Client against the said Consultant and to

forbear or enforce any of the terms and conditions relating to the said Agreement and we shall

not be relieved from our liability by reason of any such variation, or extension being granted to

the said Consultant or for any forbearance, act or omission on the part of the Client or any

indulgence by the Client to the said Consultant or any such matter or thing whatsoever which

under the law relating to sureties would, but for this provision, have the effect of so relieving us.

This Guarantee will not be discharged due to the change in the constitution of the Bank or the

Consultant(s). We, ……………….. (indicate the name of Bank) lastly undertake not to revoke

this Guarantee during its currency except with the previous consent of the Client in writing.

For the avoidance of doubt, the Bank‘s liability under this Guarantee shall be restricted to Rs.

*** * (Rupees ***** ) only. The Bank shall be liable to pay the said amount or any part thereof

only if the Client serves a written claim on the Bank in accordance with paragraph 2 hereof, on or

before [*** (indicate date falling 90 days after the date of this Guarantee)].

For ..............................................................

Name of Bank:

Seal of the Bank:

Dated, the ………. day of ………., 2017

government of tamil nadu - ::: adyar...

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