government of th punjabeproc.punjab.gov.pk/biddingdocuments/50484955/4948/... · cv of the proposed...

Prequalification Document (PQD)

For

Pre-qualification of Firms/Companies/Joint Ventures for

Installation & Operations of Medicine Dispensation Machines in

DHQs/THQs/RHCs/BHUs and any other Health Establishment of

P&SHD across the Punjab

GOVERNMENT OF TH PUNJAB

October 2017

Table of Contents INTRODUCTION.................................................................................................................... 1

Pre-Requisites ................................................................................................................... 3

Firm Experience ............................................................................................................... 3

Human Resource Capacity ............................................................................................. 4

For Installation & Operations of Medicine Dispensation Machine ........................... 4

Financial Capabilities ...................................................................................................... 4

Firm Detail ................................................................................................................................ 7

EOI Deadline ............................................................................................................................ 7

Annex-A Firm Experience (General) ................................................................................. 8

Annex-B Firm Experience (Relevant) ............................................................................... 9

Annex-C (List of Key Personnel) .................................................................................... 10

Annex-D (CVs of Key Personnel) ................................................................................... 11

Annex-E (Financial Capabilities) .................................................................................... 12

Annex-F (Firm Detail) ..................................................................................................... 13

Pre-Qualification Document

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INTRODUCTION

Primary and Secondary Healthcare Department (P&SHD) delivers quality healthcare

services to the community through an efficient and

effective service delivery system that is accessible, equitable, culturally acceptable,

affordable and sustainable. P&SHD aims to improve

the health and quality of life of all, particularly women and children, through access to

essential health services.

The Primary and Secondary Healthcare Department strives to reform and strengthen the

critical aspects of the health systems and enable it to:

Provide and deliver a basic package of quality essential health care services

Develop and manage competent and committed health care providers

Generate reliable health information to manage and evaluate health services

Adopt appropriate health technology to deliver quality services

Finance the costs of providing basic health care to all

Reform the health administration to make it accountable to the public

Primary and Secondary Healthcare Department (P&SHD) is the key department entrusted

by the people of Punjab with the fundamental responsibility for the health of communities

and the entire population. P&SHD delivers primitive, preventive as well as curative health

care services of Primary Health Care level to Tertiary Health Care level.

Free of cost consultation, diagnostic facilities and medicines are provided to the patients

particularly focusing on the poor and marginalized segments of the society. Health

Department also provides different programs like

Hepatitis Control Program

Aids Control Program

Expanded Program for Immunization

TB Control Program

IRMNCH

Malaria Control Program

Infection Control Program

Besides measures to prevent, treat and control other communicable diseases and Epidemics

/ Disasters, these vaccines are provided through Expanded Program on Immunization (EPI)

for children under 2 years and pregnant ladies. Health Department is producing its own

trained and qualified Human Resource keeping the HR development needs and

requirements of Health Care Infrastructure in mind.

1. EOI ISSUING AUTHORITY

This Expression of Interest is issued by Primary & Secondary Healthcare

Department, Government of the Punjab to invite potential firms/companies having

expertise of Installation and Operations of Medicine Dispensation Machines in all

health establishments of Primary & Secondary Healthcare Department across the

Punjab. The department reserves the right to reject any or all the offer without


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assigning any reason.

2. TENTATIVE CALENDAR OF EVENTS

The following table enlists important timelines for completion of bidding activities:

Sr.

No.

Milestone Date & Time

3.1 Pre-bid Meeting 25-10-2017

(Wednesday)

03:30pm

3.2 Last date for Submission of EOI

Response

15-11-2017

(Wednesday)

4:00pm

3.3 Declaration of Short listed Firms To be informed

later

3. AVAILABILITY OF THE EOI DOCUMENTS

EOI documents can be downloaded from the Department website

(http://www.pshealth.punjab.gov.pk/). It may be collected in free of cost from the

office of Procurement Specialist, Primary & Secondary Healthcare Department, 31-

E/1, Shahra-e-Imam Hussain, Gulberg-III. The participants are expected to

examine all instructions, forms, terms, project requirements and other details in the

EOI documents. Failure to furnish complete information as mentioned in the EOI

documents or submission of a proposal not substantially responsive to the EOI

documents in every respect will be at the bidder's risk and may result in rejection of

the proposal

4. VENUE & DEADLINE FOR SUBMISSION OF PROPOSALS

EOI Letters, in its complete form in all respects as specified in the EOI, must be

submitted to, Primary & Secondary Healthcare Department, Government of the

Punjab, 31-E/1, Shahra-e-Imam Hussain, Gulberg-III, Lahore.

P&SH Department may, in exceptional circumstances and at its discretion, extend

the deadline for submission of proposals by issuing an addendum to be made

http://www.pshealth.punjab.gov.pk/


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available on the Department’s website, in which case all rights and obligations of

P&SHD

Scope of Work (Services to be carried out by Pre-Qualified

Firms/Companies/JVs)

The firm shall install, operate and maintain the Medicine Dispensation

machines in all/selected health establishments of P&SHD across the

Punjab.

The Service Provider will be responsible for all the human resource for

these operations.

The Procuring Agency (P&SHD) has the right to monitor by itself or by

Third Party Monitoring/TPV of these project/operations.

Project Period

Firm will be pre-qualified for 2 years and may further be extended for 1

year upon need & performance of the firm.

Payment Mechanism

Payment shall be made within 30 days from the date of issuance of invoice

by service provider

Bulk Coverage

This pre-qualification is attempting to outsource Operations of Medicine

Dispensation Machine in bulk of the DHQs/THQs/RHCs/BHUs in the

Punjab Province.

Eligibility Criteria

Following are the details on the basis of which Firm will be shortlisted:

Pre-Requisites

Registration with SECP, Registrar of Firms, FBR etc. (as required under law).

National Tax Number (NTN)

Sales Tax Registration Number (STRN)

Punjab Sales Tax Registration Number (PSTRN) (if applicable)

Undertaking by the Firm/Company on a legal format, that it has not been blacklisted by

any Government Agency/Authority nor is under any litigation.

Firm Experience

Firms should provide information regarding;

General experience by providing the list of total number of projects/assignments

performed so far as per Annex - A


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Relevant experience in the subject field by submitting the detail of (5 Nos.)

relevant projects undertaken in the past (10 years) as per

Annex -B.

Detailed description of the Firm Profile by providing its organizational structure,

list of permanent staff and quality management system.

Human Resource Capacity

List of key personnel proposed having expertise in the area of Installation & Operations

of Medicine Dispensation Machines (Vending Machines) Annex -C.

CVs of key personnel proposed as per Annex - D.

However, the required qualification and experience is as follows;

For Installation & Operations of Medicine Dispensation Machine

S. No. Proposed Position Required Qualification Experience

1 Pharmacist

Pharm-B/Pharm-D or

any other equivalent

qualification recognized

by PMDC

3-5 Years

2 Logistics Officer MSC/MBA-Supply

Chain Management or

Equivalent qualification

3-5 Years

3 Technical Personnel/Mechanic

B-Tech (Electronics)

DAE-

Mechanical/Electrical or

equivalent qualification

3-5 Years

4 Machine attendant Intermediate (Preferably

FSc.)/Matric or

equivalent qualification

1-3 Years

Financial Capabilities

Firm must have annual average turnover of Rs. 10 Million over the previous 3 financial

years. Detail of financial capabilities to be provided as per Annex- E.

*The aforementioned documents must be submitted by following a;

Covering Letter which should contain the detail of power of attorney for signing the PQD.

Name, address and firm registration details (including the year of incorporation and the

number of years of relevant experience). Please also attach copy of certificate of

registration/ incorporation /commencement.

Copy of registration certificate being issued from the professional body.

Copy of National Tax Number, Sales Tax Registration Number and Punjab Sales Tax

Registration Number (if applicable)


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Application status of the Firm/Company, i.e., whether to apply in its own name or in the

form of a consortium or of a joint venture (in case of a consortium or a joint venture, copies

of the agreement indicating the nature of the association or entity to be furnished)

Projects/assignments to be submitted by the Firm/Company must be supported with the

copies of completion certificates issued by the procuring/executing agencies.

CV of the proposed professional staff/key personnel must be signed by him/her and

counter signed by the authorized signatory as proposed in the covering letter.

Audited Annual Statements for the previous 3 financial years.

Affidavit on the stamp paper that the Firm has neither been Blacklisted from any

Government (Federal, Provincial, District and / or any other Government owned Authority)

nor is under any Litigation.

All documents should be signed by the authorized signatory as proposed in the covering

letter.

All documents should be in English.

* Any misinformation, false and forged statement will lead to

disqualification from being shortlisted/pre-qualified and any other action as per

applicable laws.

Criteria, sub-criteria, and points system for the evaluation of Expression of

Interest (EOIs) are as follows:

A1 Firm Experience Points

i. General Experience in Supply,

Installation and/or Operations of

Vending Machines

15

ii. Past Experience in Installation &

Operations of Medicine Dispensation

Machines (Vending Machines)

Verifiable written evidence is required

25

iii. Supply/Installation/Operations of

Medicine Dispensation Machine

(Vending Machine) (at least 20-30

Machines)

40

iv. Working Methodology 20

Total A1 100


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A2 Human Resource Capacity Points

a) Pharmacist 40

b) Logistics Officer 30

c) Technical Personnel 20

d) Machine attendant 10

Total A2 100

A3 Financial Capacity Points

a) Annual Turn Over 50

b) Net Worth 50

Total A3 100

Score = A1[50%] + A2[30%] + A3[20%]

The minimum score required to be shortlisted is:65Points

*Maximum number of 5 relevant assignments to be provided. Assignments

provided beyond the limit of 5 will be given no weight age.

Firm Profile A-1 The marks will be further awarded on tapering criteria on

proportionate basis keeping in view the profiles of the bidding firms.

HR Capacity A-2 The marks will be awarded proportionately on the basis of

number of employees/Specialist and tenure of employee with Bidder as on 31-10-

2017

Financial Evaluation Criteria

Annual Turn Over Net Worth

35 30

% wgt

% wgt

>Rs. 30 Million 100% 35 >10 Million 100% 30

Rs. 30-40 Million 80% 30 8 to 10 Million 80% 25

Rs. 20-30 Million 70% 25 Rs.6 Million to 8

Million 70% 20

Rs. 10-20 Million 60% 20 Rs.4 Million to 6

Million 60% 15

Less than Rs. 20

Million 50% 15

Less than 4

Million 50% 10


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Firm Detail

Firm should provide its detail as per Annex-F. In this PQD the word Firm has been used

for both Firm and Company.

Client Detail

The Expression of Interest EOI may be submitted at the following address by post.

Procurement Specialist

EOI Deadline

Deadline for submission of the EOIs is 15th

November, 2017 till 04:00 pm.

However, for Clarification/Coordination Firm may contact to:

Procurement Specialist

Primary & Secondary Healthcare Department

31-E/1, Shahra-e-Imam Hussain Gulberg-III, Lahore.

Tel: 042-99231202 Mob: 0333-3246467, 0333-4748418


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Annex-A Firm Experience (General)

General

S.

No

Name

of

Project

Location

(Country/Province/Division) Client

Project

Description

Implementation Total

Cost of

Project

Cost of

Services

Provided

by the

Firm

Actual

Services

Provided

by the

Firm Start Completion

1

2

3

4

5

-----

1. Provide list of total number of projects/assignments performed so far


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Annex-B Firm Experience (Relevant)

Relevant

S.

No

Name of

Project3

Location

(Country/Province/Division) Client

Project

Description

Implementation Total

Cost of

Project

Cost of

Services

Provided

by the

Firm

Actual

Services

Provided

by the

Firm Start Completion

1

2

3

4

5

1. Maximum number of (5) relevant assignments to be submitted

2. Assignments provided beyond the limit of 5 will be given no weight age.

3. Project/Assignment provided must be supported with the completion certificate issued by the procuring

agency/executing agency of that particular project.


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Annex-C (List of Key Personnel)

S.

No. Name Qualification

Total Experience in

Years Position

Proposed Current

Responsibilities


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Annex-D (CVs of Key Personnel)

CURRICULUM VITAE (CV)

1. Name of Personnel:

2. Current Position in the Firm:

3. Date of Birth:

4. Nationality

5. CNIC No(if Pakistani): or Passport No:

6. Education:

Degree Major/Minor Institution Date(MM/YYYY)

7. Membership of Professional Associations:

8. OtherTraining[Indicatesignificanttrainingsincedegreesunder6-Educationwereobtained]:

9. Languages[Foreachlanguageindicateproficiency:good,fair,orpoorinspeaking,reading,andwriting]:

10. Employment Record [Startingwithpresentposition,listinreverseordereveryemploymentheldby

staffmembersincegraduation,givingforeachemployment(seeformatherebelow):

Employer Position From(MM/YYYY) To(MM/YYYY)

11. Detail of Work Undertaken

Name of assignment or project:

Cost of Project Location:

Date of Start: Date of Completion:

Client: Main project features: Positions held:

Activities performed:

Actual time spent on the project: in months.

12. Certification:

I, the undersigned, certify that to the best of my knowledge and belief, this CV correctly describes

myself, my qualifications, and my experience .I understand that any willful

misstatementdescribedhereinmayleadtomydisqualificationordismissal, if engaged.

Date:

[Signature of the proposed staff] Day/Month/Year

Date:

[Counter Signature of authorized signatory] Day/Month/Year


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Annex-E (Financial Capabilities)

Year1 Annual turnover Net Worth

2014-2015

2015-2016

2016-2017

1. Data provided under the head of financial capabilities must be supported by the Audited Annual Financial Statements


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Annex-F (Firm Detail)

Name of Firm Address Contact No. Authorized Personnel Name Authorized Personnel

Contact No.

Lead Firm

Joint Venture Firm(s)

Associate Firm(s)

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