, i

, ,GOVERNMENT OF INDIA

MINISTRY OF HOME AFFAIRSCENTRAL OFFICE, CENTRAL POLICE CANTEEN

Block NO.1, CGO Complex,Lodhi Road, New Delhi -03

No I. 1I/lnstr/RKlCPC/2011/ J-j 0'11To

Dated, the 01.- Sept '2011

he Dy. Inspector General (RR), Dy. Inspector General (Welfare)HQ DG BSF, New Delhi. HQ DG CRPF. New Delhi.

Dy. Inspector General(Welfare), Dy. Inspector General (Adm),HQ DG CISF, New Delhi-03 HQ DG ITBP, New Delhi.

Dy. Inspector General (Adm), Dy. Inspector General (Adm),HQ DG, SSB, R. K. Puram, New PAC HQ, Lucknow.Delhi-66Asst!. Director, I.B (MHA),35 S.P. Mara, New Delhi.

SUB: - FORWARDING OF REVISED SOP FOR PURCHASE OF VEHICLE.

Please find enclosed herewith a copy of revised Standing OperatingProcedure (SOP) NO.I.II/lnstr/RKlCPC/2011- dated 02/09/2011 for purchase ofvehicles by CAPF personnel through CPC as revised during the meeting of DirectorsGeneral of CAPFs held on 8th Aug 201 at CGO Complex, New Delhi for furthercirculation to all concerned under your force ..

Enclo: As above.

Copy to:-All Master Canteens for strict compliance.

ti~~.2-hl1."}(Mkndra Singh Deo)

lC:f~m-GM, CPC

1:01/ 'I

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GOVERNMENT OF INDIAMINISTRY OF HOME AFFAIRS

CENTRAL OFFICE, CENTRAL POLICE CANTEENBLOCK NO.1 ,CGO COMPLEX, LODHI HOAD, NEW DELHI-03

NO.I.II/lnstr/RKlCPC/2011/ Lj~ Lj Dated, the" S~t'20.11-STANDING OPERATING PROCEDURE FOR VEHICLE PURCHASE

1. Introduction

As a measure of welfare for the CPMF personnel, the Ministry ofHome Affairs has se( up the Central Police Canteen System that cameinto existence on 26 Sept 2006. As of "now we have 124 MasterCanteens, which act as depot and 720 Subsidiary Canteens which sellsproducts to our troops and families. Like other products CPC has alsoregistered few two wheeler and four wheeler firms to provide vehicles toown troops at cheaper rates. This SOP has been made to facilitateForce personnel in buying vehicles and also to curb any misuse of thisfacility.

2. Aim

Adopting a foolproof procedure to procure four wheelers throughCentral Police Canteen by CPMF personnel.

3. Eligibility

Following condition will be applicable for purchase of cars basedon the rank of the individual ;-

(a) Up to the rank of H'eadConstable.

(i) Length of service '- 5 years.. '

(ii) Permission from competent authority i.e. Commandantis mandatory.

(

(b) Up to the rank of Subedar Major. '

(i) Length of service. 3 years.

Contd .... 2.

..- 2-.

(c)

(ii) Approval of DIGIIG is required. If approval is awaited,letter No. vide which application for permission of purchasehas been sent to higher authority by unitlHQ has to bementioned.

For Officers /'.

(i) Length of service - no restriction.

(ii) Approval of IG (Adm) FHQ is required. If, approval isawaited letter No. vide which application for permission ofpurchase has been sent to higher authority by unitlHQ is tobe mentioned.

(d) There will be no bar on ee of the vehicle etc. forpurchase by any force personnel irrespective of his rank.

(e) All personnel are entitled to purchase vehicle throughepe once in a period.of four years and cannot further sell thevehicle to any other person/firm within a period of two years:However, at the time of retirement either just before orimmediately after retirement, on a one time basis only, an.individual can purchase a vehicle through the epe without.any restriction of 4 years gap.

4. Purchase Procedure

(a) CPMF personnel who intend to purchase four wheelersthrough CPC shall visit dealers showroom and collect followinginformation :-

(i) Vehicle Model No. and Colour..

(ii) Name and Full address of the authorized dealer withcontact No. and Fax number. etc.

(iii) Performa invoice of the selected vehicle from theauthorized dealers.

(b) CPC customer shall fill up the appliccltion form in duplicateas prescribed by CPC (Copy attached) along with undertakingcertificate enclosed with the letter that he has not purchased any.vehicle from CPC during last two years and he is not going to sellthis vehicle in another two years,'Application form duly signed bythe individual in duplicate be submitted to the Master Canteen

Contd.... 3.

- 3-

duly countersigned by the Head of Office of the applicant. Thecountersignature on application form by uniUHQ will not beconsidered as permission of higher authority. It is merely theattestation of information given by individual. Individual is at libertyto apply in any Master Canteen and any dealer irrespective ofForce he belongs to. Along with the application he will submit tW]bank drafts, one in favour of authorized dealer which contains costof vehicle and another bank draft in favour of Master canteen i.e. v.0.5% (on road price of vehicle) as handling charges. '-

(c) The Master Canteen will maintain a register for keeping therecord of applications of customers. The serial No. of register anddate will also be mentioned in the application form.

(d) On receipt of application from the customer, concernedMaster Canteen shall obtain a formal approval from CentralOffice, as per the proforma:-

However, copy of letter of approval or seeking approval from higher HQ /by uniUHQ concern should be submitted along with above proforma. V

(e) After obtaining formal 'approval from CPC HQ, one copy of theapplication form along with dealers' draft, connected documentsand VAT exemption certificate shall be sent to the authoriseddealer and another copy will be retained by the concerned MasterCanteen.

,

RegisterS.No. &date

No.RankName&PANNo.

Unit &Organisation.

ModelofVeh. &colour.

DateofBooking

Dealersname &address

Cost Details ofof parentVeh. authorityon approvins

road. thepurchasewith L. No& date.

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5. Report & Return

The firm will furnish a quarterly return to crc HQr. which will carryall the details of the customers with his Force No., Rank, Name,Regiment and type of vehicle etc.

Contd ....4.

,''II'. ','

;

r 6. Entry in Service Record

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To avoid any misuse of this facility i.e. purchase of vehicles by anindividual for friends/relatives, an entry of purchase will be made in hisservice record.

7. Purchase Procedure of Vehicles for Retired CPMF Personnel

Following documents will be submitted by the retired CPMFpersonnel who intend to purchase the vehicle to the nearest MasterCanteen.

(a) Application in prescribed proforma in duplicate.

(b) Attested copy of PAN Card/Form 60.

(c) Attested copy of PPO.

On receipt of above documents from the retired CAPFs personnel,the concerned Master Canteen will examine/scrutinise these documentsand after ascertaining the correctness, the Canteen Officer will submitthese documents to Head of Office/DIG for countersignature. After thisMaster Canteen will send the appliration for approval of Central Office,CPC. Other relevant conditions are also applicable to these applicantswhile considering their cases. .

8. This supersedes this office SOP No.I.II/1nsURKlCPC2011/2462dated.29.3.2011.

Encl:- a) Specimen Application form.b) UndertakJngcertificate.