government procurement reform
DESCRIPTION
Government Procurement Reform. MFD Sector Briefing. 1. Agenda. Background Machinery of government Procurement reform Business participation All of Government contracts Sector specific data Conclusion. 2. Background. 3. Why reform procurement?. 30 – 70% of operating costs - PowerPoint PPT PresentationTRANSCRIPT
Government ProcurementReform
MFD Sector Briefing
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Agenda• Background• Machinery of government• Procurement reform• Business participation• All of Government contracts• Sector specific data• Conclusion
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Background
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Why reform procurement?• 30 – 70% of operating costs
• Business feedback
• Economic downturn
• Unacceptable risk profile
• Lost efficiency opportunities
• Build strategic capacity
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Ministerial Support & Scrutiny• Hon Bill English (Chair)• Hon John Key • Hon Gerry Brownlee• Hon Simon Power• Hon Tony Ryall• Hon Stephen Joyce• Hon Rodney Hide
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Governance
• Expenditure Control Committee
• Chief Executive VfM Group
– Government Procurement Reform (MED)
– Administrative Services Review (The Treasury)
– Cross cutting Value for Money initiatives
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Machinery of Government
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Government Structure
PUBLIC SERVICE
e.g. Departments
STATE SERVICES
STATE SECTOR
PUBLIC SECTOR
e.g. NZDF, Police, DHBs, Crown Entities
e.g. NZ Post, Meridian, Uni’s
e.g. Local Government8
Reporting and barrier removal
• Quarterly reports to Cabinet
• Minister briefings
• Intervention reports to ECC as needed
• Ministers notified:– Good practice– Undermining behaviour– Ministerial intervention needed
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Procurement Reform
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Procurement Reform
1. Cost Savings
2. Capability and Capacity Building
3. Enhanced Business Participation
4. Governance, Oversight and Accountability
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Key Reform aspects
• 4 Year programme
• Supports other VFM initiatives
• Transform procurement thinking
• Strategic procurement capability
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Enhanced Business Participation
• Cutting red tape
• Improving transparency
• Increasing opportunities
• Sustainable markets
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Business feedback• Procurement capability
• Conditions of contract
• Standard documentation
• Evaluation method
• Futile bidding enquiries
• IP risk
• Engagement
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All-of-GovernmentContracts
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Target Areas
Value
Ris
k
Tactical Sourcing
Strategic CriticalSecure Supply
Streamline
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All-of-Government Contracts
• National/international market dominated
• Common needs
• Lower supply risk
• Reflect other jurisdictional experience
• Not syndicated contracts
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Key Drivers• Need for change
• Strong performance management
• Reduce overhead
• Total cost evaluation
• Meet diverse customer needs
• Maintain/enhance competition
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Transition
• Managed transition
• Soon as practical
• Aim for 100% by 30 June 2012
• Current contracts:– Extend till transition period
– Re-tender
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Centres of Expertise (CoE)• Additional resources
• Dedicated category managers
• Strong market knowledge
• Relationship management
• Key performance measures
• Supplier incentives
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Centres of Expertise (CoE)
• Desktops/Laptops - DIA
• MFD’s - DIA
• Vehicles - MED
• Stationery - MED
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Key Data
Craig Doherty
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Data Collection
• State Sector data
• 163 of 198 agencies responded so far
• Analysis based on information submitted
• Further validation to be undertaken
• Firm up demand during budget setting
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Spend & Units by Sector – IT Hardware
Note: Number are rounded to $1M
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Average Annual Spend Average Annual Units
Public Service $6M 900
State Services $10M 2200
State Sector $4M 300
TOTAL $20M 3400
MFDs: Total Spend over 4 Years
$-
$2,000,000
$4,000,000
$6,000,000
$8,000,000
$10,000,000
$12,000,000
2.0
4.0
6.0
8.0
10.0
12.0
$M
80% of total spend
Pareto – Significant Procurers MFDs
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MFD suppliers:
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TOP 10 MFD Suppliers
13%
14%
8%
4%
2% 0%1%
25%
30%
1%2%
Konica Minolta
Ricoh
Canon
Fuji Xerox
Axon
Gen-i
Sharp
Datacom
Fujitsu
GSB SupplyCorp
Other Suppliers
Timelines
• Establish CoE team now
• Market engagement
• Firm up demand by Christmas
• Out to Market quarter 3
• Contract award by June
• Mobilisation from July
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Challenges
• Minister expectations
• Diverse client base
• Change management
• Undermining activities
• Sabotaging behaviour
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Summary
• Change management project
• Strong agency support
• Ministers will remove barriers to progress
• Dedicated category management
• Supplier incentives
• Transition as soon as practical
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Conclusion
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Conclusion
• Open dialogue
• Centre of Expertise
• Improve efficiency
• Market sustainability
• Better value for tax-payers
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Contacts:
CoE Manager:Craig Doherty – 04 495 7267 [email protected]
Reform Project Manager:Christopher Browne – 04 470 [email protected]
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