govmail orientation - igovphil...
TRANSCRIPT
GovMail Orientation
November 22, 2013/GovMail Team
BACKGROUND
• Identity• Security• Data Sovereignty
Zimbra Collaboration Suite
• Full featured productivity suite
• Advanced search and file indexing for large inboxes
• Real-time backup and restore
• 24/7 support
• Email archiving and discovery• Web-based admin console
• Data sovereignty• Zimbra is based on open source software
providing flexibility• Zimbra scales significantly better with less
hardware overhead
• Attachment search/rendering• Integrated spam/anti-virus that actually
works well
Zimbra Collaboration Suite
• Mobile compatibility• Rebranding• Extensible through Zimlets
Zimbra Collaboration Suite
Zimbra Collaboration Suite
logoand
agency name
Zimbra Collaboration Suite
Zimbra Collaboration Suite
Zimbra Collaboration Suite
Zimbra Collaboration Suite
Zimbra Collaboration Suite
• Initially 3GB account quota• Up to 25MB file attachment• Accessible through HTTP(S) and IMAP(S)• Daily backups (premium)• Sign and encrypt messages
Zimbra Collaboration Suite
• Filesender• Instant Messaging
Other GovMail Components
• A web-based application• Enables users to send and receive large files• Not intended as a file repository• Won't easily fill up mailboxes for both sender
and recipient• Clients with no GovMail accounts can also
use this service• For more info: http://www.filesender.org
Filesender
• Go to https://pakete.gov.ph• Log in using GovMail credentials• Send file or voucher• Log off
GovMail Filesender
Click the “Logon” button
select theOrganization
Or the agency name
Login using a valid credentials
GovMail Filesender
Authenticated userOr sender
Optional[subject and
message]
Steps how to upload a file
recipient
Click the browse button to upload a file
Tick/check the box to accept terms of service Click
“Send” button
Expiry Date: 14 days after
GovMail Filesender
• XMPP client (Jappix, JwChat)– Pidgin (Linux and Windows)– Adium (MacOS)
Instant Messaging
Instant Messaging
Pidgin Buddy List
Pidgin Buddy List
• Agency domain name• No. of agency personnel• Agency account administrator (premium)• Agency logo/banner (premium)
Domain
• URL for individual agencies– liham.icto.dost.gov.ph– liham.asti.dost.gov.ph– mail.nwrb.gov.ph– cabsec.gov.ph
Domain
• Letter of intent• List of personnel
Requirement
• Memorandum of Agreement between ICT Office and availing agency
• GovMail Service Guidelines and Policy• Agency eMail Policy
Guideline and Policy
• What to do if the domain is hosted by a private entity– Your agency should have control over your domain
because the mail exchange record of your domain must be modified and pointed to GovMail.
• Who will create the .gov.ph accounts?– Initially the iGovPhil GovMail team will create the
accounts based on your request. The agency that submits and completes the required format first will get priority. Succeeding accounts will be created by the agency administration.
FAQ
• Can I access GovMail using mobile devices?– Yes. GovMail supports a variety of operating
systems for smartphones and tablets such as Symbian, Android, iOS and Windows, using web browsers and third-party clients for mails, contacts, and calendars. Blackberry is supported but requires a separate Blackberry Enterprise Server License.
FAQ
• Can GovMail be accessed using third party clients?– Yes. GovMail can be accessed using
Thunderbird, MacOS Mail, etc. through IMAP/S & SMTP/S.
• How many email accounts can we request?– There is no limit yet, but it is on a first come-first
served basis.
FAQ
• What is the capacity of each account mailbox?– For now, capacity for the accounts are as
follows:• Level 3 Personnel: 10GB
• Level 2 Personnel: 3GB• Level 1 Personnel: 2GB
– Additional storage is now being procured. We are targeting 10GB storage capacity for levels 2 and 1 accounts
FAQ
• Do agencies need to own servers to house the system?– No. The servers, as well as maintenance and
operation, are handled by iGovPhil.
FAQ
• Are there anti-virus/anti-spam apps on the servers?– Yes. GovMail's security measures include anti-spam and anti-virus.
• How about security?– Security is an ever-changing aspect in the administration of
systems. As such, the systems may be secure now but may not be in the future. That is why the systems administrators of iGovPhil are frequently applying the best practices and principles in security. The iGov systems administrators are capable of handling Security breaches.
FAQ
• i.gov.ph• Government Wide Email
• Government Web Hosting– [email protected]
• Cloud Technology– [email protected]
Contacts
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