GRADEBOOK

Version 1.0ASPE

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Table of Contents

1 Setting Gradebook Preferences 2 Default Weighting

3 Linking Classes to Share Categories and Assignments

4 Creating Categories and Assignments

6 Report Card Entry (Entering Scores)

7 District Comment Bank (Not Available Yet)

7 Copying/Pasting From a Word Document

7 Posting Grades

8 Entering Assignment/Test Marks for Students

10 Printing or Viewing Report Cards

11 Printing for Specific Students

12 Printing for Split Classes (K, 1-3, 4-9 Have Different Report Card Types)

13 Printing a Class List (Blank Grading Sheet)

14 How to Export a Class List to Excel

15 Mass Email (The Easy Way)

Setting Gradebook Preferences

Set your preferences – click on Set Preferences on the top right side of screen:

Click on the Gradebook tab at the top of the preferences box.

Items in red must be selected – other choices are you own personal preferences:

You might want to select this checkbox at the end of a

term when you have finished entering all assignment

scores, otherwise the missing column will include

scores for assignments you have not graded yet.

Description of the weighting categories is on

the back of this page.

These setting are defaults only and can be

changed on an individual class or assignment

basis if required.

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Default weighting

This setting is significant as it sets the default mark calculation for the gradebook. Note that this setting can be overridden at the course Category or Assignments levels as it is strictly a default.

Select Categories only (weighted categories) if you want to weight only the categories in your gradebook, assignments are averaged within each category. For example, if you create three categories: Homework, Tests, and Quizzes. All homework assignments are calculated as a percentage and averaged, as are all tests and quizzes. To determine student term averages, Homework might be set to 25% of the grade, Tests 50% of the final grade, and Quizzes worth 25% of the final grade.

Select Category and assignments (weighted) if you want to weight both categories and assignments within those categories. Assignments are weighted first after converting to percentages and then multiplied by the weighted value. For example, a student's homework average is worth 25% of the term grade, but each assignment within the category is weighted differently. Perhaps a reading homework assignment is weighted as1, and an intensive writing homework assignment 3. The marks will first be converted to a percentage and then multiplied by the set values.

Select Total points to calculate averages by dividing the total points a student earns by the total number of points possible, regardless of category; assignments are not converted to percentages. For example, a student receives 10/10, 9/10, 8/10 for Assignments, and 7/10, 8/15 for Tests. The student's average is 42/55 = 76%.

Select Category total points to use total points calculation for individual assignments within categories that are weighted. For example, a Homework category is weighted at 25%. Within the Homework category are assignments; 8/10, 7/10, 12/15 for a total of 27/35 possible points or 77%. This value is then multiplied by the category weight 77 x .25 in calculating the term average.

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Linking Classes to share Categories and Assignments

When a teacher links his/her classes this allows the teacher to create categories and assignments for one class, and

automatically add them to other classes linked to it. If you’re going to link classes do it right away – not later in the year.

Linking Classes

1. Go to Gradebook top tab > Select a class > Details side tab

2. Review the information on the Details screen for the class selected.

3. In the Average mode dropdown, teachers can override the averaging method they selected in Preferences.

4. On the right side of the screen, under the heading Classes linked for assignments and categories, click the Select

button and select sections that are the same as the class you are viewing.

5. Enter a name for the group of linked classes. Note that this is a required field. Linking classes enables the teacher to

enter information for categories and assignments just once for each course. MyEducation BC will duplicate the

categories and assignments for each of the linked classes.

6. Click on Save on the bottom left of the screen.

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Gradebook – Creating Categories and Assignments

Categories define the type of assignments teachers will use in student assessment.

1. Go to Gradebook top tab > Select a class > Categories side tab. Any existing categories for the class are displayed

on the screen.

2. Go to Options > Add to create additional categories. Note that if the course is linked to another you will be provided

the option in this screen.

When finished click Save.

Code = abbreviated label for the category to fit in

the column header in the Gradebook (HW)

Description = The complete name of the category

(Homework)

Weight – Enter the weight of the category in terms

of the value of its percentage when calculating the

average. For example, the category homework

might be 25 % of the term grade.

Grade Scale = Provincial Mark Scale Interim Marks

Total points – Number of points anticipated for

each assignment. Can be changed for individual

assignments.

Score cannot be dropped – Check this box if you do

not want the system to drop any lowest scores

from this category.

Visibility type – Private means that assignments in

the category will not be seen in the portal. Public

means that assignments in the category are

displayed in the portal. Public-no grades means that

the assignment appears in the portal, but no grades

entered by the teacher appear in the portal.

Also add this category to linked classes – MUST check

this box so that categories are duplicated in all linked

classes.

Note: Once Categories have been created they can be copied over to any other couses

that you have – both from current year and previous years – even if the courses are not

linked.

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Create Assignments

Go to Gradebook top tab > Select a class > Assignments side tab.

From the Options menu > select Add Assignment

All fields marked with a red asterisk are required.

1 = Category - Click the magnifying glass and select a category.

2 = Gradebook column name – Enter an abbreviation for the name of the assignment.

3 = Assignment name – Enter the full name of the assignment.

4 = Online submission – To enable online submission of assignments; enter an Open date and a Close date.

(Note that the Student Portal must be open to enable online submission of assignments)

5 = Grade Term - Select the term in which the grade will be used in the calculated average. Important at the end of a

term.

When finished click Save.

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Note: Once Assignments have been created they can be copied over to any other

courses that you have – both from current year and previous years – even if the courses

are not linked.

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Report Card Entry

1. On your home page (Pages) click on the Grades icon beside the subject OR click on the Gradebook top tab, select your course and the Scores side tab.

2. Use the dropdown menu to choose the subject you want to be in. You can also move to different subjects using the arrow keys

3. In the column for the current term, click on the grade that you would like to record and enter your performance mark.

Remember that 1 is the LOWEST achievement and 4 is the HIGHEST and that Kindergarten does not use “Not Meeting”. Kindergarten 1= Approaching, 2 =

Meeting, 3 = Exceeding Primary: 1 = Not Meeting, 2 = Approaching, 3 = Meeting, 4 = Exceeding

Intermediate teachers enter your performance mark as a letter grade in upper case.

Students away for extended period of time when a mark is not possible receive an empty box where the mark should go. An explanation should be placed in

the comment box as to why this student does not receive a mark.

4. If desired, press CTRL + D to fill the same grade into all the other students in that column. Change marks as required by clicking on them.

5. In the Tri X Com column, click on the paper icon to enter learning outcomes and/or comments about student performance in that subject.

7. If you are using comment bank to get comments, click on the arrow on the top right of the box that appears.

Make sure you are either in ALL under TERM or that

you have selected the term you are working in. ALL will

allow you to see the whole year.

For Posting term grades, make sure that you

have “Term” Selected in the Grade columns.

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Using the District Comment Bank:

6. You will see the paper symbol now has blue lines on it. Press CTRL + D to fill the same Comment into all the other students.

Copying and Pasting from a Word Document:

1. Select what you would like to copy in your word document by clicking and dragging your

mouse to highlight it. Right click then select Copy.

2. In the comment section of your report card, right click and select Paste as Plain Text.

3. Click OK to return to the Grade Input screen.

4. You will see the paper symbol now has blue lines on it. Press CTRL + D if you would like to

copy the same Comment into all the other students.

Posting Grades

1. Click on POST GRADES when you are ready to send this information to the report card. You can post again later if you have made changes. You do not have

to post grades to save your data. It just allows the data to appear on the report card. Sometimes there is a lag during this process. No information is lost.

Primary Teachers Note: For the FINAL reporting period – TERM 3 As per instructions from the ministry of education report card working group, Primary teachers enter the final mark

for the year under Term 3. There is no final mark column. PR cards will pull from the most recent term that has marks in it.

1. Choose the Grade for the comment you are

looking for. This causes the Subject category to

appear.

2. Choose the Subject of the comment.

3. Choose the Curriculum.

Current = current Ministry Learning Outcomes

New Draft =Draft comments from new

curriculum with core competencies.

4. Click on the arrow that you started with to remove

the comment bank screen. Now you can type any

more comments if you wish.

5. Click on the comment you would like to use and

then click OK.

Final Mark for the year

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Gradebook – Entering Assignment/Test Marks for Students

1. From the Pages top tab click on the Grades Icon for the subject you will be entering scores for.

2. Select All under Grade Columns and select the current term under Term

3. Click in the column under the Assignment you are entering marks for and input the score.

4. To enter feedback click on the Feedback Icon:

Shortcuts: Control + D – Fills all cells below with

the same score.

Control + K – To undo the last change.

Control + E – To exempt a grade from the calculated average.

Control + N – To add a footnote visible only to the teacher. Footnotes are created on the Tools top tab. Enter a score in the cell, press Control + N on the keyboard, and select the note from the pick list.

Control + M – To add notes. Notes can be visible to the teacher only or to the student and parents. Note that a score must be entered in a cell prior to using this feature to add a note.

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5. Once finished entering scores click Post Grades…

6. Once grades are posted you’ll see this check on the Pages top tab:

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PRINTING OR VIEWING REPORT CARDS 

 1. It is important to make sure you post your grades in the mark entry screen before viewing/printing report cards. You can post grades again if 

changes have been made.   

2. Click on the Student top tab.  The program prints all of the students on this screen – you do not need to select if printing for the whole class.  

4. Click on Reports 

 

 5. Choose Report Cards and then choose options suitable for your level:  Elementary or Middle and Secondary 

6.  Choose the options needed for your report cards: 

 

7. Click Run and your reports will appear on screen. You can choose to save as PDF or print.   

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Printing for specific students   

1. Click on the Student top tab.   

2. Choose the students you want to print/view for by putting a check mark beside the name(s). 

3. Then choose Options ‐ Show selected  

 

4. You will now have a shorter list of students on your screen.  

5. Click on Reports and choose options as described above. When you are done printing you will need to return to the whole list of students as 

described in the next step.  

6. To return to the full list of students, click on the Filter menu on the top right side of your screen and choose "Students in my classes"  

 

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Printing reports for split classes (K‐1 and 3‐4 require different types of reports) 

1. Click on the Student top tab 

2.  You can filter students by grade.  Click on the Filter icon on the top right 

   

3.  Click on Grade Level = ?  Then select the grade you would like to see when the pop up appears. 

4. Click on Reports 

 

 5. Choose Report Cards and then choose options suitable for your level:  Elementary or Middle and Secondary 

6.  Choose the options needed for your report cards: 

 

7.  Click Run when you are ready to print. 

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Class List / Blank Grading Sheet  

1. Click on the Gradebook tab  

 

2. Choose Reports. 

3. Choose Blank Grading Sheet: 

 

4. Choose the options you want: 

 

5. Click the Run button then save or print the file. Be careful to select the pages that you would like to print as this will print all of your course lists. 

 

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How to Export a Class List to Excel to Create a Class Spreadsheet That 

You Can Work In 

1. Choose the class that you would like to export. This can be done from Pages or Gradebook 

 

 

 

 

 

 

 

 

 

 

2. Then click on Roster  

3.  On the right hand side of the screen, click on the Quick Print icon  

 

4.  Select CSV 

5.  Choose Save and then click to open the file in Excel. 

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Mass Email the Easy Way 

From the Pages top‐tab, click the Email icon for the class you want to send the email to. 

 

The To field will populate with all the students in that specific class.   

 

 

Remove a student by clicking 

on the X beside their name. 

 

Add your email in the Bcc field so you receive a copy 

 

Click Choose File to add an attachment 

 

Type your Message here 

 

Press Send to send the message. 

IMPORTANT – All recipients are BCC’d so no 

email addresses are made public

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