The Graduate School

Budget & Resource Committee April 21, 2016

Graduate Education

• Part of the College’s storied tradition (1st master’s degree awarded in 1950)

• Core to the College’s academic mission

• Means for the College to fulfill its obligation to New York constituents

• Important pillar of institutional vitality

• Imperative that institutional investment in graduate education is matched by sufficient and sustainable enrollment

Graduate Education Owing to a decline in graduate enrollment after 2002-03 • 2008 Swanson “Report” • 2009 Graduate Education Vision and Action Plan (GEVAP) report • 2011 “Structure Report for Graduate Education” • 2016 external review by team from Council of Graduate Schools (CGS)

Brockport changed the name of the “Office of Graduate Studies” to “The Graduate School” in July 2012 to increase awareness and enhance the reputation of graduate education on campus and beyond.

The Provost invested in needed staff so that it could better conduct its core functions.

The Graduate School 2015-16 Dean

The Graduate School and

Assistant Provost Research and Scholarship

Program Agency Aide/ Executive Director Secretary The Graduate School

SG-13

Graduate Admissions Counselor

SL-3

Secretary 1

SG-11

Assistant Director

SL-4

Systems Analyst SL-2 (.5 FTE)

6.5 FTE

Integrated Enrollment and Academic Success Functions

The Graduate School works with graduate students, faculty, program directors, and professional staff across the College as it:

provides centralized marketing and recruitment for >50 degree programs, certificates, and certificates of advanced study

develops and processes applications and facilitates review by faculty orients graduate program directors and supports faculty advisors serves as a center for new and continuing student success facilitates graduate student retention and completion initiatives manages data reports and annual national graduate education

surveys

In addition, the Graduate Dean

administers Graduate Assistantships, SUNY Graduate Diversity Fellowships, and SUNY Graduate Opportunity Program

convenes the Graduate Council (faculty representatives from every graduate program)

works with departments and school deans to develop new academic offerings and graduate student programming

provides support for graduate program assessment serves as member of the Academic Affairs Leadership Team and

several college committees oversees the Center for Scholarship and Creative Activity/Grants

Development Office

Data taken from third week event Last Updated: Graduate Student Enrollment Feb 29, 2016

Graduate Student Enrollment Summary by Academic Year Matriculated Non-Matriculated Total

Head Count

Total Cr Hours

Avg CrHours

Head Count

Total Cr Hours

Avg CrHours

Head Count

Total Cr Hours

Avg CrHours

06-07 1,712 20,110 6 433 2,074 4 2,084 22,184 6

07-08 1,580 18,658 6 401 2,000 4 1,930 20,658 6

08-09 1,487 18,040 6 363 1,813 4 1,796 19,853 6

09-10 1,563 19,336 6 299 1,520 4 1,818 20,856 6

10-11 1,504 19,226 6 252 1,213 4 1,724 20,439 6

11-12 1,459 18,398 6 239 1,092 4 1,675 19,490 6

12-13 1,338 17,619 7 166 737 4 1,491 18,356 6

13-14 1,236 15,632 6 153 701 4 1,374 16,333 6

14-15 1,283 16,740 7 145 716 5 1,413 17,456 7

15-16 1,333 17,891 7 139 643 4 1,466 18,534 7

Notes: Total Academic Year student headcount is an unduplicated count of graduate students. The sum of student headcounts by degree/non-degree program over an academic year could represent a duplicated count of students. Total Credit Hours represents the sum of Graduate Student credit hours

Document for the College at Brockport, State University of New York - Internal Use Only Office of Research, Analysis and Planning

1

Semester 1 Summer

1 Summer Total 2453 1841 1553 75% 84%2 Fall

2 Fall Total 6644 4452 3513 67% 79%3 Spring

3 Spring Total 2957 2096 1826 71% 87%

All Matriculated Application Data

Academic Year Description Applications Accepts Deposited 2005-2006 1022 724 639 2006-2007 894 661 596 2007-2008 930 701 643 2008-2009 901 691 621 2009-2010 1111 777 715 2010-2011 1245 698 601 2011-2012 1359 812 630 2012-2013 1089 747 569 2013-2014 973 715 517 2014-2015 1199 910 669 2015-2016 1331 953 692

Term Year Applications Accepts Deposited Accept % Deposit % Su05 301 228 208 76% 91% Su06 226 179 164 79% 92% Su07 227 180 168 79% 93% Su08 184 153 146 83% 95% Su09 202 161 152 80% 94% Su10 270 164 156 61% 95% Su11 237 167 128 70% 77% Su12 211 149 122 71% 82% Su13 145 110 74 76% 67% Su14 183 132 104 72% 79% Su15 267 218 131 82% 60%

Fa05 455 302 254 66% 84% Fa06 418 288 248 69% 86% Fa07 459 339 299 74% 88% Fa08 496 361 314 73% 87% Fa09 605 424 387 70% 91% Fa10 685 366 311 53% 85% Fa11 791 462 351 58% 76% Fa12 647 434 309 67% 71% Fa13 573 397 270 69% 68% Fa14 736 565 396 77% 70% Fa15 779 514 374 66% 73%

Sp06 266 194 177 73% 91% Sp07 250 194 184 78% 95% Sp08 244 182 176 75% 97% Sp09 221 177 161 80% 91% Sp10* 304 192 176 63% 92% Sp11 290 168 134 58% 80% Sp12** 331 183 151 55% 83% Sp13 231 164 138 71% 84% Sp14 255 208 173 82% 83% Sp15 280 213 169 76% 79% Sp16 285 221 187 78% 85%

* Advanced Deposits begins ** E-Commerce begins

Table 1: Fall 2015 Preliminary Headcount by Student Type with Historical and Projection Comparisons

COLLEGE TOTAL

Undergraduate Total First-time Transfer High School 3-1-3 Readmits Continuing Students UG Non-degree/Unknown

Graduate Total New Graduate Students New Graduate Students (Summer) Continuing Students Continuing Non-degree/Unknown

Fall 2015 Fall 2015 Enrollment Difference Fall 2014 Fall 2013 Fall 2012 Fall 2011 End of 3rd Projection Model* End of 3rd Week End of 3rd End of 3rd End of 3rd End of 3rd

Week minus Projection Week Week Week Week Preliminary Preliminary Preliminary Preliminary Preliminary 8,171 (-19)** 8,005 166 8,106 (+43) 8,128 (+27) 8,271 (+34) 8,413 (+44)

7,077 (-52) 6,889 188 7,040 (-14) 7,090 (-25) 7,133 (-9) 7,166 (-34)

1,155 (-9) 1,140 15 1,090 (-12) 1,081 (-24) 1,085 (-18) 1,050 (-12) 1,009 (-26) 925 84 1,012 (-36) 976 (-31) 971 (-29) 961 (-40)

62 (0) 56 6 75 (-4) 61 (-1) 68 (0) 61 (-3) 60 (-5) 68 -8 57 (+3) 81 (0) 75 (-4) 66 (-4)

4,783 (-6) 4,685 98 4,792 (+35) 4,879 (+31) 4,914 (+35) 5,003 (+23) 8 (-6) 15 -7 14 (0) 12 (0) 20 (+7) 25 (+2)

1,094 (+33) 1,116 -22 1,066 (+57) 1,038 (+52) 1,138 (+43) 1,247 (+78)

330 (+11) 350 -20 353 (+19) 288 (+20) 313 (+8) 374 (+26) 74 (0) 73 1 68 (-2) 53 (-4) 83 (-1) 92 (+2)

682 (+25) 676 6 626 (+40) 689 (+38) 727 (+36) 755 (+44) 8 (-3) 17 -9 19 (0) 8 (-2) 15 (0) 26 (+6)

Visiting Students** 109 (+11) N/A N/A 137 (+10) 110 (+4) 95 (-1) 97 (-5)

Source: Preliminary SIRIS data submission as of the end of the third week; Datamart as of the end of the third week data capture. Date: 9/18/2015 *NOTE: Projected figures come from an enrollment flow projection model used in Enrollment Management. **NOTE: The numbers in parentheses represent the difference between the end of the third week numbers and the beginning of the first week numbers. ***NOTE: Visiting students are not included in total headcount; SUNY does not count these students as home institution students.

Table 2: SUNY 5yr Enrollment Plan vs. Preliminary Enrollment Comparison Table 3: Fall-to-Fall Retention Rates of First-time, Full-time Students; Full-time Transfers; and New G raduate Students (FT M atriculate d)

Fall 2015 End Fall 2015 of 3rd Week SUNY 5yr Plan Headcount Headcount**

8171 8005 7077 6889 6359 6227 1148 1140 891 833

4320 4254 718 662

1094 1116 374 364 154 145 220 219 720 752

New G raduate Stude nts First-time, Full-time Full-time Transfe rs (FT M atriculated)

Total* Returning

Difference

166 188 132 8 58 66 56 -22 10 9 1

-32

Returning Returning N 2nd Year % %Undergraduate N 2nd Year %

N 2nd Year Full-tim e First-time Fall 2014* 1089 891 81.8% 898 698 77.7% 145 111 76.6% Transfer Fall 2013 1079 886 82.1% 868 646 74.4% 109 88 80.7% Contin/Retrn Fall 2012 1083 875 80.8% 900 689 76.6% 124 101 81.5%

Part-time Fall 2011 1050 849 80.9% 882 696 78.9% 147 119 81.0% Graduate Fall 2010 1048 882 84.2% 948 754 79.5% 145 111 76.6%

Full-time Fall 2009 1089 928 85.2% 879 698 79.4% 142 114 80.3% New Fall 2008 991 851 85.9% 837 690 82.4% 110 86 78.2% Contin/Retrn

Part-tim e *NOTE: 2014 figures are preliminary; all other figures are actual.

Source: Datamart as of End of 3rd W e e k data capture . Date : 9/18/2015 *NOTE: Visiting students are not included in total headcount; SUNY does not count the se students as home institution students. **NOTE: The se figures come from a five year enrollment plan submitted to SUNY on an annual basis.

Table1: Spring 2016 Preliminary Headcount by Student Type with Historical and Projection Comparisons

COLLEGE TOTAL

Undergraduate Total First-time Transfer High School 3-1-3 Readmits Continuing Students UG Non-degree/Unknown

Graduate Total New Graduate Students Continuing Students Continuing Non-degree/Unknown

Spring 2016 Spring 2016 Difference Spring 2015 Spring 2014 Spring 2013 Spring 2012 End of 3rd Enrollment End of 3rd End of 3rd End of 3rd End of 3rd End of 3rd

Week Projection Model* Week minus Week Week Week Week Preliminary Projection Preliminary Preliminary Preliminary Preliminary 7,799 (+97)** 7,687 112 7,643 (+98)** 7,700 (+110)** 7,757 (+60)** 7,973 (+128)**

6,694 (+58) 6,627 67 6,570 (+49) 6,693 (+42) 6,651 (+4) 6,750 (+63)

19 (-1) 13 6 11 (0) 8 (-1) 17 (-1) 19 (0) 422 (-5) 415 7 410 (-7) 409 (-8) 378 (-11) 406 (-6) 59 (0) 61 -2 73 (0) 60 (0) 67 (0) 58 (-1)

32 (+1) 35 -3 28 (0) 44 (+2) 33 (+3) 44 (+2) 6,149 (+57) 6,103 46 6,028 (+51) 6,157 (+44) 6,141 (+12) 6,201 (+64) 13 (+6) 0 13 20 (+5) 15 (+5) 15 (+1) 22 (+4)

1,105 (+39) 1,060 45 1,073 (+49) 1,007 (+68) 1,106 (+56) 1,223 (+65)

191 (+13) 172 19 170 (+9) 178 (+9) 154 (+16) 179 (+16) 892 (+27) 865 27 886 (+44) 803 (+55) 927 (+39) 991 (+44) 22 (-1) 23 -1 17 (-4) 26 (+4) 25 (+1) 53 (+5)

Visiting Students*** 128 (+19) N/A N/A 127 (+23) 146 (+24) 120 (+1) 117 (+14)

Source: Datamart as of the end of the third week data capture. Date: 2/12/2016 *NOTE: Projected figures come from an enrollment flow projection model used in Enrollment Management. **NOTE: The numbers in parentheses represent the difference between the beginning of the third week numbers and the beginning of the first week numbers. ***NOTE: Visiting students are not included in total headcount; SUNY does not count these students as home institution students.

Table 2: Fall-to-Spring Retention Rates of First-time, Full-time Students; Full-time Transfers; and New Graduate Students (FT Matriculated)

New Graduate Students First-time, Full-time Full-time Transfers Returning Returning (FT Matriculated)

Returning Spring % N Spring % N Spring

N Semester Semester Semester

Fall 2015* 1144 1052 92.0% 890 789 88.7% 138 126 91.3% %

Fall 2014 1089 995 91.4% 897 805 89.7% 145 138 95.2%

Fall 2013 1079 992 91.9% 867 770 88.8% 109 103 94.5%

Fall 2012 1083 987 91.1% 899 781 86.9% 124 117 94.4%

Fall 2011 1046 950 90.8% 881 781 88.6% 147 140 95.2%

Fall 2010 1047 974 93.0% 948 854 90.1% 145 141 97.2%

Fall 2009 1087 1023 94.1% 877 777 88.6% 142 133 93.7%

*NOTE: 2014 figures are pre liminary; all other figures are actual.

The College at Brockport - Projected Enrollment for Fall 2016 Projectio

n Mar 8th Actual Actual Actual Actual Actual

Undergraduate Fall 2011 Fall 2012 Fall 2013 Fall 2014 Fall 2015 Fall 2016 First-time Students Transfer Sudents High School 3-1-3 Continuing/Returning Students Undergraduate Non degree-seeking

1050 1085 1081 1090 1151 1170 961 971 976 1012 1007 1000 61 68 61 75 62 66 5069 4989 4960 4849 4849 4860 25 20 12 14 0 0

Total Undergraduate Enrollment 7166 7133 7090 7040 7069 7096

Graduate Fall 2011 Fall 2012 Fall 2013 Fall 2014 Fall 2015 Fall 2016 New Graduate* Continuing Graduate*

317 268 254 315 302 321 930 870 784 751 790 802

Total Graduate Enrollment 1247 1138 1038 1066 1092 1123

Total Overall Enrollment 8413 8271 8128 8106 8161 8219 * Degree-seeking & Non degree-seeking combined.

Notes: These numbers reflect SUNY definitions, which primarily impacts the way graduate students are classified.

The undergraduate enrollment projection is showing an increase for fall 2016. This is primarily due to a larger incoming class of first-time students. The graduate enrollment projection for fall 2016 shows an increase of approximately 30 students compared to fall 2015. Increases are expected for both new graduate students and continuing graduate students.

Year to Date Applications, Admits, and DepositsMatriculated

2012-2013 2013-2014 2014-2015 2015-2016 2016-2017 Applications 691 584 718 796 750 Admits 368 304 466 495 401 Deposits 199 131 185 195 173

YTD results displayed are for each Academic Year from 2012 to 2016.

• Summer admissions cycle up to month 09 • Fall admissions cycle up to month 09 • Spring admissions cycle up to month 00

Marketing

In addition to College marketing funds, The Graduate School invested $36,000:

•Dixon Schwabl- College’s advertising consultant •Print ads in regional city and college newspapers •Google search engine marketing •Digital ads including Facebook group and newsfeed ads; pre-roll video companion banner ads; local media sites •Radio ads in Rochester and Buffalo •Inclusion in online “The Graduate Guide”

Recruitment

•Attended 12 off-campus Graduate Fairs •Hosted 4 Graduate Open Houses (2 at Brockport and 2 at MetroCenter) •Attended 8 events at Brockport (e.g. Undergraduate Open House, Transfer Open House, Commencement Fair, Jobs and Internship Fair, etc.)

•Hosted 2 Graduate School Workshops for Brockport Undergraduate Students •Fall and Spring “Special Admissions Initiative” for exceptional Brockport Undergraduates: ACCT, BIO, CMC, EDI, ENL, HLS, HST, MALS, MTH, PAD, SWK

Admissions

•Develop, test, implement, and update on ongoing basis •fully online application material for every graduate program •online application review portals and processes

•Develop and use new CRM for prospect and applicant communications

•Continued development and use of •Banner communications for accepted students •Webpages and e-newsletters to students and faculty

•Incomplete Apps-to-Complete Apps initiative

•Accepted Applicants-to-Deposited Students initiative

Retention and Completion • Efficient stewardship of GAships, fellowships, and research awards

• Communication and outreach – daily student support and routine policy advisement – e-newsletters to students and to faculty

• Reinstatement and Readmission processes and initiatives

• Return to Good Academic Standing initiative

• Withdrawal-to-L.O.A. initiative

Retention and Completion

• New Policies and Processes – 2013- Academic Standing/Probation; Transfer Credits – 2014- Full-Time Status; Undergraduates Taking Graduate Credits – 2015- Graduate Academic Clemency; Consortium Agreement – 2016- Minimum Number of Graduate Credits after Readmission

or Program Change; Combined Degree Programs

New Graduate Programs • 7 MSEd programs (30 credit, “professional certification”

programs) available fully online • Alternative MSEd Health Science (once a 45 credit program, now

33+ credit program) available fully online • Advanced Graduate Certificate in Teacher Leadership (Educational

Administration) • Combined Degree in Psychology

Graduate Programs in Development • MS Community Health- proposal in review by College Senate • Approved Letter of Intent for MBA- online 36 credit program with executive-style

residencies • Impending external review for proposed Doctorate in Nurse Practice and associated

Master Plan Amendment • External review planning for TESOL- 30 credit MSEd, 18 credit certificate, 15 credit

Intensive Teacher Institute • Master’s of Occupational Therapy- consultant review for curriculum development • Combined Degree in Physical Education Teacher Certification/Health Science Teacher

Certification • Advanced Graduate Certificates

– Aging Studies -Disability Studies – Women and Gender Studies -Healthcare Management – Poverty Studies

Cost-Saving Initiatives

Through administrative processes, The Graduate School saved the following in tuition scholarships to support additional students and/or cover unexpected obligations associated with out-of-state tuition scholarships:

•Graduate Assistants (59)- $27,633/61 credit hours

•Graduate Diversity Fellows (7)- $4077/9 credit hours

•Graduate Opportunity Program (6)- $6795/15 credit hours

Assistant Provost for Research and Scholarship

Coordinate: • Faculty Scholarship Account program • Scholars Day

Oversee Grants Development Office: • Institutional Review Board (IRB) • Pre-award grants services • Administration of competitive college grants

Faculty scholarship Graduate student research Student grants to present at conferences

Grants Development Director Grants Development Office

SL-4

Dean The Graduate School and

Assistant Provost Research and Scholarship

IRB Compliance Officer

Grants Development Office

.5FTE SL-2

Secretary 1

Grants Development Office

SG-11

Grants Development Office

Institutional Review Board (9 members)- revised webpage, forms, and processes 10 IRB class presentations 110 IRB proposals reviewed

Primary investigator: faculty (35); staff (4); student (71)

Pre-Award Grant Support Services Grant writing instruction:

1 credit Grants Class (14 students) 1 Grants Workshop (23 faculty/staff) 4 Grants class presentations 2 CELT presentations

External grant application support and submission: 61 external grants submitted to date for $12,668,203 29 applications for sponsored research for $2,161,796 Total awarded to-date $2,343,296

Assistant Provost Administered Programs

College’s Competitive Faculty Scholarship Grants Scholarly Incentive Award- 17 awards for $15,118 Pre-Tenure Grants Development Award- 7 awards for $14,000 Post-Tenure Provosts Fellowship-7 awards for $23,534

College’s Competitive Student Scholarship Grants 11 Distinguished Professors Award for Graduate Student Research for $10,057 101 Academic Affairs/BSG funded Student Travel Grants for $29,613 31 BSG Funded Travel for Student Club Members Awards for $8292

Assistant Provost Administered Programs

Scholars Day/Night April 8, 2015 (~$6000) 411 presentations by 709 student presenters

126 posters at “Poster Palooza” 106 faculty chairs and presenters Luncheon with faculty “TED Talks”- Jennifer Ramsay and Jim Haynes

National Conference of Undergraduate Research (NCUR) April 5-9, 2016 @ UNC Asheville 37 “NCUR Scholars” CANCELLED

SUNY Undergraduate Research Conference (SURC) April 15, 2016 @ SUNY Cobleskill ($2500) 25 Brockport student presenters and 2 fac/staff

The Graduate School

April 16, 2015