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GRAND RAPIDS COMMUNITY COLLEGE
REGULAR BOARD OF TRUSTEES MEETING
MONDAY, MAY 18, 2015
BOARD CHAMBERS – 4:15 p.m.
ORDER OF BUSINESS
I. GENERAL BUSINESS
Call to Order
Introduction of Guests
Review and Approval of Agenda to include additions, deletions, or corrections.
Open Comments
Open comments in this section of the agenda are limited to comments
specifically related to today’s board agenda.
Special Order of Business (New Business)
1st Reading of the 2015-16 Board Retreat Meeting Schedule – Chairperson Bleke
to present.
2nd Reading of President’s Job Description Executive Limitation – Chairperson
Bleke to present.
President’s Evaluation – Trustee Ryskamp to present.
II. MONITORING REPORTS
Report (s)
Student Success Indicator Report: Retention – Tina Hoxie to present.
Finance Update – Lisa Freiburger to present
III. UPDATES
Student Report – None at this time.
Foundation Update (Quarterly Report) – None at this time.
Board Chair Report – Bert Bleke
President’s Update – Steven C. Ender, Ed.D.
Faculty Association Update – Frederick vanHartesveldt
IV. COMMUNITY CONNECTIONS
Communications to the Board
V. CONSENT ITEMS
These items will be adopted as a group without specific discussion. When approving the meeting
agenda, any board member may request that a consent agenda item be moved to the regular
agenda for discussion or questions. Recommended that the following items be approved as
presented:
Minutes of previous meetings, Grant Awards/Requests, Personnel Transactions, &
Financial Transactions
Minutes from April 20, 2015 Board Meeting & the May 4, 2015 Budget Work
Session
VI. ACTION ITEMS
M. Purchases over $100,000
N. Resolution Designating Bill Pink as the Authorizing Officer for the Operation of the
SICE Brewing Program.
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VII. OPEN COMMENT (Faculty, staff, students, and the Public are invited to address the Board on
any matter.)
VIII. FINAL BOARD COMMENTS
IX. ADJOURNMENT
Next Meeting of the Board:
Wednesday, June 10, 2015, Board Retreat, 226 Administration, 1 p.m. – 4 p.m.
Monday, June 15, 2015, Regular Meeting, Board Library, 4:15 p.m.
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GENERAL BUSINESS
A. Call to Order
B. Introduction of Guests
C. Review and Approval of Agenda to include additions, deletions, or corrections.
D. Open Comments
Open comments in this section of the agenda are limited to comments specifically
related to today’s board agenda.
E. Special Order of Business (New Business)
1st Reading of the 2015-16 Board Retreat Meeting Schedule – Chairperson Bleke to
present.
2nd Reading of President’s Job Description Executive Limitation – Chairperson Bleke
to present.
President’s Evaluation – Trustee Ryskamp to present.
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MONITORING REPORTS
F. Report (s)
Student Success Indicator Report: Retention – Tina Hoxie to present.
Finance Update – Lisa Freiburger to present
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UPDATES
G. Student Report – None at this time.
H. Foundation Update – None at this time.
I. Board Chair Update
J. President’s Update – Steven C. Ender, Ed.D.
K. Faculty Association Update – Frederick vanHartesveldt
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CONSENT ITEMS
L. Minutes of previous meetings, Grant Awards/Requests, Personnel Transactions,
& Financial Transactions
Minutes from April 20, 2015 Board Meeting & May 4, 2015 Budget Work
Session.
PERSONNEL REPORT
(Includes in-process transactions through 5-8-15)
Appointments
NAME DEPARTMENT EMPLOYE
E GROUP
POSITION EFFECTI
VE DATE
NOTES
William Spicer
Athletics
Faculty
Head Men’s
Basketball
Coach
5-4-15
New to
College
Sasha Ahmed
Secchia Institute
for Culinary
Education
Faculty
Assistant
Professor,
Culinary Chef
Instructor
8-27-15
Former
adjunct
Financial Transactions
(April 1 - 30, 2015)
1. Purchases $10,000-$100,000
a. General Fund
1) Purchase order issued to provide radius custom optimization consultant services for
Information Technology.
Requestor: David Anderson – Information Technology
Expenditure: $10,000.00
Disposition: New Purchase
Supplier: Hobsons, Inc.
Cincinnati, OH
Bid: No, single source proprietary purchase.
2) Purchase order issued to provide sound and multimedia system upgrades in the
Student Center.
Requestor: Mark Vogel – Media Technologies
Expenditure: $10,606.00
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Disposition: New Purchase
Supplier: Innovative Communications, Inc.
Saginaw, MI
Bid: Yes, RFQ #1213-3229, previously reported.
3) Purchase order issued to provide exterior bus transit display advertising for GRCC.
Requestor: Leah Nixon - Communications
Expenditure: $10,875.00
Disposition: New Purchase
Supplier: Crosstown Communications, Inc.
Marshall, MI
Bid: No, single source.
4) Purchase order issued to provide replacement of condensers and evaporators for the
Art & Bev’s walk-in cooler/freezer.
Requestor: Thomas Smith - Facilities
Expenditure: $12,113.88
Disposition: Replacement Purchase
Supplier: Keyes Refrigeration
Grand Rapids, MI
Bid: Yes, informally (time sensitive purchase).
Bidders: Accu Temp Refrigeration - $14,413.00
Keyes Refrigeration - $12,113.88
Pleune Service Co. - $18,950.00
5) Purchase order issued to provide DAM (digital asset management) annual
subscription.
Requestor: Ian Riley – Information Technology
Expenditure: $12,540.00
Disposition: Recurring Purchase
Supplier: Widen Enterprises, Inc..
Madison, WI
Bid: Yes, RFP #1112-2321C, previously reported.
6) Purchase order issued to provide billboard advertising for student recruitment.
Requestor: Leah Nixon - Communications
Expenditure: $19,500.00
Disposition: Recurring Purchase
Supplier: GR Outdoor
Rockford, MI
Bid: No, single source.
7) Blanket purchase order issued to provide funds for MCCA (Michigan Community
College Association) “You’ve Got This” statewide marketing campaign for student
recruitment.
Requestor: Leah Nixon - Communications
Expenditure: $22,000.00
Disposition: New Purchase
Supplier: Michigan Community College Association
Lansing, MI
Bid: No, single source.
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8) Purchase order issued to provide funds for the Essential e-Learning annual lease of
web based modules.
Requestor: Ian Riley – Information Technology
Expenditure: $23,000.00
Disposition: Recurring Purchase
Supplier: Applied Technology Systems, LLC
Franklin, MI
Bid: No, single source, proprietary purchase.
9) Purchase order issued to provide mobile application advertising for student
recruitment. (Two POs @ $12,679.01 ea.)
Requestor: Leah Nixon - Communications
Expenditure: $25,358.02
Disposition: New Purchase
Supplier: Pandora Media, Inc.
Oakland, CA
Bid: No, single source.
10) Blanket Purchase order issued to provide funds for the purchase of FFE
(furniture, fixtures and equipment) required for the reconfiguration of the
Communications Department to accommodate transferred staff.
Requestor: Leah Nixon - Communications
Expenditure: $15,000.00
Disposition: New Purchase
Supplier: Custer Workplace Interiors
Grand Rapids, MI
Bid: No, E&I consortium purchase.
b. Other Special Funds
1) Purchase order issued to provide data cabling demolition and installation for the
Tassell MTEC, Lab 124.
Requestor: Thomas Smith - Facilities
Expenditure: $12,126 (51-2331)
Disposition: Recurring Purchase
Supplier: Town & Country Tel Com
Zeeland, MI
Source of Funds: MCAM (MI Coalition for Advanced Manufacturing)
Grant
Bid: Yes, RFQ #1213-1358, previously reported.
2) Purchase order issued to provide funds for the purchase of ALEKs (Assessment and
LEarning in Knowledge Spaces) math licenses for the 2015 Fast Track/On Track
program
Requestor: Domingo Hernandez-Gomez – College Success
Expenditure: $12,250.00 (51-2273)
Disposition: New Purchase
Supplier: McGraw Hill Co.
Philadelphia, PA
Source of Funds: SIP (Strengthening Institutions Program) Title III Grant
Bid: No, single source.
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3) Purchase order issued to provide a Stratasys 3D printer for the M-CAM
Manufacturing travel trailer.
Requestor: Julie Parks – Workforce Development
Expenditure: $23,358.00 (51-2821)
Disposition: New Purchase
Supplier: Advanced Technologies Consultants
Northville MI
Source of Funds: MCAM (MI Coalition for Advanced Manufacturing)
Grant
Bid: No, single source..
4) Purchase order issued to provide reimbursement to Dale Carnegie Training for
Johnson Control employee training
Requestor: Julie Parks – Workforce Development
Expenditure: $15,255.00 (51-2271)
Disposition: Recurring Purchase
Supplier: Dale Carnegie Training
Novi, MI
Source of Funds: Michigan New Jobs Training Grant
Bid: No, single source.
5) Purchase order issued to provide a 2015 Toyota Corolla for the Tassell MTEC
automotive program.
Requestor: Fiona Hert/Jeff Danner – Workforce Development
Expenditure: $16,650.00 (42-2821)
Disposition: New Purchase
Supplier: Suburban Toyota
Troy, MI
Source of Funds: CCSTEP (Community College Skilled Trades Equipment
Program) Grant
Bid: Yes, RFQ #1415-4273C.
Bidders: Suburban Toyota - $16,650.00
6) Purchase order issued to provide reimbursement to Foremost Insurance for
Foundations of Independent Agent Marketing Management employee training.
Requestor: Julie Parks – Workforce Development
Expenditure: $17,679.12 (51-2271)
Disposition: Recurring Purchase
Supplier: Foremost Insurance
Caledonia, MI
Source of Funds: Michigan New Jobs Training Grant
Bid: No, single source.
7) Purchase order issued to provide a 2015 Chevrolet Malibu for the Tassell MTEC
automotive program.
Requestor: Fiona Hert/Jeff Danner – Workforce Development
Expenditure: $19,072.00 (42-2821)
Disposition: New Purchase
Supplier: Berger Chevrolet
Grand Rapids, MI
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Source of Funds: CCSTEP (Community College Skilled Trades Equipment
Program) Grant
Bid: No, MiDEAL (071B1300016) consortium purchase.
8) Purchase order issued to provide a Mitutoya Optical Measuring projector for the
Tassell MTEC machine tool lab.
(comprehensive items and bidders list too extensive to detail)
Requestor: Fiona Hert/Jeff Danner – Workforce Development
Expenditure: $35,440.75 (42-2343)
Disposition: New Purchase
Supplier: Production Tool Supply
Grand Rapids, MI
Source of Funds: CCSTEP (Community College Skilled Trades Equipment
Program) Grant
Bid: Yes, RFQ #1415-4273.
9) Purchase order issued to provide reimbursement to LG Chem for (7) engineers travel
and lodging training expenses in Korea.
Requestor: Julie Parks – Workforce Development
Expenditure: $40,161.34 (51-2271)
Disposition: Recurring Purchase
Supplier: LG Chem
Holland, MI
Source of Funds: Michigan New Jobs Training Grant
Bid: No, single source.
10) Purchase order issued to provide a 2015 Ford Focus and a 2015 Ford F150 Pickup for
the Tassell MTEC automotive program.
Requestor: Fiona Hert/Jeff Danner – Workforce Development
Expenditure: $51,148.00 (42-2821)
Disposition: New Purchase
Supplier: Gorno Ford
Woodhaven, MI
Source of Funds: CCSTEP (Community College Skilled Trades Equipment
Program) Grant
Bid: No, MiDEAL (071B1300005) consortium purchase.
11) Purchase order issued to provide a METIman full body instrumented adult mannequin
for the Nursing program.
Requestor: Michelle Richter - Nursing
Expenditure: $54,307. 75 (91-1599)
Disposition: Replacement Purchase
Supplier: CAE Healthcare
Sarasota, FL
Source of Funds: Agency Funds
Bid: No, single source.
12) Purchase order issued to provide Chevalier manual surface grinders to the Tassell &
Thompson MTECs and ATC machine tool labs. (Two POs @ $14,825 ea. & one PO
@ $29,650)
(comprehensive items and bidders list too extensive to detail)
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Requestor: Fiona Hert/Jeff Danner – Workforce Development
Expenditure: $59,300.00 (42-2343)
Disposition: Replacement Purchase
Supplier: KM Industrial Machinery
Kalamazoo, MI
Source of Funds: CCSTEP (Community College Skilled Trades Equipment
Program) Grant
Bid: Yes, RFQ #1415-4273
13) Purchase order issued to provide Hyd-Mech Pivot style band saws to the Tassell &
Thompson MTECs and ATC machine tool labs. (Three POs @ $11,784, $24,398 &
$24,413)
(Comprehensive items and bidders list too extensive to detail)
Requestor: Fiona Hert/Jeff Danner – Workforce Development
Expenditure: $60,595.00 (42-2821)
Disposition: Replacement Purchase
Supplier: Westbrook Engineering
Warren, MI
Source of Funds: CCSTEP (Community College Skilled Trades Equipment
Program) Grant
Bid: Yes, RFQ #1415-4273.
14) Blanket purchase order change notice issued to provide desktop, laptop and tablet
computers for faculty and staff. Order increased $75,000; from $400,000 to $475,000.
Requestor: Kurt Meinders – Information Technology
Expenditure: $75,000.00/$475,000.00 (42-2822)
Disposition: Replacement Purchase
Supplier: GovConnection
Dakota Dunes, SD
Source of Funds: Plant Fund
Bid: Yes, RFP #1314-10056, previously reported.
ACCOUNTS: KEY:
11 – General Fund * MBE
14 – Auxiliary Fund ** WBE
15 – Designated Fund *** M/WBE
42 – Bonds, Plant Fund ****MLBE
51 – Grants # Non Responsive Bid
91 – Agency Funds NTE - Not to exceed
Sole Source: A single supplier that controls the supply of products or services in a defined market.
Typically the product of market conditions such as: technology leadership, patent protection, limited or
exclusive distributorship, etc.
Single Source: Supplier selection is determined by objective business decisions such as: leveraged
volume purchase contracts, standardization programs, OEM (original equipment manufacturer)
parts/service, just in time delivery requirements, etc.
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ACTION ITEMS
M. Purchasing Items over $100,000
a. General Fund
No purchases for April 2015.
b. Other Special Funds
No purchases for April 2015.
ACCOUNTS: KEY:
11 – General Fund * MBE
14 – Auxiliary Fund ** WBE
15 – Designated Fund *** M/WBE
42 – Bonds, Plant Fund ****MLBE
51 – Grants # Non Responsive Bid
91 – Agency Funds NTE - Not to exceed
Sole Source: A single supplier that controls the supply of products or services in a defined market.
Typically the product of market conditions such as: technology leadership, patent protection, limited or
exclusive distributorship, etc.
Single Source: Supplier selection is determined by objective business decisions such as: leveraged
volume purchase contracts, standardization programs, OEM (original equipment manufacturer)
parts/service, just in time delivery requirements, etc.
N. Resolution Designating Bill Pink as the Authorizing Officer for the Operation of the SICE Brewing
Program.