grant review & analysis office heather offhaus, director 11/1/2011
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Grant Review & Analysis Office
Heather Offhaus, Director11/1/2011
Purpose• Supporting the research enterprise through the review
of proposals & material transfers from external funding/provider sources for compliance review with school, university and sponsor guidelines
• Serving as content experts on requirements and financial issues of sponsors
• Directly providing services to specific units for the submission and post-award management of external projects
• Producing and providing data for the State of Research, sections of the M-Dash and M-Stat systems, and ad hoc queries
Products and Services
Review Content ResourceDepartment / Unit Direct SupportReporting & AnalysisData CollectionInternal Office Support
Customers
Current Staffing by Service
Environmental Factors
Current Initiatives
• Support & streamline review of compliance issues
• Increase direct services to MSA & Hospital projects
• Increase educational opportunities for those expected to be content experts
• Expand reporting to support forecasts and faculty access / use
Opportunities for Collaboration & Synergy
Thank You
Appendix
Key Performance Indicators
• Review– Number of Transactions– Turn around time to first contact and
release– Customer Satisfactions
• Data– M-Stat and M-Dash usage statistics– Requests for Data
Current Staffing by Service
Review 3.0Content Resource / Questions
1.5Department / Unit Direct Support
1.5Reporting & Analysis 1.25Data Collection 0.25Internal Office Support 0.5
Average FTEs
ARRA
FTE Trend over Time
Proposal Transactions
FTE Distribution
Where we fit on campusInvestigator
IdeaFunding Source
Grants
Application Preparation
Routing & Submission
Post Award Issues and Close Out
DRDA
Department
Fin Ops
Review Specifics:• External sponsored projects that
involve Health System faculty & space
• Compliance areas are within Health System, University & sponsor guidelines– Effort– Space– Budget– General guideline compliance
Review Consumers:
• Largest constituency: Grant Administrators
– No one can be expected to know everything
– Everyone needs a source of continuing education
Project Financial Management:
• MSA & Hospital based projects– Provide cradle to grave help and
oversight based on service schedule– Fulfill department Grant
Administrator role for those who need the support
– Centralized support so units can focus on main functional activity
Resource:
• Questions on proposal submission and content• Questions on awarded projects’ execution • Field complex issues where the goal is “find a
way”• Ongoing educational opportunities for
departments (GPAC)• Central Source of Best Practices• Tools for sponsored projects (e.g. VA MoU
worksheets, budget templates,)• Grants Office Website
– www.med.umich.edu/medschool/grants
Reporting & Analysis:
• M-Stat & M-Dash systems for research submissions / awards & expenditures– Variety of reports available to departments
and faculty
• National Institutes of Health yearly rankings – or market share…– School level and department level
• Internal data– e.g. for award acknowledgement or IRB
Fees
• Submitting proposals for external funds to support research– Grants– Contracts– Fellowships– Research support in general
• Executing Material Transfer Agreements
• Reviewing data related to research
When should I use the Grants Office?
