grants management test for state and local educational agencies
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Grants Management Test for State and Local Educational Agencies. Tiffany R. Winters, Esq. [email protected] Erin Auerbach, Esq. [email protected] Brustein & Manasevit, PLLC Fall Forum 2013. Grants Management Test. Welcome Back! Please put all of your books away. - PowerPoint PPT PresentationTRANSCRIPT
GRANTS MANAGEMENT TEST FOR STATE AND LOCAL EDUCATIONAL AGENCIES
Tiffany R. Winters, [email protected] Auerbach, [email protected]
Brustein & Manasevit, PLLCFall Forum 2013
Welcome Back!
Please put all of your books away.
You have 10 minutes to complete your 30 question pop quiz!
Grants Management Test 2
Brustein & Manasevit, PLLC
Question 1
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A charter school is subject to:a. OMB Circular A-21
b. OMB Circular A-87
c. OMB Circular A-122
d. I have no idea
Charter School Program Guidance 2011 (applied A-122) but an OIG Audit in MI 2002 (applied A-87)
Question 2
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Carryover funds are subject to the laws that existed when the funds were initially granted to the State/school district.
a. Trueb. False
34 C.F.R. § 76.710BM Handbook pg. 92
Question 3
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Under a reimbursement system, funds can be drawn down:
a. Once the obligation is madeb. Once payment is made to the vendorc. When the budget is approvedd. Not until after the check has been cashed
CMIA § 205.12(b)(5)
Question 4
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A teacher’s salary obligates to the grant when he/she signs their employment contract.
a. True b. False
34 C.F.R. §§ 75.707 and 76.707BM Handbook pg. 63, 91
Question 5
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LEAs must implement a financial management system that:
a. Can track expenditures down to the school-levelb. Is able to identify mandatory set-asides and add
them, as necessary, to next year’s allocationc. Tracks unobligated balancesd. All of the above
34 C.F.R. § 80.20BM Handbook pg. 112
Question 6
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What types of source documentation are acceptable?
a. Hard copies of formal documentsb. Only formal documents submitted to EDc. Both hard copies and electronic copies are
requiredd. Electronic or hard copies of final documents
34 C.F.R. §§ 76.730, 80.20(b)(6) and 80.42BM Handbook pg. 93, 113, 130
Question 7
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An expense obligated on August 1, 2013 may be paid for with funds from:a.The grant award that was issued on July 1, 2013
b.The grant award that was issued on July 1, 2011 assuming that the Tydings Amendment applies
c.Either a or b.
d.Neither.
34 C.F.R. §§ 75.703, 76.709 and 80.23BM Handbook pg. 63, 91, 114
Question 8
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Grantees and subgrantees must remit to USED any interest earned on cash advances over:a. $100b. $500c. No earned interest must be remittedd. All earned interest must be remitted to
USED
34 C.F.R. § 80.21(i)BM Handbook pg. 114
Question 9
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In a State-administered program, is an SEA permitted to shorten the 27-month obligation period? a. Yes, but only so that the dates align with the
State’s fiscal yearb. Yes, but only so that the grant can be closed
out by September 30th
c. No, unless the State has a good reasond. Never
34 C.F.R. §§ 76.709 and 80.23(b)BM Handbook pg. 91, 114
Question 10
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The default rule is that program income may be added to the total amount of the grant.a. Trueb. False
34 C.F.R. § 80.25(g)BM Handbook pg. 116
Question 11
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A State must get prior approval from USED when employing a project director who is different than the director named in the grant application. a. Trueb. False
34 C.F.R. § 80.30(d)(3)BM Handbook pg. 118
Question 12
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Property records must include the following information:
a. Condition of the itemb. Vendor where item was purchasedc. Color of the itemd. Whether the item has helped increased
performancee. All of the above must be included
34 C.F.R. § 80.32(d)(1)BM Handbook pg. 120
Question 13
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An SEA/LEA can contract with a debarred or suspended contractor if the contract is below $25,000.
a. Trueb. False
34 C.F.R. § 80.35BM Handbook pg. 121
Question 14
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A conflict of interest arises when any member of an employee’s family works for a vendor applying for a contract.
a. Trueb. Falsec. It depends
34 C.F.R. § 80.36(b)(3)BM Handbook pg. 121
Question 15
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In a State-administered program, pre-award costs are reimbursable once a grant has final approval. a. Trueb. True, but only with prior approvalc. False, pre-award costs are reimbursable
once the application is deemed “substantially approvable”
d. False
OMB Circular A-87 Pre-award Costs and 34 C.F.R. §§ 76.708BM Handbook pg. 241, 91
Question 16
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If there is a tie between two vendors responding to a RFP, preference is given to the vendor located in the district, which is a reasonable way to select the winner. a. Trueb. False
34 C.F.R. § 80.36(c)BM Handbook pg. 122
Question 17
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If you name a vendor in your application and the application is granted, then the agency can use sole sourcing and simply contract with that vendor. a. Trueb. Falsec. It depends
34 C.F.R. § 80.36(d)(4)BM Handbook pg. 124
Question 18
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Grantees and subgrantees should retain their records for:
a. Until the program director retiresb. 3 years from the date of the final
expenditure reportc. 5 years from the date of obligationd. Indefinitely
34 C.F.R. § 81.31(c)BM Handbook pg. 140
Question 19
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When determining the acquisition cost of an item, which of the following could be excluded from the calculation.
a. Property (i.e., laptop, printer)b. Accessories (i.e., speakers)c. Attachments (i.e., cords, cables)d. Installation (i.e., set-up costs)
34 C.F.R. § 80.3 Acquisition CostBM Handbook pg. 107
Question 20
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Federal equipment can stay at a private school as long as its needed even if the school is no longer eligible under the Federal program.
a. Trueb. False
34 C.F.R. § 80.32(c)(1)BM Handbook pg. 119
Question 21
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GAAP stands for:a. The Generally Accepted Accounting Principlesb. The General Acquisition and Accounting
Proceduresc. A really wide spaced. None of the above
OMB Circular A-87BM Handbook pg. 227
Question 22
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An LEA uses a computer lab during the school day for the Perkins program and after school for its 21st CCLC program. The LEA wants to pay for the cost of new computers for the lab entirely with Perkins funds since that program uses it more than 50% of the time. This is unallowable because the cost is not:
a.Necessary
b.Reasonable
c.Allocable
d.Adequately documented
OMB Circular A-87BM Handbook pg. 227
Question 23
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Federal funds can be used to pay for a federally funded employee’s sick leave. a. True, but only if it is specified in the
grant b. True, but only if charged consistently
with State funded employees’ sick leavec. Neverd. Wait, people get sick?
OMB Circular A-87BM Handbook pg. 227, 231
Question 24
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If purchased with federal funds, the following items must be credited back to the federal grant:a. Rebates and discountsb. Overpaymentsc. End of the year “cash back” refundsd. Travel rewards (miles, points, etc.)e. All of the above.f. It depends
OMB Circular A-87BM Handbook pg. 228
Question 25
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Generally, overhead costs such as utilities, space, and electricity may be allocated to grants as direct costs as long as there is some minimal benefit to the federal program.a. Trueb. False
OMB Circular A-87BM Handbook pg. 228
Question 26
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An administrative set-aside or cap must include any applicable indirect cost recovery.a. Trueb. False
OMB Circular A-87 Composition of CostBM Handbook pg. 228
Question 27
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If an employee is paid less than 5% with Federal funds, the employee does not have to fill out a time and effort certification.a. Trueb. False
OMB Circular A-87BM Handbook pg. 231
Question 28
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Assuming all costs are reasonable, which of the following costs incurred for a conference is unallowable:a. Rental of facilitiesb. Speaker feesc. Transportationd. Photographer
OMB Circular A-87BM Handbook pg. 227, 241
Question 29
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A subgrantee is different from a subcontractor because:
a.They are the same, both must follow EDGAR and OMB Circulars
b.They are the same, neither have to follow EDGAR or the Circulars unless its in the agreement.
c. Only the subgrantee has to meet the program requirements.
d.Only the subcontractor has to meet the program requirements.
OMB Circular A-133 § __.210(b)(5)BM Handbook pg. 294
Question 30
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Semi-annual certifications and PARs must be used to reconcile an agency’s budget:a. Monthly, if the budget is off by more than
10%, otherwise by the end of the year.b. Quarterly, if the budget is off by more than
10%, otherwise by the end of the year.c. Before the final expenditure report is filed. d. When we remember.
OMB Circular A-87 BM Handbook pg. 234
DisclaimerThis presentation is intended solely to provide general
information and does not constitute legal advice. Attendance at the presentation or later review of these printed materials
does not create an attorney-client relationship with Brustein & Manasevit, PLLC. You should not take any action based upon any information in this presentation without first consulting legal counsel familiar with your particular circumstances.
The End!What Grade Did You
Get??33
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