GREAT FALLS COLLEGE MONTANA STATE UNIVERSITY PEOPLEADMIN – APPLICANT SYSTEM

Login Page

Great Falls College Montana State University Jobs Page – http://www.gfcmsu.edu/jobs/

To return to Applicant Profile – https://jobs.gfcmsu.edu/

Once you have created an online profile, you do not have to create it again. The information you have entered is saved and allows for easy application to additional Great Falls College Montana State University positions of all types.

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NOTE: The online Applicant Tracking System (ATS) works best with Chrome, Firefox, or Mozilla. It is recommended that you

utilize one of these Internet options.

Also, the system times out after 60 minutes.

GREAT FALLS COLLEGE MSU JOBS PAGE

Select the type of position by clicking on the title.

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GREAT FALLS COLLEGE MSU JOBS PAGE (continued)

Click on the title of the position you are interested in applying for.

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To apply for this position, click Apply to this Job

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HOW TO APPLY FOR AN GREAT FALLS COLLEGE MSU JOB

Click the link “Login or Create an Account” (if you do not have a Vitae account)o Note: if you have an account with Vitae, you are able to login to Vitae and download your

information from your Vitae account instead of entering all of the information. You will still need to attach any Required Documents as indicated in the position requirements.

For returning users, enter the Username and Password. Click Login.

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For new users, click “Create a new account now”.

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HOW TO APPLY FOR AN GREAT FALLS COLLEGE MSU JOB (continued)

Enter the required fields (marked with a red *) Click Create

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Click on “Apply to this Job”

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Personal Information

Enter the required fields (marked with a red *) for the following sections:o Contact Informationo General Information

To save and stay on the same, click “Save Changes” To save and move to the next page, click “Next”

o Note: to move to a section after saving, click the drop down arrow by “Personal Information”, select the desired section and click “Go”.

Education History

Please indicate if you have graduated from high school or received a HiSET or GED by clicking the drop down arrow and selecting Yes or No.

To add Post High School Education, click the “Add Post High School Education Entry”. Enter the required fields (marked with a red *) To add additional Post High School Education, click “Add Post High School Education Entry”

o Note: To remove the entry, click the box next to “Remove Entry”. Training and Additional Information – enter any training education, skills, certifications and licenses.

To save and stay on the same, click “Save Changes” To return to the Previous Page, click “Prev” To save and move to the next page, click “Next”

o Note: to move to a section after saving, click the drop down arrow by “Educational History”, select the desired section and click “Go”.

Employment History

To add Previous Employment History (past 10 years’ experience beginning with your most recent employment); click the “Add Previous Employers Entry”.

To save and stay on the same, click “Save Changes” To return to the Previous Page, click “Prev” To save and move to the next page, click “Next”

o Note: to move to a section after saving, click the drop down arrow by “Employment History”, select the desired section and click “Go”.

Enter the required fields (marked with a red *) To add additional Employment History, click “Add Previous Employers Entry”

o Note: To remove the entry, click the box next to “Remove Entry”.

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Professional References

Click “Add References Entry” to add your professional references. Enter the required fields (marked with a red *) To add additional References, click “Add References Entry”

o Note: To remove the entry, click the box next to “Remove Entry”. To save and stay on the same, click “Save Changes” To return to the Previous Page, click “Prev” To save and move to the next page, click “Next”

o Note: to move to a section after saving, click the drop down arrow by “Professional References”, select the desired section and click “Go”.

Applicant Documents

This page indicates what, if any, documents are required (or optional) to add for this position.o Note: Required documents MUST be attached in order to apply for this position.

To add a document, click the title

To upload your document, click “Choose File”

Select from your computer the appropriate document Click “Add to my Application”

The Background Check Authorization Form is a required document for all applications

Click on “this background check authorization form” link at the top of the documents page. If you’d rather go to our website directly to get the background check, follow this link.

www.gfcmsu.edu/jobseeker/index.php . Under “Application Materials and Other Information” click the first link titled “Background Check Authorization.”

Alternatives to uploading your resume: Write Resume

o Click on “Write Resume” (allows you to write out the resume)o When finished, click “Add to my Application”

Use Previously Uploaded Resumeo Click on “Use Previously Uploaded Resume” (allows you to upload a resume previously

submitted for another position)o Select the appropriate previously uploaded resumeo Note: if you have not previously uploaded a resume, you will see the message below.o Click “Add to my Application” to add the previously uploaded resume to your application.

When you have uploaded the appropriate documents, the Status column indicates that the conversion of your documents into a PDF is in process. (This may take a few minutes.)

Click “Save Changes”; when the PDF has been converted (PDF complete) you will see the following: To save and stay on the same, click “Save Changes” To return to the Previous Page, click “Prev” To save and move to the next page, click “Next”

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o Note: to move to a section after saving, click the drop down arrow by “Applicant Documents”, select the desired section and click “Go”.

Supplemental Questions

You may or may not see this section depending on the position you are applying for. Some will ask for information in this section and some will not. If you do not see it, it is not a required field to complete the application.

The Supplemental Questions are questions to the applicant indicating how the applicant meets each of the required and preferred qualifications of this position.

Answer the required questions (marked with a red *) To save and stay on the same, click “Save Changes” To return to the Previous Page, click “Prev” To save and move to the next page, click “Next”

o Note: to move to a section after saving, click the drop down arrow by “Supplemental Questions”, select the desired section and click “Go”.

Summary

This is the summary of your application; you have the opportunity to review the information you have entered.

A green box with a check mark indicates all required information has been entered. A red box with an “X” indicates that not all of the required information has been entered. To correct missing information, click the title. The red message box indicates what needs to be corrected. Complete the missing information. Click “Save Changes” Once the changes have been saved, return to the Summary by clicking on the drop down arrow and

selecting “Check for Errors and Submit”. Click “Go”. When all of the required information has been completed, the “Certify and Submit” option will appear. Review all of your information. To edit any of the sections, click on the section title. When you are ready to submit, click the “Certify and Submit” option.

Certify and Submit

Carefully read the Certification Statement. Click the box next to “I certify that I have read and agree with these statements.” Enter your initials to verify your submission. Click “Submit this Application” OR If you need to return to your application to make additional edits, click “Return to Application”.

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o Note: If you return to your application, follow the steps above to certify and submit your corrected application.

VOLUNTARY DEMOGRAPHICS

The Demographics information is completely voluntary; applicants do not have any obligation to submit this information.

If you choose to submit the demographic information, please read each section and answer accordingly.

When finished, click “Save Changes” at the bottom.

Confirmation

The green message box indicates your application was successfully submitted and provides you a confirmation number.

Please read the confirmation message below as it contains pertinent information to this position.

Your Applications

You can review your applications by clicking on the “Your Applications” option on the left side of the screen.

This page indicates which positions you have successfully applied for and which are in progress. The Status column indicates the status of the position you have applied for and what application

documents you have attached to that position. For those positions you have applied for, if you want to withdraw your application, click on the

“Withdraw Application” option.

Your Documents

You can review your documents by clicking on the “Your Documents” option on the left side of the screen.

This page indicates which document and their types that you have successfully uploaded and the name and date they were uploaded.

SEARCHING FOR ADDITIONAL POSITIONS

Applicants have the ability to search by certain fields or by reviewing the list of positions that appear on the page.

To search by a key term or field, select from the options listed below “Search Jobs”

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Once the fields have been selected, click “Search” Or the applicant can scroll through the list of positions to review the job titles and a brief description of

the position.

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