Liberty and Justice for All:A guide to thoughtful governance

Why thoughtful governance is the best information governance

• Tighter partnerships between IT and the business

• Risk mitigation in highly regulated industries

• Improved efficiency and empowered employees

But legacy technology isn’t working for information governance

Legacy systems are too complicated

Employees require too much training

Users are likely to turn to less secureconsumer solutions when ITcomplexities get in their way

Retention rules can be complicated anddifficult to follow

They don’t provide good options for retention management

Legacy systems place the responsibility for retaining files on the users, who aren’t retention specialists

31% of requests for electronically retained

information were unsuccessful 1

60% of organizations say they havea plan for retention management,

but only 34% report that thoseplans are operational 2

Having multiple solutions can get confusing fast

Over 80% of all companies currently use more than one ECM system 3

Content often has to be moved from one application to another at various

stages during its lifecycle

Mobile and remote access are lacking

Over 80% of employees cannot access their ECM from a mobile device 4

56% of companies don’t offer remote access or only provide

access via a browser 5

And legacy systems can be costly to deploy and maintain

Legacy systems can take 3 months or more to deploy 6

External consulting fees may exceed $350,000 7

But recent trends are changing IT

Consumerization of IT

The Future is Cloudy

90% of American workers use their personal smartphones for work purposes 8

Today, 85% of new software is built for the cloud 9

Content Sprawl

Mobile Access

53% of employees access corporate documents on 3

or more devices 11

Only 26% of organizations have a centralized information

governance model 10

Including how we store and access information

Given these trends, what does thoughtful governance look like?

Simple user experienceAvoid clunky interfaces and empower employees to easily find, store and retrieve data

Single platformProvide a single system of engagement and record for the entire content lifecycle

Seamless retention managementSet retention policies by file or folder that automatically run in the background

Secure mobile + cloud accessEnsure employees can securely access files on-the-go

Cost effectiveLook for providers that will take on storage, infrastructure, and maintenance costs

Learn more about thoughtful governance by joining a webinar on Aug 20 with:

Guest speaker Cheryl McKinnonPrincipal Analyst at Forrester Research

Sources1, 2 Symantec Information Retention and eDiscovery Survey, 2012.3, 4, 5 Miles, Doug. “Content Collaboration and Processing in a Cloud and Mobile World,” AIIM Market Intelligence 2014.6, 7 Walker, Chris. “The Next Generation of Enterprise Content Management”, May 2015.8 Cisco BYOD Insights, 2013.9 IDC Directions – “IT Cloud Services at the Crossroads: How IaaS/PaaS/SaaS Business Models are evolving”, 2013.10 “Governance is key to quelling data sprawl.” Baseline Magazine, 9 February 2015.11 Forrsights Workplace Employee Survey, Q4 2012.