May 11, 2016

GREATER VANCOUVER REGIONAL DISTRICT ZERO WASTE COMMITTEE

REGULAR MEETING

Thursday, May 19, 2016 1:00 p.m.

2nd Floor Boardroom, 4330 Kingsway, Burnaby, British Columbia

A G E N D A1 1. ADOPTION OF THE AGENDA

1.1 May 19, 2016 Regular Meeting Agenda That the Zero Waste Committee adopt the agenda for its regular meeting scheduled for May 19, 2016 as circulated.

2. ADOPTION OF THE MINUTES

2.1 April 14, 2016 Regular Meeting Minutes

That the Zero Waste Committee adopt the minutes of its regular meeting held April 14, 2016 as circulated.

3. DELEGATIONS 3.1 Mr. Paul Oostelbos, Director, International Business Development, Shanks/Orgaworld 4. INVITED PRESENTATIONS 5. REPORTS FROM COMMITTEE OR STAFF

5.1 Integrated Solid Waste and Resource Management Plan Dispute Resolution Procedure

Designated Speaker: Paul Henderson, General Manager, Solid Waste Services That the GVS&DD Board receive for information the report titled “Integrated Solid

Waste and Resource Management Plan Dispute Resolution Procedure”, dated May

10, 2016 and direct staff to develop a proposed Integrated Solid Waste and Resource

Management Plan Implementation Dispute Resolution Procedure for Board

consideration.

1 Note: Recommendation is shown under each item, where applicable.

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Zero Waste Committee Regular Agenda May 19, 2016

Agenda Page 2 of 3

5.2 Litter, Abandoned Waste & Escaped Waste Strategy Designated Speaker: Allen Jensen, Assistant Project Engineer, Solid Waste Services

That the GVS&DD Board receive the report titled “Litter, Abandoned Waste & Escaped Waste Strategy”, dated May 10, 2016 and approve the following actions to help reduce abandoned waste, litter and escaped waste:

a) incorporate a surcharge for unsecured loads into the proposed 2017 Tipping Fee Bylaw;

b) develop requirements to waive tipping fees for volunteer community clean-up events;

c) develop an education and awareness program to reduce abandoned waste; d) continue to work with member municipalities to track municipal clean-up

costs for abandoned waste; and e) continue to work with member municipalities to facilitate information sharing

and collaboration in reducing abandoned waste. 5.3 Publication of Diversion Rates of Licensed Construction and Demolition Waste Facilities Designated Speaker: Marian Kim, Lead Senior Engineer, Solid Waste Services

That the GVS&DD Board receive the report titled “Publication of Diversion Rates of

Licensed Construction and Demolition Waste Facilities”, dated May 10, 2016 for

information.

5.4 Waste-to-Energy Facility – 2015 Financial Update Designated Speaker: Chris Allan, Lead Senior Engineer, Solid Waste Services

That the GVS&DD Board receive the report titled “Waste-to-Energy Facility – 2015

Financial Update”, dated May 10, 2016 for information.

5.5 Greater Vancouver Sewerage and Drainage District Municipal Solid Waste and Recyclable Material Regulatory Bylaw – Staff Appointments Designated Speaker: Ray Robb, Environmental Regulation and Enforcement Division Manager, Legal and Legislative Services Department

That the GVS&DD Board, pursuant to the Environmental Management Act and

Greater Vancouver Sewerage and Drainage District Municipal Solid Waste and

Recyclable Material Regulatory Bylaw No. 181, 1996:

a) Rescind Metro Vancouver staff Karen Pyne and Johanna van den Broeke as Officers;

b) Appoint Metro Vancouver staff Michael Hughes and Luke Smith as Officers; and

c) Appoint Kathy Preston as Deputy Solid Waste Manager.

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Zero Waste Committee Regular Agenda May 19, 2016

Agenda Page 3 of 3

5.6 Love Food – Hate Waste Campaign Update Designated Speaker: Larina Lopez, Corporate Communications Division Manager, External Relations Department That the GVRD Board receive the report titled “Love Food – Hate Waste Campaign Update”, dated May 10, 2016 for information. 5.7 Manager’s Report Designated Speaker: Paul Henderson, General Manager, Solid Waste Services

That the Zero Waste Committee receive the report titled “Manager’s Report”, dated

May 11, 2016 for information.

6. INFORMATION ITEMS

6.1 Odour Management for Solid Waste Facilities – Letter addressed to Mayor Brodie,

City of Richmond from Greg Moore, Chair, Metro Vancouver dated March 4, 2016. 7. OTHER BUSINESS 8. BUSINESS ARISING FROM DELEGATIONS 9. RESOLUTION TO CLOSE MEETING

Note: The Committee must state by resolution the basis under section 90 of the Community Charter on which the meeting is being closed. If a member wishes to add an item, the basis must be included below.

10. ADJOURNMENT/CONCLUSION That the Zero Waste Committee adjourn/conclude its regular meeting of May 19, 2016.

Membership: Brodie, Malcolm (C) – Richmond Corrigan, Derek (VC) – Burnaby Baldwin, Wayne – White Rock Bassam, Roger – North Vancouver District Coté, Jonathan – New Westminster

Gambioli, Nora – West Vancouver Hayne, Bruce – Surrey Hodge, Craig – Coquitlam Jackson, Lois – Delta Long, Bob – Langley Township

Reimer, Andrea – Vancouver Schaffer, Ted – Langley City Washington, Dean – Port Coquitlam

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Minutes of the Regular Meeting of the GVRD Zero Waste Committee held on Thursday, April 14, 2016 Page 1 of 6

GREATER VANCOUVER REGIONAL DISTRICT ZERO WASTE COMMITTEE

Minutes of the Regular Meeting of the Greater Vancouver Regional District (GVRD) Zero Waste Committee held at 1:05 p.m. on Thursday, April 14, 2016 in the 2nd Floor Boardroom, 4330 Kingsway, Burnaby, British Columbia. MEMBERS PRESENT: Chair, Mayor Malcolm Brodie, Richmond Vice Chair, Mayor Derek Corrigan, Burnaby Councillor Roger Bassam, North Vancouver District Mayor Jonathan Coté, New Westminster Councillor Nora Gambioli, West Vancouver Councillor Craig Hodge, Coquitlam Councillor Bob Long, Langley Township Councillor Andrea Reimer, Vancouver Mayor Ted Schaffer, Langley City Councillor Dean Washington, Port Coquitlam MEMBERS ABSENT: Mayor Wayne Baldwin, White Rock Councillor Bruce Hayne, Surrey Mayor Lois Jackson, Delta STAFF PRESENT: Paul Henderson, General Manager, Solid Waste Services Carol Mason, Commissioner/Chief Administrative Officer Deanna Manojlovic, Assistant to Regional Committees, Board and Information Services, Legal and

Legislative Services 1. ADOPTION OF THE AGENDA

1.1 April 14, 2016 Regular Meeting Agenda It was MOVED and SECONDED That the Zero Waste Committee adopt the agenda for its regular meeting scheduled for April 14, 2016 as circulated.

CARRIED

2.1

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Minutes of the Regular Meeting of the GVRD Zero Waste Committee held on Thursday, April 14, 2016 Page 2 of 6

2. ADOPTION OF THE MINUTES 2.1 February 11, 2016 Regular Meeting Minutes

It was MOVED and SECONDED That the Zero Waste Committee adopt the minutes of its regular meeting held February 11, 2016 as circulated.

CARRIED 3. DELEGATIONS

No items presented. 4. INVITED PRESENTATIONS

No items presented. 5. REPORTS FROM COMMITTEE OR STAFF

5.1 2015 Disposal Ban Inspection Program Update

Report dated April 5, 2016 from Brandon Ho, Senior Project Engineer, Solid Waste Services, providing the annual update on the Metro Vancouver disposal ban inspection program.

It was MOVED and SECONDED That the GVS&DD Board receive the report titled “2015 Disposal Ban Inspection Program Update”, dated April 5, 2016 for information.

CARRIED 5.2 Disposal Ban Program: Proposed Tipping Fee Bylaw Revisions

Report dated April 5, 2016 from Carol De La Franier, Lead Senior Engineer, Solid Waste Services, seeking Board approval to initiate consultation on the proposed changes to the 2017 Tipping Fee Bylaw related to the disposal ban program. It was MOVED and SECONDED That the GVS&DD Board direct staff to: a) initiate consultation on the proposed changes to the Tipping Fee Bylaw

related to the disposal ban program: i. Role of disposal ban inspectors;

ii. Inspection and surcharge procedures;

iii. Surcharge Notice requirements;

iv. Dispute process, including setting timelines for submitting a dispute

and the addition of a $25 administration fee for unsuccessful disposal

ban surcharge disputes;

v. Waiving of surcharges(s); and

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Minutes of the Regular Meeting of the GVRD Zero Waste Committee held on Thursday, April 14, 2016 Page 3 of 6

b) summarize and report back on stakeholder feedback in advance of the Board

considering the 2017 Tipping Fee Bylaw.

CARRIED

5.3 Update on MMBC Program Implementation and Streetscape Collection Report dated April 5, 2016 from Andrew Doi, Environmental Planner, Solid Waste Services, providing an update on the status of the Multi-Material BC (MMBC) Streetscape Collection initiative. Members expressed concerns about:

the noncompliance of some producers, such as the newspaper industry, with the B.C. Recycling Regulations

MMBC’s relative lack of progress in implementing streetscape recycling

It was MOVED and SECONDED That the GVS&DD Board:

a) receive the report titled “Update on MMBC Program Implementation and

Streetscape Collection”, dated April 5, 2016 for information;

b) send a letter to the Ministry of Environment requesting that the Minister

direct MMBC to fulfill their obligation with respect to the provisions of

streetscape collection; and

c) send a letter to the Ministry of Environment requesting that the Minister

direct the newspaper industry to comply with the requirements of the B.C.

Recycling Regulation immediately.

CARRIED

5.4 Metro Vancouver 2015 Waste Composition Monitoring Program Report dated April 7, 2016 from Marcel Pitre, Division Manager, Solid Waste Services, providing an update on the regional waste composition monitoring program in support of the Region’s waste diversion goals. Members were provided with a presentation on the results of the 2015 waste monitoring study highlighting: historical comparison of amount and composition of waste disposed since 2011, top three categories of material in waste stream, and amount of organics in garbage. Presentation titled “2015 Waste Composition Monitoring” is retained with the April 14, 2016 Zero Waste Committee agenda. It was MOVED and SECONDED That the GVS&DD Board receive the report titled “Metro Vancouver 2015 Waste

Composition Monitoring Program”, dated April 7, 2016 for information.

CARRIED

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Minutes of the Regular Meeting of the GVRD Zero Waste Committee held on Thursday, April 14, 2016 Page 4 of 6

5.5 Single Family Every-Other-Week Garbage Collection – Status Update Report dated April 7, 2016 from Marcel Pitre, Division Manager, Solid Waste Services, presenting disposal and recycling data outlining the effects of every-other-week garbage collections programs on the single-family sector. Discussion ensued on whether the approximately 40% reduction in garbage in communities where a bi-weekly garbage collection schedule had been implemented could be directly correlated to the noted increase in organics recycling in these communities. Request of Staff Staff was requested to report back at a future meeting with more information to explain the reduction in garbage in communities that moved to a bi-weekly garbage collection schedule. It was MOVED and SECONDED That the GVS&DD Board receive the report titled “Single Family Every-Other-Week

Garbage Collection – Status Update”, dated April 7, 2016 for information.

CARRIED

5.6 Status of Sewerage and Drainage District (Solid Waste) Capital Expenditures to December 31, 2015

Report dated April 7, 2016 from Paul Remillard, Director, Solid Waste Operations, Solid Waste Services, providing an update on the status of utilities capital expenditures for the Sewerage and Drainage District (Solid Waste). It was MOVED and SECONDED That the GVS&DD Board receive the report titled “Status of Sewerage and Drainage District (Solid Waste) Capital Expenditures to December 31, 2015”, dated April 7, 2016 for information.

CARRIED Mayor Corrigan absent at the vote.

5.7 Manager’s Report

Report dated April 7, 2016 from Paul Henderson, General Manager, Solid Waste Services, updating the Committee members on the Coquitlam wood recycling area; publication of diversion rates of licensed construction and demolition waste facilities; Waste-to-Energy inspection cameras initiative; Take Charge! Campaign; Committee members’ attendance at 2016 events; and the Committee’s 2016 workplan. Committee members provided a verbal report on attendance at the Biocycle West Coast Conference and Road to Zero Waste Conference.

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Minutes of the Regular Meeting of the GVRD Zero Waste Committee held on Thursday, April 14, 2016 Page 5 of 6

It was MOVED and SECONDED

That the Zero Waste Committee receive the report titled “Manager’s Report”,

dated April 7, 2016 for information.

CARRIED Mayor Corrigan absent at the vote.

6. INFORMATION ITEMS 6.1 2015 Food Scraps Recycling and Christmas Waste Reduction Campaigns

Members were provided with a presentation summarizing the results of the 2015 Food Scraps Recycling and Christmas Waste Reduction Campaigns.

Presentation titled “2015 Waste Reduction Campaigns – Food Scraps Recycling & Create Memories” is retained with the April 14, 2016 Zero Waste Committee agenda. It was MOVED and SECONDED That the Zero Waste Committee receive the report titled “2015 Food Scraps Recycling and Christmas Waste Reduction Campaigns”, dated March 29, 2016 for information.

CARRIED 6.2 Results of 2015 Grease Pilot Project with the City of Surrey

It was MOVED and SECONDED That the Zero Waste Committee receive the report titled “Results of 2015 Grease Pilot Project with the City of Surrey”, dated April 7, 2016 for information.

CARRIED

7. OTHER BUSINESS No items presented.

8. BUSINESS ARISING FROM DELEGATIONS

No items presented. 9. RESOLUTION TO CLOSE MEETING

No items presented.

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Minutes of the Regular Meeting of the GVRD Zero Waste Committee held on Thursday, April 14, 2016 Page 6 of 6

10. ADJOURNMENT/CONCLUSION

It was MOVED and SECONDED That the Zero Waste Committee conclude its regular meeting of April 14, 2016.

CARRIED (Time: 2:16 p.m.)

____________________________ ____________________________ Deanna Manojlovic, Malcolm Brodie, Chair Assistant to Regional Committees 17832353 FINAL

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1

Surrey Organic Biofuel Plant Summary Prepared for Metro Vancouver Zero Waste Committee

19 May 2016

Orgaworld Canada Ltd (“Orgaworld”) (http://www.orgaworld.ca/) is part of the Municipal Division of the Shanks Group plc (http://www.shanksplc.com/). Orgaworld has a long history of operational excellence in solid waste management with facilities across Europe and in Canada. Its core competencies include design, operation and processing. Orgaworld has established a reputation as a trusted provider who brings the best fit technology to each project. Orgaworld began operating in Canada in 2006 and has been successfully operating organic waste processing facilities in London and Ottawa for a number of years.

Orgaworld is presently expanding its operations into Western Canada as part of its strategy to become a national player in public sector waste management systems. In late 2014, following a comprehensive market competition, Orgaworld was awarded a contract by the City of Surrey (“Surrey”) for the construction and operation of a biofuel plant (the “Facility”) under a 25-year Public Private Partnership deal. The contract between Surrey and Orgaworld was finalized in February 2015 followed by a ground breaking ceremony. Construction is presently underway and commercial operations are targeted to begin in Q1 2017. The Government of Canada has committed to contribute up to $16.9 million, or 25 per cent support, for the capital cost of the project through its P3 Canada Fund.

The Facility will use the latest non-thermal waste energy technology to convert organic waste into renewable natural gas (“RNG”) and high-quality compost material. It is fully enclosed with state of the art air treatment and odour abatement delivering optimal process control and minimal odour impact on the surrounding community. The Facility is designed to process 115,000 tonnes of organic waste annually helping Metro Vancouver achieve its regional waste diversion objectives under the Integrated Solid Waste and Resource Management Plan.

The organic waste delivered to the Facility will provide benefits to the community in the form of useful and sustainable products (energy and compost). Furthermore, any remaining solid waste residue will be used as fuel for cement kilns making the Facility truly zero waste. Once completed the Facility will incorporate world-class technology and operating practices and will be the largest of its kind in North America.

The Facility is a part of Surrey’s Rethink Waste Strategy to implement a fully integrated, world class, organic waste management system. The strategy is comprised of three phases:

Phase 1 included the goal of achieving 70% waste diversion from Surrey’s residentialcustomer base. This was easily achieved following Surrey’s 2012 launch of itsautomated three-cart waste collection service to its 100,000 single family homes,including unlimited weekly organic waste collection. A key feature of this service isthat collection is delivered through the deployment of a 100% compressed natural gas(CNG) fueled waste collection fleet.

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2

Phase 2 entails the implementation of the Facility, which is now underway. The Facility will process organic waste collected from Surrey households, neighbouring municipalities and the commercial sector. It will produce a net-zero, renewable natural gas that will be used to fuel Surrey’s CNG waste collection fleet and its municipal maintenance fleet. In addition, the facility will produce high-quality compost that will be used for growing fruits and vegetables thereby closing the loop in a virtuous circle.

Phase 3 requires that Surrey achieve its goals under Phases 1 and 2 in an economically and environmentally sustainable manner. The City is proud to achieve this objective through a balance of efficiency gains in its waste collection system and production of a low cost alternative fuel solution.

For further information contact: Paul Oostelbos Director International Business Development Shanks/Orgaworld (m): 519-670-5970 (e): p.oostelbos@orgaworld.nl

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5.1

To: Zero Waste Committee From: Paul Henderson, General Manager, Solid Waste Services Date: May 10, 2016 Meeting Date: May 19, 2016 Subject: Integrated Solid Waste and Resource Management Plan Dispute Resolution

Procedure

RECOMMENDATION That the GVS&DD Board receive for information the report titled “Integrated Solid Waste and Resource Management Plan Dispute Resolution Procedure”, dated May 10, 2016 and direct staff to develop a proposed Integrated Solid Waste and Resource Management Plan Implementation Dispute Resolution Procedure for Board consideration.

PURPOSE The purpose of this report is to advise the GVS&DD Board on work underway to develop an Integrated Solid Waste and Resource Management Plan (ISWRMP) Implementation Dispute Resolution Procedure, which will subsequently be provided to the Board for consideration. BACKGROUND Correspondence was recently received enquiring about the GVS&DD (‘Metro Vancouver’) Dispute Resolution Procedure as required as part of the implementation of the ISWRMP. The request was made in connection with a waste management industry stakeholder’s appeal of a solid waste facility licence issued to it under the Municipal Solid Waste and Recyclable Material Regulatory Bylaw No. 181, 1996, as amended (Bylaw 181). Following receipt of the request, Metro Vancouver initiated a review of the requirements related to the Plan Implementation Dispute Resolution Procedure. This report is being brought forward to the Board to review the requirements of the Minister of Environment’s approval of the ISWRMP with respect to a Plan Implementation Dispute Resolution procedure and to propose an approach to develop an ISWRMP Implementation Dispute Resolution Procedure. ISWRMP APPROVAL CONDITIONS: DISPUTE RESOLUTION PROCEDURE As part of the Minister of Environment’s approval of the ISWRMP in July 2011 (Attachment), the Minister wrote:

Metro Vancouver shall establish a Plan Implementation Dispute Resolution Procedure in accordance with Section 32 of the Guidelines. The procedure shall be submitted within three months from the date of this letter [July 22, 2011] to the Regional Manager.

Section 32 of the Ministry of Environment’s “Guide for the Preparation of Regional Solid Waste Management Plans” (1994) (the Guide) describes the Plan Implementation Dispute Resolution Procedure:

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32. Plan Implementation Dispute Resolution Procedure (1) Every regional district should establish its own dispute resolution procedure for dealing with disputes arising during implementation of the plan. (2) The procedure should be limited to disputes involving

(a) an administrative decision made by the regional district in the issuance of a license, (b) interpretation of a statement or provision in the plan or (c) any other matter not related to a proposed change to the actual wording of the plan or an operational certificate.

Section 32(2) (a) Disputes. With respect to the disputes outlined under Section 32(2)(a) of the Guide: “an administrative decision by the regional district in the issuance of a licence”, Bylaw 181 sets out the defined procedure for appeal of licensing decisions and meets the requirements of the Minister of Environment’s approval of the ISWRMP Bylaw. The appeal procedure has been used on a number of occasions to address disputes which have arisen with respect to the licensing of private waste management facilities authorized and governed under Bylaw 181. Disputes described in Section 32 (a) of the Guide, “an administrative decision made by the regional district in the issuance of a license,” will continue to be resolved using the appeal process contained Bylaw 181, until such time as Bylaw 181 is amended or replaced, at which time alternatives to the existing Bylaw 181 dispute resolution processes will be considered. Section 32(2) (b) and (c) Disputes. With respect to the disputes outlined under 32(2) (b) and (c) of the Guide, a procedure is not currently in place. Records indicate that work was done on a new Dispute Resolution Procedure in the fall of 2011, but no new procedure was approved by the Metro Vancouver Board nor was a Procedure formally submitted to the Ministry of Environment. Metro Vancouver’s ISWRMP Implementation Dispute Resolution Procedure does not require the approval of the Ministry of Environment Regional Manager, but simply submission to the Regional Manager. It is proposed that staff develop a dispute resolution procedure for the type of disputes described in Section 32(2) (b) and (c) of the Guide. In developing a dispute resolution procedure, staff will consider all aspects of procedural fairness, including:

The precise scope of disputes that the dispute resolution body may consider;

The parties who may participate in the dispute resolution process;

Composition of the dispute resolution body, and how it is selected;

The process for commencing dispute resolution;

Timelines for delivery of submissions, supporting materials, and responses;

Form of submissions to the dispute resolution body; and

Format of decision by the dispute resolution body. Staff will report back to the Board with the proposed ISWRMP Implementation Dispute Resolution Procedure for consideration. Once the Board has approved the ISWRMP Dispute Resolution Procedure, it will be provided to the Ministry of Environment Regional Manager, as required by Minster of Environment’s July 2011 letter.

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ALTERNATIVES 1. That the GVS&DD Board receive for information the report “Integrated Solid Waste and Resource

Management Plan Dispute Resolution Procedure”, dated May 10, 2016 and direct staff to develop a proposed Integrated Solid Waste and Resource Management Plan Dispute Resolution Procedure for Board consideration.

2. That the Zero Waste Committee receive for information the report “Integrated Solid Waste and Resource Management Plan Dispute Resolution Procedure” dated May 10, 2016 and provide alternate direction.

FINANCIAL IMPLICATIONS Details of the financial implications of the ISWRMP Dispute Resolution Procedure will be provided when staff report back to the Zero Waste Committee with a proposed procedure. SUMMARY / CONCLUSION A waste management stakeholder recently requested information on Metro Vancouver’s ISWRMP Implementation Dispute Resolution Procedure. The request was made in connection with the stakeholder’s appeal of a solid waste facility licence issued to it under Bylaw 181. In the approval of Metro Vancouver’s ISWRMP, the Minister of Environment required the development of an ISWRMP implementation Dispute Resolution Procedure. Metro Vancouver staff worked on a new procedure in 2011, but the procedure was never adopted by the Board or formally communicated to the Ministry of Environment. Under Bylaw 181 a procedure is already in place for disputes involving “administrative decisions by Metro Vancouver with respect to issuance of a license”, but no procedure is in place for disputes involving “interpretation of a statement or provision in the plan” and “any other matter not related to a proposed change to the actual wording of the plan or an operational certificate”. These areas of dispute are specifically identified in the Ministry of Environment’s Guide for the Preparation of Regional Solid Waste Management Plans developed in 1994. Disputes relating to “an administrative decision made by the regional district in the issuance of a license,” will continue to be resolved using the appeal process contained in Bylaw 181. It is proposed that staff develop a dispute resolution procedure for disputes relating to “interpretation of a statement or provision in the plan” and “any other matter not related to a proposed change to the actual wording of the plan or an operational certificate” as recommended under alternative one. Attachments and References: Attachment: Minister of Environment’s Approval of the ISWRMP - July 2011 17789934

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..._. BRITISH

COLUMBIA ;e><'

Reference: 130465 The Best Place on Earth JUL2Z 2D11 ~

JC 0 Ole(

Lois E. Jackson. Chair Metro V ancouvcr Board 4330 Kingsway Burnaby BC VSH 408

Dear Mayor Jackson:

I am writing in response to Metro Vancouver's letter of August 30, 20 I 0. with attached Solid Waste Management Plan (SWMP). the Board resolutions for adopting the SWMP and a summary of Metro Vancouver's consultation process. A summary of endorsements confirming each member municipality's commitments was received on March 23.2011.

Ministry staff have reviewed your submission and accompanying documents. I am satisfied that there has been an adequate public review and consultation process with respect to the development of the new SWMP. The SWMP reilects strategies to address the specific areas of concern identified by Metro Vancouver through the Solid Waste Management Plan review process: however. the SWMP as submitted does not fully meet my requirements. Therefore. pursuant to Section 24(5) of the Environmental Management Act. 1 hereby approve Metro Vancouver's SWMP titled, Integrated Solid Waste and Resource Management: A S'o/id Waste Management Plan.f(Jr !he Greater Vancouver Regional District and Memher lvfunicipalities dated July 2010 subject to the following conditions:

1. Metro Vancouver must ensure that any new facility and/or modification to an existing facility managing municipal waste follow a process for authorizing a faci lity in the SWMP. This process shall include:

Minis try of

Environmem

a. Appropriate consultation with the Ministry of Environment; b. All new facilities may be required to have a license issued in accordance with the

Greater Vancouver Sewerage and Drainage District's Municipal Solid Waste and Recyclable Material Regulatory Bylaw No. 181. 1996 as amended by Bylaw No. 183, 1996, and any subsequent amendments;

c. The Ministry ofEnvironment. at the discretion of the Director, may commence the process to issue an operational certiticate for a facility, upon authorization under the SWMP; and

d. If a facility ' s only purpose is managing municipal solid waste and/or recyclable materials under a provincial Stewardship Program and/or is already fully govemed by a specific provincial regulation or Code of Practice for that industry. it shall be considered authorized by the SWMP.

Oflicc- orrhe

Minister

Mail ins Addre,s: Parliamenr Bu1ldings Victorb BC VRV I X4

.. .2

Telephnn~: 2';0 387-1187

Facsimile: 2)0 387-1356

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Metro Vancouver must ensure. to the satisfaction of the Director. that the competitive process for establishing any ne\>\ or upgrading any existing waste-to-energy (W2E) capacity and/or establishing contingency landlill as identified in the SWMP for up to 500.000 tonnes of additional disposal capacity considers the full range of possible options both in and out of region in an equal and fair manner. Furthermore. Metro Vancouver must provide a consultation plan on the selected option(s).

3. Recognizing that the Fraser Valley Regional District (FVRD) and Metro Vancouver share a common and critically important air shed, if Metro Vancouver pursues establishing a\.lditional in-region W2E capa .... it). it ~hallwn~uH willl the FVRD to address air quality concerns prior to beginning construction of a new or expanded facility. As a minimum, Metro Vancouver must establish a working group with the FVRD on the potential impact to the air shed due to additionul W2E capacity. The '"'orking group rna) include the local health authority(s) and must within one year of any Met ro VancoU\·er decision to pursue in-region W2E:

a. Develop recommendations for W2E emission standards that do not con1lict with Pro\'incial or Federal policy and/or legislation:

b. Develop recommendations for an environmental monitoring program for any new or expanded in-region W2E tacilit) (s):

c. Estnblish mitigation measures that address reasonable concerns of the FVRO with respect to additional W2l:. in-region:

d. I ncludc any other reasonable related issw.: agreed to by the parties: e. If the parties are unable to reach consensus within the timeframe. they will

submit their respectiYc positions to an arbitrator who vvill render a recommendation ~md report to the Director lor consideration in any concurrent or subsequent regulatory process;

r. Be supported and rcsourced by Metro Vancouver; and g. Provide quarterly updates to the Regional Manager, Environmental Protection.

4. Metro Vancouver's Burnaby W2E facility will operate under the conditions set forth in Appendix A until December 3 I. 2013. at which time. the Director may issue an operational certificate pursuant to section 28 of the r:m·ironmental Management Act.

5. Metro Vancouver shall consult with the Ministr} of Environment. member municipalities and all other applicable parties in identifying acti'e and closed municipal landfills located v.ithin the regional district. tvktro Vancouver and its member municipalities shall:

a. Generate. by December 31. 2012. a I ist of all known municipal and regionaJ landfills within the region and submit it in the subsequent SWMP biennial repot1;

b. Determine the closure status for all landfills identified in (a) above by December 31.2013:

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c. Ensure closure plans are in place by December 31, 2016, for all landfills identified in (a) above with appropriate Ministry authorizations~ and

d. Submit. in the 2017 biennial report, a status summary.

6. Metro Vancouver shall ensure that methane gas from solid waste management facilities, as identified in Strategy 3.2, can be used as an alternative fuel in addition to the provision for generating clean electricity or heat. Processed clean-burning methane may be an alternative vehicle fuel.

7. Any role or function that Metro Vancouver. member municipalities and/or any other party contracted by either the municipal ity or regional district may offer or deliver for products that are managed within an approved industry product s tewardship plan under the Recycling Regulation wilJ be undertaken on a voluntary and independently agreed basis between said parties.

8. Metro Vancouver shall establish a Plan Implementation Dispute Resolution Procedure in accordance with Section 32 of the Guidelines. The Procedure shall be submitted within three months from the date of this letter to the Regional Manager.

9. Metro Vancouver must establish a Plan Monitoring Advisory Committee, or a suitable alternative, to facilitate ongoing public involvement during the implementation of the new SWMP in accordance with Section 35 of the "Guide to the Preparation of Regional Solid Waste Management Plans by Regional Districts,'' and provide Terms of Reference for this Committee, or alternative, to the Regional Manager within 60 days of approval ofthe SWMP.

10. Metro Vancouver shall submit to the satisfaction ofthe Regional Manager, the following reports:

a. An SWMP progress report by September 30 of every second year that includes Jetaiis of fvhulicipai SoiiJ Waste Jisposeu as per Subsection 36 (I) of the: Guidelines. The first repm1 must be submitted by September 30, 2013:

b. The SWMP performance review by September 30, 2016: and c. A full SWMP review by September 30, 2021.

11. Metro Vancouver must include in the five-year performance review report an annual summary of the recovery and/or disposal solution for the nominal 30 percent residuals identified in the SWMP. This summary must include:

a . Annual actual percentage relative to the performance of the SWMP; b. Name and location of each facility receiving the nominal 30 per cent residuals,

whether for recovery and/or residual disposal;

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c. Annual quantity (in tonncs) sent to each facility; d. Annual quantity, if greater than 1.000 tonnes. of any consequential residuals

from any facility in (c) above (e.g. ash) recycled and/or sent for disposal~ c. Name and location of any facility receiving consequential residuals as per (d)

above~ and f. Records of non-compliance to Ministry legislation or other appropriate

legislation in the jurisdiction lor any facility identified above.

Any new in-province W2E faci lity and/or landfill must comply with the Environmental As.\e.\Mnenl Ac:l.

The implementation of this SWMP will require the development ofOpcrational Certificates tor the authorization of existing and future municipal solid waste landfills. W2E facilities and possibly other waste management facilities. Ministry staff in our Surrey office will be preparing Operational Certificates based on the detailed operating and environmental protection requirements lor the solid waste managem~nt facilities specified in the SWMP. The regional plan. together with the required Operational Certificates, will form the basis of the authority to operate these facilities.

In closing. I commend the Metro Vancouver Board and staff on their success in developing a comprehensive SWMP to manage the Greater Vancouver Sewage and Drainage District's solid waste for years to come by conserving resources. creating new job opportunities and reducing greenhouse gas emissions

Sincerely.

Terry Lake Minister of Environment

cc: Jonn Braman. Regional Manager. Environmental Protection Division. Ministry of Environment

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5.2

To: Zero Waste Committee From: Allen Jensen, Assistant Project Engineer, Solid Waste Services Date: May 10, 2016 Meeting Date: May 19, 2016 Subject: Litter, Abandoned Waste & Escaped Waste Strategy

RECOMMENDATION That the GVS&DD Board receive the report titled “Litter, Abandoned Waste & Escaped Waste Strategy”, dated May 10, 2016 and approve the following actions to help reduce abandoned waste, litter and escaped waste:

a) incorporate a surcharge for unsecured loads into the proposed 2017 Tipping Fee Bylaw; b) develop requirements to waive tipping fees for volunteer community clean-up events; c) develop an education and awareness program to reduce abandoned waste; d) continue to work with member municipalities to track municipal clean-up costs for

abandoned waste; and e) continue to work with member municipalities to facilitate information sharing and

collaboration in reducing abandoned waste.

PURPOSE The purpose of this report is seek GVS&DD Board approval on proposed actions to help reduce litter, abandoned and escaped waste. The report also provides a response to the information requests made at the September 10, 2015 Zero Waste Committee meeting regarding monitoring of illegal dumping and large item pick-up programs in the region. BACKGROUND As part of moving to a variable solid waste tipping fee structure in 2015 with per tonne tipping fees based on load weight, Metro Vancouver began investigating what measures the region could take to reduce abandoned waste. Municipalities in the region are spending at least $2,500,000 per year managing abandoned waste alone. In consultation with member municipalities, Metro Vancouver initiated a consulting study that measured the amount of garbage near Metro Vancouver disposal facilities, and identified actions Metro Vancouver in partnership with member municipalities could initiate to reduce litter, abandoned and escaped waste. Escaped waste for the purpose of this report is defined as waste falling or blowing off vehicles. Litter is typically small discarded packaging products. Abandoned waste/illegal dumping is discarded large items and/or discarded loads of various materials. At the September 10, 2015, Zero Waste Committee meeting, in discussions related to establishing the 2016 Greater Vancouver Sewerage and Drainage District Tipping Fee and Solid Waste Disposal Regulation (Tipping Fee Bylaw), Zero Waste Committee members asked questions related to the causes of illegal dumping in the region. The committee specifically directed staff to report back on:

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the effectiveness of the mattress surcharge;

monitoring of illegal dumping; and

large item pickup programs around the region. LITTER, ABANDONED WASTE & ESCAPED WASTE STRATEGY FOR METRO VANCOUVER Study Objective The “Litter, Abandoned Waste & Escaped Waste Strategy for Metro Vancouver” report was developed to identify strategies and actions that Metro Vancouver could implement either directly or in partnership with member municipalities to reduce litter, escaped and abandoned waste, focusing on escaped and abandoned waste given Metro Vancouver’s role in operating disposal facilities throughout the region. Prioritization Matrix for Measures and Resources The consultant researched and developed a Measures and Resources Database with information from jurisdictions across Canada and the United States to mitigate litter, abandoned waste, and escaped waste. Fourteen measures and resources were reviewed and ranked on their effectiveness, ease of implementation, operational/program cost, and applicability to Metro Vancouver in a Prioritization Matrix. Discussions with Municipalities A project team was formed to share knowledge and provide input/advice to guide the development of the Strategy, which included staff from the Solid Waste Department and representatives from the following municipalities that host solid waste facilities:

City of Burnaby

City of Coquitlam

Corporation of Delta

Township of Langley

District of Maple Ridge

City of North Vancouver

District of North Vancouver

City of Surrey

City of Vancouver

Along with the Project Team meetings and workshop, staff also had a number of discussions with municipal staff through standing regional committees, which included the Municipal Waste Reduction Coordinators Committee, Regional Engineers Advisory Committee Solid Waste Subcommittee and the Regional Engineers Advisory Committee. In general, there was significant support for undertaking actions to reduce illegal dumping. Comments tended to centre on the benefits of a coordinated regional approach on education and awareness, the level of effort for actions that could involve municipalities, the associated resource requirements and anticipated timelines. A number of the actions identified in the report could be implemented at the municipal level. Metro Vancouver’s role in these actions would be to support municipalities and provide opportunities for information sharing and collaboration where municipalities move forward with these or other actions.

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Study Recommendations The consultant’s recommendations were developed based on the solid waste facility characterization results, a review of measures and resources, and discussion with Metro Vancouver and municipalities that host a solid waste facility. These recommendations are included in the consultant’s report executive summary (Attachment) using a framework that outlines strategies, actions, and performance indicators. The full report will be posted on Metro Vancouver’s website. Key recommendations from the study that have been brought forward for the Board’s consideration include:

a) incorporate a surcharge for unsecured loads into the proposed 2017 Tipping Fee Bylaw; b) develop requirements to waive tipping fees for volunteer community clean-up events; c) develop an education and awareness program to reduce abandoned waste; d) continue to work with member municipalities to track municipal clean-up costs for

abandoned waste; and e) continue to work with member municipalities to facilitate information sharing and

collaboration in reducing abandoned waste.

Unsecured Loads Monitoring of loads entering Metro Vancouver Transfer Stations showed that the majority of open small vehicles did not have secured loads and contributed to escaped waste along facility access roads. The Tipping Fee Bylaw requires all loads to be secured, but does not include a penalty if loads arrive unsecured at a facility. Surcharges for unsecured loads are applied at disposal facilities in many jurisdictions. If a surcharge is incorporated into the Tipping Fee Bylaw, an educational period would be put in place to educate customers on requirements. The operational changes to implement surcharges for unsecured loads are considered quite minor and have been included provisionally in the new operations contract. A 50% surcharge to a maximum of $50 is considered a reasonable surcharge that should encourage customers to properly secure loads. If supported, a proposed surcharge will be brought forward as part of the 2016 Tipping Fee Bylaw. Other jurisdictions that have added surcharges for unsecured loads have seen good compliance once surcharges are in place, and thus minimal revenue increase. Tipping Fee Waiver Many communities waive tipping fees for volunteer community clean-up events. To establish a program, the Tipping Fee Bylaw would need to be revised, and criteria established for free disposal. Typically non-profit, volunteer groups cleaning up public spaces that make efforts to maximize waste diversion have tipping fees waived. The weigh scale software can accommodate waivers; therefore, there are no operational challenges associated with providing a tipping fee waiver. The quantity of waste collected in these community clean-ups is generally relatively low and therefore waiving fees has minimal impact on operating revenues. Education and Awareness Program A key strength of Metro Vancouver is the development and sharing of educational and public communications resources. Illegal dumping resources could be developed in a similar manner to waste diversion and other resources. Those resources would then be used by Metro Vancouver for education and awareness programs and shared both within and outside of the region.

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Support and Facilitate Member Municipalities Work Various municipalities are taking action to reduce illegal dumping. Examples of municipal initiatives include regulatory changes, enforcement changes, educational programs, enhanced collection efforts, etc. Metro Vancouver can support this municipal work by facilitating engagement, conducting research into best practices, etc. This type of work is typically carried out through the REAC Solid Waste Sub-Committee and Municipal Waste Reduction Coordinators. Municipal Illegal Dumping Data Metro Vancouver will continue to collect and analyze municipal illegal dumping data. Over time, data shows increasing costs for illegal dumping. To date, data has not shown an increase in illegal dumping coinciding with Metro Vancouver’s move to a variable tipping fee structure. Mattresses A specific report on the effectiveness of the mattress disposal ban and fee for recycling program is expected to be brought forward for consideration in June. Initial review suggests that savings to municipalities through reduced illegal dumping of mattresses would be less than the regional cost of providing free recycling of mattresses at regional disposal facilities. Mattresses are currently dropped off at Metro Vancouver facilities at a cost of $15 per unit. This covers the cost of recycling the mattresses. A key Provincial action related to mattresses would be the implementation of an EPR program to fund mattress recycling. Even if Metro Vancouver provided free mattress recycling and/or the Province implemented an EPR program for mattresses, illegal dumping of mattresses is expected to continue to be an issue because transporting mattresses to recycling facilities is a challenge for many residents. Large Item Pick-up Programs A range of large item pick-up programs are in place in the region. Variations include type of material collected, pick-up limits, housing types serviced, collection frequency, collection fee, etc. The impact of large item pick-up programs on illegal dumping is difficult to measure. Anecdotally, one would expect if municipalities provide free large item pick-up, there is reduced potential for illegal dumping. Typically, municipalities with large item pick-up programs provide limited service to multi-family units. In some communities, disposal of large items adjacent to multifamily buildings is a significant source of illegal dumping. ALTERNATIVES 1. That the GVS&DD Board receive the report titled “Litter, Abandoned Waste & Escaped Waste

Strategy”, dated May 10, 2016 and approve the following actions to help reduce abandoned waste, litter and escaped waste:

a) incorporate a surcharge for unsecured loads into the proposed 2017 Tipping Fee Bylaw;

b) develop requirements to waive tipping fees for volunteer community clean-up events;

c) develop an education and awareness program to reduce abandoned waste; d) continue to work with member municipalities to track municipal clean-up costs for

abandoned waste; and e) continue to work with member municipalities to facilitate information sharing and

collaboration in reducing abandoned waste. 2. That the Zero Waste Committee receive for information the report titled “Litter, Abandoned

Waste & Escaped Waste Strategy”, dated May 10, 2016 and provide alternate direction to staff.

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FINANCIAL IMPLICATIONS If the Board approves Alternative 1, the actions described in this report will be included in the proposed 2017 budget and where required the proposed 2017 Tipping Fee Bylaw. Metro Vancouver actions along with actions by municipalities and others are important to help reduce litter, escaped and abandoned waste. SUMMARY / CONCLUSION Preventing and managing litter, abandoned and escaped waste continues to be challenging and costly for municipalities around the region. The consultant report “Litter, Abandoned Waste & Escaped Waste Strategy for Metro Vancouver” generally characterizes the current situation of litter, abandoned and escaped waste in the region and provides a prioritized list of relevant programs in other jurisdictions. Key recommendations from the consultant’s report have brought forward for consideration by the Metro Vancouver Board. Staff recommend Alternative 1 that the Board approves proposed Metro Vancouver actions to help reduce litter, abandoned and escaped waste. Attachments and References: Attachment: Executive Summary - Litter, Abandoned Waste & Escaped Waste Strategy for the

Metro Vancouver Region – January 2016

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ATTACHMENT

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5.3

To: Zero Waste Committee From: Marian Kim, Lead Senior Engineer, Solid Waste Services Date: May 10, 2016 Meeting Date: May 19, 2016 Subject: Publication of Diversion Rates of Licensed Construction and Demolition Waste

Facilities

RECOMMENDATION That the GVS&DD Board receive the report titled “Publication of Diversion Rates of Licensed Construction and Demolition Waste Facilities”, dated May 10, 2016 for information.

PURPOSE To update the GVS&DD Board on posting the diversion rates of licensed private construction and demolition waste facilities on Metro Vancouver website. BACKGROUND Metro Vancouver’s Integrated Solid Waste and Resource Management Plan (ISWRMP) has set ambitious regional diversion goals, which rely on increased diversion in the construction and demolition (C&D) sector. Most C&D recycling in the region takes place at private licensed facilities regulated through the Greater Vancouver Sewerage & Drainage District (GVS&DD) Municipal Solid Waste and Recyclable Material Regulatory Bylaw No. 181, as amended by Bylaw 183 (Bylaw 181). The ISWRMP stipulates that Metro Vancouver develop a waste accounting system for the entire solid waste management system that identifies quantities of all wastes generated, recycled and disposed. To that end, Metro Vancouver has been tracking the diversion rates of various sectors, including the C&D sector, on an annual basis. To make further progress toward the regional diversion goals and satisfy the reporting requirements under the ISWRMP, Metro Vancouver will be posting the waste diversion rates of facilities licensed to receive C&D waste through Bylaw 181. PUBLICATION OF CONSTRUCTION AND DEMOLITION DIVERSION RATES Consultation with stakeholders potentially affected by the publication of diversion rates of facilities licensed to receive C&D waste began in fall of 2015. Metro Vancouver released an intentions paper in November, 2015 and held a webinar on November 20, 2015 to provide information to stakeholders and receive feedback on posting diversion rates of licensed C&D waste facilities. Responses to questions received during the webinar were recorded and distributed to stakeholders who were invited to the webinar. The questions were mainly related to clarification on what type of information would be posted and which facilities would be included. The webinar was followed by a targeted workshop for licensed facility operators on January 28, 2016. Some of the concerns raised by facility operators were related to the range in the material types accepted by the facilities, which results in unavoidable variation in diversion rates. Material types approved for acceptance at each facility will be noted on the website where the diversion rates are posted.

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Some facility operators expressed concerns that their businesses may be negatively impacted by posting diversion rates over which facility operators suggested they have limited control. A number of other factors influence a customer’s decision on where to direct C&D waste, including location, cost and the type of materials accepted. Stakeholder comments and Metro Vancouver responses from the workshop were recorded and circulated to all operators of licensed C&D waste facilities. Facility operators and other stakeholders were also given opportunities to provide written comments by email during the consultation period. Calculated Diversion Rates Metro Vancouver’s Environmental Regulation and Enforcement staff have calculated the 2015 diversion rate for each facility licensed to receive C&D waste based on their reported data. The calculated diversion rates, facility names, and materials they are authorized and unauthorized to accept will be posted on the Metro Vancouver website as shown in the attachment. Information on processed quantities will not be posted on the website. Posting the diversion rates for individual facilities that manage C&D waste will improve transparency for a range of stakeholders who rely on the facilities to recycle C&D waste and will help encourage best practices in C&D recycling. ALTERNATIVES This is an information report and therefore no alternatives are presented. FINANCIAL IMPLICATIONS Calculating and posting diversion rates on the Metro Vancouver website are part of ongoing work captured under the annual operating budget. SUMMARY / CONCLUSION Metro Vancouver’s Integrated Solid Waste and Resource Management Plan (ISWRMP) has set ambitious regional diversion goals, which rely on increased diversion in the C&D sector. Most C&D recycling in the region takes place at private licensed facilities regulated through Bylaw 181. To make further progress toward the regional diversion goals and satisfy the reporting requirements under the ISWRMP, Metro Vancouver will be posting the waste diversion rates of facilities licensed to receive C&D waste. Metro Vancouver’s Environmental Regulation and Enforcement staff have calculated the 2015 diversion rate for each facility licensed to receive C&D waste based on their reported data. The calculated diversion rates, facility names, and materials authorized and unauthorized to accept will be posted on the Metro Vancouver website as shown in the attachment. Posting the diversion rates for individual facilities that manage C&D waste will improve transparency for a range of stakeholders who rely on the facilities to recycle C&D waste and will help encourage best practices in C&D recycling. Attachments and References: Attachment: Metro Vancouver Licensed Solid Waste and Recyclable Material Facilities Accepting

Construction and Demolition Waste – 2015 Diversion Rates 18046984

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ATTACHMENT

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5.4

To: Zero Waste Committee From: Chris Allan, Lead Senior Engineer, Solid Waste Services Date: May 10, 2016 Meeting Date: May 19, 2016 Subject: Waste-to-Energy Facility – 2015 Financial Update

RECOMMENDATION That the GVS&DD Board receive the report titled “Waste-to-Energy Facility – 2015 Financial Update”, dated May 10, 2016 for information.

PURPOSE To provide the GVS&DD Board a 2015 financial update for the Metro Vancouver Waste-to-Energy Facility (WTEF) located in Burnaby. BACKGROUND On an annual basis, results of the operation of the WTEF and contract with Covanta Burnaby Renewable Energy, ULC (Covanta), including tonnages, expenditures, revenues, performance/service level adjustments and unit costs are provided to the Zero Waste Committee for information. 2015 WASTE-TO-ENERGY FACILITY FINANCIALS Table 1 provides the past five years of expenditures for the WTEF.

Table 1: 5-Year Expenditures for the WTEF

2011 2012 2013 2014 2015

Operating Cost $17,685,665 $17,320,753 $20,220,447 $20,597,204 $21,272,806

Debt Charges $3,821,779 $2,592,462 $1,887,004 $1,532,391 $1,585,368

Total Expenditure $21,507,444 $19,913,215 $22,107,451 $22,129,595 $22,858,174

Tonnage 281,159 281,260 280,139 275,260 256,402

Unit Cost/Tonne (See Note 1)

$76.50 $70.80 $78.92 $80.40 $89.15

Note 1 - Includes debt servicing costs.

Operating costs include operating and maintaining the WTEF, minor plant upgrades, service level and performance adjustments, and ash management. Overall operating costs from 2014 to 2015 increased while total waste processed through the facility was lower in 2015 than 2014 thus increasing cost per tonne. Lower plant processing capacity in 2015 resulted from reduced steam condensing capacity during a 29 day turbo generator outage, lower moisture content of the garbage during the prolonged dry spring and summer and potentially increasing calorific value of the garbage with the decrease in organics. Operating costs increased in 2015 compared to 2014 due primarily to: installation of a permanent phosphoric acid dosing system used for bottom ash treatment; NOx system operation costs which include an O&M fee to Covanta and increased ammonia usage costs;

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and, a decrease in metal revenues due to reduced metal value (which are applied against operating costs under the contract with Covanta). Debt charges are payments for Metro Vancouver debentures for capital upgrades including the construction of the turbo generator in 2003. Table 2 below outlines the Metro Vancouver portion of offsetting energy revenues from the sale of steam and electricity. Table 2: Metro Vancouver’s Portion of Energy Revenues for the WTEF

2011 2012 2013 2014 2015

Steam Revenue $3,993,177 $0 $0 $0 $0

Electrical Revenue $6,486,799 $6,750,393 $7,444,460 $5,469,358 $6,171,748

Total Revenue $10,479,976 $6,750,393 $7,444,460 $5,469,358 $6,171,748

Tonnage 281,159 281,260 280,139 275,260 256,402

Unit Revenue / Tonne $37.27 $24.00 $26.57 $19.87 $24.07

In September 2011, Norampac Inc. announced that they were permanently shutting down the paper recycling mill operation located adjacent to the WTEF. As of December 2011 steam sales to Norampac Inc. ceased and all energy revenues have been from electrical generation. In 2014 electrical revenues were lower than the previous year due to the turbogenerator being offline while undergoing repairs for a failed turbine blade and a new long term Electricity Purchase Agreement with BC Hydro, which has a lower price paid than the previous contract. In 2015 electrical revenues were higher than the previous year due to reimbursement from the GVRD Self Insurance Fund. These funds resulted from two separate insurable events on the turbogenerator, one in 2014 and the other in 2015. Table 3 outlines the net unit cost per tonne for operation and maintenance of the Metro Vancouver WTEF, including debt servicing. Table 3: 5-Year Net Unit Cost for Operation and Maintenance of the WTEF (including debt servicing)

2011 2012 2013 2014 2015

Unit Cost / Tonne (from Table 1)

$76.50 $70.80 $78.92 $80.40 $89.15

Unit Revenue/ Tonne (from Table 2)

$37.27 $24.00 $26.57 $19.87 $24.07

Net Unit Cost/ Tonne $39.23 $46.80 $52.35 $60.53 $65.08

In 2015 Covanta met contractual requirements for both service level and environmental performance. ALTERNATIVES This is an information report, therefore no alternatives are presented.

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FINANCIAL IMPLICATIONS Costs for managing waste at the WTEF have increased over recent years. Key drivers to increased costs include: increased ash treatment and management costs, environmental upgrades for NOx management, reduced revenues due to the loss of steam sales in 2011 and reduced BC Hydro rates in 2014. Operating costs increased in 2015 compared to 2014 due primarily to: installation of a permanent phosphoric acid dosing system used for bottom ash treatment; NOx system operation costs which include an O&M fee to Covanta and increased ammonia usage costs; and, a decrease in metal revenues due to reduced metal value (which are applied against operating costs under the contract with Covanta). Metro Vancouver is continuing to work with Covanta to minimize facility costs, and overall the WTEF continues to be a low-cost disposal option. SUMMARY / CONCLUSION Operating expenditures in 2015 for the WTEF totalled $21.27 million with an additional $1.59 million in debt charges. Metro Vancouver’s portion of energy revenues from electrical sales totalled $6.17 million. Based on a throughput tonnage of 256,402 tonnes, the net unit cost per tonne for operation and maintenance of the WTEF in 2015 was $65.08 per tonne. In the past five years total operating costs have increased by 6% and energy (steam and electrical) revenues have decreased by 41%. Tipping fee revenues are accounted for separately and are not included in this analysis. 17855219

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5.5

To: Zero Waste Committee From: Ray Robb, Environmental Regulation and Enforcement Division Manager,

Legal and Legislative Services Department Date: April 15, 2016 Meeting Date: May 19, 2016 Subject: Greater Vancouver Sewerage and Drainage District Municipal Solid Waste and

Recyclable Material Regulatory Bylaw – Staff Appointments

RECOMMENDATION That the GVS&DD Board, pursuant to the Environmental Management Act and Greater Vancouver Sewerage and Drainage District Municipal Solid Waste and Recyclable Material Regulatory Bylaw No. 181, 1996:

a) Rescind Metro Vancouver staff Karen Pyne and Johanna van den Broeke as Officers; b) Appoint Metro Vancouver staff Michael Hughes and Luke Smith as Officers; and c) Appoint Kathy Preston as Deputy Solid Waste Manager.

PURPOSE To update staff appointments pursuant to the Environmental Management Act (the Act) and Greater Vancouver Sewerage and Drainage District Municipal Solid Waste and Recyclable Material Regulatory Bylaw No. 181, 1996 (the Bylaw). BACKGROUND Metro Vancouver’s Solid Waste Regulatory Program supports the goals of the Integrated Solid Waste Management Plan by regulating the management of municipal solid waste and recyclable material at privately operated facilities. The Bylaw delegates authority to Board-designated Officers to advance goals of the Integrated Solid Waste Management Plan. Metro Vancouver staff is responsible for the administration of the Bylaw and Licences issued to privately operated municipal solid waste and recyclable material facilities within Metro Vancouver. Officers may enter property, inspect works, and obtain records and other information to promote compliance with Licences in place and the Bylaw Recent changes in Metro Vancouver environmental regulatory staff have resulted in a need to update staff appointments pursuant to Sec 25 of the Environmental Management Act and Article 13 of the Bylaw. ALTERNATIVES 1. That the GVS&DD Board, pursuant to the Environmental Management Act and Greater Vancouver

Sewerage and Drainage District Municipal Solid Waste and Recyclable Material Regulatory Bylaw No. 181, 1996: a) Rescind Metro Vancouver staff Karen Pyne and Johanna van den Broeke as Officers; b) Appoint Metro Vancouver staff Michael Hughes and Luke Smith as Officers; and c) Appoint Kathy Preston as Deputy Solid Waste Manager.

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2. That the GVS&DD Board provide alternate direction to staff. FINANCIAL IMPLICATIONS There are no financial implications for expenditures as one of the Metro Vancouver position is an existing budgeted position and the second provides for the backfilling of a position during a one year leave of absence. SUMMARY / CONCLUSION Recent changes in staff have resulted in a need to update staff appointments under Greater Vancouver Sewerage and Drainage District Municipal Solid Waste and Recyclable Material Regulatory Bylaw No. 181, 1996 and the Environmental Management Act. Staff recommend that the GVS&DD Board, pursuant to the Environmental Management Act and Greater Vancouver Sewerage and Drainage District Municipal Solid Waste and Recyclable Material Regulatory Bylaw No. 181, 1996:

a) Rescind Metro Vancouver staff Karen Pyne and Johanna van den Broeke as Officers; b) Appoint Metro Vancouver staff Michael Hughes and Luke Smith as Officers; and c) Appoint Kathy Preston as Deputy Solid Waste Manager.

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To: Zero Waste Committee From: Larina Lopez, Corporate Communications Division Manager, External Relations

Department Date: May 10, 2016 Meeting Date: May 19, 2016 Subject: Love Food - Hate Waste Campaign Update

RECOMMENDATION That the GVRD Board receive the report titled “Love Food – Hate Waste Campaign Update”, dated May 10, 2016 for information.

PURPOSE To update the Committee and GVRD Board on a behavioural change campaign to reduce household food waste, launched in May 2015. The Love Food – Hate Waste campaign supports Goal 1 of Metro Vancouver’s Integrated Solid Waste and Resource Management Plan (ISWRMP) as well as Goal 1 of Metro Vancouver’s Integrated Liquid Waste and Resource Management Plan. BACKGROUND Communications campaigns are undertaken to support the region’s waste reduction and liquid source control objectives, in partnership with members. Residential food waste makes up a significant portion of the solid waste stream with a portion of that organic waste entering the liquid waste stream. Reducing food waste at source defers the need to expand solid and liquid waste infrastructure. Per the 2016 Zero Waste Committee Work Plan, the Love Food Hate Waste campaign is presented to the Committee as an annual update. LOVE FOOD - HATE WASTE CAMPAIGN Metro Vancouver’s Love Food – Hate Waste campaign replicates the Waste and Resources Action Programme (WRAP UK) campaign that reduced avoidable household food waste by over 20 per cent between 2007 and 2014. The purpose of the campaign is to help residents use more of the food that they purchase, with the goal of reducing household avoidable food waste by 10 per cent by 2018. Baseline research in November 2014 determined that of the food, liquid and diary disposed of within the region’s homes over half could have been eaten. Unlike the broad advertising campaigns undertaken in support of food scraps recycling and waste reduction at Christmas, Love Food - Hate Waste is an online, web-based campaign utilizing social media to build awareness of the food waste reduction resources on the web page. Key resources developed for the web page include:

tips, including user-generated content, for how to use up food in the fridge

fresher for longer storage tips

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recipes that calculate proper portions (20 per cent of avoidable food waste in Metro Vancouver is leftovers)

a portion calculator for individual ingredients

five-day menu sets to help with meal planning

guides to help residents make better use of their refrigerators and freezers

Food Hack and Kitchen Basics videos

Blog submissions from subject experts Campaign Elements and Approach Online advertising in Year 1 targeted people using search terms related to food. Tactics included Facebook Newsfeed, Facebook Video, TubeMogul Pre-Roll, NichePlus Display & Mobile, and Twitter. The August-October 2015 Awareness Campaign performed strongly, successfully driving traffic to what was an unknown site. A modest Easter 2016 campaign used the Food Hack videos for YouTube pre-roll. While it performed well (low cost per view and high views), we observed only a small increase in web traffic. Only 18% of users watched the video (vs skipped), however, ‘Direct’ and ‘Google / organic’ traffic is high which confirms the effectiveness of efforts to promote the campaign. People have seen the campaign somewhere and typed in the web address or found our campaign using a search engine. The campaign Facebook and Twitter feeds are also strong referral sources. Earned media for the first year of the campaign was substantial including 13 television and radio segments and 40 print/online media stories. The issue of food waste continues to be of interest providing ongoing opportunities to The Media Relations team continues to pitch Love Food – Hate Waste when food related stories are in the mainstream media. In early 2016 an outreach team engaged residents directly within Safeway stores throughout the region. Over 600 Safeway customers were approached with over half engaged in conversations regarding avoidable food waste. Most were surprised by the scale of the food waste issue with about one-quarter participating in an activity, taking a Fridge Harvest recipe card or sharing their own tip for reducing food waste. A case study will capture both the customer and store management experience. This case study will be shared with the grocery retail sector with the aim of increasing access to retail locations for further public engagement in 2017. Member Engagement The City of North Vancouver, District of North Vancouver, West Vancouver, Burnaby, Lions Bay, Delta, Port Coquitlam and the Township of Langley have all helped amplify the campaign message through social media channels, links on municipal web pages, inclusion in municipal resources such as bus shelter spaces, collection calendars and newsletters to residents as well as posters within municipal facilities. Next Steps Throughout the rest of the year, and into 2017 online advertising will remain a cost-effective tactic at times when families gather for large, celebratory meals such as Chinese New Year, Easter, Vaisakhi, Thanksgiving and Christmas. This will include online publications, promoted posts on Facebook and Twitter, YouTube pre-rolls and videos embedded on high profile web pages through TubeMogul. Artwork developed for these seasonal opportunities will continue to be shared with the region’s members for use on their own web pages and social media feeds. Established social media influencers

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(family and food bloggers) are also being targeted to garner their support, thereby accessing their followers. A campaign awareness survey will be undertaken after Thanksgiving in 2016 and 2017 to identify those tactics that are most effective as well as opportunities for improvement. Other plans for 2017 include repurposing collateral created for public engagement in grocery stores for Love Food – Hate Waste challenge kits to be shared with motivated community groups. Residents will be invited to form ‘teams’ that work together to reduce their food waste much like neighbourhoods in East Vancouver and New Westminster did with the Community Zero Waste Challenges. In 2018 the baseline research will be repeated to confirm the campaign’s success. ALTERNATIVES This is an information report. There are no alternatives presented. FINANCIAL IMPLICATIONS The budget in 2016 for the Love Food Hate Waste Campaign is $84,500 and is funded through General Government as part of the Zero Waste Communications Program. The breakdown of costs include: Licensing ($6500) and fee for service costs (approx. $21,000) which includes consultation with WRAP, updated content, collateral, and year end reviews. The approximate remainder of $53,000 is allocated to social media advertising, promotional materials and outreach with retail partner(s). SUMMARY / CONCLUSION A campaign to reduce household avoidable food waste supports both solid waste and liquid waste reduction objectives. The Love Food – Hate Waste campaign to help residents use more of the food that they buy was launched in May, 2015. Unlike the broad advertising campaigns undertaken in support of the implementation of food scraps recycling and waste reduction at Christmas, Love Food - Hate Waste is an online, web-based campaign leveraging social media to build awareness. The focus of 2015 was to build awareness of the campaign using social media channels, online advertising as well as social media influencers. Online advertising was purchased at times when families gathered for large meals such as Easter, Thanksgiving and Christmas. The campaign was further enhanced by the region’s members as well as third-party advocates through their personal social media channels. In early 2016 an outreach team was formed to undertake direct public engagement in Safeway stores within the Metro Vancouver region. A case study will be developed with the aim of increasing access to retail locations for further public engagement. Leveraging social media and on-line advertising will continue into 2017 with an additional focus on developing Love Food Hate Waste challenge kits to be used with motivated community groups. In 2018 the baseline research will be repeated to confirm the campaign’s success. 18054269

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5.7

To: Zero Waste Committee From: Paul Henderson, General Manager, Solid Waste Services Date: May 11, 2016 Meeting Date: May 19, 2016 Subject: Manager’s Report

RECOMMENDATION That the Zero Waste Committee receive the report titled “Manager’s Report”, dated May 11, 2016 for information.

Waste Management’s Spectrum Project At the April 14, 2016 Zero Waste Committee Meeting, staff indicated that they would follow up with Waste Management Inc. representatives on their recent research project titled “Spectrum”, as described at a keynote session at the SWANApalooza Road to Zero Waste conference in Charleston, South Carolina. At our request the conference speaker from Waste Management Inc. provided a 2-page summary of the project, included as Attachment 1. Staff also met with Waste Management through a teleconference to better understand the project. The Spectrum project describes Waste Management’s analysis of economic and environmental impacts associated with a range of waste management scenarios, from all waste to landfill to multiple waste diversion programs. Factors explored in the research project include potential greenhouse gas (GHG) emissions reduction for each waste diversion scenario and relative cost associated with recycling different waste streams. The project used waste composition and GHG reduction information from the USEPA, and average cost information from Waste Management’s own operations. It provides a clear hierarchy of the recommended order of recycling program implementation based on cost and its potential environmental benefit (for example, starting with source separated residential ‘blue box’ recyclables before moving on to food scraps and more complex recovery options). In many cases, the decision to recycle a material may be driven by other factors such as the practicality of collecting that material in addition to existing programs, governmental regulations and/or solid waste management plan targets. While the Spectrum project provides relevant information on the benefits of various recycling efforts, Metro Vancouver municipalities have long since implemented traditional recycling programs. Decisions to implement more complex waste management options should be evaluated on a case by case basis using specific, local information. Deposit-Refund Program for Cigarettes An organization called Physicians for a Smoke Free Canada produced a document in June, 2014, which proposed a Deposit-Refund Program for Cigarettes as an approach to reduce litter. On March 7, 2016, the City of North Vancouver Council unanimously endorsed a motion requesting that the Provincial Government implement a deposit refund program and wrote a letter of support to the Minister of Environment (Attachment 2). In addition, Council directed city staff to report back on

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implementation options, as well as opportunities for collaboration with other communities. At this time, the only regulated deposit-refund program in BC is for the beverage container category included in the Recycling Regulation. Although not a Deposit-Refund Program, the City of Vancouver launched a pilot cigarette collection project in 2013, with 100 collection bins located in downtown Vancouver. The collection containers are maintained and emptied by a local non-profit. The City is investigating options for expanding cigarette butt collection in the future, as part of their overall litter management strategy. According to the BC Ministry of Environment Service Plan 2014/15-2016/17, the priority target categories for future Extended Producer Responsibility programs is drawn from the Canada-wide Action Plan adopted by the Canadian Council of Ministers of the Environment. Product categories included in the Canada-wide Action Plan include packaging, electronic equipment, and textiles, but does not include cigarettes. Metro Vancouver staff will continue to monitor this issue and report back when information is available. Zero Waste Committee 2016 Workplan Attachment 3 to this report sets out the Committee’s Workplan for 2016. The status of work program elements is indicated as pending, in progress, or complete. The listing is updated as needed to include new issues that arise, items requested by the Committee and changes in the schedule. Attachments and References: Attachment 1: Spectrum Project Overview – provided by Waste Management Attachment 2: Letter from City of North Vancouver to the Minister of Environment, dated March

11, 2016, requesting a province-wide deposit-return program for cigarettes Attachment 3: Zero Waste Committee 2016 Workplan 17761988

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ATTACHMENT 1

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ATTACHMENT 2

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ATTACHMENT 3

Zero Waste Committee 2016 Work Plan Report Date: May 11, 2016

Priorities

1st Quarter Status

North Shore Transfer Station Reconfiguration Update Pending

Coquitlam Wood Recycling Facility Operations Update Complete

2015 Disposal Ban Inspection Program Update Complete

2nd Quarter

Coquitlam Transfer Station Replacement Update Pending

Solid Waste Communications Programs Update Complete

Contract Awards of Competitive Selection for Operation & Maintenance of the Transfer Station System

Pending

Litter, Abandoned Waste, & Escaped Waste Strategy Complete

Waste-to-Energy Facility 2015 Financial Update Complete

Waste-to-Energy Environmental Monitoring and Reporting Update Pending

Efficacy of Bi-Weekly Residential Waste Collection Complete

Create Memories, Not Garbage: 2015 Campaign Results Complete

Food Isn't Garbage: 2015 Campaign Results Complete

Take Charge! Batteries and Electronics Campaign Update Complete

Love Food Hate Waste Campaign – Year One Update Complete

3rd Quarter

Update on Organics Disposal Ban & Clean Wood Disposal Ban Pending

2017 Tipping Fee Bylaw Revisions Pending

Enhanced Construction and Demolition Material Recycling Opportunities Pending

Waste Flow Update and End of Year Waste Projections Pending

GVS&DD/Wastech Comprehensive Agreement – 2015 Financial Results Pending

Surrey RDO Update Pending

Municipal Regulatory Tools/Programs to Encourage Diversion Update Pending

Award of Competitive Selection for Contingency Landfill Disposal Pending

Recycling Bins/Streetscape Update/EPR Programs Update Pending

2016 Food Scraps Campaign Update Pending

2016 Metro Vancouver Zero Waste Conference Pending

4th Quarter

Annual Solid Waste and Recycling Report (for calendar 2015) Pending

Waste-to-Energy Development Options Pending

2016 Create Memories, Not Garbage: Campaign Creative Pending

Recycling Contingencies for Extraordinary Events Pending

2016 Metro Vancouver Zero Waste Conference: Results Pending

National Zero Waste Council Update Pending

Award of Competitive Selection for Flyash Disposal Pending

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~:... metrovancouver ~ SERVICES AND SOLUTIONS FOR A LIVABLE REGION

MAR 0 4 2016

Mayor Malcolm Brodie and Council City of Richmond 6911 No. 3 Road Richmond, BC V6Y 201 ..A

fV\ f\t-C o ,_,- ' Dear Ma~die and Council :

Re: Odour Management for Solid Waste Facilities

Office of the Choir Tel. 604 432·6215 Fox 604 451-6614

File: CR-07·01-RIC

Thank you for your November 23, 2015 correspondence regarding odour management at solid waste facilities within Metro Vancouver.

I understand that the City of Richmond adopted a number of resolutions at your Council meeting held on November 9, 2015. Included in those resolutions were concerns expressed with respect to the monitoring of odours at Harvest Power; the feasibility of implementing an organics management odour control regulation for composting facilities regionally; consideration of a requirement that member municipalities be limited to disposing organic waste at facilities with air quality permits or approvals; and a request for Operational Certificates regulating air emissions and odours for existing and new municipal facilities managing organic waste. Our responses to your requests are provided below.

Harvest Fraser Richmond With respect to your first resolution, you noted that the principal source of unacceptable odours in Richmond is believed to be the Harvest Fraser Richmond composting and anaerobic digestion facility and that Harvest Fraser Richmond is currently the only composting and anaerobic digestion facility that has a permit to discharge air contaminants.

Please note that the original permit had a fixed term in anticipation of re-evaluating the air quality issues once the facility had undertaken substantial monitoring to better understand their emissions and how various operating procedures affect their emissions. Harvest Fraser Richmond has recently submitted a permit application to continue discharging air contaminants and Metro Vancouver air quality regulatory staff are working closely with Richmond staff to ensure that Richmond's air quality concerns are addressed through permitting requirements. I am advised that a public meeting will be held in March so that Metro Vancouver air quality regulatory staff and Harvest Fraser Richmond can explain the air quality permitting process and the proposed emissions to the public. This will provide important information and contextual background to members of the community. Responses from the public engagement process will be taken into consideration in the determination of permit requirements.

4330 Kingsway, Burnaby, BC, Canada VSH 4GB • 604-432-6200 • www.metrovancouver.org

Greater Vancouver Regiona1 D strict • Greater Vancouver Water District • Greater Vancouver Sewerage and Ora nage a· strict • Metro Vancouver Housing Corporation ZWC - 50

Mayor Malcolm Brodie and Council, City of Richmond Odour Management for Solid Waste Facilities

Page 2 of 2

The Enviro-Smart composting operation in Delta is also initiating an air permit application and will go through a similar process to ensure that community concerns are adequately addressed through permit requirements.

Organics Management Odour Control Regulation You have also requested that Metro Vancouver investigate an organics management odour regulation. I can advise that the Climate Action Committee will be considering regulatory measures as part of its upcoming workshop for determining bylaw development priorities. To assist them in their prioritization efforts, I will forward your letter to the Climate Action Committee for consideration.

Disposal of Organic Waste You have asked that member municipalities be limited to disposing of organic waste at facilities with air quality permits or approvals. We will forward your correspondence to the Metro Vancouver Zero Waste Committee so that the Committee may consider your request.

Provincial Operating Certificates Metro Vancouver or municipal run facilities that manage organic wastes and recyclable materials do so in accordance with the region's Integrated Solid Waste and Resource Management Plan and the Integrated Liquid Waste and Resource Management Plan. I can advise that regardless of whether or not requirements for odour management are incorporated into Operating Certificates issued by the Province, Metro Vancouver is expending and will continue expending substantial resources to mitigate odour issues and respond to community concerns.

As a region, we've had some significant achievements in solid waste management and Richmond in particular is a regional leader achieving its solid waste diversion target of 70% two years ahead of schedule. The organics ban has played an important role in achieving Metro Vancouver's waste diversion goals. The fact that the organic wastes and recyclable materials facility located in Richmond is resulting in adverse air quality impacts, specifically unacceptable odours, in Richmond and surrounding communities is something we are attempting to address. We appreciate you sharing your concerns with Metro Vancouver and we will forward your comments to the appropriate Standing Committees so that they can be considered in further detail.

Yours truly,

Greg e Chair, Metro Vancouver Board

GM/RGH/rr

cc: Metro Vancouver Climate Action Committee Metro Vancouver Zero Waste Committee

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