GREEN SHEET~tAe~~~~

Volume 36, No.1 January 5, 2018www.hawthorneatleesburg.com

Minutes of Board Meeting/Dialogue with GeneralManager

Thursday, December 7, 20179:30 a.m:Marina Lobby

Board members in attendance: President PeteHurlburt, Vice President Mark Baierlipp, TreasurerCathy Serfass, Secretary Ed Wilcox and Directors:Mary Alice Morris, William Armstrong, SharynGerm and Marian Whitehead.

Absent Board members: Director Monte Moon

Also present: General Manager Roger Slagle, ChiefSteve Waters and Administrative Assistant DeeBrown

There were 36 residents in attendance.

Board President Pete Hurlburt called the meeting toorder at 9:30 a.m. Roll Call was taken.

GENERAL MANAGER'S COMMENTS

The following were discussed:General Manager Roger Slagle reported A) The saleis complete and HRCA now owns 102 Ixora Way.The home is scheduled to be removed in January2018. B) M&C Fence has begun repairs of theperimeter chain link fencing. C) The State ofFlorida recently changed the Driver Licenses. Thenew licenses do not scan on the GatehouseSolutions scanning equipment. GatehouseSolutions is aware of the problem and is working ona remedy. Until the problem is fixed, we will becopying the new driver's licenses on a regularcopier. D) We looked into having the "Please ObeyOur Signs and Speed Limits" on the visitors pass

enlarged. Gatehouse Solutions reported that thecost of enlarging that line would be $500.00. Atthis time we did not feel it necessary to spend themoney to do so. E) Lake County has finally signedoff on the flood maps and explanations forGrandma's Closets new shed. Both zoning andbuilding requirements have been met. The Countycan now issue the permit. F) Electric to thefountain was restored Monday. The problemoccurred before Hurricane Irma and actuallydamaged the water plant generator. Thankfully thegenerator was repaired before Hurricane Irma. G)Eleven out of the fifteen nodes have been installed.Splicing of fiber optic cable to HRCA buildingsshould be completed by the end of the day today.We currently have 469 people signed up for Internetand 518 for TV. H) The garage is being built for165 Sago Palm Drive and the brick skirting hasbeen started as well. The horne is set, sidinginstalled at rear of horne, roof is complete and otherparts are being delivered by Skyline.

BOARD QUESTIONS AND COMMENTS

1. Mary Alice Morris asked if the new hornewas taking longer than normal to complete.Roger informed the Board that the set-up isright on schedule.

2. William Armstrong asked about the lightpoles in the community and when theywould be repaired. Roger explained to theBoard that Duke has been called and a reporthas been made on the needed pole repairs inHawthorne.

3. President Hurlburt discussed what items willbe on the Workshop Agenda for December.

4. President Hurlburt reminded everyone thatthe Workshop meeting will be held in the

1

Dan Gorden Hall - Lemon Lime Room onThursday, December 14th, 2017 at 1:00 p.m.

1. General Manager, Roger Slaglereported that there have been problems

with scanning the new driver's licensesat the gatehouse. Gatehouse Solutionshas found the problem and we will beupdated with the new software by thefirst week of January 2018.

2. Discussion was held on the DocumentsCommittees proposed change to SectionXVI of Rules and Regulationsregarding fundraising. A motion wasmade to move this up for a vote at theGeneral Board meeting scheduled forThursday, December 21,2017.

3. Discussion was held on the Sago Palmlot switch and whether the Board felt itshould be an item on the ballot for amembers vote in March. A motion wasmade to move this up to be placed onthe ballot for March.

4. Discussion was held on the Boat ClubRequest for a pergola and a propane firepit be added to the Marina. A motionwas made to move the pergola up for avote at the General Board meetingscheduled for Thursday, December 21,2017. The propane fire pit has been puton hold and more information wasrequested before being moved up forapproval. The Documents Committeewas asked to look at the rules andregulations concerning fire pit.

5. Discussion was held on the Boat Clubletter concerning smoking. The Boardwill address after March vote onsmoking ban if necessary.

6. Discussion was held on the 2018Budget. A motion for approval will bemade at the General Board meetingscheduled for Thursday, December 2] ,2017.

7. Discussion was held on the HalloweenParty letter. Marian Whitehead read aletter in response to the letter.Discussion was held.

8. President Hurlburt reviewed items to beplaced on the 2018 ballot. The itemsdiscussed were not to sell the 68 acres,changing the number of homes from1195 to 1210, clothes drying areareduction for an additional home lot,

6 Residents Spoke: Unsigned letters to the Board,damage from Hurricane Irma, VacationFormslNotification when leaving, speed limitreminder on passes and parking issues.

ADJOURNMENT

The meeting was adjourned at 9:56 a.m.

Minutes of Board of Directors - WorkshopMeeting

Thursday, December 14,2017 at 1:00p.m.Dan Gorden Hall- Lemon/Lime Room

Board members in attendance: President PeteHurlburt, Vice President Mark Baierlipp, SecretaryEd Wilcox and Treasurer Cathy Serfass. Directors:Marian Whitehead, William Armstrong and MonteMoon.

Absent Board member: Directors Sharyn Germ andMary Alice Morris

Also Present: General Manager Roger Slagle, ChiefSteve Waters, Controller John Hall, andAdministrative Assistant Dee Brown.

There were 39 residents in attendance.

President Pete Hurlburt called the meeting to orderat 1:00 p.m. Roll call was taken. PresidentHurlburt spoke about a concern from a neighbor ofHawthorne who found an arrow from the ArcheryClub on their property. President Hurlburt, GeneralManager Roger Slagle, Archery Club and ClubHawthorne Council met and discussed the situationand came up with a solution. The Archery ClubsBy-Laws will be revised to ensure safety and therange will be closed until December 19th, 2017.President Hurlburt discussed the proposed 2018Budget and the importance of each item listed.

ITEMS DISCUSSED

2

Sago Palm lot swap and various ByLaw changes.

9. Discussion was held on the removal ofthe in-ground trash containers. Amotion was made to move this up to beplaced on the ballot for March.

10. Discussion was held on a proposal fromthe Safety Committee to replace thespeed limit sign at the entrance ofHawthorne with a larger sign. Amotion was made to move this up for avote at the General Board meetingscheduled for Thursday, December 21,2017.

11. Discussion was held on emergencybuttons being placed at the Gas Dockand the Archery Range. Roger wasasked to look at the cost to do so.Discussion will be continued at theJanuary Workshop.

12. Monte Moon asked that Dan Bailey beapproved as a replacement member tothe Planning Committee. A motion wasmade to move this up for a vote at theGeneral Board meeting scheduled forThursday, December 21, 2017.

12 residents spoke: Budget, Cable/Internet, EventParking, Microphones for meetings in Lemon/LimeRoom, Halloween Party Letter, Fundraising Changeand Parking in driveway and into street.

ADJOURNMENT

Meeting adjourned at 3:10 p.m.

Minutes of Agenda MeetingThursday, December 14,2017 at 3:14 p.m.Dan Gorden Hall- Lemon/Lime Room

Board members in attendance: President PeteHurlburt, Vice President Mark Baierlipp, TreasurerCathy Serfass, and Secretary Ed Wilcox. Directors:Marian Whitehead, William Armstrong and MonteMoon.

Absent Board member: Directors Sharyn Germ andMary Alice Morris

Also Present: General Manger Roger Slagle andAdministrative Assistant Dee Brown.

There were no residents in attendance.

President Pete Hurlburt called the meeting to orderat 3: 14 p.m. The agenda was set for the December21,2017 Board Meeting as follows:

CALL TO ORDER Pete Hurlburt

ROLLCALL Pete Hurlburt

INVOCATION Joanne Jefferson

POST COLORS AND PLEDGE VFW Post# 6389

ADJUSTMENTS TO THE AGENDA

APPROV AL OF MINUTESGeneral Board MeetingDialogue with GM MeetingWorkshop MeetingAgenda Meeting

November 16, 2017December 7, 2017December 14,2017December 14,2017

TREASURER'S REPORT Cathy Serfass

PRESIDENT'S COMMENTS Pete Hurlburt

GENERAL MANAGER'S REPORT Roger Slagle

COMMITTEE REPORTSCommunity RelationsWebsite CommitteeDriveway Committee

MaryA Iice MorrisSharyn Germ

Mark Baierlipp

UNFINISHED BUSINESSNone

NEW BUSINESSMotion to approve the proposed change to section XVIof Rules and Regulations. Ed WilcoxMotion to approve placing the Sago Palm lot switch onthe ballot for a members vote in March. Monte MoonMotion to approve the Boat Club request for a pergolawith no funding needed by HRCA. Mark BaierlippMotion to approve the proposed 2018 Budget aspresented on November 17,2017. Cathy SerfassMotion to approve the removal ofthe in ground trashcans be on the ballot for March. William ArmstrongMotion to approve the proposed speed limit signfor the front entrance by the Safety

3

Committee. Marian WhiteheadMotion to approve Dan Dailey as a replacement memberto the Planning Committee. Monte Moon

COMMUNICA nONSThree

MEMBERS' QUESTIONS AND COMMENTS

(Members May Speak On Underlined Items)

ADJOURNMENT

The meeting was adjourned at 3 :25 p.m.

Minutes of GENERAL BOARD MEETINGThursday, December 21,2017 1:30 p.m.

Dan Gorden Hall

Board members in attendance: President PeteHurlburt, Vice President Mark Baierlipp, SecretaryEd Wilcox, Treasurer Cathy Serfass and DirectorsMarian Whitehead, MaryAlice Morris, SharynGerm, Monte Moon and William Armstrong.

Also present: General Manager Roger Slagle,Controller John Hall, Cindy Clark RealtyOperations, Emergency Services Chief SteveWaters, and Administrative Assistant Dee Brown.

There were approximately 70 residents inattendance.

President Hurlburt called the meeting to order. Rollcall was taken.

The invocation was given by Irving McCalmon andThe VFW Post# 6389 posted the colors and led thePledge of Allegiance.

ADJUSTMENTS TO THE AGENDA

A motion to approve two additional members to theElection Committee will be made.

APPROV AL OF MINUTES

General Board MeetingDialogue with GM MeetingWorkshop Meeting

November 16,2017December 7, 2017December 14,2017

Agenda Meeting December 14,2017

The minutes were approved as posted.

TREASURER'S REPORT

Treasurer's report given by Cathy Serfass andaccepted as read.

PRESIDENT'S REMARKS

President Hurlburt reported that the North parkinglot of the Clubhouse will be limited to handicapparking only on the day of events/tournaments. Ahandicap plate or a hanging handicap card will berequired to park and will be on a first come firstserved basis. President Hurlburt also spoke about aconcern from a neighbor of Hawthorne who foundan arrow from the Archery Club on their property.President Hurlburt, General Manager Roger Slagle,Archery Club and Club Hawthorne Council met anddiscussed the situation and came up with a solution.The Archery Clubs By-Laws will be revised toensure safety.

GENERAL MANAGER'S REPORT

General Manager Roger Slagle asked CindyClark to give the home sales report. Cindy reportedthat is it very important that you fill out anemergency contact form and keep up to date aspossible in case of emergency. We had a residentclose last week and while she was at theAdministration Building filling out paperwork, theEMT's were called to assist her. Thankfully shehad just completed the Emergency Contact Formand we were able to contact them immediately.Bruce Clark was awarded for 15 years of servicewith 930 sales and worked with about 6,900 clientsin those 15 years. Congratulations Bruce! 165Sago Palm Drive is coming along nicely and shouldcomplete by the end of January. We have 12 homesfor sale, we've given 254 tours this year, haveworked with 360 clients, shown 1,021 homes andhave made 75 sales. Have a Merry Christmas.

Mr. Slagle asked Chief Steve Waters to givethe EMS report. Chief Waters reported forNovember there were 66 medical calls, 45 incidentreports and 3 false alarms for a total of 114 calls.

4

Chief would like to remind you to be careful forpeople trying to pull scams on you. They areeverywhere and very believable. Joey Glover andVictor Orona were thanked for responding to acardiac arrest call in November and because of thefast response time the person was able to thankthem a week later. Earlier this month we held aSafety meeting where Deputy Walter spoke oncrime in the Lake County area. We learned thataccording to the LCSO.org, which in the last sixmonths compared to Legacy, Country Life, LakeHarris Landing and Plantation, Hawthorne is thelowest on the crime chart at eleven reports in sixmonths which include mostly calls and scams.They ask if you see something suspicious, pleasecall right away. There is a recall on Kidde FireExtinguishers. If you think this affects you go towww.kidde.com. The rumor going around thedocks that the Boat Club would like to take over theassigning of boat slips due to me showingfavoritism is just a rumor. Susan Gilbert retired dueto medical issues after 29 years of service. Thankyou and we wish you well. Merry Christmas to alland remember Joey Glover will be expecting histwins on December 28th, so he will not be back untilthe New Year. When you see him, wish him well.

General Manager Roger Slagle reported thattwo Nodes have been installed this week and twomore Nodes are planned for today. One Noderemains to be installed and the crew hopes to have itinstalled before the week ends. The permit has nowbeen approved for three weeks for the shed forGrandma's Closet. The County said because ofvacations, flu, and being very busy is the reason fornot having it yet. Skyline crew is onsite at 165Sago Palm Drive working on drywall and concretestair work being done today as well. The siding iscomplete on 140 Sago Palm Drive. I hope everyonehas a Merry Christmas.

COMMITTEE REPORTS

Community Relations Committee - Mary AliceMorris asked JoAnn Hunter to give her Ambassadorreport. JoAnn reported that the ambassadors made10 calls in the month of December. Four discoveredHawthorne through friends, two through family,two through the internet, one from a visit and onewas a former resident. New residents liked price ofthe homes, reasonable HOA fees, activities,

friendliness of residents, no pet policy and that itjust felt like home. Several of the new residentswere interested in shuffleboard, cards, woodcrafters,water exercise and fine arts.

Website Committee - Sharyn Germ reported thatthe Website Update Committee has been workinghard to provide information on everythingHawthorne. You don't even have to log in to ourwebsite to access activities. Looking for somethingto do? Check out the Location link for a categorizedlist of area attractions, malls, airports, sports,theatres, hospitals and universities. Registeredresidents can access a treasure trove of informationlike Club Hawthorne Council information,Telephone Directories including HRCA Staff, LakeCounty services, and our own weekly updatedphonebook, Swimming Pool Hours andRegulations, Schedules for the Hawthorne Bus,Marina Fuel Delivery, Library hours and Marinainformation. We will be adding to the HomeServices link a list of approved and prohibited treesyou can plant. Everything that is attached to yourclip each Friday is put on our website Thursdayafternoon.

Driveway Width Committee - Mark Baierlippreported that the Driveway Width Committee wastasked to look at existing language under the Rules& Regulations and to survey the community andmodifications which have been made to drivewaysin searching for a suitable resolution to the currentissue. The Driveway Width Committee hascompleted reviews of driveway widths and willmake the recommendation that language be changedin the Rules & Regulations to better reflect what isand has actually occurred.

UNFINISHED BUSINESSNone

NEW BUSINESS

Motion to approve the proposed change to sectionXVI of Rules and Regulations. Motion made by EdWilcox. Seconded by Cathy Serfass. MarkBaierlipp voted yes, Ed Wilcox voted yes, CathySerfass voted yes, Monte Moon voted yes, SharynGerm voted yes, Mary Alice Morris voted yes,Marian Whitehead voted no and William Armstrong

5

voted yes. Seven voted yes and one voted no.Motion carried.

Motion to approve placing the Sago Palm lot switchon the ballot for a members vote in March. Motionmade by Monte Moon. Seconded by Sharyn Germ.All in favor. Motion carried.

Motion to approve the Boat Club request for apergola with no funding needed by HRCA. Motionmade by Mark Baierlipp. Seconded by MonteMoon. All in favor. Motion carried.

Motion to approve the proposed 2018 Budget aspresented on November 17,2017. Motion made byCathy Serfass. Seconded by Ed Wilcox. I move toamend the motion to approve the 2018 Budget aspresented on November 17,2017, by adding thewords with the maintenance fee of$287.00 and tofund $42,000 worth of new capital expendituresfrom our unrestricted cash accounts. Motion madeby Monte Moon. Seconded by Mary Alice Morris.All in favor. Amendment carried. Vote to approvethe proposed 2018 Budget as amended. All infavor. Vote carried.

Motion to approve the removal of the in-groundtrash cans be on the ballot for March. Motion madeby William Armstrong. Seconded by MarkBaierlipp. All in favor. Motion carried.

Motion to approve the proposed speed limit sign forthe front entrance by the Safety Committee. Motionmade by Marian Whitehead. Seconded by MonteMoon. All in favor. Motion carried.

Motion to approve Dan Bailey as a replacementmember to the Planning Committee. Motion madeby Monte Moon. Seconded by Sharyn Germ. Allin favor. Motion carried.

Motion to approve Joanne Jefferson and CourtneyMyers as additional members of the ElectionCommittee. Motion made by Ed Wilcox. Secondedby Sharyn Germ. All in favor. Motion carried.

COMMUNICA TIONSThree

MEMBERS' COMMENTS

10 residents spoke: Budget, Trash cans, Speed limitsigns, Cable/Internet, Phonebook and Light Polesout.

ADJOURNMENT

The meeting was adjourned at 2:50 p.m.

1) There will be a Community Pride Committee meeting on Wednesday, January 3, 2018 at 10:00 a.m. Themeeting will be in the Administration Conference Room.

2) There will be a Documents Committee meeting on Wednesday, January 3, 2018 at 1:00 p.m. The meetingwill be in the Administration Conference Room.

3) There will be a HRCA Board of Directors meeting on Thursday, January 4, 2018 at 9:30 a.m. The meetingwill be in the Marina Lobby.

Purpose: Dialogue with the General Manager

4) There will be a Safety Committee meeting on Thursday, January 4, 2018 at 12:30 p.m. The meeting willbe in the Administration Conference Room.

6

5) There will be a Website Committee meeting on Tuesday, January 9, 2018 at 10:00 a.m. The meeting willbe in the Administration Conference Room.

6) There will be a Planning Committee meeting on Wednesday, January 10,2018 at 10:30 a.m. The meetingwill be in the Administration Conference Room.

7) There will be a Documents Committee meeting on Wednesday, January 10, 2018 at 1:00 p.m. Themeeting will be in the Administration Conference Room.

8) The HRCA Board of Directors Workshop Meeting will be held on Thursday, January 11, 2018 at 10:00a.m. in the Marina Lobby.

9) The HRCA Board of Directors Agenda Meeting will be held on Thursday, January 11, 2018 in the MarinaLobby immediately following the Workshop Meeting.

10) There will be a Water Committee meeting on Friday, January 12,2018 at 10:00 a.m. The meeting will bein the Clubhouse Conference Room.

11) There will be a Documents Committee meeting on Wednesday, January 17, 2018 at 1:00 p.m. Themeeting will be in the Administration Conference Room.

12) The HRCA Board of Directors General Board Meeting will be held on Thursday, January 18,2018 at1:30 p.m. in the Dan Gorden Hall. '

13) There will be an Investment Committee meeting on Friday, January 19,2018 at 10:00 a.m. The meetingwill be in the Administration Conference Room.

7