PASSPORTchoices GROUP LEADER PACKET

Greensboro College Greensboro, NC

2019

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PASSPORTchoices GROUP LEADER PACKET

Table of Contents GENERAL INFORMATION………………………………………….. Page 2

BEFORE CAMP….…………………………………….…………………. Page 3

Online Changes

Final Payment

Registration Questions

GETTING TO CAMP……………………………………………….…… Page 4

Finding Check-In What to bring to Check-In

What to receive at Check-In

Housing Phone and Internet Access

Camp Snail Mail

Camp Food

PROGRAM………………………………………………………………...... Page 6

Camp Schedule Camp Theme

Mission Offering

Parties

Choice Courses

Free Time

PREPARING ADULTS ............................................................ Page 9

Chaperones, Group Leaders, and Non-Campers

Group Leader Checklist

What Chaperones Need to Know Now

Safe Harbor Policy

Digital Sabbath

Dress Guidelines

FORMS, HANDOUTS, AND LINKS..................................... Page 12

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GENERAL INFORMATION

PRE-CAMP CONTACT David Burroughs david@passportcamps.org 800-769-0210 Monday-Friday, 8:00-5:00 CDT Passport, Inc. 3421 Sierra Drive, Birmingham, AL, 35216

3X-4X Shirt Orders Due May 1st

Final Payment Due May 1 for sessions beginning June June 1 for sessions beginning July

Special Requests Due Housing or Dietary Needs are due two weeks before Camp

Change Registration #s www.passportcamps.org/registration

Promo Art/Leader Information www.passportcamps.org/programinfo

AT CAMP CONTACT Camp Office opens June 11, 2019 205-588-6904 choices@passportcamps.org

Important Times Check-In Sunday, 2:00-5:00 p.m. EDT Opening Celebration Sunday, 7:00 p.m. EDT Room Checkout Friday, 8:00 a.m. EDT Camp Ends Friday, 11:15 a.m. EDT

Bring to Check-In Completed Check-In Form Medical Release Form (only one copy for your records) Chaperone Screening Certificates

Camper Mail Camper Name, Church/Group Name PASSPORT at Greensboro College 815 West Market Street Greensboro, NC 27401

Housing Air-conditioned dorm rooms, suites, or apartments. Two Twin XL beds per room. Bring your own bed linens (or sleeping bag), pillow, and towels. 24-hour campus security. Fees: $50 lost key, $25 lost key fob, coin laundry, and vending.

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BEFORE CAMP

REGISTRATION

✔ Make Registration Changes Before Final Payment • Request 3X or 4X T-shirts on or before May 1st • Modify your registration numbers • Update any group or individual information • Pre-order optional items as available • View an updated account statement • Note special requests that require advance notice

✔ Make Final Payment by check* CLEARLY INDICATE: Church Name, City, State, Camp Location/Session

MAIL TO: Passport, 3421 Sierra Drive, Birmingham, AL 35216

FINAL PAYMENT DUE: May 1 for camps in June, or June 1 for camps in July

ONLINE PAYMENTS: *You may choose to pay your balance via credit card or e-check online; however, an online processing fee will be assessed for these payments. If your balance is not paid within 15 days of final payment due date, the system will automatically charge your payment method on file, if applicable, including the additional processing fee.

YOUR FULL BALANCE IS DUE BEFORE YOU GO TO CAMP. If there is a balance at camp (e.g., for late additions) it is due within 7 days of the invoice receipt. Payment

must be sent to the Passport national office or delivered to camp.

✔ Common Registration Questions CAN I CHANGE MY NUMBERS? You are able to add to your current registration online before the final payment date, with space permitting. All drops after February 1 but prior to the final payment due date

result in the forfeiture of those deposits. All drops after the final payment date will result in forfeiture of

those deposits and incur an additional $100 late drop fee for each drop. Please note that once registration

changes are made by a Group Leader online, it may take 2-5 business days for subsequent financial

adjustments to appear in the registration system. ARE CAMP SCHOLARSHIPS AVAILABLE? At Passport Camps, we believe that every student should have the opportunity to attend summer camp regardless of their financial abilities. The goal of the

Camp Scholarship Program is to partner with churches to assist students in their congregation who

demonstrate significant financial need and make camp a reality for them. The application is open from

January 1st to April 5th. Any applications received after the deadline will be considered with any funds

remaining. For more information and to fill out an application, visit www.passportcamps.org/camp-

scholarships.

I NEED TO MAKE CHANGES AFTER FINAL PAYMENT: Call us 1-800-769-0210

I NEED TO ADD CAMPERS AFTER FINAL PAYMENT: Call for availability.

I HAVE QUESTIONS ABOUT MY REFUNDS: View our registration policy

http://passportcamps.org/registration-policies/

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GETTING TO CAMP

CHECK-IN

✔ Check-In is from 2:00-5:00 p.m. Eastern

HOW DO I FIND PASSPORT? Look for our flags and staff to welcome you. The Check-In

location will be indicated on the campus map.

WHO CHECKS MY GROUP IN? The Group Leader and one other adult will be directed by

Passport Staff to Check-In, while your campers will hang out with Passport Staff outside and sign up

for their Choice.

“OH NO, WE HIT TRAFFIC AND ARE GOING TO BE LATE!”

Please call the Camp Office during Check-In hours and let them know when to expect you and the

total number of males and females, campers and adults, and t-shirt sizes. We will be ready for you.

Late groups may be asked to wait until the end of Opening Celebration to Check-In.

✔ Bring the following: • Camp Check-In Form

• Chaperone Screening Certificate

• Anticipated Rooming List

• Bible Study placement requests: To help everyone have the best positive group experiences, we request that Group Leaders avoid placing couples or friend-groups in the same

Bible Study. You can simply avoid giving them the same Bible study stamp in their passport, or let

us know at Check-In if we can help you place these special attention situations in a thoughtful

way. • Variety Show Participants for your group – Participants will be assigned a screening time

during Check-In.

✔ You will receive the following: • Room Keys – Lost key fee is $50; Lost key fob fee is $25

• Passports – Camp guidebook, meal ticket, campus ID

• Printed Instructions

• Passport Lanyards

• Theme T-shirts

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MOVING IN

✔ Housing PRE-PLAN ROOM ASSIGNMENTS Review our Safe Harbor Policy and plan rooming before arrival. You will find the policy on page 10

of this packet. BE FLEXIBLE

Initial housing assignments are made five days before you arrive at camp, but adjustments must

sometimes be made. CHECK YOUR ROOMS

Do a quick visual check of each room. Notify the Assistant Director of any problems during the first Adult Meeting. On check-out day campus personnel inspect each room for damage and collect payments for damages and lost keys before your group departs.

✔ Phone and Internet Access ADULT CHAPERONES

Limited wireless Internet is available on campus. Adults are permitted to have cell phones

and other electronic devices. However, we ask that you use them with discretion.

Celebrations and Worship services may not be recorded or streamed live.

STUDENTS Campers are not permitted to have cell phones or other devices at Passport. Help your students disconnect from the distractions and connect with each other and God. As a part of your

campers’ Digital Sabbath, ask your campers to turn their cell phones and other devices over to you before the Opening Night of camp. You will return them Friday morning.

NOTE: If staffers see a student with devices during the week, they will be collected and given to the Group Leader. Please help us enforce this rule, as it will enrich the camp experience.

Some group leaders will give phones to their campers for a brief parent check-in a couple of times during

the week. We trust our group leaders to make decisions about what is best for the needs of their campers

and their families. However, Passport prefers for every group to maintain a full digital sabbath for the

week – so we ask our group leaders to use discretion for these check-in moments.

✔ Camp Snail Mail MAIL EARLY AND INCLUDE YOUR RETURN ADDRESS Camper mail is distributed daily at the address on the General Information page. Late mail is

marked “Return to Sender,” but ONLY with a visible return address.

✔ Camp Food WHAT MEALS ARE COVERED? All meals from dinner on Opening Day through breakfast on Closing Day are included in the

program fee, with the exception of dinner on Night 3 during Church Group Free Time. Breakfast and

dinner are prepared by the campus food service and served in campus dining facilities. Each day’s

lunch will be prepared picnic-style on the campus quad.

FOOD ALLERGIES? Please alert us to special dietary needs in the Special Attention box on our registration website by May 1 or by calling the national office at least 2 weeks before your session.

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PROGRAM

✔Camp ScheduleOpening Day 2:00-5:00 Check-In 5:00-6:30 Dinner 7:00 Opening Celebration 8:00 Opening Night Bible Study

9:15 Opening Night Worship 10:00 Church Group Devotion 11:30 Lights out

Day 1 8:00-9:00 Breakfast 9:00 Morning Devotion 9:30 Morning Celebration 10:00-11:30 Bible Study

Adult Devotion & Meeting

11:45-12:15 Picnic Lunch

12:30-2:30 Choice Time

2:30-5:30 Free Time

3:00-4:00 Camper Free Time Options 5:30-6:30 Dinner

6:30 Rec Party (1 Hr)

9:00 Worship 10:00 Church Group Devotion 11:00 In Rooms 11:30 Lights out

Day 2 8:00-9:00 Breakfast 9:00 Morning Devotion 9:30 Morning Celebration 10:00-11:30 Bible Study

Adult Devotion & Meeting

11:45-12:15 Picnic Lunch

12:30-2:30 Choice Time

2:30-5:30 Free Time

3:00-4:00 Camper Free Time Options 5:30-6:30 Dinner

7:00 Worship

9:00 Dance

10:00-11:00 Church Group Devotion

11:00 In Rooms

12th

Night

11:30 Lights out

Day 3 8:00-9:00 Breakfast 9:00 Morning Devotion 9:30 Morning Celebration 10:00-11:30 Bible Study

Adult Devotion & Meeting

11:45-12:15 Picnic Lunch

12:30-2:30 Choice Time

2:30-9:00 Church Group Free Night

9:00 Evening Worship 10:00 Church Group Devotion 11:00 In Rooms 11:30 Lights out

Day 4 8:00-9:00 Breakfast 9:00 Morning Devotion 9:30 Morning Celebration 10:00-11:30 Bible Study

11:45-12:15 Picnic Lunch

12:30-2:30 Choice Time

2:30-5:30 Free Time

3:00-4:00 Camper Free Time Options

5:30-6:30 Dinner

7:00 Evening Worship

8:15 Church Group Devotion

9:30 Variety Show

11:15 In Rooms 11:30 Lights out

Closing Day 7:30-9:00 Breakfast & Morning Devotion

9:00 Closing Bible Study

10:00 Closing Celebration

11:15 Depart

For a detailed explanation of each programming

event, www.passportcamps.org/youth-daily-

schedules/

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✔ Mission Offering Students will learn about global needs and are given the opportunity to support Christian ministries

working to meet those needs. The mission offering is collected in the final night of Worship. Please help

your students plan ahead for this as you prepare to come to the camp.

✔ Camp Theme: FEARLESS THEME VERSE: Stay awake, stand firm in your faith, be brave, be strong. Everything should be done in love. 1 Corinthians 16:13-14 (Common English Bible)

DAILY THEMES

Day 1: Stay Awake

Day 2: Stand Firm

Day 3: Be Brave

Day 4: Love Always ✔ Parties Night 1 - Rec Party: Superheroes Training Camp

What’s your superpower? Join us and discover yours as we make our way through this year’s Rec Party

Superhero Training Camp. Even superheroes need to train, practice, and prepare to become Fearless

Savers of the world! At Passport’s Superheroes Training Camp Rec Party, campers (excuse me,

Superheroes) will train together to prepare for their important mission. Get ready to use your strength,

your speed, and your brain to become the ultimate superhero! Pack your most comfortable clothes

including a t-shirt to match your Bible study (Red, Blue, or Green) and some closed toed shoes

(required). Mask and cape are optional, but we can all show our Super Spirit!

Night 2 - Dance Party It’s a 60’s party from a 60’s movie… From the moon landing to the Civil Rights Movement, there were a

lot of “fearless” people in the 60’s. So...hop onto your banana seat bike, bring your 45’s of the Beatles’

hits, and help us celebrate the 60’s. Pull out your bell bottom jeans, your tie-dyed clothing, and all your

flower and paisley print attire to wear as you and your friends dance the night away at Passport’s Super

60’s Dance Party! There will be 60’s music, popular dance songs, games (for non-dancers and dancers

alike), and more. Night 2 of camp will surely be the grooviest night ever!

Night 3 - Church Group Free Time Free time is from 2:30 to 9:00 p.m. Dinner will be on your own. Plan to be back on campus for worship

at 9:00 p.m. Students participating in Worship should be back for rehearsal at 8:30 p.m.

Night 4 - Variety Show We’re rolling out the red carpet! Be a part of this year’s Passport Golden Globes Variety Show. Acts will

be featured and awards will be given. It is all to celebrate the gifts and achievements of campers. Sign

up your church’s act for the Show Screening. At the Variety Show Screening, acts must perform their

act in the clothes they will wear during the Show. Space is limited due to the camp schedule. Group acts will be given first priority. To allow as many acts as possible there is a 2 minute limitation on all acts. Please help your campers come prepared for where they will cut and songs to stick to this time limit.

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TIP: Spend time before camp helping your students consider their areas of interest.

✔ Choice Courses HOW DO STUDENTS SELECT CHOICES? Students will select a first, second, and third Choice

option during Camp Check-In. Our staff will do their best

to accommodate first or second Choices. Adult

chaperones will also have the opportunity to select

Choices. DO CHOICE COURSES CHANGE EVERY

SUMMER? No. The Choice curriculum does not change from year to year, and availability is subject to change.

WHAT ARE THE CHOICE COURSES?

Curtain Call The drama of Scripture and the drama that fills our

everyday lives are not without meaning and purpose.

In Curtain Call you’ll explore the power of drama in

expressing yourself, shaping others’ souls, and

following Christ in community.

Color Palette Art can be an effective expression of your faith.

Come paint, draw, sculpt, and work in mixed media.

You’ll investigate how visual arts can impact a

worship setting by creating and sharing your art on

the last night of worship.

World Play Did you know that teams from only two countries

play in the World Series? So what games do people

play around the world instead? In World Play you’ll

learn to play games we don’t normally play in the

United States! Learn the basics skills of Oshikura

Manju, Kabadi, or Las Cebollitas while discovering

something new about the people and the places you

might one day explore in person.

Treespace Do you care about God’s world and our

environment? Come show you care as we learn

about ways to make a difference on this fragile

Earth. As stewards of our environment, we have a

role to play in reducing our ecological footprint.

We’ll help the church of tomorrow lead in preserving

the earth entrusted to us all the way back in Genesis.

Game Face Like to play sports? Then Game Face is for

you. You’ll play Soccer, Basketball, Ultimate

Frisbee, Volleyball, and more. In daily

conversation breaks, you will discuss

important topics like teamwork, fairness,

leadership, and persistence helping you put

on your best game face.

Grace Notes Music is a powerful communicator. How do

we harness that power for worship and

reflection? Engage your senses through

writing lyrics, learning music, and creating

authentic worship experiences. Mentored

by worship leaders, you’ll have the

opportunity to write songs, break into

ensembles, and lead in camp worship.

Reel Faith Is watching movies one of your spiritual

gifts? In Reel Faith you’ll explore scenes

from movies and then discuss how faith is

expressed with other movie critics. While

not the most physically active choice, you

will exercise your mind as you explore faith

on film.

Victory Lap (For Jr’s and Sr’s Only) You did it, Senior! After taking that victory

lap, it’s time to prepare yourself for the

responsibilities ahead as you forge your

way into adulthood – balancing a budget,

finding a church, being a good neighbor,

and learning to manage your time. You’ll be

challenged to make space for hearing the

voice of God in the midst of life’s

transitions.

Missions Put feet to your faith by investing in the

lives of others, especially in your

community. You’ll participate in a mission

project that allows you to serve the poor

through trusted ministry partners like the

Salvation Army Family Store.

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✔ Free Time Every afternoon your group will have some Free Time to spend together and “do your thing.” You may want to hang out together as a whole group or organize your campers into smaller groups to enjoy some of the Free Time Options available during the afternoon. Of course, groups are always welcome to relax, shower, and prepare for evening activities. Please note that group leaders and chaperones are responsible for their campers during free time. Free Time may Include:

• Swimming (not available at all locations and sessions)—The host campus provides trained lifeguards for your campers’ safety, but adult chaperones must supervise your campers at the pool.

• PASSPORT Store—T-shirts and other fun and useful items will be available each day in the store. Cash, checks, and credit cards are accepted.

• Worship Prep—NEW THIS YEAR!—Each afternoon campers are invited to work with the camp staff to prepare a worship element for that night’s worship service. Any camper that wishes to help lead worship may participate.

• Variety Show Screening—Day 2 (second full-day of camp) • Volleyball Tournament—Day 4 • Recreation—Each day there are active/outdoor options for campers to enjoy during their

free time. These are led and supervised by PASSPORT staff. • Inside/Quiet Options—Each day there will be options for campers who wish to gather

inside or in an area outside and participate in fun non-physical activities. This might include board games, sidewalk chalk, crafts, or other options.

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PREPARING ADULTS

GROUP LEADERS, CHAPERONES, AND NON-CAMPERS

WHO IS THE GROUP LEADER? The Group Leader is the lead chaperone responsible for the camp registration and participants. Youth eligible for PASSPORTchoices must have completed grades 6 through 12 at the time of camp.

✔ Group Leader Checklist • A container to store collected cell phones • A backpack or duffel bag • Pens and pencils for your group • Supplies for Church Group Devotions • Portable First Aid kit for minor injuries • Insect repellant and sunscreen • Cooler(s). There are no refrigerators in the

rooms. • Snacks and bottled water • Fans for stuffy dorm rooms or white noise • Trash bags - for general group use and

individual rooms. • Laundry detergent and quarters for coin-

operated laundry machines (if needed) • Paper towels, tissues, and Lysol • Copy of each participant’s Medical Release

Form

WHO IS A CHAPERONE? Chaperones must be at least 20 years old at camp and be one year past their high school graduation. All chaperones driving vehicles at camp must be at least 21 years old.

HOW MANY CHAPERONES DO I NEED? The chaperone to camper ratio in each group must be at least 1 chaperone per 6 campers of the same gender. For example, if you bring 8 female and 3 male campers, you must bring 2 female chaperones and 1 male chaperone.

WHAT IF MY PASTOR WANTS TO VISIT FOR A DAY? Pastors and other church ministers are more than welcome to come, but these requests must be made by email to reg@passportcamps.org or by calling 800-769-0210 by April 15. Guests must be registered with the group even if they are not participating in camp programming. And don’t forget to add these visitors to your chaperone Screening Certificate.

WHAT IF WE NEED TO BRING A BABY OR SMALL CHILD? Babies and children are more than welcome to come, but a request must be made by email to reg@passportcamps.org or by calling 800-769-0210 by April 15. A Camp Coordinator will discuss the specific guidelines, waivers, expectations, and any additional fees with the Group Leader.

✔ Do Not Bring • Firecrackers, extra shaving

cream, water balloons, tobacco products, illegal drugs, alcohol, vapes, firearms, and knifes—all the usual no-nos. Churches will be held responsible for property damage and/or cleanup costs incurred.

• Students may not bring clothing, hats, flags, posters, or other room decorations that are seen as divisive, inflammatory, or offensive.

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✔ What Do Chaperones Need to Know Now?

CHAPERONES SHOULD KNOW ABOUT PASSPORT’S SAFE HARBOR POLICY. Passport requires a background check be completed for every adult attending camp.

A Chaperone Screening Certificate (in the Addenda) requires a list of every adult accompanying your group with a checked box indicating a completed background check. Any official statewide background check that you have conducted within the past three years is acceptable. A ministerial staff member of your church must sign the certificate to be presented when your group arrives at camp for Check-In.

Passport Inc.’s Rooming Policy regarding Adult/Minor Rooming requires that an adult cannot sleep in the same room alone with a minor unless that adult is the parent or legal guardian of the minor. In lodging

where there are multiple beds, we will arrange for at least two adults who are not married or related to

stay with multiple minors as space allows. This may occasionally necessitate placing more than one group

in an apartment or dorm suite. If there are separate bedrooms, an adult will be given their own room or

may share with another adult.

In the event that your group’s policy is stricter than this, Passport, Inc. will follow your policy to the best of

our ability. Special rooming requests may require additional payment based on single room costs from our

host facilities. You may email your request to us at reg@passportcamps.org. It is the Group Leader’s responsibility to make specific rooming issues known to Passport in writing prior to the Final Payment Date so that we can adequately plan.

CHAPERONES SHOULD HELP YOUTH HONOR DIGITAL SABBATH. As a part of Digital Sabbath, we ask your campers to turn their cell phones and other devices over to the

group leader before the Opening Night of camp. Devices will be returned to them Friday morning. Some

group leaders may allow limited GROUP windows to “call home” which is up to you. Our recommendation

and belief is that they will be surprised at how much they love being disconnected.

Please help us in enforcing this rule, as it will enrich the camp experience. Please talk openly about this

Digital Sabbath with your parents, as sometimes the parents want that daily connectedness to their

students. Chaperones will be posting photos; if there is any emergency, the parents will be quickly notified

and able to speak to their students. Ask them to join the Digital Sabbath, praying for their student every

time they think to text or call them during the week.

CHAPERONES SHOULD HELP YOUTH RESPECT THE DRESS GUIDELINES. Campers and adults should dress appropriately—as defined by the camper’s parent/guardian and Church

Group Leader—the entire week of camp. Please consider these guidelines, as it is the Group Leaders who

will monitor their group's clothing:

• No clothing with inappropriate language or advertising is allowed. • Clothing should not make fun of, belittle, or demean another person or culture. • Shirts with sleeves & closed-toe tennis shoes are required for Choice time. • Bring some clothes that can get dirty at Rec Party and for various games or activities. • Both one piece and two-piece bathing suits are allowed at camp.

CHAPERONES SHOULD HELP YOUTH FOLLOW THE CAMP COVENENT AND RULES.

Camp Rules • Participate fully in the camp schedule. • Stay in their room after curfew. • Stay on campus unless they have permission to leave. • Not to go into the room of the opposite gender. • Participate in a Digital sabbath and not use computers, video games, cell phones, or other

electronics.

• Have fun!

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Camp Covenant This week at Passport, we agree to create a caring community, marked by love and acceptance. To do

this, we will speak and act in ways that unite instead of divide and respect every person we encounter.

WILL OUR VEHICLE(s) BE NEEDED? Yes. Church vehicles are needed for transporting the youth from campus to their Choice field trips. If you

are flying, taking the train, or chartering a bus, you must have transportation at camp. For those of you chartering a bus, those buses will take groups to field trips. The PASSPORTchoices staff will assign drivers to each Choice as needed.

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FORMS, HANDOUTS, AND LINKS

✔ Medical Release Form Passport has moved our Medical and Photo Release Forms to a secure online platform. We hope that this

will streamline the process and be easier for all parties involved.

STEPS FOR GROUP LEADERS:

1. An email will be sent from reg@passportcamps.org listing the unique URL for your church. Note: this link will be specific to your youth or kids program registrations.

2. Send the URL to your chaperones and camper parents/guardians, or have everyone fill it out at an informational meeting. Ask parents to bring their medical insurance information and doctor’s address so

they can complete the form.

3. Participants will receive an electronic copy of their waiver and copies of each signed document will be sent to the email address of the Group Leader on file. Watch for emails to come in from Passport with a

link to each person’s Release Form; their name will be in the subject line. If you need to change or

update the Group Leader email on your account, contact the Passport Office at (800) 769-0210 or by

emailing reg@passportcamps.org.

4. Links expire within 3 days, so click the link and download the form for your records. 5. Keep track of who on your roster has completed their form using these emails. We recommend moving

forms to a dedicated folder you can easily return to later.

6. If your church has a separate Medical Release Form, there’s no need to print and bring Passport’s form to camp. If your church does not have a form, then print and bring a copy of Passport’s form with you

for your records.

Note: When printing forms, they are four pages long, but the text is very large. We recommend printing

4-to-a-page, since these are still legible and use much less paper.

7. If anyone in your group arrives at camp without a completed Online, PASSPORT Medical Release Form, they will not be allowed to participate in camp activities until a completed online, PASSPORT Medical

Release Form is submitted online.

✔ Helpful Handouts Download the following forms here: www.passportcamps.org/programinfo.

• Camp Planning Meeting • Parent Essentials • Map of Campus – To find the Camp Office for Check-In • Church Group Devotions – Available for download in April

✔ Forms to Bring to Check-In • Camp Check-In Form – Update as needed • Chaperone Screening Certificate – See Safe Harbor Policy on Page 11

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✔ Links DIRECTIONS TO YOUR CAMPUS http://www.greensboro.edu/directions

PROMOTIONAL MATERIAL www.passportcamps.org/camp-theme

CAMP STORE www.store.passportcamps.org

FREE DEVOTIONS www.d365.org

CLOSING SLIDESHOW Link will be emailed after your session

Connect with Us on Social Media

CAMP PLANNING MEETING

We recommend that you hold a camp-planning meeting at least two weeks prior to your departure date.

✔Invitations Announce your meeting. Invite the following individuals: • Campers and their Parents/Guardians • Adult Chaperones

✔Medical Release Forms Use this meeting to have parents fill out the Medical Release Form, or you can send out your Medical Release Form link ahead of time for parents to fill out prior to this meeting. In any case, be sure to remind parents (and chaperones) to fill one out. We recommend that you print a copy for each camper for your records at camp.

✔Meeting Time Generally, a Camp Planning Meeting will last from 30-60 minutes, depending on group size.

✔Checklist ¨ Welcome/Introduction Thank everyone for attending and share your excitement about this

summer’s camp. Be sure to introduce the adult chaperones, encouraging campers and parents/guardians to thank them.

¨ Camper Digital Sabbath In detail, go over the Digital Sabbath policy. Assure parents you are available if they need to get in touch with their student.

¨ Distribute Handouts Give the Parent Essentials to each camper family and adult chaperone. Go over the basic information on the page, offer tips from your own experience, and discuss Variety Show opportunities, Mission Offering emphasis, etc. Also, let parents know about dance costumes needed, and clothes that can get messy/wet for Rec Party. Suggest that parents make 3 cash envelopes for their campers: mission offering, store, and travel meals.

¨ Go over Campus Info Review the following information: • Campus Mailing Address • Emergency Phone #s (including your own) • Sheet sizes (although we encourage sleeping bags) Encourage parents/guardians to write notes for their campers and send them a day or two before your departure.

¨ Camp Rules, including Dress Code

Detail the camp rules emphasizing the dress code. Campers and adults should dress appropriately—as defined by the camper’s parent/guardian and Church Group Leader—the entire week of camp.

¨ Show the Passport Theme Video

Consider showing the 2019 Passport theme video, available at our website, www.passportcamps.org. The video will build excitement among your campers!

¨ Q & A Refer to your Group Leader Packet—many of the answers may be found here. If you cannot find an answer, feel free to contact us during the next workday. Be sure to give instructions about your departure and return.

¨ Collect Forms Collect all forms at this time, along with any balance of the camp fee from each family.

¨ Pray

PASSPORT Camp Check-In Form

Record At Camp Totals and Shirt Size Totals as well as camper and chaperone information before you arrive. To expedite your check-in, scan this document and email it to your team up to a week ahead of your session. Bring your copy of the form as a back up. Note that we can only special order 3X and 4X shirts that are requested by May 1. T-shirt sizes are now listed on the Medical Release Form.

Camper Names Check if Special Needs

Gender (M/F)

Grade Completed Shirt Size

1. 2. 3. 4. 5. 6. 7. 8. 9. 10. 11. 12. 13. 14. 15. 16. 17. 18. 19. 20.

Adult Chaperone Names Check if Special Needs

Gender (M/F) Cell Phone # Shirt Size

1. 2. 3. 4. 5.

AT CAMP TOTALS

Female Campers

Female Chaperones

Male Campers

Male Chaperones

TOTAL

SHIRT SIZE TOTALS Adult Small

Adult Medium

Adult Large

Adult XL

Adult XXL

3X/4X (pre-ordered)

TOTAL

Group Name

Group Leader

Use this page only if you need room for more registrants.

Additional Camper Names Check if Special Needs

Gender (M/F)

Grade Completed Shirt Size

21. 22. 23. 24. 25. 26. 27. 28. 29. 30. 31. 32. 33. 34. 35. 36. 37. 38. 39. 40. 41. 42. 43. 44. 45. 46. 47. 48.

Additional Adult Chaperone Names Check if Special Needs

Gender (M/F) Cell Phone # Shirt Size

6. 7. 8. 9. 10.

CHAPERONE SCREENING CERTIFICATE

Please list the name of each adult who will be coming to camp with your group (including staff, chaperones and visitors). You will need to conduct a statewide criminal background check (for the state in which the adult resides) for each person listed. Any official state background check that you have conducted within the past three years is acceptable (or within 12 months for chaperones in Texas). Please check the appropriate box to indicate that the background check has been conducted for each adult. A ministerial staff member of your church or parish must complete and sign the certification statement at the bottom of this page. Bring the completed form with you to camp Check-In. Thank you for making the effort to protect the well being of all our campers, as well as your own children and adults!

Adult’s Name Check if Visiting Camp

Gender (M/F)

Background Check

Completed

1. 2. 3. 4. 5. 6. 7. 8. 9. 10. 11. 12. 13. 14. 15.

I certify that our church/parish, named below, has conducted a statewide criminal background check for each person listed above, and we affirm him or her as an adult chaperone for our camp group. I further certify that I am a staff member of the church/parish named below and, thereby, an official representative of the church/parish. Ministerial Staff Member’s Signature Date Church/Parish Name Church/Parish Phone Number Church/Parish Address, City, State, ZIP

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Important Places Around Greensboro College A. Greensboro College

815 West Market Street Greensboro, NC 27401

B. Walmart Supercenter (with pharmacy) 121 W Elmsley St. Greensboro, NC 27406 (336) 370-0775

C. CVS Pharmacy 1615 Spring Garden Street Greensboro, NC 27403 (336) 379-1649

D. Cone Health Urgent Care Center 1123 North Church Street Greensboro, NC 27401 (336) 832-4400

E. Wesley Long Hospital 501 North Elam Avenue Greensboro, NC 27403 (336) 832-1000

F. Harris Teeter 3330 W Friendly Ave Greensboro, NC 27410 (336) 297-1361

G. Wells Fargo 300 N Greene Street Greensboro, NC 27401 (336) 378-4111

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PASSPORTchoices PARENT ESSENTIALS

Thank you for choosing to send your student to PASSPORTchoices. We spend our year planning a fun, safe, and life-changing week of interactive Bible Studies, Games, Worship, and Parties just for them. We take the job of shaping the faith of young people seriously and the trust you have placed in PASSPORT is never taken for granted.

CAMP SCHEDULE

Opening Day 2:00-5:00 Check-In 5:00-6:30 Dinner 7:00 Opening Celebration 8:00 Opening Night Bible Study 9:15 Opening Night Worship 10:00 Church Group Devotion 11:30 Lights out Day 1 8:00-9:00 Breakfast 9:00 Morning Devotion 9:30 Morning Celebration 10:00-11:30 Bible Study Adult Devotion & Meeting 11:45-12:15 Picnic Lunch 12:30-2:30 Choice Time 2:30-5:30 Free Time 3:00-4:00 Camper Free Time Options 5:30-6:30 Dinner 6:30 Rec Party (1 Hr) 9:00 Worship 10:00 Church Group Devotion 11:00 In Rooms 11:30 Lights out Day 2 8:00-9:00 Breakfast 9:00 Morning Devotion 9:30 Morning Celebration 10:00-11:30 Bible Study Adult Devotion & Meeting 11:45-12:15 Picnic Lunch 12:30-2:30 Choice Time 2:30-5:30 Free Time 3:00-4:00 Camper Free Time Options 5:30-6:30 Dinner 7:00 Worship 9:00 Dance 10:00 Church Group Devotion 11:00 In Rooms 12th Night 11:30 Lights out

Day 3 8:00-9:00 Breakfast 9:00 Morning Devotion 9:30 Morning Celebration 10:00-11:30 Bible Study Adult Devotion & Meeting 11:45-12:15 Picnic Lunch 12:30-2:30 Choice Time 2:30-9:00 Church Group Free Night 9:00 Evening Worship 10:00 Church Group Devotion 11:00 In Rooms 11:30 Lights out Day 4 8:00-9:00 Breakfast 9:00 Morning Devotion 9:30 Morning Celebration 10:00-11:30 Bible Study 11:45-12:15 Picnic Lunch 12:30-2:30 Choice Time 2:30-5:30 Free Time 3:00-4:00 Camper Free Time Options 5:30-6:30 Dinner 7:00 Evening Worship 8:15 Church Group Devotion 9:30 Variety Show 11:15 In Rooms 11:30 Lights out Closing Day 7:30-9:00 Breakfast & Morning Devotion 9:00 Closing Bible Study 10:00 Closing Celebration 11:15 Depart For a detailed explanation of each programming event, www.passportcamps.org/youth-daily-schedules/

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CAMP PROGRAM ✔ Camp Theme: FEARLESS

THEME VERSE: Stay awake, stand firm in your faith, be brave, be strong. Everything should be done in love. 1 Corinthians 16:13-14 (Common English Bible)

DAILY THEMES

Day 1: Stay Awake Day 2: Stand Firm Day 3: Be Brave Day 4: Love Always ✔ Parties Night 1 - Rec Party: Superheroes Training Camp

What’s your superpower? Join us and discover yours as we make our way through this year’s Rec Party Superhero Training Camp. Even superheroes need to train, practice, and prepare to become Fearless Savers of the world! At Passport’s Superheroes Training Camp Rec Party, campers (excuse me, Superheroes) will train together to prepare for their important mission. Get ready to use your strength, your speed, and your brain to become the ultimate superhero! Pack your most comfortable clothes including a t-shirt to match your Bible study (Red, Blue, or Green) and some closed toed shoes (required). Mask and cape are optional, but we can all show our Super Spirit!

Night 2 - Dance Party

It’s a 60’s party from a 60’s movie… From the moon landing to the Civil Rights Movement, there were a lot of “fearless” people in the 60’s. So...hop onto your banana seat bike, bring your 45’s of the Beatles’ hits, and help us celebrate the 60’s. Pull out your bell bottom jeans, your tie-dye clothing, and all your flower and paisley print attire to wear as you and your friends dance the night away at Passport’s Super 60’s Dance Party! There will be 60’s music, popular dance songs, games (for non-dancers and dancers alike), and more. Night 2 of camp will surely be the grooviest night ever!

Night 3 - Church Group Free Time

Free time is from 2:30 to 9:00 p.m. Dinner will be on your own. Plan to be back on campus for worship at 9:00 p.m. Students participating in Worship should be back for rehearsal at 8:30 p.m.

Night 4 - Variety Show

We’re rolling out the red carpet! Be a part of this year’s Passport Golden Globes Variety Show. Acts will be featured and awards will be given. It is all to celebrate the gifts and achievements of campers. Sign up your church’s act for the Show Screening. At the Variety Show Screening, acts must perform their act in the clothes they will wear during the Show. Space is limited due to the camp schedule. Group acts will be given first priority. To allow as many acts as possible there is a 2 minute limitation on all acts. Please help your campers come prepared for where they will cut any songs to stick to this time limit.

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✔ Free Time Every afternoon your group will have some Free Time to spend together and “do your thing.” You may want to hang out together as a whole group or organize your campers into smaller groups to enjoy some of the Free Time Options available during the afternoon. Of course, groups are always welcome to relax, shower, and prepare for evening activities. Please note that group leaders and chaperones are responsible for their campers during free time. Free Time may Include:

• Swimming (not available at all locations and sessions)—The host campus provides trained lifeguards for your campers’ safety, but adult chaperones must supervise your campers at the pool.

• PASSPORT Store—T-shirts and other fun and useful items will be available each day in the store. Cash, checks, and credit cards are accepted.

• Worship Prep—NEW THIS YEAR!—Each afternoon campers are invited to work with the camp staff to prepare a worship element for that night’s worship service. Any camper that wishes to help lead worship may participate.

• Variety Show Screening—Day 1 (first full-day of camp) • Volleyball Tournament—Day 4 • Recreation—Each day there are active/outdoor options for campers to enjoy during their

free time. These are led and supervised by PASSPORT staff. • Inside/Quiet Options—Each day there will be options for campers who wish to gather

inside or in an area outside and participate in fun non-physical activities. This might include board games, sidewalk chalk, crafts, or other options.

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TIP: Spend time before camp helping your students consider their areas of interest.

✔ Choice Courses HOW DO STUDENTS SELECT CHOICES? Students will select a first, second, and third Choice option during Camp Check-In. Our staff will do their best to accommodate first or second Choices. Adult chaperones will also have the opportunity to select Choices. DO CHOICE COURSES CHANGE EVERY SUMMER? No. The Choice curriculum does not change from year to year, and availability is subject to change. WHAT ARE THE CHOICE COURSES? Curtain Call The drama of Scripture and the drama that fills our everyday lives are not without meaning and purpose. In Curtain Call you’ll explore the power of drama in expressing yourself, shaping others’ souls, and following Christ in community. Color Palette Art can be an effective expression of your faith. Come paint, draw, sculpt, and work in mixed media. You’ll investigate how visual arts can impact a worship setting by creating and sharing your art on the last night of worship. World Play Did you know that teams from only two countries play in the World Series? So what games do people play around the world instead? In World Play you’ll learn to play games we don’t normally play in the United States! Learn the basics skills of Oshikura Manju, Kabadi, or Las Cebollitas while discovering something new about the people and the places you might one day explore in person. Treespace Do you care about God’s world and our environment? Come show you care as we learn about ways to make a difference on this fragile earth. As stewards of our environment, we have a role to play in reducing our ecological footprint. We’ll help the church of tomorrow lead in preserving the earth entrusted to us all the way back in Genesis.

Game Face Like to play sports? Then Game Face is for you. You’ll play Soccer, Basketball, Ultimate Frisbee, Volleyball, and more. In daily conversation breaks, you will discuss important topics like teamwork, fairness, leadership, and persistence helping you put on your best game face. Grace Notes Music is a powerful communicator. How do we harness that power for worship and reflection? Engage your senses through writing lyrics, learning music, and creating authentic worship experiences. Mentored by worship leaders, you’ll have the opportunity to write songs, break into ensembles, and lead in camp worship. Reel Faith Is watching movies one of your spiritual gifts? In Reel Faith you’ll explore scenes from movies and then discuss how faith is expressed with other movie critics. While not the most physically active choice, you will exercise your mind as you explore faith on film. Victory Lap (For Jr’s and Sr’s Only) You did it, Senior! After taking that victory lap, it’s time to prepare yourself for the responsibilities ahead as you forge your way into adulthood – balancing a budget, finding a church, being a good neighbor, and learning to manage your time. You’ll be challenged to make space for hearing the voice of God in the midst of life’s transitions. Missions Put feet to your faith by investing in the lives of others, especially in your community. You’ll participate in a mission project that allows you to serve the poor through trusted ministry partners like the Salvation Army Family Store.

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IMPORTANT THINGS TO KNOW:

✔ Food Allergies Please make sure your group leader alerts us to special dietary needs in the Special Attention box on our registration website by May 1 or by calling the national office at least 2 weeks before your session.

✔ Housing Air-conditioned dorm rooms, suites, or apartments. Two Twin XL beds per room. Bring your own bed linens (or sleeping bag), pillow, and towels. 24-hour campus security. Fees: $50 lost key, $25 lost key fob, coin laundry, and vending.

✔ Cell Phones Taking up the Biblical idea of rest, we invite our campers to join us for a week of Digital Sabbath. Campers will not be permitted to have cell phones or electronic devices during camp. Your group leader can plan the best platform for daily updates about your church group at camp.

✔ Camp Mail Please mail early and include a return address. Mail that comes late will be marked “Return to Sender,” but ONLY with a visible return address. Camper Name, Church/Group Name PASSPORT at Greensboro College 815 West Market Street Greensboro, NC 27401

✔ Camp Store There will be a camp store selling t-shirts, mugs, hats, stickers. The cost of camp items ranges from $5—$20. Proceeds go to support Passport ministries, a 501(c)(3) non-profit, whose aim is to keep camp costs accessible to a broad range of economic incomes.

✔Camp Office Info NATIONAL OFFICE: Passport, Inc. 3421 Sierra Drive Birmingham, AL 35216 800-769-0210 • passportcamps.org CAMP OFFICE: Opens June 11 205-588-6904 Please use this number for emergencies. All other communication with your group should be done through your church group leader. Thanks.

✔ Mission Offering Campers will learn about global needs and are given the opportunity to support Christian ministries working to meet those needs. The camp offering is collected in the final night of Worship. Please help your students plan ahead for this as you prepare to come to camp.

✔ About Passport, Inc. Founded in 1993, Passport, Inc. is a 501(c)(3) nonprofit ministry that produces creative, high quality Christian summer camps for youth groups and children’s groups across the country. We invite you to consider donating to Passport, and join us in making a transformational difference in the lives of those we serve. Learn more about why Passport matters at passportcamps.org/about

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✔ Packing List Clothes q T-shirts (Shirts with sleeves are required

for some Choice Times. Bring a red, blue, or green t-shirt for Rec Party.)

q Shorts q Jacket/sweater q Closed-toe shoes (Closed-toe shoes are required for Rec Party and some Choice Times.) q Costume for the 60’s Dance Party Toiletries q Soap (for sink and shower) q Shampoo/conditioner q Deodorant q Toothbrush and toothpaste q Other personal hygiene items Towels and Linens q Twin XL sheets and blanket (Sleeping bags are

good alternative to sheets.) q Pillow q Washcloth and towels (for drying hands and

bathing) Other items q Bible (NAME AND CHURCH INSIDE!) q pen/pencil q alarm clock or watch (Phones will be taken up by Group Leaders as part of Digital Sabbath. q sunscreen q work gloves/hat q bug repellant q flashlight q water bottle (a must!) q money for the mission offering and camp store, if you are able

✔ Do Not Bring • Firecrackers, extra shaving cream, water balloons,

tobacco products, vapes, illegal drugs, alcohol, firearms—all the usual no-nos. Churches will be held responsible for property damage and/or cleanup costs incurred.

Students may not bring clothing, hats, flags, posters, or other room decorations that could be seen as divisive, inflammatory, or offensive.

• We ask that all electronics be switched off and put away while at camp. This is our Digital Sabbath rule designed to allow campers to focus on God, camp, relationships and themselves—not games or music.

• Some group leaders will give phones to their campers for a brief parent check-in a couple of times during the week. We trust our group leaders to make decisions about what is best for the needs of their campers and their families. However, Passport prefers for every group to maintain a full digital sabbath for the week – so we also trust our group leaders to use discretion for these check-in moments.

✔ Dress Guidelines Campers and adults should dress appropriately, as defined by the camper’s parent/guardian and Church Group Leader, the entire week of camp. Please consider these guidelines, as it is the group leaders who will monitor their group's clothing: • No clothing with inappropriate language or

advertising is allowed. • Clothing should not make fun of, belittle, or

demean another person or culture. • Shirts with sleeves & closed-toe tennis shoes

are required for some Choice times. • Bring some clothes that can get dirty at Rec

Party and for various games or activities.

TIP: If packing something that must not get lost or left behind, please make sure there is a first and last name on it somewhere! If possible, city or church is helpful too.