Get Yourself OrganizedGregory Neil Associates

The 4 Pillars of Time Management

Personal Time Management

Production Management

Meetings

Commitment Management

Its (All) About Time

The transcontinental railroads led to the invention of time zones. For the first time, everyone needed to be in sync, regardless of what village one lived in.

Time is borrowed, wasted, spent. We find the time, slow down time, take our time, quitting time. We focus on, closing time, daylight savings, race against, nick of...

Time is so variable, so based on our experience, that the absolute measure of time is almost meaningless. Don't even get me started about relativity and time travel.

Time on a long bus trip goes so much slower than time spent doing what we love with people we care about.

Time doesn't exist, not in a way that matters to most people. The story we tell ourselves about time, though, is the overriding narrative of our day to day lives.

Recipe for Stress

Management style and Time Management habits produce a feeling of…

“There isn’t enough time in the day”

So you make your day fit your “to-do” list instead of making your “to-do” list to fit your schedule

Time Management is…

Its an oxymoron you cant manage time

You can only manage what to do in the next 24 hrs

Either you manage your work, or it manages you.

Normal type represents the focus of typical non - performing individuals Bold type represents the focus of high performance individuals

Urgent Not urgent

Crisis Preparation

Pressing Problems Prevention

Deadline driven projects, Values prioritization

meetings, preparations Planning

Relationship building

Coaching /

Empowerment

Important 20 -25 % 25-30% Important 65-80 % 15%

Needless interruptions Trivia, busy work

Unnecessary reports Some phone calls

Unimportant meeting, phone calls. Time wasters

Mail, etc Escape activities

Other peoples minor issues Irrelevant mail

15 %

50 – 60 %

Less than 1 % 2-3%

Not important

Urgent Not important Not urgent

Last Planner System Overview

Update Monthly

Update Weekly

Monthly or biweekly forecast focuses on planning, alleviates constraints, allows

you to make work ready

Weekly Work Plan – focus on work that is ready to be done. Commitment to perform by each performer, tracking of variances.

Tracking commitments / variances builds a learning organization. Learning institutionalized into your business allows you sustainability!

Update Daily

Update Per

Project

Dynamically Increased

Productivity

Pulling backwards from a major milestone activity to rework logic and

durations. Allows for collaborative planning with each performer.

Overall Project Schedule. Established at the job start to

focus on significant milestones.

Project Schedule

Pull Phase

6 Week LAH

W W P

Learning

Update per

Milestone

Powerful Weekly Meetings

Just the Facts Goal and Result

Transparency Show information quickly and simply

Drive up issues and solve problems now

Sales Graph

18 19 20 21 22 23 24 25 260

50,000

100,000

150,000

200,000

250,000

300,000

350,000

Earned Gross Profit

Budgeted GoalBreakeven GoalEarned GPProjected

Leads, In Progress, Summary

$491,917 Projected Delta to the Goal Line

$ 374,592 Current Delta to Goal Line

$ 132,072 Projected earnings for QRTR

$ 24,608 Current earning for QRTR

$ 107,464 Remaining Q2 earnings projected

$ 93,500 Current Revenue in active leads

$ 383,779 YTD GP Earned

$ 13,730.46 Average Weekly Earnings YTD

$713,984 Pace YTD

Mitigation

Reconstruction

The Biggest Time Waster

Not Speaking…Powerfully No commitment…Commitment Phobia Not located in time No accountability

Not Listening - really listening Can you trust that it will happen? Is it going to happen the way you want it?

Real Power is…

Summary

The real power is when you bring all four together into daily weekly use… Complete your day at the end of each

day Plan and Schedule your recon projects Spend most of your time in important /

not urgent Plan from Process, not Event Use commitments to move important

work forward