group 8 suggestion scheme

PRESENTATION ON:SUGGESTIONS SCHEMES FOR

IMPROVEMENT

Aravali Institute of Management

Presented By:Group-8

Presented To:Prof. J.M-Panth

Introduction

An employee suggestion scheme is a formal mechanism, which encourages employees to contribute constructive ideas for improving their organization

It is a common tool used for factory improvement and as a way to develop better workplace relations

04/10/23

2

PRESENTED BY: GROUP-8

PROBLEM ADDRESSED

Employee suggestion schemes provide a way to capture employees’ ideas on areas that are often not within their control

Prospective Users: Any factory team that wishes to achieve cost savings,

improve product quality, workplace efficiency, customer service, and working conditions

04/10/23

3


Process

Typically the process involves workers writing their suggestion on a piece of paper and placing it in a box that is easily accessible

A designated manager publicly empties the suggestion box on a regularly scheduled basis, such as once a week, and reads the suggestions

A committee then decides which suggestions to implement and responds to suggestions

04/10/23

4


Steps for Implementation

Place a suggestion box in a public space. This should be in a strategic and convenient location for employees to drop their suggestions

Explain to workers that they can write their suggestions on how to improve operations either within their own work area or the factory in general on a piece of paper and place it in the suggestion box. Many enterprises provide a theme for each month. For example, one month is for quality improvement suggestions, while another month focuses on energy conservation or canteen improvements.

Have a designated manager who is senior enough to demonstrate commitment to the mechanism empty the suggestion box on a regularly scheduled basis, such as once a week, and read out loud the suggestions

04/10/23

5


Steps for Implementation

Create a committee to review all suggestions and determine which ones should be implemented based on pre-define criteria. The committee should comprise both men and women from all parts of the organization and representing various demographic groups, Including management, supervisors, line managers and workers

Follow through with the suggestions, implementing those ideas that can benefit the enterprise and respond to those suggestions that cannot be implemented.

Reward workers for their suggestions and do not penalize them for any critical suggestions

04/10/23

6


RESOURCES REQUIRED

A box (or several boxes, depending on size and layout of factory) to receive suggestions, placed in a strategic and convenient location for employees to drop their suggestions

04/10/23

7


POSITIVE IMPACT

An employee suggestion scheme can help a factory: become a high performance employee focused

organization achieve best value improve efficiency, performance, productivity and service delivery improve morale and the working environment for employees improve health and safety

04/10/23

8


CHALLENGES AND PITFALLS

An ill-conceived, hastily launched, undefined employee suggestion scheme can turn people off and generate ill will, cynicism and misunderstanding. It is therefore crucial to put in place a set of guidelines for planning out how the scheme will work and also for communicating the process to others

04/10/23

9


Guidelines should cover

Logistics (where the boxes will be placed, how often they will be emptied etc.)

Process (who can participate, deadline for submissions etc.)

Criteria (types of suggestions, how suggestions will be judged etc.)

Incentives (what rewards may be available for submissions)

Committee members (who is involved)

04/10/23

10


Other Challenges

Another challenge is to ensure that there is full management support for the employee suggestion scheme.

Top management must demonstrate buy- in and show enthusiasm and commitment toward the scheme if it is to generate the desired results

04/10/23

11


INDICATORS FOR MONITORING

There should be continuous monitoring and review of the suggestion scheme in order that problems are detected at the earliest opportunity and employees continue to have faith in and participate in the scheme

Finally, it is important to respond to suggestions promptly and provide timely feedback in order to demonstrate to employees that ideas are taken seriously and employees whose suggestions are not accepted are not deterred from making further suggestions.

04/10/23

12


AMBUJA CEMENT

Smart ways to trap dust The Ambuja Nagar plant has three raw mills for

grinding limestone. The process of grinding limestone generates a lot of dust.

It is imperative that this dust is prevented from getting into sensitive parts of the raw mill like its bearings

Due to insufficient seal air pressure, finer dust particles entered the bearings, causing the system to trip. Such frequent tripping caused losses in production

04/10/23PRESENTED BY: GROUP-8

13

AMBUJA CEMENT

The Ambuja engineers studied the problem. After careful observation, they diagnosed that the hose pipe that brought air to the station was smaller in diameter than necessary. With great skill, the engineers replaced the small hose pipe by a bigger one thereby increasing the air pressure.

They also removed some unnecessary valves besides reducing the length of the pipe to allow greater flow of air.

These measures successfully increased the air pressure and eliminated the dust menace. This simple yet smart solution obviated the need of an extra blower.

The solution has lead to substantial savings running into lakhs of rupees


14

The I CAN Rationale The ‘I Can’ spirit signifies that each person contributes his

potential to achieve the goal. It does not mean that he is the only one responsible for the achievement of the goal

For example a person working under an engineer in a plant has a right to give a suggestion which if worthwhile is appreciated by the person above him and then the whole team works together to achieve the goal

This process of tapping individual initiative for team synergy is at the heart of the culture nurtured over the years

Give a man orders and he will do the task reasonably well. But let him set his own targets, give him freedom and authority and his task becomes a personal mission: I Can.


15

Lafarge India

Preface Suggestion Box scheme aims to give opportunity

to even grass root workers for participating in continuous improvement process by giving their innovative and creative idea and getting them implemented for achieving business excel ence.

04/10/23

16


Objective Lafarge IndiaTo develop creative and constructive attitude &

aptitude among all the non-officers and officers up to senior executive level as well as contractor employees

To enhance performance culture and bring continuous improvement

To generate sense of belonging among the employeesTo eliminate even small losses and implement best

practicesTo improve industrial relations through employees

participation To promote greater involvement, participation and

ownership of the employees in planning and implementing one’s idea

Respect the Group’s principles and promote its image Lead the industry in integrating sustainable

development into our business 04/10/23

17


ELIGIBILITY OF SUGGESTOR

All the Lafarge as well as contractor employees, other than those listed below, are eligible for offering the suggestions under this scheme: Asst. Manager and above Employees falling within the category of research

work Employees involved in Industrial Engineering Employees, who are in the privileged position

of having at their disposal, information obtained from special investigation and studies or have been assigned to work on special problems

Task force members

04/10/23

18


CRITERIA FOR ACCEPTANCE OF A SUGGESTION

Suggestor offer suggestions in respect of matters coming within the jurisdiction of the plant can lead to: Improvement in working and environmental

conditions including removal of hazards to health and possibilities of accidents

Increased production, higher productivity, cost reduction or improvement in products or their design

Improvement in methods, machinery, equipment, or tools and layouts, processes, or procedures

Reduction of waste or spil age.

04/10/23

19


CRITERIA FOR ACCEPTANCE OF A SUGGESTION

Reduction in the frequency of idle time or repairs and maintenance of machinery, equipment or tools

Increase in the utility, quality, yield or output of products

Conservation of materials, energy or time in processes or their utilization for better purpose

Improvement in the quality of service Any suggestion, which is beneficial to the company The suggestion should be to improve performance

in terms of saving ( E V A ) reduction or elimination of losses

04/10/23

20


RULES

Suggestion is to be submitted in writing in the prescribed Suggestion Form and details can be attached in plain paper

Suggestions can be submitted by individual or jointly by a team

If an employee has a suggestion, he should drop his suggestion to the improvement Suggestion boxes, located in various prominent locations of the plant

Suggestions should be submitted before implementation

Due to urgency, if the suggestion has been implemented with the approval of H.O.D., the certified suggestion should reach improvement Suggestion Box Committee within 30 days of first implementation

04/10/23

21


Rules

Suggestion originating from job methods course or works simplification can also be forwarded to improvement suggestion Box Committee

For the purpose of accepting suggestion, the date of receipt at Improvement

Suggestion Box Committee will be treated as the date on which the suggestion is given

Correspondence from the Improvement Suggestion Box Committee is sent back to him through Section In charge / Departmental heads

04/10/23

22


AWARD SYSTEM

A token gift (Pen / Key ring with Lafarge logo) for every feasible / registered suggestion shall be given in recognition of his participation

Awards on implementation, at plant level :- After evaluation by Improvement Suggestion Box Committee the awards shall be classified in two categories. Award in Safety Award in other Discipline

04/10/23

23


AWARD SYSTEM

For intangible benefits a minimum of Rs.250/- and maximum of Rs.1500/- will be given

For tangible benefit a minimum of Rs.500/- and maximum of Rs.2500/- will be given

04/10/23

24


AWARD SYSTEM

Higher reward per year for 10 best suggestion will be given at B U level

Award for suggestion on Safety shall be distributed on first of every month during safety pledge at the plant main gate

Award in other category of improvement suggestion shall be given through the departmental head as per the decision taken in Suggestion Box Committee monthly meeting.

04/10/23

25


EVALUATION AND FEEDBACK SYSTEM

Annual function in the month of January every year will be held at Business Unit level with the following agenda: - Awarding ten best suggestions during the year Report on the Suggestion Box Scheme for the

previous year giving details of suggestions, received, implemented, rejected, impact on KPI’s / cost saving from the implemented suggestions

04/10/23

26


EVALUATION AND FEEDBACK SYSTEM

Department wise suggestions received and implemented. Recognition and shield to the best department for contributing maximum to the Improvement Suggestion Scheme in terms of number of suggestions, percentage of employees covered and benefit achieved

Difficulties faced and Suggested Improvement Action Plan

Target / Budget setting for the next year

04/10/23

27


group 8 suggestion scheme

Documents