groupwise.advisorevents.com welcoming ifolder to the groupwise family danita zanrè caledonia gregg...

GroupWise.AdvisorEvents.comGroupWise.AdvisorEvents.com

Welcoming iFolder to the GroupWise Family

Danita ZanrèCaledonia

Gregg HinchmanHinchman Consulting

Danita ZanrèDanita Zanrè

CaledoniaCaledonia

Gregg HinchmanGregg Hinchman

Hinchman ConsultingHinchman Consulting

ASG308


Who Am I?Who Am I?

Danita ZanrèDanita Zanrè Email/Collaboration ConsultantEmail/Collaboration Consultant 15 years of GroupWise/WordPerfect Office experience15 years of GroupWise/WordPerfect Office experience 15 years of NetWare experience15 years of NetWare experience 20 years of document management experience20 years of document management experience Co-Author of “Success with GroupWise Document Co-Author of “Success with GroupWise Document

Management”Management” Gregg A. HinchmanGregg A. Hinchman

Collaboration Practice ManagerCollaboration Practice Manager 9+ years of GroupWise experience9+ years of GroupWise experience 5+ years of GroupWise Document Management 5+ years of GroupWise Document Management

experienceexperience 3 years Clustering GroupWise3 years Clustering GroupWise Co-Author of “Success with GroupWise Document Co-Author of “Success with GroupWise Document

Management”Management”


GroupWise – its futureGroupWise – its future

GroupWise in 2004 (and beyond) will encompass several different GroupWise in 2004 (and beyond) will encompass several different Novell technologies, including the “traditional” GroupWise Novell technologies, including the “traditional” GroupWise technology, with all components integrated in order to provide a technology, with all components integrated in order to provide a pervasive collaboration environmentpervasive collaboration environment::

GroupWise in 2004

GroupWise

iFolder

NetMail

Virtual Office

Messenger


Today’s Complex Collaborative Today’s Complex Collaborative EnvironmentEnvironment

The Applications I use… … And where I put information

Where did I put that file?

Who did I share it with?

word processing

spreadsheets

presentations

email

calendar

graphics editors

email

desktop file system

network storage

offline storage

handheld device


Collaboration ChallengesCollaboration Challenges

Searches return too much data, not enough relevant information

Emailed items lose their original context Parallel, out-of-sync storage systems

with non-parallel hierarchy

Find

What’s the best way to file an item? By subject? By sender? By project? By date?

Shared folders/mapped drives too complex

My inbox is a list of everyone ELSE’s priorities

Organize

E-mailing documents the only way to share Assignments get lost between various tools Not easy to generate “friendly reminders”

Coordinate


When did you last do this???When did you last do this???

Create a document, and save it to the desktopCreate a document, and save it to the desktop Mail it around to the team as an attachmentMail it around to the team as an attachment Receive three copies back, each with differing edits Receive three copies back, each with differing edits Edit your original, add the changes, and save it to Edit your original, add the changes, and save it to

the desktop the desktop Mail it back around to the team Mail it back around to the team File the sent item with the rest of the project emails File the sent item with the rest of the project emails Six months later, field a request for the document, Six months later, field a request for the document,

and forget where you put it and forget where you put it Email the team members to see if one of them has Email the team members to see if one of them has

it.it.


How we work today . . .How we work today . . .

Email has become a preferred method of file sharing for Email has become a preferred method of file sharing for many usersmany users

saving attached files from an email message into shared saving attached files from an email message into shared folders, as an example, makes the files inaccessible to the folders, as an example, makes the files inaccessible to the user's desktop applicationsuser's desktop applications

While shared folders has made the files more accessible to While shared folders has made the files more accessible to groups of user's, actually working with those files requires groups of user's, actually working with those files requires that the user move them to a local store - often a that the user move them to a local store - often a replicated file structure, similar to one she might have replicated file structure, similar to one she might have created in GroupWise, on her local computer created in GroupWise, on her local computer

Thus users have created a filing and management Thus users have created a filing and management overhead that causes additional work for them.overhead that causes additional work for them.


Integrating iFolder into GroupWiseIntegrating iFolder into GroupWise

The integration of iFolder into GroupWise proposes The integration of iFolder into GroupWise proposes to bridge the gap between the GroupWise client to bridge the gap between the GroupWise client and the desktop and related applicationsand the desktop and related applications

By saving attachments directly into iFolders within By saving attachments directly into iFolders within the GroupWise client, the attachments are saved the GroupWise client, the attachments are saved locally on the desktop file system, thus readily locally on the desktop file system, thus readily available to desktop productivity applications available to desktop productivity applications

With multiple folders and sharing being added, it With multiple folders and sharing being added, it eases the ability to share and collaborate on eases the ability to share and collaborate on documents without the complexity of a DMS system, documents without the complexity of a DMS system, which is often foreign or too difficult to use for many which is often foreign or too difficult to use for many usersusers


Always ready – always availableAlways ready – always available

Just as GroupWise makes updated files readily Just as GroupWise makes updated files readily available through DMS, so does iFolder - but more available through DMS, so does iFolder - but more transparently and always available even when transparently and always available even when GroupWise is not runningGroupWise is not running

iFolder is (well, it will be!) available across various iFolder is (well, it will be!) available across various platforms, bringing better collaboration to more platforms, bringing better collaboration to more usersusers

iFolder is not ODMA dependent, thus making all iFolder is not ODMA dependent, thus making all applications equally efficient for collaborationapplications equally efficient for collaboration

iFolder moves the GroupWise concept of Shared iFolder moves the GroupWise concept of Shared Folders to a new levelFolders to a new level


What do you know about iFolder?What do you know about iFolder?

iFolder 2.0 iFolder 2.0 file replication and backupfile replication and backup accessible on multiple workstationsaccessible on multiple workstations accessible anywhere via the webaccessible anywhere via the web


New Features in iFolder 3.0New Features in iFolder 3.0

Multiple iFoldersMultiple iFolders Shared iFoldersShared iFolders Admin via iManagerAdmin via iManager Integration with the GroupWise clientIntegration with the GroupWise client


But what does it look like?But what does it look like?


Managing iFolders at the DesktopManaging iFolders at the Desktop


Managing iFolders at the ClientManaging iFolders at the Client


GroupWise/iFolder 3.0 IntegrationGroupWise/iFolder 3.0 Integration


iFolder Integration with GroupWiseiFolder Integration with GroupWise

iFolder on the desktopiFolder on the desktop iFolder in the email clientiFolder in the email client

documentsdocuments emailsemails calendar itemscalendar items address book itemsaddress book items posted itemsposted items all retain their “context”all retain their “context”


iFolder “Denali”:iFolder “Denali”:Workgroup VersionWorkgroup Version

• Open source, no license feeOpen source, no license fee• Linux, Windows clients (Mac coming soon)Linux, Windows clients (Mac coming soon)• Multiple iFoldersMultiple iFolders• Shared iFoldersShared iFolders• Email integration enabledEmail integration enabled• More robust APIsMore robust APIs• Workgroup modelWorkgroup model

•No backend server/self-administeredNo backend server/self-administered

•No web accessNo web access


iFolder “Denali”: iFolder “Denali”: Enterprise Version Enterprise Version S

• Ships with GroupWise SequoiaShips with GroupWise Sequoia• Same Client features as Workgroup VersionSame Client features as Workgroup Version• Enterprise ServerEnterprise Server• Web access to iFoldersWeb access to iFolders• Administration via iManagerAdministration via iManager• More granular backup/restore optionsMore granular backup/restore options• Server-side APIsServer-side APIs• Integrated with GroupWise and Messenger ClientsIntegrated with GroupWise and Messenger Clients


iFolder FuturesiFolder Futures

will be delivered with GroupWise “Sequoia”will be delivered with GroupWise “Sequoia” will be delivered with OESwill be delivered with OES Mac client in the worksMac client in the works Document management-type featuresDocument management-type features


AADVISORDVISOR S SUMMITUMMIT Web Update Page Web Update Page

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This session WILL have updates.This session WILL have updates.


Thank You!Thank You!

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