GSA Federal Supply Service

DOING BUSINESSWITH GSA

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• Federal Supply Service (FSS)

• Federal Technology Service (FTS)

• Public Buildings Service (PBS)

GSA Federal Supply Service

DOING BUSINESSWITH GSA

FEDERAL SUPPLY SERVICE

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Who is Federal Supply Service?

• One of the three Service Organizations of GSA• Source for virtually every commercial product or

service a Federal agency may need• Five Primary Business Line

– Commercial Acquisition– Travel & Transportation– Vehicle Acquisition & Leasing Services– Personal Property Management– GSA Global Supply

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Current Acquisition Statistics

• Business Volume In Excess Of $25 Billion• More Than 9,000 Contractors• Commercial Acquisition

– More Than 4 Million Services & Products• Vehicle Acquisition

– Buy Over 58,000 Vehicles Annually• GSA Global Supply

– Over 7,000 Products

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Types of Contracting Programs

• Stock Program– High Demand Products Stocked In Our

Warehouses• Special Order Program

– Buy On Demand Products More Economical To Support Through Contractor Direct Deliveries

• Federal Supply Schedules Program– State-Of-The-Art, High-Quality Commercial

Products & Services

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Who is responsible for the acquisition?

• FSS Acquisition Centers– General Products Center– Hardware SuperStore Center– Information Technology Acquisition Center– Management Services Center– National Furniture Center– Office Supplies & Administrative Services Center– Services Acquisition Center– Automotive Division– Transportation & Property Management

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How do I find opportunities?

• Under $25,000– Advertised in local contact offices & local or

regional newspapers• Over $25,000

– Advertised on the FedBizOpps Web site• www.fedbizopps.gov• Available 24 hours a day, seven days a week• Allows vendors to register to receive e-mail

notification of opportunities in their areas of interest

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Synopsis/Award Search(Full Text, Active or Archived, Synopses or

Awards, Solicitation or Award Number, Dates, Place of Performance, Zip Code, Set-Aside Code,

Procurement Classification Code, Agency)

Search by Agency, then by Office

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Steps Taken When Awarding a Contract

• Step 1 - Acquisition Planning– Market Research– Electronic Notice Posted– Small Business Set-Aside Determination Made

• Step 2 - Solicitations/Offers– Electronic Solicitation Posted (Refreshed &

Updated as Contract Terms & Conditions Change)– Offers can be submitted at any time– Contract period usually 5 year base, with three 5

year options

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Steps Taken When Awarding a Contract

• Step 3 – Evaluation– Each offer evaluated on its own merit– If minor deficiencies exist, discussions held &

opportunity to submit supplementary information– Responsibility determination made

• Past Performance• Financial capability assessment• Audit

– Discount practices examined & evaluated• “Most favored customer” identified

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Steps Taken When Awarding a Contract

• Step 4 - Negotiations– Conducted & proposal revisions submitted– Upon conclusion, Contracting Officer will

• Reject unacceptable offers• Determine if prices are fair & reasonable• Negotiate most favored customer pricing

• Step 5 - Contract Award– Award made to acceptable offers considering price

& other related factors

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Steps Taken When Awarding a Contract

• Step 6 - Award Notification– Includes discounts, terms & conditions of the

award• Step 7 - Distribution of Award Information

– Award information posted on Schedules e-Library– Contractors distribute GSA Schedule Price

List/Catalog– Contractors prepare & submit information for

posting on GSA Advantage!

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Key Issues In Submitting An Offer

• Read the solicitation in it’s entirety– Make notes of questions/clarifications

• Contact individual indicated in solicitation for explanations

– Complete all information in the solicitation & provide all requested information

– Submit completed solicitation & requested information to address listed in the solicitation

– Be ready to negotiate your best offer

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Where can I go for assistance?

• Acquisition Center• GSA’s Office of Small Business Utilization• Small Business Administration• Local Procurement Technical Assistance Center• FSS Web

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Questions