GSC-13 Orientation/Overview

DOCUMENT #: GSC13-PLEN-61

FOR: Presentation

SOURCE: ATIS

AGENDA ITEM: Plenary; 1.2

CONTACT(S): Steve Barclay (sbarclay@atis.org)

Submission Date:July 10, 2008

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After a year of study and discussions, the GSC Heads of Delegation (HoDs) agreed that GSC and its Members would benefit from fundamental changes to the week’s activities. These changes are designed to enhance the overall effectiveness, efficiency, and value of GSC, as well as to enhance the opportunity for strategic dialogue, questions, and the exchange of information.

Introduction to GSC-13

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• Consolidation of Topics

• Narrow the Scope of Content via PowerPoint Template

• Timely Contributions

• Panel Format

• Role of Prime PSO (PPSO)

• Enhanced Opportunity for Questions and Dialogue

• Development of Criteria for the Maintenance of Topics

Key Elements of the Changes

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• The Chair of the session will preside at all times– Art Reilly (Cisco), GSC-13 Chair– Wayne Zeuch (ATIS), GTSC-6 Chair– Asok Chatterjee (Ericsson), GRSC-6 Chair

• The Chair will – Manage the overall timing and content of the agenda– Determine the order in which the presentations will be given– Ensure presenters remain within allotted time– Moderate overall session, questions, and discussions– Ensure Resolution drafting groups are created, as needed– Ensure summary of session is accurate

Overview of ResponsibilitiesSession Chair

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Overview of Responsibilities (cont’d)

PPSO

After each panelist provides their High Interest Subject (HIS) presentation, the PPSO will:

• Provide a brief summary of the major highlights of the presentations and takeaways from the panel session, including action items

• Determine if there is a requirement/need for a Resolution – New or revised Resolutions will be worked offline following the panel

session and will likely require a drafting group, to be led by the PPSO– Proposed reaffirmation of an existing Resolution may be discussed

offline following the panel session

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GSC Meeting Format

• GSC Opening/Plenary, GTSC, and GRSC sessions will be run in panel format– IPR WG will remain in previous format

• Chairs and Vice Chairs will be seated at the front of the room

• Panelists will be seated at the front of the room– Only those with presentations will be included on the panel

• High Interest Subject (HIS) presentations will be presented; Information Sharing Subjects (ISSs) will not be presented

• After all panelists and Prime PSO (PPSO) have presented, each session will have ~15 minutes for Q&A and summary (including identification of actions and need for Resolution)

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GSC-13 Meeting Format (cont’d)

• Panelists are limited in the duration of their presentation:– GSC: 7 minutes per presentation– GRSC: 12 minutes per presentation– GTSC: 15 minutes per presentation

• Panelists will be advised by ATIS staff when approaching 3, 2, and 1 minutes remaining, and when time has expired– Speakers must conclude when allotted time has expired

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ATIS Staff

ATIS staff will

• Assist with the display and transition of presentation material

• Ensure sessions remain within allotted timeframe

• Advise when approaching allotted presentation and panel timeframe

• Develop summary slide for each panel session

• Assist panelists during panel setup and transition