gtcl.org.bd · created date: 8/9/2020 1:07:48 pm

Gas Transmission Company Limited(A Company of Petrobangla)

Plot: F-18/A, Sher-e-Bangla Nagar Administrative AreaAgargaon, Dhaka-7207.

Date and Time :05-08-2020 at 11:00 am.Place : Committee Room (Level-3)

Gas Transmission Company Limited.Plot F-L8/A, Sher-e-Bangla Nagar Administrative Area,Agargaon, Dhaka-1207.

Invitation for Tender

Attendees: A) Representatives from Gas Transmission Company Limited'

1.. Project Director, C-F-B Project, GTCL, Dhaka.2. Deputy General Manager (Payroll and Bills), GTCL, Dhaka.3. Deputy General Manager (Recruitment and Training), GTCL, Dhaka.4. Deputy General Manager (Security and Estate), GTCL, Dhaka.5. Manager (Outsourcing), GTCL, Dhaka.6. Deputy Manager (Outsourcing), GTCL, Dhaka.7. Assistant Manager (Outsourcing)-1, GTCL, Dhaka.8. Assistant Manager (Outsourcing)-2, GTCL, Dhaka.

B) Representatives from Tenderers-

1. Commondo Force & Maintenance Ltd, NayaPaltan, Dhaka.2. Radisson Digital Technologies Limited, Kawran Bazar, Dhaka.3. Trust Security Services Ltd., Segunbagicha, Dhaka.4. Al-Arafat Services (Pvt.) Limited, Baridhara, Dhaka.5. Bluestar Services, Baridhara, Dhaka.

Attendance: Attached-1, &. 2.

Purpose:To clarify issues in the Open Tender Method (OTM) and to answer questions on any matter that were ariseat this stage and to assist bidders to fully understand the requirements in the Tender Document .

The bidders were informed that the minutes of the meeting will(www.gtcl.org.bd) so that all bidders can download.

be posted on GTCL website

N$

Tender No-01: Ref. No. 28.14.0000.130.01.002.20, Date: 05-07-2020Supply of Outsourcing Manpower (Daftry, Junior Pump-cum-Generator Operator, Plumber, Gardener,Cook, Cook Helper & Cleaner) from Service Provider at Different Offices, Residential Areas andInstallations of GTCL.

Tender No-02: Ref. No. 28.14.0000.130.01.003.20, Date: 05-07-2020Supply of Outsourcing Driver from Service Provider at different offices of GTCL.

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Questions and AnswersThe following questions and answers are raised by the Potential Tenderers during meeting:

Questions

Hor,r, to submit the tender usingTender Submission Letter?

The Tender submission letter shall be submitted withouttender price in the Technical Envelope and the samesubmission letter with tender price shall be submitted in theFinancial Envelope as stated in 51. No. 21 under Section 1,.

Instructions to Tenderers and in Tender Submission Letter(Form PSN-I) under Section 5. Tender and Contract Formsof Tender Document. This form to be submitted in theLetter-Head Pad of the tenderer.

ll the Price Activity Schedule inion 6 be submitted using

ter-Head Pad?

Yes, Tenderer understanding is correct. Section'6. ActivitySchedule and Tender Submission Letter (Form PSN-1)under Section 5 must be properly Signed and Sealed byauthorized person and shal1 be attached with theFINANCIAL OFFER.

What kinds of Documents will besubmitted?

For Tender-01:Kindly refer ITT Ciause 13,20, 22,24,27,30, 40.7 underSection 1: Instructions to Tenderers, ITT clause 20.1,(k) &40.7 under Section 2. Tender Data Sheet and Section 5: A11

forms (from PSN-1 to PSN-S), Section 6: ActivitySchedule (Part-A. For supply of outsourcing manpower,Part-B. For supply of equipment & consumables & GrandSummery) with financial offer & Appendix F-Sl. No. 3,5with Note and Sl8-10 under Section 7 of tender document.For Tender-O2:Kindly refer ITT Clause 13,20,22,24,27,30,40.7 underSection 1: Instructions to Tenderers and Section 5: A11

forms (from PSN-1 to PSN-S), Section 6: ActivitySchedule with financial offer & Appendix F-Sl. No. 1 withNote and Sl5-7 under Section 7 of tender document.

Will Tenderer sign and seal allof Tender Document?

Yes, Tenderer understanding is correct.

How to submit the TenderSecurity?

The tenderer shall submit Tender Security in the form ofbank draft or pay order or Bank Guarantee issued by anyschedule bank of Bangladesh for a value as stated inTender Data Sheet (TDS) ITT Clause 26.7 using theformat Bank Guarantee for Tender Security (FormPSN-4) under Section 5 in Tender Document.

How will the payments be madeby GTCL?

The payments will be made as per GCC (Section 3) andPCC (Section 4) Clauses 39 to 48, Section 6 (ActivitySchedule) and Appendix B under Section 7 of TenderDocument.

How to submit Technical andFinancial offer in envelope?

Technical and Financial offer shall be submitteel inseparate envelope according to the ITT clause. 30 & 31

under Section 1. Instructions to Tenderers and in Section2: Tender Data Sheet ITT Clause 30.L under the headingE. Tender Submission of Tender Document.

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How many Curriculum Vitae willbe subrnitted for thistender/ outsourcing manpower?

Clarify EquipmentConsumables?

For Tender-01:a) The Curriculum Vitae with documentary evidence for

proposed outsourcing manpower will be submitted as

stated in TDS ITT Clause 1.3.1, 40.7(1)(b), 40.7(2), 40.7

(Note) & Appendix C -S1. No. (C) and Appendix D ofTender Document.

b) Beside this, Curriculum Vitae with documentaryevidence of 3 (three) Officers in Tenderer's OwnOrganizattonal Management Infrastrucfure, at least 3

(three) efficient trainer for Training Centre/School,Contract Supervisor, Key Personnel and relevantinformation of Crisis management & EmergencyResponse System (ERS) wil1also be submitted. These arestated in ITT Clause 7g.1,, 40.7(2)(d), 40.7(2)(e) anclAppendix C -S1. No. (A) & (B) and PersonnelInformation (Form PSN-3) uncler Section 5 of TenderDocument.

For Tender-02:Tenderer shall have to subrnit Curriculum Vitae withdocumentary evidence for proposed outsourcing driver,Contract supervisor & Key Personnel as stated in TDS ITTClause 13.1,, 40.7(1)(a), 40.7(2), 40.7 (Note), PersonnelInformation (Form PSN-3) under Section 5 & Appendix C -Sl. No. A, B & C and Appendix D under Section 7 ofTender Document.For Tender-01:As mentioned in Section 6: Activity Schedule (Part-B. Forsupply of equipment & consumables) Tenderer shall notquote less than specified rate and not to quote any item orkeeping blank in column 5 & 6 shall be rejected. Tenderershall fill in rates or prices inclusive of logistic support,service charge, profit, overhead, applicable Tax & VAT forall items. No commission will be paicl on supply ofequipment & consumables. Kindly refer to ITT Clause 14.1

(Section 2), Sl. No. 2.7 of Tenderer Information (FormPSN-2) and Appendix F as stated at Sl. No. 3 & 5, S(Note)of tender document.

For Tender-02:Kindly refer to ITT Clause 14.1. (Section 2), 51. No. 2.7 ofTenderer Information (Form PSN-2) and Appendix F as

stated at 51. No. 1 & 1(Note) under Section 7 of tenderdocument.

If any Clauses in Tender willrequire more clarity, shall GTCLprovide advice to the tenderer?

Yes, A prospective Tenderer requiring any clarification ofthe Tender Document shall contact the Procuring Entity inwriting at the Procuring Entity's address before 7 (seven)working days from the Tender Submission as per ITTClause 8.1 in Section 2. Tender Data Sheet of tenderdocument.

How we can get information fromGTCL when our proposal arepreparing?

You can contact with Depuly General Manager(Recruitment and Training), GTCL as per the contactdetails mentioned in the Invitation for Tender Notice andSection 2. Tender Data Sheet of tender document.

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72 Are there requirements for years ofexperience and educationalqualification forpersonnel/manpower?

Please refer ITT Clause 13.L under Section 2: Tender DataSheet and Appendix C -Service Provider's Staff, Labor &Subcontractors under Section 7 of tender document.

13 How to deduct the Tax and Vat onthe bill of service provider?

For Tender-0l:Kindly refer ITT Clause 22 under Section 1 and Note-Dunder Section 6: Activity Schedule both the supply ofoutsourcing manpower (Part-A) & the supply ofequipment & consumables (Part-B) and GCC Clause B

under Section 3. General Conditions of Contract of tenderdocument.For Tender-O2:Kindly refer ITT Clause 22 :under Section 1 apd Note-Dunder Section 6: Activity Schedule and GCC Clause B

under Section 3. General Conditions of Contract of tenderdocument.

14 Is Audit Report necessary forsubmission of tender?

Yes, Please refer the ITT Clause 24.7h) under Section 2.

Tender Data Sheet and ITT Clause 24.7(f) & 24.1(l) unclerSection L. Instructions to Tenderers of tender document.

15 What will be inclusive in servicecharge or service comrnission ofbidder?

For Tender-Ol:The Tenderer shall fill in rates or prices inclusive of profit,overhead, Tenderer's own cost of Contract Supervisor &Key Persoru:rel, Applicable Tax & VAT for all items of theServices, described in the Specifications under Section 7and Premiums of Insurance as stated in GCC26.1(a) underSection 4. Particulars conditions of contract.Please refer the ITT Clause 22 under Section L. Instructionsto Tenderers, GCC Clause 26 under Section 3. Generalcondition of contract and Note-B under Section 6: ActivitySchedule (Part-A. For supply of outsourcing manpower) oftender document.For Tender-O2:The Tenderer shall fill in rates or prices inclusive of profit,overhead, Tenderer's own cost of of Contract Supervisor &Key Persomel, Applicable Tax & VAT for all the Servicesclescribed in the Specifications under Section 7.

Please refer the ITT Clause 22 :under Section 1. Instructionsto Tenderers and Note-B under Section 6: ActivitySchedule of tender document.

16 \Ahat is Similar Works Experience ofManpower stated at 13.1 in Section 2?

The referral ITT Clause 13.1 in Section 2wlll define. Pleasealso refer Appendix C under Section 7 of tender document.

17 Which are the Eligibility andQualification of the Tenderer?

Please refer the ITT Clause 24 under Section 1. Instructionsto Tenderers and the required documentation as per theinstructions under Section 2. Tender Data Sheet (TDS).

18 When will be Financial Offeropened?

Please refer the ITT Clause 37.2 under SectionInstructions to Tenderers of tender document.

1.

19 Does the licence as a manpowersupplier mandatory for the bidderwhich is issued from theDepartment of Inspection forFactories & Establishments underthe Ministry of Labour anclEmployment ?

Yes, Tenderer understanding is correct.

I

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20 Have the additional copy of thetender with original seal and signnecessary?

No, but copied document shall be made from the signedoriginal document.

21 Will any arithmetical error orother discrepancies be correctedby the bidder?

Please following the procedure as stated at iTT clause 21.3

of Sectionl. Instruction to Tenderer of tender document.

22 How will the years be counted fordetermined both of the General &Specific Experience and AverageAnnual Turnover for calculation ?

Please refer ITT Clause 11.1(a),Section 2. Tender Data Sheet of

11.1(b) and 12.1(a) undertender document.

23 When will be the issued date ofthe certificates of Average AnnualTurnover and Liquid Assets i.e.working Capital or Credit Line(s)?

1.Please refer ITT Clause 2a.1@) and 24.1(f) under SectionInvitation to Tenderers of tender document.

24 When will the bidder subrnit thesigned of Appendix H-Undertakerand Appendix I-Declaration ofthe Tender Schedule?

The successful bidder shall only be submitted the AppendixH-Undertaker prior signing of contract as stated in ITTClause 51.1 under Section 2. Tender Data Sheet andAppendix I-Declaration after signing of contract attachedto the monthly bill of remuneration of outsourcingmanpower as stated in GCC Clause 43.1 uncler Section 4.

Particular Conditions of Contract of tender document.25 Please clarify the payment system

to the bank account number.Kindly refer followed the conditions of contract as stated inAppendix B under Section 7(Sl. No. 1 to 3 and Sl. No. 5-B)

of tender document.26 Muy the tenderer change the

deploying existing outsourcingmanpower in CTCL? In that case

how many CV of outsourcingmanpower will be submitted by thetenderer?

For Tender-O1:Kindly refer ITT Clause 40.7(2)(f) & 40.7(Note) underSection 2. Tender Data Sheet of tender document.

For Tender-O2:Kind1y refer ITT Clause 40.7(2)(d) & 40.7(Note) unclerSection 2. Tender Data Sheet of tender document.

27 Are the described manpower underSection 6. Activity Scheduleindicative only?

Yes, Tenderer understanding is correct.Please refer the heading Areas included in the Scope ofServices & Detailed defination of services underSection 7. Performance Specifications and Drawings oftender document.

The meeting was rounded off at12.45 prn with role ofquestions.

Thanks

thanks from the chair as required were no further

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Subject

fencler Ref No. and Date

Date & Time of Pre-Bid Meeting

Place of Pre-Bid Meeting

Gas Transmission Company Limited (GTCL)(A Company of Petrobangla)

Plot No. F-18/ A, Sher-E-Bangla Nagor Administrative AreaAgargoan, Dhaka-1207.

Attendance of Tenderer for Pre-Bid Meeting

Supply of Outsourcing Manpower (Daftry, Junior Pump-cum-GeneratorOperator, Plumber, Gardenel, Cook, Cook Helper & Cleaner) frornService Provider at Different Offices, Resiclential Areas and Installationsof GTCL.

28.14.0000.130.01.002.20(Tencler-01),Date:05-07-2020. o

05-08-2020 at 11:00 am.

Committee Room (Level-3)Gas Transmission Company Limited.Plot: F-18/A, Sher-e-Bangla Nagar Aclministrative AreaAgargaon, Dhaka-7207.

Name & Address of the Tenderer ;,ll

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Signature of "fenderer

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Subject

Tencler Ref No. and Date

Date & Time of Pre-Bid Meeting

Place of Pre-Bid Meeting

Gas Transmission Company Limited (GTCL)(A Company of Petrobangla)

Plot No. F-18/ A, Sher-E-Bangla Nagor Administrative AreaAgargoan, Dhaka-1207.

Attendance of Tenderer for Pre-Bid Meeting

Supply of Outsourcing Driver from Service Provider at different offices ofGTCL.

28.14.0000. 130.01.003. 20 (Tender-02), Date : 05-07 -2020.

05-08-2020 at 1,1,:00 am.

Committee Room (Level-3)Gas Transmission Company Limited.Plot: F-18/A, Sher-e-Bangla Nagar Administrative AreaAgargaon, Dhaka-L207.

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