gtin compliance

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GTIN Compliance & the 2005 Sunrise Date

Interactive NetsessionFeaturing:

Ace Hardware

Uniform Code Council

Cognizant Technology Solutions

Note: For the recorded audio of this session, dial 1-800-642-1687 and specify the conference number as 1338199. It will be available till July 24, 2001.

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Who is Cognizant?

• Founded in 1994 as an in-house development center for The Dun & Bradstreet Corporation

• Revenue $137M in 2000

• Listed in NASDAQ (CTSH) since June 1998

• Intelligent infrastructure and development facilities

– Nine development centers in India– 12 sales and marketing offices

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Our Strengths

• Strong customer reference base, long-term outsourcing relationships

• Unique onsite-offshore model

• SEI-CMM Level 5 Delivery Process

• Strong vertical focus, including Retail, Healthcare and Financial Services

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Solution Offerings

Application development

Application maintenance

Re-engineering

Package integration

Data warehousing

Solutions for equipment vendors

Wireless data solutions

Solutions for service providers

Web application development

E-Commerce

Legacy to web integration

Knowledge management systems

ASP enabling services

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Our Retail Solutions

• POS Solutions

• GTIN Compliance Solutions

• Multi-Channel Retailing Solutions

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Our Valued Customers

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Recognition

#1 IT consulting organization among 100 hottest companies

#1 small company in America

America's fastest growing companies

Individual Investor

Public company of the year award

"Best of best practices "

Won The Data Warehousing Institute’s Best Practice Award 2000

for E-Business Based Analytical Application

Among the top 25 technology IPOs of 1998

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Thank you

Paddy S. Padmanabhan

paddy @cognizant.com

Note: The next presentation starts in the next slide

Copyright 2001 Uniform Code Coucil, Inc.

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2005 Sunrise Implementation for Retailers

John Terwilliger

and Al Garton

UCC


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Uniform Code Council, Inc.

• The UCC …….

– Develops standards for standard product identification, electronic commerce & data carriers (bar codes and RFID)

– An industry resource to 23+ industries– Is staffed with people who have worked for retailers, CPG firms,

technology firms, service firms, banks, the government, etc. who can understand and relate to your challenges and opportunities


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Uniform Code Council, Inc.

• Founded 1978 as a not-for-profit standards development organization

• Funded through membership and conference fees

• Corporate office: Princeton, NJ

• Operations Center office: Dayton, OH

• 110+ Associates at UCC and UCCnet


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UCC Mission

• To take a global leadership role in establishing and promoting multi-industry standards for product identification and related electronic communications.

• The goal is to enhance efficient supply chain management, thus contributing added value to the customer.


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What is the 2005 Sunrise?

• Retailers to upgrade point-of-sales (POS) systems and related applications to store EAN-13 and EAN-8 symbols by upgrading the database field size from 12 to 13 digits

• RECOMMENDED: move to 14-digits and not 13 to accommodate the GTIN in its entirety


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What’s behind the 2005 Sunrise?

• Retail products outside of the USA and Canada are identified with EAN-13s and EAN-8s.

• To sell in USA and Canada, some manufacturers must re-label products with a U.P.C.

• USA and Canada retailers to join the global market


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U.P.C. = Data Structure + Symbology

Symbology

Data Structure (GTIN as UCC-12)

7 12345 12345 9


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Global Trade Item Number

• Globally unique 14 digit number to identify Trade Items (product or service)

• EAN/UCC-14, EAN/UCC-13, UCC-12, and EAN/UCC-8 are the data structures within GTIN

UCC-12UCC-12(U.P.C.)(U.P.C.)

EAN/UCC-13EAN/UCC-13

EAN/UCC-14EAN/UCC-14

EAN/UCC-8EAN/UCC-8

GTIN


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GTIN Reminder

• Important note: nothing has really changed. GTIN is a term only! The U.P.C. will not go away.

• Most scanners in use scan EAN/UPC symbols. It’s the ability to store the number in system applications

that needs to be addressed.


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Why 14 digits and not 13?

• Updating your systems and related applications to 14-digits will allow you to accept the complete family of EAN.UCC data carriers.

• This includes all levels of packaging.

• Also includes emerging technology such as RSS (Reduced Space Symbology) that will bring 14-digit scanning capability to small items.


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Data Structure/Data StorageExamples

Encoded GTIN

Database Storage

GTIN Structure UCC-12

614141005277

00614141005277

Symbol

EAN/UCC-13

3439494949392

03439494949392

UCC-12

012345000058

00012345000058

Symbology EAN/UPC (UPC-A) EAN/UPC (EAN-13)EAN/UPC (UPC-E)


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Data Structure/Data Storage Examples

Symbol

EAN/UCC-14

30012345678906

30012345678906

EAN/UCC-14

10614141000415

10614141000415

UCC/EAN-128 ITF-14

EAN/UCC-8

20123451

00000020123451

EAN/UPC (EAN-8)

Encoded GTIN

Database Storage

GTIN Structure

Symbology

3 0 0 1 2 3 4 5 6 7 8 9 0 6


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Data Storage & Applications Requirements• Systems and applications need to expand to

accommodate 14-digits.

• Data structures that require less than 14-digits should be right justified and left zero filled.

• When communicating GTINs electronically, the full 14-digit structure should be transmitted and stored right justified and left zero filled.


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Next Steps: Reminders & Cautions

• Don’t delay ….. Begin to plan for system changes now!

• Use a checklist to assist with your planning and conversion efforts, available in 2005 Sunrise brochure: www.uc-council.org/2005sunrise/

• Before transmitting GTINs, it is recommended that you notify your trading partner to verify their ability to accept and store a 14-digit GTIN


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Began March 2000

NOTE: UCC Company Prefixes

• UCC-12, 12 Total Digits (old term: UPC-12)

• 6 - UCC Company Prefix • 5 - Item Reference (Item Number) • 1 - Check digit

- or -• 8 - UCC Company Prefix• 3 - Item Reference• 1 - Check digit


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Thank You!Contact

Information

Alan Garton

609.620.4546

[email protected]

Customer Service:• [email protected]

• 937.435.3870

• www.uc-council.org

UCC’s U Connect Conference

May 22-24, 2002

Salt Lake City

Note: The next presentation starts in the next slide

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ACE Hardware

GTIN Compliance

Jay HeubnerDirector - IT Application Development

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ACE Hardware Corp. is a dealer-owned, 75 year old cooperative based in Chicago

Dealer network of over 5,100 independent hardware, home center, lumber and building materials retailers.

Presence in over 65 countries

2000 wholesale revenue of 3 billion USD and retail sales over 13 billion.

Ace Hardware - The Company

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The unified EAN.UCC system requires retailing systems to accept 14-digit GTIN data structures

Ace merchandising applications supported UCC-12 (UPC-12).

The business had started importing European items with EAN-13. Applications needed to be enhanced to accept 13-digit EAN

Ace faced internal budget and time constraints, and reluctance by internal staff to take up another mass change project after Y2K

GTIN Compliance- The Business Issue

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Enable all applications to accept up to 14 digit GTIN data structures

Execute the project cleanly in short time and low cost

Use the project as a “proof of concept” for testing the onsite/off-shore business model

Project Objectives

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Outsource the systems enhancement and database migration to Cognizant, who have proven skills with similar projects

The Solution

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Assess the impact of the proposed enhancement

Identify the impacted programs, and recommend a conversion strategy

Recommend a phased strategy for migration of databases

The Mandate for Cognizant

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IBM Mainframe

Languages: Cobol, PL/1, Easytrieve, Netron, Telon

Database: IMS DB and DB2

AS/400

Languages: Cobol/400

Database: DB2/400

The Systems Environment

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Impact Analysis

Cognizant team ran a set of analytical tools to capture impact on Ace Mainframe and AS/400 systems.

525 programs, 6 IMS segments and 29 DB2 tables identified as impacted.

Entire assessment carried out in 4 weeks by Cognizant

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Project Initiation

Cognizant agreed on turnkey execution of the project in 5 phases

Cognizant assembled a full-time project team in India and stationed a full-time onsite project co-ordinator at Ace Hardware, Chicago

A dedicated data link was established between Ace Hardware and Cognizant’s development center in India

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Project Execution

Cognizant and Ace assign dedicated project leaders from both sides

Communication and project review plan put in place; project milestones set

Project completed in 6 months using a virtual onsite/off-shore team at Cognizant’s development center in India

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Successes

Project executed on schedule, in manageable phases, and within budget

Disperse applications were enhanced to access the expanded 14 digit GTIN from a single, centralized data structure

Ace achieved over a 40% cost saving based on initial estimate for internal effort

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Learnings

Impact on production environment underestimated. Project schedule had to be adjusted to production priorities

Ace team had to overcome cultural differences arising from offshore outsourcing model for first time.

Outsourcing a project end-to-end minimizes internal effort, but does not eliminate it. Acceptance testing is still our job!

The model works!!! … but only if the key internal influencers are fully committed to making it work!

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Thank You!!!

gtin compliance

Documents

gtin ucc

data structures

service eanucc

eanupc ean

ucc mission

gtin reminder important

symbology eanupc upc

digit structure