941 MICHIGAN AVENUE; PO BOX 171; STEVENS POINT, WI 54481

715-341-4FUN (4386) www.BGCLUBPC.org

GUARDIAN/CLUB MEMBER HANDBOOK

5/19/2017

TABLE OF CONTENTS

LOCATIONS AND HOURS………………………………………………………………………………………………………………1 GENERAL INFORMATION MISSION STATEMENT ……………………………………………………………………………………………………...2 MEMBERSHIP POLICIES ………………………………………………………………………………………………….…2 RENEWAL APPLICATION POLICIES……………………………………………………………………………………..…2 GRADE REQUIREMENTS …………………………………………………………………………………………………...2 GUESTS .……………………………………………………………………………………………………………….…..….3 GUARDIAN COMMUNICATION ..……………….…………………………………………………………………….....3 LOST AND FOUND ………………………………………………………………………………………………………..….3 DROP IN FACILITY………………………………………………………………………………………………………….…3 INCLEMENT WEATHER………………………………………………………………………………………………..…....4 FINANCIAL MATTERS METHODS OF PAYMENT…………………………………………………………………………………………………...4 PAYMENT SCHEDULE………………………………………………………………………………………………………..4 TRANSPORTATION……………………………………………………………………………………………………………4 FIELD TRIPS…………………………………………………………………………………………………………………….4 FINANCIAL ASSISTANCE …………………………………………………………………………………………………….5 DONATIONS……………………………………………………………………………………………………………………5 VOLUNTEER OPPORTUNITIES ..……………………………………………………………………………………..…...5 CLUB PROGRAMMING YOUTH DEVELOPMENT STRATEGY…………………………………………………………..…………..……………...5 CORE PROGRAM AREAS ……………………………………………………………………………………………..….…5 SUPERVISION POLICY ……………………………………………………………………………………………………………..…..6 DRESS CODE POLICY …………………………………………………………………………………………………………….….…6 BEHAVIOR MANAGEMENT ……………………………………………………………………………………………………..….…7 DECISION MAKING MODEL………………………………….………………………………………………….……..….7 BULLYING POLICY…………………………………………………………………………………………………………….……..….8 HEALTH POLICY. DRUG & ALCOHOL POLICY…………………………………………………………………………………………………9 MINOR FIRST AID & ILLNESS POLICY….……………………………………………….……………………………….9 MEDICATION………………………………………………………………………………………………………..………..9 EMERGENCY TREATMENT…………………………………………………………………………………………………10 LICE…………………………………………………………………………………………………………………..………..10 CLUB CONDUCT ………………………………………………………………………………………………………….……………10 TECHNOLOGY & SOCIAL MEDIA POLICY ………………………………………………………………………………………..11 ACCEPTABLE TECHNOLOGY USE POLICY ……………………………………………………………………………..12 SIGNATURE PAGE……………………………………………………………………………………………………………………..14

PORTAGE COUNTY CLUB SITE LOCATIONS AND HOURS BERARD CENTER 941 Michigan Avenue Stevens Point, WI 54481 (715) 341-4386 School Year Hours: Monday – Thursday 3:00 PM-7:00 PM Fridays 3:00 PM – 6:00 PM Summer Hours: Monday – Friday 7:30 AM – 5:30 PM

THE CLUB – TEEN CENTER 941 Michigan Avenue Stevens Point, WI 54481 (715) 341-4386 School Year Hours: Monday – Thursday 3:00 PM – 8:00 PM Fridays 3:00-10:00 Summer Hours: Monday – Friday 8:30 AM – 5:30 PM

JUNCTION CITY EXTENSION JF Kennedy School 616 West 2nd Street Junction City, WI 54443 (715) 321-3098 School Year Hours: Monday – Thursday 7:00 AM – 9:00 AM & 3:30 PM – 6:00 PM Summer Hours: Monday – Thursday 11:30 AM – 5:30 PM

ALMOND-BANCROFT EXTENSION Almond-Bancroft School 1336 Elm Street Almond, WI 54909 (715) 366-2941 ext. 242 School Year Hours: Monday – Thursday 3:15 PM – 7:00 PM Fridays 3:15 PM – 6:00 PM Summer Hours: Monday-Thursday 12:30 PM – 5:30 PM

PLOVER CENTER 2401 Cedar Drive Plover, WI 54467 (715) 295-0040 School Year Hours: Monday – Thursday 3:00 PM-7:00 PM Fridays 3:00 PM – 6:00 PM Summer Hours: Monday – Friday 7:30 AM – 5:30 PM

JEFFERSON ELEMENTARY SCHOOL CENTER Jefferson Elementary 1800 East Avenue Stevens Point, WI 54481 (715) 321-3099 School Year Hours: Monday – Thursday 3:30 PM-7:00 PM Fridays 3:30 PM – 6:00 PM

MADISON VIEW- SUMMER EXTENSION Madison View Apartments 725 John’s Drive #10 Stevens Point, WI 54481 (715) 341-4386 Summer Hours: Monday – Friday 11:30 AM – 5:30PM

HOMEWORK CENTER – PJ JACOBS JR. HIGH

2400 Main Street Stevens Point, WI 54481 (715) 321-3097 School Year Hours: Monday – Thursday 3:00 PM – 5:00 PM

ROSHOLT EXTENSION Rosholt School 346 Randolph Street Rosholt, WI 54473 (715) 677-3628 School Year Hours: Monday – Thursday 3:00 PM – 6:00 PM Summer Hours: Monday – Thursday 11:00 AM – 5:30 PM

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GENERAL INFORMATION MISSION STATEMENT

To inspire and enable all youth, especially those who need us most, to realize their full potential as productive, responsible, and caring community members.

MEMBERSHIP POLICIES The Boys & Girls Club of Portage County is open for membership to any child regardless of race, color, creed, or economic circumstances. The Boys & Girls Club annual membership is $10 per child or $25 for family which expires December 31st. To become a Club member, please fill out our membership application, which you can find at any of our Club site locations or on our webpage www.bgclubpc.org. You may turn in a completed membership application at any of our Club locations. Upon completion of a membership application, Club members and their guardians are required to attend an orientation. Orientation times will be available at the front desk of each of the Club sites and additional orientations will be offered at peak renewal times. After orientation Club members will be able to attend the Club and will receive a Club card, which Club members are required to bring to be admitted into the BGC. Additional membership cards may be purchased for $2.00. Each time the Club member forgets their card they will be charged $.50. Lanyards may be purchased at front desk for $1.00.

RENEWAL APPLICATION POLICIES The Boys & Girls Club of Portage County annual membership expires December 31st of each calendar year. Guardians have until the end of January to renew their membership for the year. If the membership is not renewed during January, the Club member will not be able to attend the BGC until their membership is renewed. Club members who become a member or renew during December will have their memberships carry over to the next calendar year.

GRADE REQUIREMENTS

Each of the BGCPC Sites serves different grades which can be found on each of our Club sites specific webpage: www.bgclubpc.org. During BGCPC programming time Club members will be grouped in age specific programming. Our age specific programming is divided into three groups: Pals are 3rd grade and under, Cadets are 4th – 6th grade, Teens are 7th grade and up. When summer programming begins, Club members will be put into age specific programming of the grade they will be going into the following fall. Club members will be considered “graduated” from the BGCPC program after the end of their summer following their senior year in high school or when they turn 19 years of age; whichever comes first. Once Club members are “graduated” from the BGCPC they will be eligible to volunteer six months after their BGCPC “graduation” date, and after a completed background check.

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GUESTS

Club members may bring friends and family to the Club up to two times at no charge. The name, age, and contact information for the visiting youth must be recorded. If the guest(s) want to attend after two visits, a membership form must be filled out, a membership fee must be paid, and new Club member orientation must be attended.

GUARDIAN COMMUNICATION Boys & Girls Club of Portage County strives to inform guardians of Club activities and events. Activities and events are posted on our Facebook page (www.facebook.com/bgclubpc) and throughout the Club, flyers for special events are located at the front desk, and emails are sent out to guardians. Guardians are encouraged to come inside to view the posted information and ask questions. BGCPC also depends upon guardians to keep the Club informed of issues and events affecting your child(ren). If there are changes to your child’s health, medication, living situations, etc., it is the responsibility of the guardian to notify Club staff. Please remember to notify staff of any contact information changes or changes in custody arrangements so that we can best serve your child(ren). We encourage Club families to join our Remind texting program. This will allow you to be notified of important Club information and updates.

For the Berard Center text: @bgcpcbc to 81010

For The Club – Teen Center text: @bgcpctc to 81010

For the Almond – Bancroft Extension text: @bgcpcab to 81010

For the Jefferson Elementary Center text: @bgcpcjeff to 81010

For the Plover Center text: @bgcpcpc to 81010

For the Rosholt Extension text: @bgcpcr to 81010

For the Junction City Extension text: @bgcpcjc to 81010

LOST AND FOUND

The Club is not responsible for lost or stolen items.

The Club has a lost and found located near the front entrance. o School sites' lost and found is located within the school's lost and found.

Lost and found items are kept for 4-6 weeks and then donated.

Club members are responsible for their personal belongings and should not bring expensive equipment including electronics, jewelry, or anything else of value.

DROP IN FACILITY The Boys & Girls Club of Portage County is a drop in facility, which means Club members are not required to attend daily. Club members are only allowed to leave the Club on their own with written/verbal consent from their guardian or an emergency contact. Club members attending the Clubs inside area schools are required to sign in immediately following the end of the school day unless due to an after school activity (safety patrol, sports, etc.). It is the responsibility of the Club member to scan into their Club after school. If the Club member does not scan in to the Boys & Girls Club

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he/she will not be considered present at the Club. Club members are only permitted to sign out of the Club twice per day unless prior arrangements have been made between Club staff and guardian.

INCLEMENT WEATHER

School Year- If the school district cancels school for the day due to inclement weather, the Boys & Girls Club school sites (sites that reside in that particular district or school) will be closed; however, the Plover Center, Berard Center, and Teen Center, in most cases, will be open from 7:30 AM – 5:30 PM. If not, an announcement will be made at the school and posted on the Club’s Facebook page: www.facebook.com/bgclubpc.org.

If the school district cancels afterschool activities or closes early due to inclement weather, the BGC School sites (Jefferson, Almond-Bancroft, Rosholt, and Junction City) will be closed, however, the Plover, Berard, and Teen Center, in most cases, will be open until 5:30 pm. Summer- In case of inclement weather, the Club’s schedule will change to an indoor activity. Outdoor field trips may be rescheduled, postponed, or changed to another trip. If you are unsure if an activity or field trip is canceled please contact the Club. In the event of threatening weather, all Club members will be aware of the in Club procedures and will practice them on a regular basis.

FINANCIAL MATTERS

METHODS OF PAYMENT Cash – Money Orders – Personal Checks

PAYMENT SCHEDULE $10.00 membership fee is due with membership registration form. All membership fees are good for one calendar year (January 1st through December 31st). This includes no school days, summer hours, snow days, spring break, and early release days.

TRANSPORTATION Club members who attend Roosevelt and Washington Elementary will be shuttled to the Boys & Girls Club during December, January, and February of each year. At the beginning of each month the BGCPC will send home and/or email families to consider a monthly donation of $20/child or $25/family to help us offset the cost of providing shuttle transportation and service daily. The BGC Almond-Bancroft Extension provides transportation daily during the school-year from the Almond-Bancroft school to Bancroft at no extra cost to Club members. Transportation leaves Monday - Thursday at 6:30 PM and Fridays at 5:30 PM with drop offs at the Bancroft Lion’s Park, and the Pine Grove Villa. To utilize transportation, Club members must check-in at the BGC Front Desk at least 15 minutes before departure.

FIELD TRIPS Each BGCPC location takes the Club members on field trips throughout the calendar year. Field trips are posted at the Club sites front desk and through guardian emails. All field trips are based on a first come (completed permission slip and paid) first serve basis.

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FINANCIAL ASSISTANCE Financial assistance is available to help families in need to offset costs of membership dues, transportation fees, and field trips. Financial assistance is granted on a case-by-case basis. Please ask the Center Director if you are in need of financial assistance.

DONATIONS Donations are the main source of funding for the Boys & Girls Club. Monetary and in-kind donations help us serve a daily snack, remain open on all no-school days including a breakfast and lunch for all Club members, and run numerous programs that inspire and enable the youth that we serve. Please email info@bgclubpc.org for a complete wish list of different items we are looking for at the time. Donations of all sizes are appreciated.

VOLUNTEER OPPORTUNITIES

The heart of any youth program is its volunteers! Donations of time, money and services are just a few ways

to help support the Boys & Girls Club of Portage County. If interested in volunteering please see a staff at your

local Club to fill out a volunteer application. All volunteers and staff must go through a background check

before volunteering or working at the Club.

CLUB PROGRAMMING YOUTH DEVELOPMENT STRATEGY Club programs and services promote and enhance the development of Club members by instilling:

A sense of competence-The feeling there is something they can do and do well.

A sense of usefulness-The opportunity to do something of value for other people.

A sense of belonging-A setting where young people know they fit in and are accepted.

A sense of power or influence.-A chance for Club members to be heard and to influence decisions.

CORE PROGRAM AREAS Program focus areas are based on both the interests of youth and their physical, emotional, cultural and social needs.

CHARACTER AND LEADERSHIP DEVELOPMENT Character and Leadership Development empowers youth to support and influence their Club and community, sustain meaningful relationships with others, develop a positive self-image and respect their own and others’ cultural identities.

EDUCATION AND CAREER DEVELOPMENT Education and Career Development enable youth to become proficient in the basic educational disciplines, apply learning to everyday situations, and embrace technology to achieve success in a chosen career.

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HEALTH AND LIFE SKILLS Health and Life Skills develops the capacity for youth to engage in positive behaviors that nurture their own well-being, set personal goals, and live successfully as self-sufficient adults.

THE ARTS The Arts enable youth to develop their creativity and cultural awareness. Youth are challenged to appreciate fine arts, visual arts, performing arts, and creative writing.

SPORTS, FITNESS AND RECREATION Sports, Fitness, and Recreation enable youth to develop positive use of leisure time, skills for stress management, appreciation for the environment, and social skills. Program options: Triple Play, Bike Club, and Sports Leagues

SUPERVISION POLICY

The Club strives to maintain appropriate staff-to-Club member ratios

Club groups-1 adult to 15 Club members Fieldtrips-1 adult to 8 Club members

o All areas are adequately staffed by staff & volunteers If your child has a disability and/or special needs which require increased supervision, the BGCPC will strive to provide services through volunteers but reserves the right to require the guardian to provide such supervision or support at no cost to the BGCPC and/or reserves the right to limit participation.

DRESS CODE POLICY

Proper dress is the responsibility of Club members and their guardians. Rules pertaining to appropriate Club member attire are necessary in order to maintain good decorum and a favorable academic atmosphere. The Center Director will use their discretion to make appropriate decisions regarding the appropriateness of each Club member’s dress and possible consequences for violation of this policy. Club members wearing inappropriate clothing will be asked to change or turn their shirts inside out. Club members are not permitted to wear clothing that is inappropriate for the Club setting. Clothing that displays profanity, violence, is sexually suggestive, is offensive, promotes gang activity, or promotes alcohol, tobacco, or drug uses are not appropriate.

Clothing must cover the torso from above chest cleavage to mid-thigh.

No hats, visors, or other headwear allowed in building.

No items of clothing where undergarments are exposed are allowed.

Footwear must be worn while at the Club. o Closed toed shoes are strongly encouraged to protect feet during sports/recreation activities. o Club staff has the right to limit participation in activities and program due to footwear.

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BEHAVIOR MANAGEMENT

Club Members, participants, guardians, and Club staff share the responsibility to create and maintain a safe and positive environment at the Boys & Girls Club of Portage County. In doing so, BGCPC follows our Be GREAT policy (Good citizenship, Respect, Engaged, Attitude, and Teamwork) as well as the behavior model of the school district that the Club is affiliated with. The decision making model is included below. BGCPC discipline actions depend on each situation which may include, but is not limited to, personal breaks, suspensions from an activity for the rest of the day, assisting in Club chores, or meeting with a staff. More serious problems may require suspension from the Club for a period of time dependent upon the severity of the offense. All disciplinary actions will be documented and guardians will be notified and asked to sign any documentation. If a Club member was suspended or dismissed early from school due to a discipline issue, they may not attend the Club that same day. Club staff will contact the guardians of a Club member depending on the situation. If a Club member is asked to leave their guardian will be notified and have 30 minutes to pick them up. All guardians who are unable to pick their child up within the given time frame must make arrangements for a friend or relative to pick them up. Until the Club member is picked up, they will not be able to participate in programs.

Offense First Second Third

Inappropriate Language – swearing, sexual, etc.

Clear, verbal warning Individual Meeting, Loss of

Privileges

Suspended from the Club for the remainder of the day; guardians are called

Racial/prejudicial comments Suspended from the Club for the remainder of the day; guardians are called

N/A N/A

“Horseplay” “Roughhousing” mild, violent behavior

Clear, verbal warning Individual and/or group

meeting, loss of privileges

Suspended from the Club for the remainder of the day; guardians are called

Fighting, violent behavior Suspended from the Club for the remainder of the day, guardians are called

N/A N/A

Disrespectful behavior towards staff, volunteers, and/or other Club members

Individual and/or group meeting, loss of privileges

Suspended from the Club for the remainder of the day; guardians are called

N/A

Inappropriate sexual touching, harassment, comments, behavior

Individual meeting, loss of privileges

Suspended from the Club for the remainder of the day; guardians are called

N/A

Disengagement from programs, refusal to participate in any Club activity

Clear, verbal warning Individual meeting about

expectations

Suspended from the Club for the remainder of the

day; guardians called

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BULLYING POLICY

The Boys & Girls Club of Portage County is committed to providing a safe, secure, and healthy environment that allows all Club members to maximize their learning potential. The BGCPC considers bullying detrimental to the health and safety of Club members and is prohibited. Bullying behavior is prohibited in all BGCPC after-school and summer programs, buildings, properties, and educational environments. This includes any property or vehicle owned, leased, contracted or used by the BGCPC. All incidents and observations of bullying should be immediately reported to BGC staff. Reports of bullying may be made verbally or in writing and may be made confidentially. All such reports, whether verbal or in writing, will be taken seriously and a clear account of the incident is to be documented. All BGCPC staff members who observe or become aware of acts of bullying are required to report these acts to the Center Director and/or Club staff. Any other person, including a Club member who is either a victim of the bullying or is aware of the bullying or any other concerned individual, is encouraged to report the conduct to the Center Director and/or Club staff. Club staff will then fill out appropriate documentation to be shared with Club members’ guardians. Any bullying incidents may be reported to law enforcement if applicable. Bullying includes aggressive and hostile behavior that is intentional and involves an imbalance of power between the bully and the bullied. This behavior may include, but is not limited to:

o Physical: assaulting, hitting or punching, kicking, theft, threatening behavior o Verbal: threatening or intimidating language, teasing or name-calling, racist remarks o Written: comments which are offensive or objectionable to the recipient or which cause the recipient

discomfort, anger, or humiliation or which interfere with the recipients academic performance o Indirect: spreading cruel rumors, social exclusion or isolation, intimidating looks and/or gestures o Cyber: using technology in a hurtful manner such as, but not limited to, the use of e-mail, instant

messages, text messages, digital pictures or images, cell phones, website postings and/or other social media to threaten, harass, discriminate or intimidate the individual

o Bullying based on gender, race, color, religion, national origin, ancestry, creed, pregnancy, marital or parental status, sexual orientation or physical, cognitive, emotional or learning disability is also prohibited.

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HEALTH POLICY It is important that guardians cooperate with our Health Policy. Our regulations are designed to protect the well-being of all Club members.

DRUG & ALCOHOL POLICY The Boys & Girls Club of Portage County is a tobacco, drug, and alcohol free environment. Alcohol, non-prescription drugs, and any other substances that alter an individual’s ability to function in the Club environment are strictly prohibited. Everyone is expected to report any smoking or drug use to Club staff immediately. In the event of a drug or alcohol related issue occurring on Club grounds or at a BGC sponsored event, police and guardians will be notified and appropriate actions will be taken to correct the situation.

MINOR FIRST AID & ILLNESS POLICY Boys & Girls Club staff are CPR and First Aid Certified and are permitted to administer: band aides, ice

packs, bandages and other first aid supplies.

Club staff cannot physically apply sunscreen and insect repellent.

The Club is not responsible for reactions or improper usage of sunscreen, insect repellent, or any item that is borrowed from or used by Club members.

Guardians must advise the staff of any Club member’s medical condition by completing the medical information portion of the membership form and updating information as needed.

In case of emergency guardians will be notified as soon as possible.

Club members who stay home from school due to illness are not eligible to come to the Club that day.

Guardians must notify the Club and keep children home when youth have a contagious illness (e.g.,

rash, fever over 100°F, sore or runny eyes, influenza, chicken pox, etc.).

Club members who develop symptoms of a contagious illness while at the Club must be picked up within 30 minutes of notification and are not eligible to return to the Club until 24 hours after the initial intake of medication.

MEDICATION Medications should be administered at home whenever possible. Guardians are urged to consult with

the prescribing physician to determine if medications can be scheduled outside Club hours. In the event that this is not possible, designated staff will administer medication according to Club policy and the Clubs medication policy must be filled out by a guardian. You may find our medication form at your Club sites front desk. The prescription medication must be supplied in the original pharmacy-labeled bottle with Club members name indicating the correct dosage and frequency of administration.

All medications will be stored in a secured / locked area at the Club and documented each time medication is administered.

Medications not on record with staff and found in a Club member’s possession will be confiscated and guardians will be called.

Unused portions of medication after the completion of the school year / summer or when discontinued will be disposed of after 7 days if not picked up by the guardian.

Supply: Guardians are responsible for ensuring a sufficient supply is on hands at all times.

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EMERGENCY TREATMENT In the event of an emergency injury or illness requiring immediate advanced medical treatment, the Boys & Girls Club staff will call 911 first. Guardians will be contacted as soon as possible. Boys & Girls Club staff are not allowed to transport injured or severely ill Club members in their personal vehicle. The Boys & Girls Club of Portage County utilizes the ambulance for all emergency transportation to the nearest emergency health care facility.

LICE

If a Club member is suspected of having head lice, they will be checked by the Center Director. If an active infestation of head lice and/or is confirmed, the Center Director will contact the guardian and inform them that their child(ren) have crawling head lice and/or that lice eggs/nits have been observed attaching to the base of the hair shaft near the skin. Club Members must be picked up and treatment info will be provided. If there are nits present (i.e., no active lice), Club members may remain at the Club sites. Families experiencing repeated outbreaks of head lice will be offered additional assistance through referrals to community partners.

CLUB CONDUCT

OUR CLUB MEMBERS…

o Play fair & show good sportsmanship o Stay with assigned group both in the Club and on field trips o Talk to Club staff when they have a problem o Try new programs / activities o Respect the games & all Club equipment o Put games & equipment where they belong o Pick up after themselves o Respect others & their property o Use appropriate & respectful language o Listen to & respect Club staff o Are responsible for their personal belongings o Keep their hands to themselves o Leave suggestive or revealing attire at home o Leave items of value at home o Eat & drink in designated areas only o Wait their turn for a game o Watch age appropriate movies o Obey tech policy guidelines. o Club members are only permitted to sign out of the Club twice per day unless prior arrangements have

been made between Club staff and guardian

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CLUB CODE I will be respectful of staff, equipment and other Club members I will use polite language I will walk I will talk to a staff member if I have a question or problem I will treat others as I would like to be treated

GUARDIAN CODE I will be respectful of staff, equipment and other Club members I will encourage my child to participate in events & activities I will teach my child that effort is as important as victory I will remember that children learn best by example I will arrange for my child to be picked up on time

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TECHNOLOGY POLICY

The Boys & Girls Clubs of Portage County has adopted the following Technology Policy in order to maintain a safe and secure environment for Club members, staff, volunteers and others. This policy will allow Club members at the Club to use technology including, but not limited to computers, laptops, tablets, and/or smartphones, for educational use in our facilities.

Boys & Girls Club permits use of both club owned devices and personal mobile devices as defined below:

CLUB OWNED DEVICES & EQUIPMENT Boys & Girls Club of Portage County provides access to both wired and wireless networks with Club owned equipment. Any Club member who has this policy signed annually is permitted to utilize Club equipment for the purpose of program activities, career development, communication with experts and/or Club members, homework and other Club activities. Additionally Club members can use the Club’s network for valid recreational purposes. Club members are expected to act responsibly and thoughtfully when using Club owned technology resources.

PERSONAL MOBILE DEVICES A personally owned device shall include all Club member-owned existing and emerging technologies and devices that can take photographs; play/record audio or video; input text; upload and download content and/or media; and transmit or receive messages or images. Personally owned devices are permitted for use during Club time for Club purposes and in approved locations for Club members who have this signed policy on file.

If you would like your children to participate in this program, please read and discuss the following “Acceptable Technology Use Policy” with your child(ren). If you and your child(ren) agree, return the last page of this handbook with your names and signatures to your Club sites front desk. If you would not like your child(ren) to participate, you do not need to take any action. If you have questions about the Technology Policy, please contact your Center Director.

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ACCEPTABLE TECHNOLOGY USE POLICY Any guardian who wishes that their child(ren) use Club owned or a personally owned electronic device within the Boys & Girls Club must read and sign this agreement and submit to Club staff.

1. In order to utilize the technology resources at the Boys & Girls Club, Club members and guardians must review the “Acceptable Technology Use Policy” and sign the last page of the Guardian/Club Member Handbook. This is considered a legally binding agreement.

2. When using a personal mobile device the Club member will take full responsibility for their device and keep it with themselves at all times. Club members may not lend their device to any other Club member or staff. The Club is not responsible for the security of the device or loss/damage/theft of a personally owned device.

3. Club members should only use their devices to access services, networks, files relevant to Club sanctioned programs/events.

4. Club members may not use the Club owned or personal devices to record, transmit or post pictures, video or other information of or about a person or persons at the Club. Nor can any images, video or other information recorded at the Club be transmitted or posted at any time without the expressed permission of Club Staff.

5. Club members may not use a personal or Club owned device to harass, threaten, demean, humiliate, intimidate, embarrass, or annoy their peers or others. This behavior is cyberbullying (bullying that takes place using emerging technologies/devices).

6. Club members are strongly encouraged to use the Club’s secured wireless network. Uses of cellular (e.g. 3G, 4G) wireless connections are not monitored by the Club’s web filtering equipment.

7. The Club reserves the right to monitor all traffic on its wired and wireless networks. 8. The Club reserves the right to inspect a Club member’s personal device & Club owned devices,

guardians will be notified and allowed to be present before any such inspection takes place. Guardians are free to refuse to allow Club staff to inspect a device; however, that Club member may be barred from bringing personally-owned devices to the Club in the future. This decision will be at the Club’s discretion.

9. In the event that the Boys & Girls Club takes away a personal mobile device due to guidelines are not being followed, the guardian would then be contacted and be asked to pick up the Club member’s device at the end of the day.

10. Club members must comply with staff requests to shut down or turn off the devices when asked. Failure to do so may result in the Club member being barred from using Club equipment and bringing personal devices in the future.

11. The Club expressly prohibits use of electronic devices in locker rooms and restrooms and other areas where there is an expectation of privacy.

12. Violations of any Club policies, administrative procedures or Club rules involving a Club member’s personally owned device may result in the loss of use of the device at the Club and/or disciplinary action.

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PLEASE READ THE FOLLOWING STATEMENTS, CAREFULLY AND SIGN AT THE BOTTOM:

Please carefully read the statements below and initial to either give or deny your child(ren) permission to sign out of the Club on their own and to utilize the BGCPC’s Technology Program.

DROP IN FACILITY:

______ I give permission for my child(ren) to sign themselves out of the Club ______I do not give permission for my child(ren) to sign themselves out of the Club

TECHNOLOGY POLICY:

____ I give permission for my child(ren) to utilize the Boys & Girls Club of Portage County’s Technology Program, including by not limited to Club owned devices and equipment, and personal mobile devices.

____ I do not give permission for my child(ren) to utilize the Boys & Girls Club of Portage County’s Technology Program, including by not limited to Club owned devices and equipment, as well as personal mobile devices.

I have received a copy of the Boys & Girls Club of Portage County’s Guardian/Club Member Handbook and I understand that I am responsible for reading the policies and practices described within it. I agree to abide by the policies and procedures contained herein. I understand that the policies and benefits contained in this Guardian/Club Member Handbook may be added to, deleted, or changed by the Club at any time. If I have any questions regarding the content or interpretation of this Handbook, I will bring them to the attention of the Center Director. I, the undersigned, as a Club member(s) of the Boys & Girls Club of Portage County, have reviewed the Acceptable Technology Use Policy. I understand that any violation of the policy or guidelines acceptable may result in revocation of technology privileges and possible further disciplinary action.

Club Member’s Name(s): Printed: _______________________________________ Signature: _____________________________________ Date: ___________________________________

Guardian Name: Printed: _______________________________________ Signature: _____________________________________ Date: ___________________________________ 14

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