guesthouse reser form

8/21/2019 Guesthouse Reser Form

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GUEST HOUSES

INDIAN INSTITUTE OF TECHNOLOGY MADRASTelephone: (044) 2257 8450, 8449, 8471.

E-mail: [email protected]

_____________________________________________________

Requisition Form for Booking Accommodation

1. Accommodation required: [Tick the appropriate column]TARAMANI GUEST HOUSE BOSE – EINSTEIN GUEST HOUSE

2. Guest Details: Name

Address

Phone/ E-mail

No. of Persons

No. of Rooms Suite: A/c: Non-A/c:

Arrival date: Time: Departure date: Time:

3. Bill(s) to be settled by: [Tick the appropriate column]

Project Co-ordinator Department Institute Individual

4. Approval:

Certified that the bill becharged directly to my Project

a/c and paid thro’ IC&SR:

Certified that the bill be paidby DR(F&A) from thedepartmental budget

Approved as Institute’s Guest

Project a/c No.:

Project Co-ordinator Head of the Department Registrar / Dean / Deputy Director

For Office Use OnlyStatus of booking Confirmed Not Confirmed

Visitor Category A B C D

Officer-in-Charge



GUEST HOUSES

INDIAN INSTITUTE OF TECHNOLOGY MADRASTelephone: (044) 2257 8450, 8449, 8471.

E-mail: [email protected]

_______________________________________________________

Requisition Form for Boarding Facility (To be submitted at least one day in advance)

1. Boarding required: [Tick the appropriate column]TARAMANI GUEST HOUSE BOSE – EINSTEIN GUEST HOUSE

2. Guest Details: Name

Address

Phone /E-mail

BoardingDetails

Break Fast(Regular)

Breaks Fast(Special)

Lunch(Regular)

Lunch(Special)

Dinner(Regular)

Dinner(Special)

Refreshment

Numbers:

Date: Time:

3. Bill(s) to be settled by: [Tick the appropriate column] Project

Co-ordinatorDepartment Institute Individual

4. Approval:Certified that the bill be

charged directly to my Projecta/c and paid thro’ IC&SR:

Certified that the bill be paidby DR(F&A) from thedepartmental budget

Approved as Institute’s Guest

Project a/c No.:

Project Co-ordinator Head of the Department Registrar / Dean / Deputy Director

For Office Use OnlyConfirmed Not ConfirmedStatus of Boarding

booking

Officer-in-Charge

PhD Viva DepartmentalGuest

Seminar/Conference

Project Discussion Acad./Admnevents



General InformationBooking Procedures:

1. Please use the downloadable forms from the IITM website (https://www.iitm.ac.in/facilities/guesthouses) for making reservations.

2. The duly filled in form may be submitted at the Reception of TGH.3. No column should be left blank and write “NA” if any of the columns is not applicable.4. No Telephonic bookings / cancellation will be entertained

Guest Categories for Tariff purpose:Non-A/c A/c Suite

Category SingleOccupant

DoubleOccupants

SingleOccupant

DoubleOccupants

SingleOccupant

DoubleOccupants

A Rs.75/- Rs.100/- Rs.150/- Rs.225/- Rs.250/- Rs.375/-

B Rs.100/- Rs.150/-` Rs.200/- Rs.300/- Rs.350/- Rs.450/-

C Rs.150/- Rs.225/- Rs.300/- Rs.450/- Rs.500/- Rs.750/-

D Rs.200/- Rs.300/- Rs.400/- Rs.600/- Rs.700/- Rs.900/-

Extra Bed Rs.100/- per day

Boarding Rates:

BEGH TGHSl.No. Details

Rate Rate

1. Bed Tea 15/- 6/-

2. Breakfast 60/- 35/-

3. Lunch (Ordinary) 120/- 60/-

4. Dinner (Ordinary) 120/- 60/-

5. Lunch (Special) NA 110/-

6. Dinner (Special) NA 110/-

Classifications of Categories:Category A:

Directors of sister Institutions, ex-Directors of this Institute, members of Board of Governors,Members of IIT Council, Senior Officials of the Ministry of HRD and AICTE and similar otherorganizations, selection committee members, if they choose to pay, will come under this category.Other guests whose TA/DA is borne by the Institute, will also come under category ‘A’.

Category B: All guests coming for Conferences, Symposia, Seminars, Workshops, Consultancy, GATE/JEEwork, Viva-voce etc. having direct relevance to activities of IIT, Madras and where TA/DA areborne by individuals or organizations other than IIT Madras.

Category C: All Private guests (Guests of Faculty/Staff and Parents/Guardians of Students) and other IIT /Government officials whose visits are not in connection with the work of IIT, Madras.

Category D: Guests coming from Industries for their work.

Check-in, Check-out time: 24 HrsTiming for advance booking of Lunch and Dinner is 0900 hrs and 1400 hrs respectively(at reception).Food / meals will be served only in the dinning hall. No room services will be provided.Consumption of Narcotics/Alcoholic drinks etc is strictly prohibited.Stay is allowed at the entire responsibility of the guest(s). No claims for Loss/damage or lapse of

service will be entertained at any stage.

https://www.iitm.ac.in/facilities/guesthouses



The room shall be allotted on the condition, that, if necessary, the allottee shall have no objectionfor sharing accommodation with another guest.Please inform the reception about your departure date & time or any other change of scheduleone day in advance.The guest should verify and certify the final bill before departure.The allottee should vacate the room on the expiry of the period for which accommodation wasallotted, unless an extension for further stay has been obtained beforehand in writing.The cancellation, if any, for conferences/seminars/workshop should be notified at least 14 Daysin advance, failing which 50% of the tariff / user charges shall be levied.Male Guests, other than family members are not allowed in the rooms occupied by female guestsand vice-versa.

It is suggested that the room may be got swept/cleaned in the presence of the guest only.Please switch off the AC, geyser, fan, lights while not in use/leaving the room.All charges are to be paid in cash/local cheque at the Office, TGH.

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guesthouse reser form

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