guidance for completing the phv driver licence application form phv202

Transport for London

Public Carriage Office

PHV/202London Private Hire Driver LicensingGuidance for completing the application

PRIVATE HIRE

MAYOR OF LONDON

Private Hire Vehicles (London) Act 1998

The Private Hire Vehicles (London) (London PHV Driver’s Licences) Regulations 2003

Contents

Part 1 Guidance notes to completing PHV/203 – Application Form

Section A Personal details . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1

Section B Driving licence details . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1

Section C Additional personal information . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2

Section D Details of any previous PHV/taxi licence applications and topographical skills assessment. . . . . . . . . . . . . . . . . . . . . . . 3

Section E Details of Mental Health/Sexual Offence Orders . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3

Section F Confirmation of identity (to be completed by your referee) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4

Section G Method of payment . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4

Section H Photograph . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4

Section I Declaration . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4

Part 2 Guidance notes to completing PHV/204 - Medical Declaration

Section A Personal Details. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5

Section B GP details . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5

Section C Consultant/specialist details . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6

Section D Consent and Declaration. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6

Part 3 Guidance notes to completing PHV/205 – Living and Working Abroad Details Form


Section B Periods of living and working abroad . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7

Section C Data protection . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8

Section D Declaration . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8

Part 4 Guidance notes to completing PHV/206 – Badge Exemption Form


Section B Data protection . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 9

Section C Declaration . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 9

A Personal details B Driving licence details

A1 Surname/family name

Please state your present surname/family name in full (if morethan 15 characters in length, continue on the next row).

Proceed to A2

A2 Forename(s)

Please state your present forename(s) in full.

Proceed to A3

A3 Date of birth

Please state your date of birth, in the formatDayDay/MonthMonth/YearYearYearYear (e.g 01/06/1973).Remember you must be 21 years of age or over.

Proceed to A4

A4 Male or Female? (3)

Please 3 whether you are male or female

Proceed to A5

A5 Title - Mr., Mrs., Miss., Ms., other (please specify)

Please state your title (Mr.,Mrs.,Miss,Ms., etc.)

Proceed to A6

A6 Are you licensed by TfL as a private hirevehicle (PHV) or taxi/motor hackney carriage(MHC) driver? (3)

Please 3 the appropriate box ‘Yes’/’No’ whether you alreadyhold either a London private hire driver or taxi licence.

If ‘Yes’ proceed to A7 . If ‘No’, proceed to B1

A7 What is your licence type/licencenumber? (3)

If you answered ‘Yes’ to A8 please 3 appropriate box‘PHV’/’MHC’ whether the licence that you hold is for a privatehire vehicle (PHV) and/or taxi (MHC). Also, state your licencenumber(s).

Proceed to B1

B1 Please state what type of driving licence you hold(DVLA/NI/EEA driving licence) (4)

Please 3 the appropriate box, whether you hold• a DVLA (British) driving licence• a NI (Northern Ireland) driving licence• an EEA (European Economic Area) driving licence(Refer to page 2 of PHV/201 ‘A reference guide tobecoming a private hire driver’)If you have a DVLA licence proceed to B2If you have a Northern Irelandor an EEA licence proceed to B4

B2 What is your DVLA driving licence number?

If you have a DVLA driving licence, please enter the wholenumber. Please note, this number will be16 characters longand will start with the first 5 letters of your surname (orletters and 9’s if your surname is less than 5 letters long).

Proceed to B3

B3 What is the issue number?

Please confirm the issue number of your DVLA driving licence.

Proceed to B6.

B4 If you have a non-DVLA driving licence, where wasit issued?

Please state the country of issue of your driving licence (whetherNorthern Ireland or within the European Economic Area).

Proceed to B5(Refer to page 2 of PHV/201 “A reference guide tobecoming a private hire driver”).

B5 What is your NI/EEA driving licence number?

please state your full driving licence number.

Proceed to B6

B6 What is the date that your full driving licence wasfirst issued?

Please state original date that you gained your full drivinglicence in the formatDayDay/MonthMonth/YearYearYear Year (e.g 01/06/1973) asindicated.Proceed to B7(Refer to page 2 of PHV/201 “A reference guide tobecoming a private hire driver”).

B7 What vehicle type does your driving licence entitleyou to drive? (3)

Please 3 the appropriate box, whether your driving licenceentitles you to drive only vehicles with an automatictransmission or both manual and automatic transmissions.

Proceed to B8

B8 Have you ever been disqualified from driving? (3)

Please 3 the appropriate box ‘Yes’/’No’ if you have ever beendisqualified from driving.If ‘Yes’, provide details of the date that the offence took place,the nature of the offence and the period of disqualificationthen proceed to C1.

If ‘No’ proceed to C1

1

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C12 Current addressPostcodePlease state the full post code of your currenthome address.House numberPlease provide the number.Full addressPlease state the rest of your current address(including house name/flat number).THe following three questions are optional

C Additional personal information

C13 Telephone number

Please state the full telephone number for theaddress given at C12, above.

C14 Mobile telephone number

Please state your full mobile telephone number.

C15 E-mail address

Please state your full E-mail address.

C3 What is your nationality/asylum/refugee status?(3) Tick one box only.

Please 3 whether you:• Are a UK/EEA national.• Have been granted asylum/refugee status.• Are awaiting a decision concerning asylum/refugee status.• Have been granted indefinite leave to remain in the UK.• Are awaiting a decision on an application to be granted

indefinite leave to remain in the UK.(Refer to page 6 of PHV/201 ‘A reference guide tobecoming a private hire driver’)

Proceed to C4

C6 Any previous names? (3)

Please 3 the appropriate box ‘Yes’/’No’, whether you havehad any previous surnames/forenames.

If ‘Yes’ proceed to C7

If ‘No’ proceed to C11

C7 Previous surname/family name

Please state in full your previous surname/family name(i.e. maiden name, name prior to deed poll etc.).

Proceed to C8

C1 National Insurance (NI) number

Please state your full National Insurance (NI) number. Thisnumber will be 9 characters in length, a prefix of 2 letters, 6numbers and 1 letter suffix. (e.g. XY010203A)

Proceed to C2

C2 Do you have the right to live and work in theUK? (3)

Please 3 the appropriate box ‘Yes’/’No’, whether you havethe right to live and work in the UK.

Proceed to C3

(Refer to page 6 of PHV/201 ‘A reference guide tobecoming a private hire driver’)

C11 Country of birth

Please state your country of birth.

Proceed to C12

C8 Previous forename(s)

Please state in full your previous forenames(s)(i.e. name(s) prior to deed poll etc.). If your forename(s)stated at A2 remained unchanged despite a change toyour surname (i.e. upon marriage) please do state thisname here as well.

Proceed to C9

C9 Previous Title - Mr./Mrs./Miss/Ms.,other (please specify)

Please state your previous title (Mr., Mrs., Miss, Ms., etc.).

Proceed to C10

C10 Date that you ceased to be known by this name

Please state the date that you ceased to be known by thisname in the formatDayDay/MonthMonth/YearYearYearYear(e.g. 01/06/1973).

Please provide photocopies of documents(e.g. deed poll or marriage certificate) in supportof the above.

If you have had any other surnames/forenames, pleasephotocopy this section, complete it and attach it to theapplication form.

Proceed to C11

C5 What items have you enclosed as proof ofidentity? (3)

Please 3 photocopies of which items you have enclosed asproof of identity• driving licence(s) (clear legible photocopies)• valid Passport (clear legible photocopy)• birth certificate (clear legible photocopy)Do not send original documents(Refer to page 6 of PHV/201 ‘A reference guide tobecoming a private hire driver’)

Proceed to C6

C4 Have you lived in a country other than the UK forone or more continuous periods of 3 months ormore within the last 3 years? (3)

If you have lived and worked abroad for one or morecontinuous periods of 3 months or more within the last 3years, 3 the box ‘Yes’.If ‘Yes’, you must complete form PHV/205 ‘Living andWorking Abroad Details Form’ then proceed to C5 .

(Refer to part 4 of this guide)

If you have not lived/worked abroad for an individual periodor individual periods of 3 months or more within the last 3years, 3 the box ‘No’ then proceed to C5

DDetails of any previous PHV/taxi licence applications and topographical skills assessments

E Details of Mental Health/Sexual Offences Orders

D5 Only tick yes if you have included a certificate as part of your application. (See Section 6 of the guidance notes PAV/201).

D6 Indicate which exemption applies to you supplying details where appropriate.Please note these are the only categories of applicant who are exempt from topographical assessment.

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D1 Have you made any previous PHV/taxi licence applications to this or any other licensing authority? (3)Please 3 the appropriate box “Yes”/”No”, whether you have previously applied for either a PHV or taxi driver licence with thisor any other licensing authority.

If ‘Yes’ proceed to D2 .

If ‘No’ proceed to D5 .

D2 If you answered ‘Yes’ to D1 above, please provide details of your previous licence application(s) in the table below.Please supply details of all previous applications to this or any other licensing authority. This must include any applicationsthat have been refused as well as licences that are current, suspended or revoked.

Proceed to D3 .

D3 If you have had a PHV/taxi licence application refused please provide further details of the reason below.If you have had any licence applications refused you must supply full details.

Proceed to D4 .

D4 If you have had a PHV/taxi licence application suspended or revoked please provide further details of thereason below.If you have had any licence, once granted, suspended or revoked for any reason you must supply full details.

Proceed to E1 .

E1 Have you ever been subject to a Mental Health Order (MHO) and/or Sexual Offences Order (SOO)? (3)

Please the appropriate box ‘Yes’/‘No’, if you have ever been subject to either a Mental Health or Sexual Offences Order.

If ‘Yes’, please provide details then proceed to F1 .

If ‘No’, proceed to F1 .

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FConfirmation of identity

(To be completed by your referee)G Method of payment

In order to process your application we shall require arecent, colour, passport-sized photograph of yourself.This photograph must be signed on its reverse by anadult who is known to you personally (but not a relative)and who can confirm your identity. It must be Insertedinto the pocket provided at Section H.

The operator for whom you work can act as your referee.However, if you are a licensed operator yourself, youcannot endorse your own photograph.

This person must complete questions F1 to F5

(Refer to page 6 of PHV/201 “A reference guide tobecoming a private hire driver’)

The following notes are for the guidance of your referee.

F1 Referee’s surname/family name

You as the referee must provide your full surname/family name.

Proceed to F2 .

F2 Referee’s forename(s)

You as the referee must provide your full forename(s).

Proceed to F3 .

F3 Referee’s address

You as the referee must provide your full current address.

Proceed to F4 .

F4 Referee’s telephone number

You as the referee must state the “phone number which youmay be contacted on in the space provided.

Proceed to F5 .

F5 Declaration

You as the referee must sign and date the declaration in theformat DayDay/MonthMonth/YearYearYearYear(e..g. 01/06/1973)

TfL will only use the requested contact information forthe purpose of random checks to confirm authenticity.

Proceed to G1 .

G1 Payment by credit/debit card/cheque (3)

If paying by credit/debit card please 3 the appropriate box.then proceed to G2 .

If paying by cheque, please 3 the appropriate box. Ensurethat you enclose a valid cheque for the full amount madepayable to either Transport for London (TfL) or the PublicCarriage Office (PCO).

G2 Card type (3)

Please 3 which credit/debit card you wish to use to makepayment. Also, please provide the following details:

• the amount to be debited• the card number• the issue number (if appropriate)• the date from which the card is valid• the expiry date• the cardholders name• an authorised signature• the name of the applicant, if different from the payer

Proceed to Section H .

Do not send cash through the post.

H Photograph

I Declaration

TfL strongly recommends that applicants take a photocopy of their application form once it iscompleted for their own record before submitting the original to us.

Please insert a recent, colour, passport-sized photograph ofyourself, which has been signed by the person detailed insection F, into the pocket provided at the bottom of the page.Please write your full name in the space provided.

Proceed to Section I .

Please read this declaration carefully and then sign anddate it in the space provided.

If you do not sign and date the declaration this will resultin the form being returned to you for completion, causinga delay to the processing of your application.

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A Personal details

Guidance notes to completing form PHV/204Medical Declaration

B GP details

A1 Surname/family namePlease state your full surname/family name.

Proceed to A2 .

A2 Forename(s)Please state your forename(s).

Proceed to A3 .

A3 Date of birthPlease state your full date of birth, in the format DayDay/MonthMonth/YearYearYearYear. (e.g 01/06/1973).

Proceed to A4 .

A4 Current addressPlease state your full postcode, your house number and the rest of your address (including the house name or flat number).

Proceed to B1 .

B3 Contact telephone numberPlease state the full contact telephone number of your General Practitioner.

Proceed to C1 .

B1 Name of General PractitionerPlease state the full name of your General Practitioner.

Proceed to B2 .

B2 AddressPlease state the full address of your General Practitioner

Proceed to B3 .

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C Consultant/Specialist details

D Consent and Declaration

TfL strongly recommends that applicants take a photocopy of their application form once it is completed for their own record before submitting the original to us.

C1 Name of any consultants/specialists to whom you have been referredPlease state the full name of any consultants or specialists to whom you have been referred.

Proceed to C2 .

C2 SpecialityPlease state the speciality of any consultants or specialists to whom you have been referred.

Proceed to C3 .

C3 HospitalPlease state the full name and address of the hospital at which this consultant is based.

Proceed to C4 .

C4 Contact telephone numberPlease state the contact telephone number of the consultant or specialist to whom you have been referred.

Proceed to Section D .

If you have been referred to more than one consultant/specialist, please photocopy this section complete it andattached it to the form.

Please ensure that you sign and date the declaration. We will be unable to process any forms which are not signed and dated.This will result in it being returned to you for completion, causing a delay to the processing of your application.

Section E to Section G are to be completed by the GP stated at Section B ( if the doctor does not have theequipment to carry out the tests required to complete E7 ‘Vision’, he must refer the applicant to an ophthalmicspecialist or optician).

7

Guidance notes to completing form PHV/205Living and Working Abroad Details Form

A Personal Details

A1 Licence number (if applicable)If you are a licensed driver applying to renew your licence, please state your number in the space provided.

Proceed to A2 .


Proceed to A3 .

A3 Forename(s)Please state your full forename(s).

Proceed to A4 .

A4 Date of BirthPlease state your full date of birth, in the format DayDay/MonthMonth/Year YearYearYear, (e.g 01/06/1973).

Proceed to B1 .

B Periods of living/working abroad within the last 3 years

B1 Period from – to Please state the date that the period of living/working abroad began, in the format DayDay/MonthMonth/YearYarYearYear. (e.g 01/06/1973). Please state the date that the period of living and working abroad ended, in the formatDayDay/MonthMonth/Year YearYearYear. (e.g 01/06/1973)

Proceed to B2 .

B2 AddressPlease state the address of where you were living in as much detail as possible.

Proceed to B3 .

B3 Name of employer (if applicable)Please state the full name of your employer (if applicable), in as much detail as possible.

Proceed to B4 .

B4 Telephone number (if available)Please state the full telephone number of the employer named at B3 (if available) If there has been more than 1 period of living/working abroad, please photocopy this page of the form, complete itand attach it to the form. Please note, any photocopied sheets must bear an original signature at the declaration.Proceed to B5 .

B5 Were you convicted of any criminal offences committed during this period of living abroad?(3)If you have been convicted of any criminal offences committed while living abroad, please provide details( in the table provided) of the date that the offence was committed, the nature of the offence, the date of conviction andthe sentence imposed.

Proceed to Section C .

Only complete form PHV/205 if you have indicated on form PHV/203 that you have lived in a country other than the UKfor one or more continuous periods of 3 months or more within the last 3 years.Do not include periods of extended holiday/vacation.

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C Data protectionPlease read this paragraph carefully before signing and dating the declaration.

Proceed to section D .

D DeclarationPlease ensure that you sign and date the declaration. We will be unable to process any forms which are not signed and dated.This will result in it being returned to you for completion, causing a delay to the processing of your application.

Those applicants who complete form PHV/205, confirming that they have lived in a country other than the UK for one or moreperiods of three months or more, within the last three years, will be required to produce a Certificate of Good Conduct issued by therelevant non-UK country. A ‘Certificate of Good Conduct’ is an extract from the judicial record or an equivalent document issued by acompetent judicial or administrative authority in the relevant country.

A Certificate of Good Conduct must be supplied upon application, failure to do so will result in your application beingreturned to you as incomplete.

The CRB provides information regarding the availability of criminal record information from certain, selected, overseas countries. Inorder to access this information please go to the CRB website:www.crb.gov.uk/guidance/rb_guidance/overseas.aspx

Information is available on the following countries:

Australia Canada Czech RepublicDenmark Finland FranceGermany Hungary Irish RepublicItaly (except Vatican) Jamaica LatviaMalaysia Malta NetherlandsNew Zealand Philippines PolandSouth Africa Spain Sweden

Failure to provide a certificate may prevent an application being considered. Failure to provide such information, without good reason,will be taken into account when a decision is made. The Licensing Authority will consider each individual case on its own merits,having regard to the need to protect the safety of the travelling public and whether the applicant has demonstrated that they are a fitand proper person to hold a licence.

9

Guidance notes to completing form PHV/206Badge Exemption Form

A Personal details

A1 Licence number (if applicable)If you are a licensed driver applying to renew your licence, please state your number in the space provided.

Proceed to question A2 .



A3 Forename(s)Please state your full forename(s).


A4 Date of birthPlease state your full date of birth, in the format DayDay/MonthMonth/Year YearYearYear. (e.g 01/06/1973).


A5 Current addressPlease state your full address including postcode, house number and the rest of your address including the house name/flatnumber.


A6 Please explain in detail overleaf why you believe that you require exemption from wearing a badge when carryingout private hire bookingsPlease use the space provided on the reverse of the form to explain why you wish to be exempt from wearing a badge. Ensure that you sign and date this section..

Proceed to section B .

C Data protectionPlease read this paragraph carefully before signing and dating the declaration.

Proceed to section D .

D DeclarationPlease ensure that you sign and date the declaration. We will be unable to process any forms which are not signed and dated.This will result in it being returned to you for completion, causing a delay to your application.

Only complete form PHV/206 if you have indicated on form PHV/203 that you wish to claim an exemption from wearinga badge.

213242 July 2008

guidance for completing the phv driver licence application form phv202

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