guidance handbook - hseq onestop

Guidance Handbook

2 WHAT GOOD HEALTH & SAFETY LOOKS LIKE

3WHAT GOOD HEALTH & SAFETY LOOKS LIKE

CONTENTS

04 What Good Health & Safety Looks Like

06 01 Scaffolds 10 02 Use of Ladders 14 03 Suspended Access Equipment 18 04 Welfare Arrangements: Projects 22 05 Waste Management 26 06 Plant and Machinery 30 07 Hazardous Substances 34 08 Access Egress 38 09 Office Health, Safety and Wellbeing 42 10 Excavations and Trenches 46 11 Fire Protection 50 12 Lifting Operations 54 13 Confined Spaces 58 14 Hot Works 62 15 Manual Handling 66 16 Emergency Management Procedures 70 17 Electrically Powered and Other Tools 74 Our Offices


The Fundamental Health and SafetyPrinciples of Arcadis

If everyone implementsthese principles every day,we will TRACK to 0.

Make sure that you and every member of your team goes home safelyevery day, no matter what your role is in the company.

1. Demonstrate H&S Stewardship Daily

Apply TRACK every day when planning tasks and before starting anytask, and use TRACK again when conditions change.

2. Use TRACK

3. Exercise Stop Work Authority

Be accountable for keeping yourself and others around you safe by actingimmediately to prevent harm. If you see something unsafe (or not right),say something!

4. Practice “If Not Me, Then Who?”

Prepare and maintain a Health & Safety Plan for all work activitiesperformed outside of an o�ce environment.

5. Undertake Health & Safety Planning

Report all incidents, significant near misses, and unsafe acts and conditionsimmediately so that they can be investigated, corrected to preventreoccurrence, and the lesson learned shared.

6. Report Injuries and Incidents Immediately

It is your responsibility to stop your own work, the work of other Arcadians,or work under Arcadis control if you believe it to be unsafe.


WHAT GOOD HEALTH & SAFETY LOOKS LIKEINTRODUCTION

At Arcadis, the health, safety and well-being of our people, stakeholders and the community we exist in is at the forefront of everything we do. It guides our decision making process, shapes our commitment to provide a healthy and safe work environment for all Arcadians.

Arcadis follows a pro-active risk and behavior-based approach that integrates health and safety (H&S) into our culture, our values and the way we do business.

Our global H&S management system is designed to standardize the process of H&S across the company while respecting the nuances of the culture, client expectations and regulation. Lessons learnt and best practices are shared globally and often. Our system empowers people to conduct their work in a way that protects themselves and others. It gives them the tools to implement healthy and safe work practices at all times and encourages them to use these tools off-the-job to maintain a healthy and safe personal lifestyle.

We continually strive to prevent harm and incidents by integrating TRACK , our Dynamic Risk Assessment Tool that help us to:

Think through the task.Recognize the hazards.Assess the risks.Control the hazards.Keep H&S first in all things.

What Good Health & Safety Looks Like is a tool to share knowledge and best practices, empowering people to be Health and Safety Stewards.

This book has been developed as guidance tool only for ‘What Good Health and Safety Looks Like’. This guidance book sets out common approaches and best practices which are not limited, however is not a replacement for specific risk management processes, compliance legislative requirements in a particular country of jurisdictions and implementation of higher specific requirements pertaining to particular industries to ensure any and all work processes are carried out safely.


All scaffolds whether bespoke or standard configuration must be safely erected, dismantled and altered in line with the manufacturer’s guidance and by competent trained and qualified persons.

A scaffold that is designed (outside of standard scaffold configuration) to suit a specific purpose or work process must also be designed by competent persons to be safely erected, dismantled and altered. These designs must be supported by specific drawings and relevant design calculations.

SCAFFOLDS


01SCAFFOLDS


01SCAFFOLDS

Scaffolds are temporary work platforms used in construction when work cannot be performed from the ground floor. They are generally rated as light duty, medium duty, and heavy duty, depending on the worker and material load the particular type of scaffold can safely support.

Standard Configuration Scaffold SystemsThese are generally categorized as self-supporting, and typically have worker platforms securely supported by frames or poles solidly placed on the ground. Examples include: • Fabricated Frame Scaffolds• Tube and Coupler Scaffolds• Mobile Scaffolds• Bricklayers Scaffolds

Scaffold that requires designScaffold structures that normally require bespoke design include the following (these are not an exhaustive list): • All shoring scaffolds (dead, raking, flying)• Scaffolds that go outside manufacturer’s

guidance• Cantilevered scaffolds• Facade retention• Access scaffolds with more than the two

working lifts• Temporary roofs and temporary buildings• Support scaffolds• Free standing scaffolds• Temporary ramps• Elevated roadways• Temporary staircases• Spectator stands• Bridge scaffolds• Pedestrian footbridges or walkways• Slung and suspended scaffolds• Protection fans

• Gantries• Lifting gantries and towers

Any scaffold that is not a standard configuration or does not comply with manufacturer’s guidelines will require a specific design produced by a competent person.

Keeping Health and Safety at the top of the agenda: Check PointsWritten confirmation from a competent person that they have inspected the scaffold and the scaffold is complete and or certified (scaftag).• Checks are carried out by a competent

person after an incident occurs that may affected stability.

• Checks are carried out after inclement weather such as high winds.

• Checked by a competent person following modifications to ensure that they are as per authorized standards.

• Visual checks are carried out daily before the start of work.

• Certified checks are carried out every 7 days (scaftag).

• All concerns or defects are promptly reported.

• Unauthorized access to scaffolds is prevented. No one modifies or alters any component part unless this is undertaken by a competent person.


• UK - Work at Height Regulations 2005 (Find out more at www.hse.gov.uk/work-at-height/index.htm)• UK - Management of Health and Safety at Work Regulations 1999• Workplace (Health, Safety and Welfare) Regulations 1992• Abu Dhabi EHS Regulatory Instrument Codes of Practice

o 23.0 - Working at Heights o 26.0 - Scaffolding o 40.0 - False Work (Formwork) o 43.0 - Temporary Structures

• QCS 2014• Labour Laws

o Saudi Labor Law – Royal Decree No. M/51, 23 Sha’ban 1426 / 27 September 2005 o Qatar - Labour Law No (3) 1962 and it’s amendment no (14) 2004 o UAE – Federal Labour Law No. (8) of the year 1980 and it’s amendments o Oman – Royal Decree No. 35/2003 – Labour Law o Bahrain – Labour Law No. 36 of 2012 o Australia - National Labour Law 1904 and its amendments in 2005 o Europe – Labour Law 1996 and its amendments o US – Labour Law - Civil Rights Act of 1964 and its amendments

LEGAL REFERENCES AND BEST PRACTICES


0

USE OFLADDERS

Those in control of work at height must first assess the risks and where possible and practicable, avoid the use of ladders.

Where work at height cannot be easily avoided, and where the risk cannot be eliminated, we must minimize the consequences of a fall by ensuring that the right type of equipment is used.


0

02USE OFLADDERS


02USE OF LADDERSThe very first thing you must decide before actually using a ladder is which type of ladder will work the best for the job at hand. Understanding the different types of ladders and their functions will allow you to make an informed decision, and you will then be able to complete your task more efficiently and safely. In general terms, ladders and stepladders are meant for short duration work. Where more acceptable, safer methods (cherry picker, mobile work platform, etc.) are available, which should be used especially if the task involves pushing, lifting or pulling. The guidance below is not exhaustive and any ladder that is not a standard configuration or does not comply with manufacturer’s guidelines should require a specific risk assessment produced by a competent person.

Types of Ladders• Step Ladders• Extension Ladders• Platform Ladders• Podium Ladder• Telescoping Ladders• Multi-Purpose Ladders• Folding ladders

Ladder materials• Fibreglass – electrically non-conductive• Aluminium – Strong and lightweight,

however cannot be used near electricity• Wood – Electrically non-conductive

when dry, however can be more sensitive to extreme weather (such as heat and moisture)

Keeping Health and Safety at the top of the agenda: Check Points

Inspection and Storage• Inspect the ladder prior to each use to

ensure that it is free of cracks, splits, corrosion, etc.

• Remove from service in case of repair or damage and mark “Danger, Do Not Use.” Temporary fixes should not be made

Use• Always maintain three points of contact.• Only one person should be on the ladderat

any time.• Never try to adjust or move the ladder while

on it.• Avoid working on ladders during high winds.• Do not hand-carry tools / materials. Carry

items on tool belt or raise / lower items by hand lines or other means.

• Ensure the ladder extends beyond the intended landing point, (general rule is 4 rungs above for safe access) and the ladder is secured at the top to prevent slippage.

• Set up ladders away from where they can be accidentally struck or displaced

• If it is necessary to work in occupied work areas, walkways, or roadways, barricade off with a visible safety zone.

• Ladders should not be placed in front of doors unless they are locked or a guard is posted.

• Never use metal ladders around exposed electrical equipment and wiring. Keep ladders away from overhead electrical lines.

• Safety feet / base and other hardware should be maintained and in good condition.

• Large flat wooden boards or pads braced under the ladder should be used to level it on uneven surfaces.

• Movable parts should operate smoothly without binding or excessive play.

• Rope / cable should be checked to be in good condition (i.e. extension ladders).

• Ladders should not be set on boxes, barrels, or other unstable bases to gain further height.


• UK - Work at Height Regulations 2005• UK - Management of Health and Safety at Work Regulations 1999

Workplace (Health, Safety and Welfare) Regulations 1992• Abu Dhabi EHS Regulatory Instrument Codes of Practice






It is important to carry out regular maintenance and inspection of suspended work platforms, and implement control measures to minimize the risks associated when using this equipment.

The most commonly used suspended work platforms are known as cradles or swing stages. They are widely used in construction, window cleaning or conducting repairs to the exterior of buildings and consist of a work platform, guardrails and a suspension system.

SUSPENDEDACCESS EQUIPMENT


03SUSPENDEDACCESS EQUIPMENT


03SUSPENDED ACCESSEQUIPMENTSuspended access equipment comprises platforms suspended by ropes, or other non-rigid means, from an overhead structure. These are generally equipped with the means to permit the movement of the platform to desired work levels. Two point suspended platforms are the most common type of suspended scaffolds.

Definition Two Point Platform refers to a platform supported by two ropes which can be raised higher and lower to the working level.Example(s): • Swing Stage or Cradle• BMU Systems (Building Management Units)

Single Point Platform refers to a platform suspended by one rope which can be raised or lowered to the working level.Example: • Boson’s Chair

HazardsThe most significant hazards associated with suspended platforms are potential falls from a height and collapse due to:• Risk of the platform over-turning because

the counterweight does not have the adequate weight

• Overloading the platform• Damage to the motors• Damage such as kinks or frays to wire ropes• Poorly maintained equipment• Lack of operator training and experience

Keeping Health and Safety at the top of the agenda: Check Points• Ensure an appropriate risk assessment is

in place.• Training should be provided, and

operatives must be experienced.• Use of fall protection / fall arrest systems

• Proper design, construction and use of equipment in accordance with manufacturer’s guidelines.

• Ensure that the equipment is maintained in accordance with manufacturer’s guidelines and other legislative requirements.

• The platform should not be overloaded, and must be within safe working limits.

• Proper daily inspection must be made by a competent person prior to use.

• Any defects must be immediately reported and the equipment should be taken out of use.

• Checks should be put in place to ensure there is an emergency rescue plan.

• Platforms should not be used in inclement weather (high winds).

• All of the operational controls should be checked to ensure that they are working correctly and inclusive of safety devices, speed controls.

• Ropes systems should be checked to be free from corrosion, chaffing, twists and wear.

• Adequate number of counterweights must be in place and secured.

The above list is not exhaustive and each equipment / tool must have a bespoke risk assessment carried-out to demonstrate proficiency of risk mitigation before use.


• UK - Work at Height Regulations 2005• UK - Lifting Operations and Lifting Equipment Regulations 1998• UK - Safety, Health and Welfare at Work (General Application)

Regulations 2007• UK - Management of Health and Safety at Work Regulations 1999• Abu Dhabi EHS Regulatory Instrument Codes of Practice

o 23.0 - Working at Heights o 26.0 - Scaffolding o 34.0 - Safe Use of Lifting Equipment and Lifting Accessories


o Saudi Labor Law – Royal Decree No. M/51, 23 Sha’ban 1426 / 27 September 2005 o Qatar - Labour Law No (3) 1962 and it’s amendment no (14) 2004 o UAE - Federal Labour Law No. (8) of the year 1980 and it’s amendments o Oman - Royal Decree No. 35/2003 – Labour Law o Bahrain - Labour Law No. 36 of 2012 o Australia - National Labour Law 1904 and its amendments in 2005 o Europe - Labour Law 1996 and its amendments o US - Labour Law - Civil Rights Act of 1964 and its amendments



WELFAREARRANGEMENTS:PROJECTS

The provision of suitable and sufficient welfare arrangements is important both to comply with the minimum legal requirements and to ensure a good work environment.


04WELFAREARRANGEMENTS:PROJECTS


04WELFARE ARRANGEMENTS:PROJECTSThe following considerations and facilities should be provided to support employee welfare. However, these are not exhaustive and the requirements depend on the location of any particular project site.

Keeping Health and Safety at the top of the agenda: Check Points

Water Closets • Sufficient restrooms and wash basins are provided for those expected to

use them.• Where possible, separate facilities for men and women or facilities with

lockable doors are provided.• Clean, well maintained.• A supply of toilet paper and disposal provided for men and women.• Well-lit and ventilated.• Provision for hot and cold running water. • Plentiful supply of hand wash or soap with means for drying hands.• Wash basins are large enough to wash hands and forearms, if necessary.• Showers are provided in locations where work to be undertaken takes

place in dusty, hot or harsh conditions.• Provision of cleaning chemicals for toilets and washing facilities. Ample

supply of potable water is provided for remote or mobile workplaces.

Rest Facilities• Ample supply of cool drinking water. • Shaded areas to be provided on the project site.• Temperature controlled office spaces and areas on the project site• Suitable seating areas are to be provided.• Changing rooms should be provided if the work activity requires to wear

specialist clothing.• Storage facilities for PPE and other equipment. • Water coolers with the correct filters.• Cooled food storage facilities.

First Aid and Medical Facilities• Sufficient first aid and medical facilities should be provided comparable with

size of the work force.• Location of project site should be checked to for convenience of external

emergency facilities.


• Workplace (Health, Safety and Welfare) Regulations 1992 • Management of Health and Safety at Work Regulations 1999• Abu Dhabi EHS Regulatory Instrument Codes of Practice

o 8.0 - General Workplace Amenities o 53.1 – EHS Construction Management Plan





0

Waste is defined as any substance or object which the holder intends to, or is required to discard. Waste management refers to how we handle waste.

Recycling consists of the process undertaken to transform waste into useful products with the primary goal to Reduce, Reuse, Recycle, Recover then Dispose.

WASTEMANAGEMENT


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05WASTEMANAGEMENT


05WASTE MANAGEMENTWaste management entails all the activities and actions required to manage waste from its inception to its final disposal. This includes amongst other things the collection, transportation, treatment and disposal of waste together with its monitoring and regulation.

Keeping the environment at the top of the agendaCompanies that generate and store waste should have a Site Waste Management Plan (SWMP) to ensure that waste is dealt with in the most effective and economical way possible. The SWMP should aim to: • Estimate what waste you will generate on a project.• The quantities of each type of waste.• Provide a record of the waste types generated.

Aims:• Compliance to specific law and regulations• Improve efficient and profitability• Identify potential waste streams• Minimize waste• Ensure traceability of where the material and other

waste is going• Increase environmental awareness• Avoid or minimize the generation of waste

materials, as far as practicable• Where waste generation cannot be avoided but has been

minimized, ensure that there is a mechanism in place to recover and reuse it

• Where waste cannot be recovered or reused, to ensure that it is treated, destroyed and disposed in an environmentally sound manner

• Help people understand the potential environmental impact of the waste they generate

• Allows for future evaluation of environmental initiatives


• UK - The Waste (Amendment) Regulations 2012• UAE Federal Law No. 24 of 1999 – Protection and Development of

the Environment• Ministerial Decree No. 37 of 2001 concerning the Handling Hazardous

Materials, Hazardous Wastes & Medical Wastes 2001 and Draft National Waste Policy

• Policy on use of Recycled Concrete Aggregate; and AD Quality Conformity Scheme for Recycled Products

• Abu Dhabi Waste Policies• Abu Dhabi EHS Regulatory Instrument Codes of Practice

o 54.0 - Waste Management o 55.0 - Environmental Management





Some of the most severe incidents that occur are when people come into contact with plant and machinery.

The different aspects related to machinery usage and maintenance should be considered, and whether adequate arrangements are in place to ensure we protect the safety of people at work and the general public.

PLANT ANDMACHINERY


06PLANT ANDMACHINERY


06PLANT AND MACHINERYThere are different types of construction plant and machinery based on their suitability for different activities in a construction project. The choice of equipment defines the construction method.Heavy machinery present safety hazards and their operators must be fully trainedand experienced. Injuries can be caused in the following situations:• Contact or entanglement with the

machinery, or material in motion• Being trapped between the machine and

any material or fixed structures• Being struck by ejected parts of the

machinery, or materials ejected from the machinery

• Release of potential energy

Types of Plant and Equipment • Dozer• Wheel loader• Hydraulic excavator• Rollers• Tractor trailers• Trucks• Tippers• Piling rigs• Boring equipment• Dredgers• Barges• Batching plants• Concrete mixers, pumps• Dumpers• Crushers• Compressors• Cranes all types inclusive of tower cranes

Keeping Health and Safety at the top of the agenda: Check PointsBasic safety and risk management principles include: • Usage of a plant that is fit for purpose,

appropriately guarded, quiet and safe to use and maintain.

• Such a plant should incorporate where applicable, seat belts, horn, reverse / travel alarm, rear vision mirror, roll over protection systems, safe working loads, safety signage, indicators, amber strobe beacon, emergency stop devices and reflectors.

• Operate the plant remotely.• Isolate the work area through the plant

and pedestrian traffic segregation.• Ensure that there is sufficient noise

protection.• Safe working method statements should

be in place. • Rotation of employees should ideally occur

to reduce operational time and fatigue.• Use of appropriate PPE, and the right

equipment for the right job.• Check that all guards are fitted and

replaced after repairs.• Check if all interlocks are working.• Check if all locking pins are in place.• Check for any leakages of fluids (hydraulic).• Check operating controls before putting

in use.• Check for any defects.• Ensure the service and maintenance

records of the equipment are present.• Ensure that the operator fully understands

the operational aspects of the equipment.• Ensure that only trained and experienced

operators use or operate the equipment.• Never adjust, repair, clean, or oil plant

while it is in use or in motion.• Always use lock out switches to prevent

accidental start-ups.• Regularly inspect for cracks, stretching,

damaged cables, chains, clamps, hooks, and other plant that are regularly placed under stress.

• Report any damage to the plant.


• UK - Provision and Use of Work Equipment Regulations 1998 (PUWER)• UK - Management of Health and Safety at Work Regulations 1999


o 36.0 - Plant and Equipment o 47.0 - Machine Guarding • QCS 2014

• Labour Laws o Saudi Labor Law – Royal Decree No. M/51, 23 Sha’ban 1426 / 27 September 2005 o Qatar - Labour Law No (3) 1962 and it’s amendment no (14) 2004 o UAE – Federal Labour Law No. (8) of the year 1980 and it’s amendments o Oman – Royal Decree No. 35/2003 – Labour Law o Bahrain – Labour Law No. 36 of 2012 o Australia - National Labour Law 1904 and its amendments in 2005 o Europe – Labour Law 1996 and its amendments o US – Labour Law - Civil Rights Act of 1964 and its amendments



0

Most businesses use substances, products that are mixtures of substances, or employ processes that create substances.

Exposure to various types of substances can cause harm to health.

HAZARDOUSSUBSTANCES


0

07HAZARDOUSSUBSTANCES


07HAZARDOUSSUBSTANCESMany substances including commonsubstances such as paint, dust and bleachare easily recognized as harmful. To enableus to prevent and reduce exposure to thesesubstances we must:• Identify the health hazards• Provide control measures to reduce harm

to health• Maintain and monitor the control

measures• Plan for emergencies• Provide information, training and

instructions to those that may be affected by those hazards

• Provide health monitoring as required

Typical HazardsThe following situations may lead to possibleharm from exposure to substances:• Breathing in fumes, dust, gas or mist• Skin contact• Injection into the skin• Swallowing

Keeping Health and Safety at the top of theagenda: Check Points• Undertake hazardous substance

assessments at the workplace by identifying:

o Name of Substance o Physical / chemical hazards (as detailed

in MSDS) o Health hazards (as detailed in MSDS) o PPE requirements o Other control measures e.g. ventilation,

hygiene, transportation o Risk associated with the substance o First Aid measures o Fire Response measures o Spill Response

• Utilized material safety data sheets (MSDS to identify the potential hazards to enable implementation of control measures.

• Check the exposure and working limits for hazardous substances.

• Substitute materials for those which are less hazardous.

• Communicate findings of assessments to all of those concerned.








• Maintain a full inventory on-site of all hazardous substances and materials.

• Ensure appropriate measure are put in place to control exposure where limits are identified.

• Specific task related risk assessments should be completed for various jobs where hazardous substances may be used.

• Minimize storage of hazardous substances.• All hazardous substances must be stored

correctly and in the right containers.• Ensure all containers are correctly labeled.• Personal Protective Equipment (PPE)

should be used as directed by the MSDS assessment and legal requirements.

• Storage containers / areas should be kept under lock and key.

• Storage areas for liquids must be suitably bunded. To prevent wider spillage and contamination.

• Smoking should not be permitted in the vicinity of the storage areas.

• Ensure sufficient fire precautions are in place for any flammable substances.

• Ensure stored materials are segregated in accordance with the MSDS and assessment outcomes.

• Hazardous substances should be suitably disposed of when not required.

• Permit to work processes should be in place to ensure control measures are implemented and managed.

• Emergency plans must be put in place.


Each year within the construction industry, people are seriously hurt as a result of being struck by vehicles on construction sites.

ACCESS AND EGRESS


08ACCESS AND EGRESS


08ACCESS AND EGRESSThe majority of construction transportaccidents result from inadequate planningand segregation of pedestrians and vehicles.

Typical Hazards• Lack of clearly defined entry and exit

points for vehicles and people• Lack of safe crossing routes and walkways• Poor visibility for pedestrian and vehicles• Obstructions• Minimal segregation of people and vehicles

Keeping Health and Safety at the top of the agenda: Check PointsThe following actions will help keeppedestrians and vehicles apart:• Develop a traffic management plan and

review this constantly.• Provide separate entry and exit gateways

for pedestrians and vehicles.• Provide firm, level, well-drained pedestrian

walkways that take a direct route.• Provide clearly signed and well-lit crossing

points and directional signage.• Ensure drivers moving out into public

roads can see both ways.• Ensure pedestrian walkways are always

kept clear.• Use barriers to segregate people

and traffic.• Think about installing a barrier between

the roadway and walkway.• Minimize vehicle movements by planning

deliveries for quiet and out-of-hours timings.

• Limit the number of vehicles on-site.• Provide car parking away from the

work area.• Control entry to the work areas.• Plan storage areas so that delivery vehicles

do not have to cross the site.

• Undertake periodic medical checks for plant drivers.

• Check competence of plant and other equipment drivers.

• Ensure operator and drivers have sufficient training and experience to operate the equipment.

• Implement one-way traffic systems.• Minimize the need for vehicles to turn

on-site.• Minimize the need for any vehicle to

reverse.• Ensure any construction vehicles are fitted

with flashing lights, reverse alarms, mirrors.

• Appoint traffic controllers and signalers.• Ensure there is sufficient lighting on-site.


• UK - Health and Safety at Work etc. Act 1974• UK - Provision and Use of Work Equipment Regulations 1998• UK - Health and Safety (Safety Signs and Signals) Regulations 1996• UK - The Construction (Design and Management) Regulations 2007• UK - Management of Health and Safety at Work Regulations 1999• Abu Dhabi EHS Regulatory Instrument Codes of Practice

o 07.0 - Fire Prevention, Planning & Control o 44.0 - Traffic Management and Logistics o 53.0 - Construction Management Plan





HEALTH OFFICESAFETY ANDWELLBEING

Office spaces whilst generally seen as safe working environments, do have their own hazards.

Whether we work in a custom office space or out on a project location, the same general principles apply for the provision of suitable workspaces and support mechanisms.


09HEALTH OFFICESAFETY ANDWELLBEING


09OFFICE HEALTH, SAFETYAND WELLBEINGThe provision of suitable office work spacesand safe working environments as well asconsidering the wellbeing of our people aretop priorities. Below are some minimumrequirements that should be applied to alloffice spaces, either within purpose builtoffice buildings or at project locations.

Keeping Health and Safety at the top of the agenda: Check Points• Lone Working• Avoid the need for any lone working.• Undertake a risk assessment where this

cannot be avoided.• Ensure that the activities being undertaken

by a person does not expose the individual to any further risk.

• Implement control measures; for example: security measures such as check-in, a buddy system, etc.

Office Equipment• Instruct and train employees regarding the

use of office equipment.

Electrical equipment• All electrical equipment should undergo

a routine and appropriate inspection and testing regime.

Hazardous Substances• Identified office consumables such as

toners and cleaning materials should undergo assessment and appropriate control measures must be put in place in accordance with the manufacturer’s guidelines and data sheets.

• Appropriate training should be provided as necessary.

• Ensure correct handling and disposal of waste is undertaken.

Work at Height• Avoid or minimize storage of items at

a height.• Provide appropriate equipment for

accessing stored items at heights, such as stable footstools.

Fire Safety• Provide fire safety awareness training.• Ensure a risk assessment has been

completed to ensure adequate fire protection measures are in place for the office location.

• Undertake regular fire drills.• Train a sufficient number of fire wardens.

Break Out Areas• These should be safe by design and layout.• Kept clean and hygienic.• Storage space should be provided for

food items.• Heating facilities such as a microwave

should be provided.• Ample supply of fresh drinking water.• Should ideally have facilities to make

hot drinks.

Slips, trips and falls• Ensure good housekeeping practices

are maintained.• Avoid trailing cables.• Keep access and fire escape corridors and

routes clear.

Manual Handling• Avoid the necessity for manual handling.• Mechanize tasks where possible.• Provide appropriate training to reduce

manual handling.

Ergonomics and display screen equipment• Provision of sufficient and appropriate

work spaces appropriate to the work routine should be made.

• Undertake ergonomic assessments.• Encourage people to raise wellbeing issues

that affect their daily work routines.• Provision of external support mechanisms

should be considered i.e. occupational health therapists, helplines.

• Training and awareness support should be in place.

• Work life balance should be advocated.

Wellbeing and stress• Provide and publicize internal and external


• UK - Health and Safety at Work etc. Act 1974• UK - Management of Health and Safety at Work Regulations 1999• UK - The Workplace (Health, Safety and Welfare) Regulations 1992• Abu Dhabi EHS Regulatory Instrument Codes of Practice

o 04.0 - First Aid and Medical Treatment o 08.0 - General Workplace Amenities o 09.0 - Workplace Wellness




support mechanisms.• Encourage people at work to speak up and

discuss personal and other issues.• Good communication should be maintained

between line managers and teams.• Encourage people to take regular rest

breaks.• Encourage people to take regular holidays.

First Aid• Suitable and sufficient first aid equipment

and arrangements should be made available at all office locations.

• Identified and trained first aiders should be available at all times.

• Remote project locations may require further in-depth emergency management plans to identify off-site medical and emergency facilities

• First Aid notices should be in place and kept up-to-date.

• First Aid boxes should be stocked and checked on a regular basis.

New employees• An appropriate company and contractor

health and safety induction is to be undertaken for new employees at office and site locations prior to commencement of work.

Young people, expectant mothers anddifferently abled people• An appropriate company and contractor

health and safety induction is to be undertaken for new employees at office and site locations prior to commencement of work.

• ndividual risk assessments should be undertaken for those who may potentially be more vulnerable to the work environment.

• Application of adequate support and control measures.

Visitors• Ensure when visitors arrive at our office,

they suitable and sufficient information on health and safety arrangements.

Driving• Minimize the need to drive for long

distances.• Undergo an appropriate risk assessment

where driving is an integral part of the role.• Provide awareness training, i.e. driving

safely or defensive driving.

Training and Awareness• Provide suitable induction programs at

office and project locations.• Provide specific and task related training

and awareness appropriate to the person’s role.

Maintenance• Ensure regular maintenance of office

equipment, fire systems, emergency lighting, general office lighting and cleaning is undertaken.

General Workplace• Sufficient safety and task lighting,• Good means of heating, ventilation

and cooling is provided and an ambient temperature is maintained.

• Desk space allocation is sufficient for the task and individual.

• Sufficient washrooms are made available and appropriate to the numbers of employees.

• Good standards of housekeeping are maintained.

• Regular waste removal is undertaken.• Windows are cleaned regularly.• Recycling initiatives are in place.• Ensure there is sufficient daylight.


EXCAVATIONSAND TRENCHES

All excavation projects must entail properplanning which involves the identification ofhazards and assessment of risks to determinethe appropriate control measures.

A competent person must inspect excavationsupports or battering daily at the start of theworking shift.

No work should take place until the excavationis deemed safe.


10EXCAVATIONSAND TRENCHES


10EXCAVATIONSAND TRENCHESExcavating is recognized as one of the mosthazardous construction operations. Anexcavation is defined as any man-made cut,cavity, trench, or depression in the earth’ssurface formed by removal of earth. Atrench is defined as a narrow undergroundexcavation that is deeper than it is wide.There are no safe minimum depths of anexcavation or trench. Careful planningand risk management techniques must bedeveloped by competent people and appliedat all times.

Hazards• Collapse• Confined spaces• Oxygen depravation• Spoil or other materials falling back in• Entrapment• Heavy equipment and people falling in• Access and egress• Hidden underground services

Keeping Health and Safety at the top of theagenda: Check PointsBelow is an outline of safe working practices.These are not limited, and only good riskmanagement processes with the controlmeasures can minimize the risks.• Appropriate training must be provided.• Checks should be made on the ability of

existing drawings to locate existing hidden utility services.

• Assessment on whether trial pits need to be dug to locate existing services.

• The suitability of the equipment to locate services should be checked i.e. cable / pipe detectors.

• Checks on the completion of geotechnical surveys.

• Assessment should be carried out of whether specifically designed trenching

support and effective mechanisms are required.

• Ensure sufficient daily inspection and any temporary works inspections are completed.

• Check if a permit to work is required.• Sufficient training should regarding

confined spaces should be undertaken.• Safe access and egress to the excavation

should be identified.• Sufficient edge protection with warning

signs to prevent equipment and person falling in must be in place.

• Safe distances should be maintained for heavy machinery.

• There should be a testing regime in place for low oxygen levels.

• Instruments to test the atmosphere for oxygen deficiency in any excavation should be made available.

• Ensure spoil materials are at least 2 meters from the edge.

• Provision of competent supervision.• The risk of anyone entering the excavation

that shouldn’t be there should be minimized.

• Ensure that surface water does not enter the excavated areas and / or water is not being allowed to accumulate in an excavation.

• Sufficient signage should be present and visible.

• Sufficient emergency planning arrangements should be in place.


• UK - Management of Health and Safety at Work Regulations 1999• UK - Construction (Design & Management) Regulations 2015 - Excavation

Regulation 22• Workplace (Health, Safety and Welfare) Regulations 1992• Abu Dhabi EHS Regulatory Instrument Codes of Practice

o 29.0 - Excavation o 33.0 - Working on, or Adjacent to Road o 39.0 - Overhead and Underground Services • QCS 2014

• Labour Laws o Saudi Labor Law – Royal Decree No. M/51, 23 Sha’ban 1426 / 27 September 2005 o Qatar - Labour Law No (3) 1962 and it’s amendment no (14) 2004 o UAE – Federal Labour Law No. (8) of the year 1980 and it’s amendments o Oman – Royal Decree No. 35/2003 – Labour Law o Bahrain – Labour Law No. 36 of 2012 o Australia - National Labour Law 1904 and its amendments in 2005 o Europe – Labour Law 1996 and its amendments o US – Labour Law - Civil Rights Act of 1964 and its amendments



Fires are capable of and often result indeath and severe injuries. Good levels ofplanning, housekeeping and maintenanceare important prevention mechanisms tominimize the risk of a fire.

FIREPROTECTION


11FIREPROTECTION


11FIRE PROTECTIONWhether at an office or project site, good riskmanagement and planning techniques canidentify the sources of, as well as allow formeasures to minimize the risk of fire.When conducting a risk assessment of theproject or office location, we need to identifythe potential hazards and the people at riskto implement the required control measuresand train the people.

Hazards• Electrical wiring and faulty equipment• Smoking• Storing of flammable liquids• Uncontrolled hot works• Burning rubbish on-site• Heating devices• Storing or piling up of combustible

materials

Keeping Health and Safety at the top of theagenda: Check Points• Undertake a risk assessment.• Ensure means of escape are maintained

and not obstructed.• Provision of trained fire wardens.• Fire safety signage is in place to direct

people out of a building to a safe area.

• A safe ‘Fire Assembly Point’ is identified for people to assemble.

• Sufficient means of warning are in place to notify people of a fire.

• Ensure regular maintenance and cleaning of office equipment, fire systems, emergency lighting and general office lighting.

• Sufficient firefighting measures are in place i.e. fire extinguishers, sprinkler systems and other appropriate support to mitigate the identified risk levels and stabilize the working environment.

• Identify the distance of emergency services in relation to a project or office location.

• Maintain good levels of housekeeping for combustible materials.

• Minimize the storage of flammable liquids.• No smoking unless there is a provision of

designated smoking areas.• Trained fire wardens.• Training and awareness should be

provided.• Permit to work process should be in place

for hot works.• Inspections should be carried out on

a regular basis.


• UK - Regulatory Reform (Fire Safety) 2005• UK - The Construction (Design and Management) Regulations 2015• Abu Dhabi EHS Regulatory Instrument Codes of Practice

o 6.0 - Emergency Management Requirements o 7.0 - Fire Prevention, Planning and Control o 17.0 - Safety Signage and Signals





Lifting operations and the associated liftingequipment must be properly planned byexperienced and competent persons. Regularsupervision should be undertaken with safetyprecautions in place.

LIFTINGOPERATIONS


12LIFTINGOPERATIONS


12LIFTINGOPERATIONSAll lifting operations should be meticulouslyplanned and carried out in a safe mannerat all times. The person appointed to planthe lifting operation should have sufficientknowledge and experience to ensure theidentified risks are properly planned andexecuted is a safe manner.

Type of Lifting Equipment• Tower cranes• Mobile cranes• Gantries• Lifting gear• Telehandlers• Fork lifts

Types of Lifting Gear / Accessories• Chain slings• Rope slings• Links• Hooks• Shackles - chain and anchor• Clamps, swivel and eyebolts• Web slings – fibre slings• Spreader beams• Rings

Hazards• Collapse• Toppling of cranes• Falling of loads• Overloading• Crane snagging – tower cranes• Collisions• Overhead power lines• Damaged lifting equipment/gear• Working Environment – weather

conditions, surrounding areas

Keeping Health and Safety at the top of theagenda: Check Points• Ensure a competent person develops the

lifting operations plan.

• Ensure the lifting operations plan is reviewed on a regular basis to ensure it remains appropriate to the project and working environment.

• Ensure that for any element of design which requires the installation of static cranes (tower cranes), the design of bases and placing of these are undertaken by competent people.

• Ensure sufficient and experienced resources are allocated who are competent to undertake lifting operations safely.

• Ensure clear accountabilities and responsibilities are identified.

• Ensure the selection, provision and use of a suitable crane and work equipment for the right job.

• Competent people are allocated to provide slinging and signaling arrangements.

• Sufficient communication mechanisms are in place between ground and crane operators.

• Daily checks and inspections are in place prior to commencement of work.

• Ensure legislative and manufacturer’s lifting maintenance and examination regimes are in place with documented evidence available.

• All people involved with lifting operations should be suitably experienced, trained and experienced.

• Exclusion zones are in place around and under lifting operations.

• Plan for delivery areas to minimize the reach of cranes and overhead lifting.

• Quarantine areas are in place for identified defective equipment.

• Installation of anti-collision systems.• Specific risk assessments are developed for

unusual or complex lifting operations.


• UK - Lifting Operations and Lifting Equipment Regulations 1998• UK - Management of Health and Safety at Work Regulations 1999• Abu Dhabi EHS Regulatory Instrument Codes of Practice

o 34.0 - Safe Use of Lifting Equipment and Accessories o 36.0 - Plant and Equipment o 51.0 - Powered Lift Trucks





A confined space refers to an area that has limited or restricted means for entry or exit, and is not designed for continuous occupancy.

CONFINED SPACES


13CONFINED SPACES


13CONFINED SPACES Some confined spaces are fairly easy to identify but many aren’t as straightforward as they appear to be. At all times, we must avoid entry to confined spaces and look at other alternatives to undertake this work with better planning.

Types of Confined Space• Storage tanks• Silos• Reaction vessels• Enclosed drains• Sewers• Storage bins• Manholes• Tunnels• Excavations• Pipelines• Vaults• Ductwork• Poorly ventilated rooms or areas, etc.

Hazards• Lack of oxygen• Gases, fumes and vapor• Liquids or solids that can suddenly fill

a space• Fire and / or explosion• Residues• Concentrated dust presence• Hot or cold conditions

Keeping Health and Safety at the top of theagenda: Check Points• Check if work can be undertaken from the

outside to avoid o avoid confined space work.

• Check if the confined space can be modified to avoid entry.

• If this work is unavoidable, then safety systems of work must be developed utilizing a risk assessment approach identifying the necessary precautions to reduce the risk of injury.

• Ensure those people undertaking confined space work have had suitable and sufficient training and have the relevant experience.

Other considerations when undertaking confined space work are, but not limited to.• ‘Permit to Work’ processes• Relevant authority approvals• Competent person to undertake the work• Suitability of the person• Isolations of mechanical or electrical

systems i.e. lock out and tag procedures• Emergency plans• Rescue equipment• Emergency services location• Trained and competent first aiders and

equipment to potentially resuscitate• Air testing• Breathing apparatus• Force air ventilation• Communication methods• Special tools and other specialist

equipment


• UK - Confined Spaces Regulations 1997 • UK - Management of Health and Safety at Work Regulations 1999


o 21.0 - Permit to Work Systems o 27.0 - Confined Spaces o 29.0 - Excavation





When hot works are not managed orcontrolled correctly, they can lead to fires.

Always ensure suitable and sufficientcontrol measures are in place to manageany kind of hot works.

HOT WORKS


HOT WORKS 14


14HOT WORKSHot works are dangerous when they are notcontrolled. Hot works provide sources ofignition to combustible materials.

Types of Hot Works• Soldering• Welding• Cutting• Grinding• Brazing

Equipment used for Hot Works• Grinders• Oxyacetylene gas• Gas torches• Soldering irons• Bitumen boilers• Other equipment that can produce sparks

Hazards• Fire• Explosion• Flammable gases• Burns

Keeping Health and Safety at the top of theagenda: Check PointsThe outline below is for guidance and onlya suitable and sufficient risk assessmentcan determine all of the control measuresrequired to undertake the work safely.• Ensure the person undertaking any

hot works and the use of equipment are competent and trained to do so.

• Ensure permit to work processes are in place and maintained through the duration of the hot works.

• The presence of any combustible or other materials must not be within range of any hot works.

• Fire extinguishers suitable to the type of hot works must be available and adjacent to the work area.

• A fire watch must be implemented and

the work area not vacated until at least 30 minutes after the work has been completed

• Where it is not practicable to remove such materials, e.g. for very short maintenance operations, ensure other fire protection measures are in place.

• The required and correct Personal Protective Equipment (PPE) is available.

• Survey the work area prior to start to review any unforeseen hazards and risk, for example fuel storage, vessel containing flammable liquids.

• Ensure that the right equipment is being used for the task.

• Segregation is in place.• Warning signage is in place.• Sufficient lighting is in place.• A prestart briefing should be undertaken.• Minimize and control access to hot works

areas.• Hot works processes can generate fumes.

Ensure adequate ventilation is provided prior to work commencing.

• Take necessary precautions keeping in mind the generation of toxic substances as an outcome of the process.

• Assign a person to undertake fire watch duties during and after the hot works for at least thirty minutes.

• Cancellation of the permit to work should be carried out once the work has been completed and the area is safe.


• UK - Control of Major Accident Hazards (COMAH) Regulations 2015• UK - Construction, Design and Management regulations 2015• UK - Management of Health and Safety at Work Regulations 1999• UK - Workplace (Health, Safety and Welfare) Regulations 1992• Abu Dhabi EHS Regulatory Instrument Codes of Practice

o 11.0 - Safety in the Heat o 21.0 - Permit to Work Systems o 28.0 - Hot Work Operations





Manual handling is defined as the transportingor supporting of a load, including, lifting,putting down, pushing, pulling, carrying ormoving by hand or bodily force.

Manual handling injuries are one of the mostcommon work related injuries.

MANUALHANDLING


MANUALHANDLING 15


15MANUALHANDLINGThere is no exact weight limit determinedfor manual handling, however, best practicestudies and information available providespractical guidance to minimize the riskof injuries. Manual handling occurs innearly every work environment, howeverthe exposure of this is more prevalent inconstruction, agriculture and hotels.

Types of Manual Handling Tasks• Physically (by hand) moving heavy loads• Repetitive task

Hazards• Musculoskeletal disorders inclusive of,

lower back disorders, neck injuries, upper limb disorders, lower limb disorders

• Cuts• Fractures

The manual handling of a load may present a risk (particularly of back injury) if:• The load is too heavy• The load is too large

• The load is unwieldy or difficult to grasp• The load is unstable or has contents likely

to shift• The load has to be held at a distance from

the trunk

Keeping Health and Safety at the top of theagenda: Check Points• Conduct a risk assessment of the manual

handling tasks.• Organize task to avoid manual handling or

restrict them.• Ensure loads and deliveries are split to

minimize weight.• Use alternative lighter weight construction

materials that need an element of manual handling.

• Always attempt to mechanize any manual handling task by use of moving equipment For example: fork lifts, trolleys, etc.

• Provide sufficient information and training on correct handling techniques.

• Follow safe systems of work.• Use equipment provided to move loads.


• UK - Manual Handling Operations Regulations 1992 and its amendment 2002

• UK - Management of Health and Safety at Work Regulations 1999 Workplace (Health, Safety and Welfare) Regulations 1992

• Abu Dhabi EHS Regulatory Instrument Codes of Practice o 14.0 - Manual Handling and Ergonomic Working at Heights o 14.1 - The Manual Task Involving the Handling of People





An emergency is an undesired situation,occurrence or chain of events that developssuddenly and unexpectedly, demandingimmediate action.

An incident is any unplanned event thatresults (or could result) in harm to people,damage to equipment or property, or harmto the environment.

EMERGENCYMANAGEMENT PROCEDURES


16EMERGENCYMANAGEMENT PROCEDURES


16EMERGENCY MANAGEMENTPROCEDURES

All workplaces (whether offices or projectsites) require effective emergency plans thatidentify and address the particular hazardsand associated risks relevant to that workingenvironment.Many events are hard to determine and planfor, however any plan that is developed needsto have quick and effective solutions thatfirstly prevents or minimizes the consequences of the particular event.

Types of Emergency Situations• Fire• Personal injuries• Flood• Major hazardous substance spills• Personal threats• Natural and other disasters

Keeping Health and Safety at the top of theagenda: Check PointsAn effective emergency plan will:• Ensure serious incidents and emergencies

are managed effectively at office and project locations.

• Be managed as near to the incident wherever possible and safe to do so.

• Ensure individuals and support teams are mobilized sooner than later.

• Ensure training is provided to those people who are an integral part of the plan, for example, first aiders, fire wardens, response teams, coordinators, etc.

• Ensure drills and practices are undertaken.• Have clearly defined roles and

responsibilities of a dedicated team.• Have clear and definitive instructions that

are communicated to a wider audience with instructions about what to do in case of an emergency.

• Include emergency contact details.• Have clearly agreed, recorded

and rehearsed plans, actions and responsibilities.

• Include evacuation procedures.• Have instructions on how to contact

emergency services.• Determine what emergency equipment

you may need to have to hand, especially in remote site locations.

• Include any specific protocols to be adhered to such as shut off of equipment, isolations, etc.


• UK - Management of Health and Safety at Work Regulations 1999• Workplace (Health, Safety and Welfare) Regulations 1992• Dangerous Substances (Notification and Marking of Sites) Regulations 1990

cover sites where at least 25 tonnes of dangerous substances are held.• Abu Dhabi EHS Regulatory Instrument Codes of Practice

o 4.0 - First Aid Medical Emergency Treatment o 6.0 - Emergency Management Requirements o 7.0 - Fire Prevention, Planning & Control





0

Power tools can be hazardous whenimproperly used. Among the most serioushazards are electrical burns and shocks.

ELECTRICALLYPOWERED ANDOTHER TOOLS


0

17ELECTRICALLYPOWERED ANDOTHER TOOLS


17ELECTRICALLY POWERED AND OTHER TOOLS

Most tools if used correctly by a competentperson and regularly maintained, aregenerally safe.Some tools require specialist training(powder activated tools i.e. nail gun) andcan be highly dangerous without the properknow-how.

Types of Electrically Powered Tools• Angel grinder• Drills• Nail guns• Varieties of saws• Air compressor• Jack hammers• Tile cutters• Band saw• Disc cutter• Sanders• Heat guns• Electrical concrete float• Concrete mixers• Concrete vibrators, etc.

Other Means of Powering Tools• Liquid Fuel Tools (petrol operated)• Powder actuated tools (explosive)• Hydraulic Power Tools (air and water

pressure

Hand Tools• Hammers• Screwdrivers• Pick axes• Shovels• Wrenches• Chisels• Hand saws• Hand floats, etc.

Keeping Health and Safety at the top of theagenda: Check Points

Electrical Tools• Always use an earth-leakage circuit breaker /

residual current device (ELCB / RCD).• Select and use tools operating at 110V

where possible.• Do not use electric tools in damp or wet

locations unless they are approved for that purpose.

• Remove all damaged portable electric tools from use and tag them: “Do Not Use.”

• Use ALL safety guards exactly as they as per instructions.

• Do not use tools which you have not received the correct training for.

• Replace all frayed and / or damaged extension cords. Do not tape cords.








• Ensure that the guards are fitted to all moving parts.

• Make employees aware of the hazards and manufacturer’s operating instructions.

• Follow instructions in the user’s manual when lubricating and changing accessories.

• Be sure to keep good footing and maintain good balance when operating power tools.

• Secure work with clamps or a vise, freeing both hands to operate the tool.

• Avoid accidental starting. Do not hold fingers on the switch button while carrying a plugged-in tool.

• Keep all people not involved with the work at a safe distance from the work area.

• Disconnect tools when not in use, and before servicing.

• Keep work areas well illuminated.

Powder Actuated Tools• Nobody should use cartridge operated

tools unless he / she has been trained and is experienced in the operation.

• Make employees aware of hazards and the manufacturer’s operating instructions.

• Tools should be fitted with guards if there is potential hazard of flying pins & splinters.

• Adopt written procedures to control the issue, use, storage and maintenance of these tools.

Pneumatic Tools• The user should be competent and trained

to use the equipment.• Tool should be correctly fastened to air

hose.• Safety clips and retainers must be in place.

• When using pneumatic tools, a safety clip or retainer must be installed.

• Correct eye and face protection should be used.

• Tools should be isolated when not in use.• Never pointed the tool in any other

direction that the intended workface.• Use chip guards when being used for

cleaning.

Liquid Fuel Tools• The user should be competent and trained

to use the equipment.• Only use the amount of fuel required to

undertake the operation.• Ensure sufficient ventilation is provided

when this type of tool is used due to fume and vapour build up.

• Transpiration of fuels should take placed in approved containers and minimum quantities should be stored.

DubaiP.O. Box 52750Dubai, United Arab EmiratesT: +971 4 319 3333

Abu DhabiP.O. Box 93540Abu Dhabi, United Arab EmiratesT: +971 2 417 0300

JeddahP.O. Box 1655Jeddah, Kingdom ofSaudi ArabiaT: +966 12 604 4700

DohaP.O. Box 200161Doha, QatarT: +974 4424 5000

MuscatP.O. Box 21Muscat, OmanT: +968 2452 3060

ManamaKingdom of BahrainT: +973 17 564 755

OUR OFFICES

www.arcadis.com/en/middle-east

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