guide for registered campers 2018 - cambridge, …€¦ · web viewguide for registered campers...
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Guide for Registered Campers 2018
Things to Bring to Camp Everyday:Peanut Free Lunch and Snacks, Refillable Water Bottle, Running Shoes and Socks,
Sunscreen and Hat, Swim Wear and Towel
Parent Information:We’re committed to quality! Our programs are designed to be age-appropriate, safe,
and fun! We see parents as partners and welcome your suggestions and comments.
Please feel free to introduce yourself to our program staff at each location and get to
know them. Each of our staff has been selected based on their skills, talents and
commitment to healthy child development. They will be happy to answer any questions
that you have. Get ready for an awesome week at camp!
Please remember:
The program will operate as usual on rainy days. Please dress campers appropriately.
Program will not operate outdoors on rainy days if the weather is unsafe (including off-site
trips). Reminder: Program will not run on July 2nd (Canada Day) or on the August 6th Civic
Holiday. On days where a Heat Stress Advisory has been issued, program is often
modified, taking into account the temperature and/or humidity.
Please be aware that if your child has a life-threatening allergy, staff must be notified and
parents/guardians must complete the required documentation prior to or on the first day of
program. This includes a picture of your child which will be posted on site with the
accompanying forms.
On Off-Site Trip Days please ensure that you arrive on time. The bus will not wait for late
arrivals. In addition, please take a site calendar to make yourself aware of each day’s
trips/events so that you are able to plan accordingly. Please fill out any necessary off-site
trip paperwork given to you by the staff. Some offsite trips require the permission of the
parent prior to attending.
Please note that programming is subject to change for reasons of inclement weather,
number of participants, etc. Check message board daily for updates and reminders!
Summer Day Camp Locations and Contact Information: Galt Arena Summer Day Camp Galt Arena, 98 Shade Street
Site Supervisor: TBA
Supervisor Cell: TBA
Dickson Arena Summer Day CampDickson Arena, 30 Parkhill Rd. W.
Site Supervisor: TBA
Supervisor Cell: TBA
Hespeler Arena Summer Day CampHespeler Arena, 640 Ellis Road W
Site Supervisor: TBA
Supervisor Cell: TBA
Moffat Creek Summer Day CampMoffat Creek Public School, 710 Myers Road
Site Supervisor: TBA
Supervisor Cell: TBA
Preston Arena Summer Day CampPreston Arena, 1458 Hamilton St.
Site Supervisor: TBA
Supervisor Cell: TBA
W.G. Johnson Centre Summer Day Camp W.G Johnson Centre, 31 Kribs St.
Site Supervisor: TBA
Supervisor Cell: TBA
John Dolson Centre Summer Day Camp
John Dolson Centre, 212 South St.
Site Supervisor: TBA
Supervisor Cell: TBA
Duncan McIntosh Arena Summer Day CampDuncan McIntosh Arena, 200 Christopher Dr.
Site Supervisor: TBA
Supervisor Cell: TBA
Our Leaders and LITS:
All of our staff and volunteers wear different t-shirt colours to indicate their role. For
instance, summer supervisors wear blue; summer leaders wear red; and summer LITs
or Leaders in Training wear yellow. Summer leaders also wear a name tag, whistle and
first aid fanny pack. They carry a cell phone at all times and a backpack on off-site trips.
Your Week at Camp – Parent Edition:
Monday Morning
Upon arrival please look for signs that indicate where the program takes place.
Drop Off and Pick Up
Drop-off is at 8:30 AM and pick up is 4:30 PM except at Moffatt Creek that starts at
9:00 AM and pick-up is at 3:00 PM.
Sign In/Out Procedures
Children are not released into the care of any individual other than a parent or
authorized caregiver. Program leaders need to receive a written consent form from
parents in advance if a child is released to an adult other than themselves or an
authorized caregiver. Authorized individuals are required to show photo identification
when picking up children. All parents and authorized caregivers are required to sign
children in and out daily.
Extended Hours
Extended care is also offered at all locations (with the exception of Moffatt Creek) from
7:30am-8:30am and 4:30pm-5:30pm and is offered exclusively to those registered in the
extended care program. Parents/guardians who leave their child/children at program
beyond regular program time and are not registered in the extended care program may
be charged the extended care fee. Extended care costs $29.70+HST a week.
Offsite Trips
Offsite trips and activities are planned to begin promptly at the start of camp so please
ensure your child arrives on time. If you are running late, please call the summer site
supervisor so that staff can be notified. After the scheduled bus time, parents are
responsible for providing transportation to the off-site trip.
End of the Week Parent Evaluation
In order to improve our future programs and to ensure that every child and parent is
satisfied, we rely on your feedback. We kindly ask you to complete a parent evaluation.
Your Week at Camp – Camper Edition:
Lunch and Snacks
Each day we have a scheduled 15 minute snack break in the morning and afternoon, as
well as a 30 minute lunch break. Please mark your name on all of your belongings.
Themed Weeks
As you can see on our program calendars we have a number of scheduled themed
weeks that incorporate a variety of theme-related activities, games and crafts. Please
feel free to dress up for any of our themed weeks!
Offsite Trips
Each week there is a scheduled off-site trip. Please remember to dress appropriately
and to bring any necessary items like a swimsuit, towel, bug spray and so on. Off-site
trips are subject to change. You will be notified of any changes on an on-going basis so
that you are able to plan ahead.
Guest Presenters
In addition to our weekly trips there are also scheduled guest presenters each week.
Like off-site trips guest presenters are subject to change.
Swimming/Water Days
Each week there is a scheduled swimming day at one of the city pools (Youth Camps).
Please remember to bring your swimsuit, towel and sunscreen. If you have received a
Green Card at a city pool please bring it with you to receive a Green Band. If you do
not, you will have to redo the swimming test in order to swim in the deep end. Due to
pool standards, Preschool Programs will not go swimming, but will participate in weekly
water activities where a swimsuit, towel and sunscreen are needed.
City of Cambridge 5 Simple Rules:
As members of the team, we have 5 general behaviour expectations:
1. Keep your hands and feet to yourself.
2. Speak nicely/positively to each other.
3. Touch only what belongs to you.
4. Stay within the program area.
5. Listen to your leaders/instructors.
It is our intention to maintain open lines of communication between home and program
staff. If your child is having difficulty following these rules, staff will have a discussion
with you about tools to help your child be successful in program. As a communication
tool, staff may provide you with a behaviour checklist that aims at improving your child’s
experience at camp. This is not a disciplinary process but rather the system we use in
order to support your child to be successful in program and facilitate open
communication with parents. Your support is appreciated in having a follow-up
discussion with your child. If you have any questions at all, always feel free to contact
the Summer Site Supervisor.
City of Cambridge Program Ready Checklist:
To assist in determining if a participant is “Program Ready”, the following criteria have
been developed:
Participant is able to take direction and instruction from a staff person.
Participant is comfortable and able to interact in a group environment.
Participant is able to participate in the program. Participation, interaction and
inclusion in programs are based on the child’s individual needs. However, it is asked
that the participant can demonstrate the basic skills to participate in up to 50% of the
program.
School-aged participants are able to attend school successfully.
Participant interacts and engages in the program in a manner that is safe for
themselves and others.
Some participants may require additional support to assist them in being successful in
our programs. Inclusion Services works to provide support for children with special
needs to allow for their full participation in our municipal programs. If your child has
special needs or may benefit from additional support please contact 519-740-4681 ext.
4554, or [email protected] to discuss the available options, prior to the registration
deadline, June 1st.
City of Cambridge Peanut Policy:
Parents are reminded that The City of Cambridge has restricted peanuts and peanut
products from our Recreation Programs because some of our participants have severe
allergies to these products. While we recognize that this policy may cause some minor
inconvenience to parents, we know that you want to provide a "safe" environment for all
participants.
Adhering to these food regulations shall be the responsibility of all parties. The
instructors, leaders and volunteers shall monitor participant’s lunches and snacks. If
inappropriate foods are identified, the participants will be asked to save it until they
return home. A friendly note or phone call shall be made to the parent by our staff. If it is
found on a trip that a participant’s lunch contains peanut products that child will proceed
to eat their lunch separate from the other participants with a volunteer. Upon finishing
their lunch they will dispose of their waste and wash their hands and face.
Remember to send only peanut free lunches/snacks with your child each day. In
addition, participants shall not share snacks or lunches with anyone. These food
regulations apply to all parents, volunteers, leaders and instructors.
The City of Cambridge and the parents of children with peanut allergies, recognize that
the implementation of this policy may reduce, not eliminate, the risk of accidental
exposure. Please note that our facilities are NOT peanut and nut-free. Items in the
concession or vending machines may contain peanut and nut products and customers
using the facility may bring in peanut and nut products. We will send a note to all
parents of participants in registered day programs encouraging peanut and nut-free
snacks and lunches if we are alerted to the fact that a participant has a peanut or nut
allergy!
Sun Protection and Bug Spray:
Day Camps do not provide sunscreen or bug repellent. You may wish to send bug
repellent which is appropriate for your child’s age. Bug repellent can be applied prior to
going outside or into the woods. Please be advised that the City of Cambridge does not
recommend sunscreen/bug repellent combination products.
Health:
Children suffering from a contagious disease or condition may not attend City of
Cambridge Day Camps. At the discretion of full-time staff, a child may be sent home if
he/she appears to be ill or is risking the health of others. We suggest that if a child is not
well enough to play outside, he/she should remain at home. If a child becomes ill during
the program, a parent/guardian will be contacted.
Concussions:
Concussion awareness is a growing concern in the recreation setting. All Summer Day
Camp staff are provided with concussion detection and monitoring training. For more
information on concussions and what to do should your child experience a concussion,
please visit www.cattonline.com.
Administration of Medication:
Medication is only administered at Day Camp in the event of a life threatening condition,
such as an allergic reaction requiring an EpiPen®. All other medications should be
given before or after camp as leaders are not permitted to administer prescription or
non-prescription medications. If you have any questions regarding the administration of
medications please call the City of Cambridge at 519-740-4681, ext. 4554. If your child
has a severe allergy, an Emergency Participant Al-lergy Alert form and an EpiPen®
Release form must be filled out on the first morning at camp. Please bring a photo of
your child on the first day to be attached to the forms.
As a parent of a child who has life-threatening allergies, we want to work with you as a
team to help keep anaphylaxis manageable. To do this, we require you to do the
following:
Inform the supervisor of your child’s allergies. Review specific signs and
symptoms, as well as responses and follow up needs your child will require.
Provide necessary parent signature(s) on authorization forms:
o Emergency Allergy Alert Form and Photo ID
o Consent for the Administration of an EpiPen® Form
Assist staff by providing adequate infor-mation, instructions, clear directions,
photo ID and orientation for your child’s specific needs and update as
necessary.
Provide the child with the EpiPen® Kit, or two if necessary (noting expiry date).
En-sure that a new EpiPen® is provided prior to expiry date.
Educate your child of the importance of the EpiPen® staying with him/her.
Obtain and encourage your child to wear a MedicAlert bracelet.
Lunch Tips:
Suggestion for keeping foods fresh and cold:
· Pack dips and salad dressings in containers separate from the foods they go with, to
· prevent foods from getting soggy.
· Pack sandwich components such as tomato and lettuce separately, for kids to put
· together before eating.
· Freeze fruit juices and individual lunch portions ahead of time. Most will thaw by
· lunchtime.
· Refrigerate all snacks and lunch overnight, even cookies and muffins. They are a
· suitable temperature by lunchtime, but help to keep other food cool in the meantime.
· Use a small, lunch-size freezer pack.
Ideas for cold foods to pack in a thermos:
· Potato or pasta salad with cubes of cheese or meat
· Chef or garden salad
· Fruit salad with cottage cheese
Ideas for warm foods to pack in a wide mouth thermos:
· Spaghetti, macaroni, other pasta or rice dishes
· Soups
· Stews, casseroles
· Chicken nuggets
· Leftovers
Other suggestions for snacks or to fill up a lunchbox:
· Cubes of meat or cheese
· Snack crackers such as Christie Bacon Dippers, Swiss Cheese, Wheat Thins or
Scuba Snacks
· Raw veggies such as carrots, celery sticks and broccoli served with dip or cheese
spread
· Fresh fruits such as apples, oranges, peaches, plums, grapes, melon and
cantaloupe
· Popcorn
· Multigrain bars
· Soda crackers
· Quaker rice cakes
· Bread sticks
· Melba toast
· Nut-free cookies
· Nut-free dry cereal such as Shreddies, Corn Bran or Mini Wheat
· Raisins
· Snack size tin fruit
· Apple sauce
· Yoghurt and Yop yoghurt drink
· Pudding
· Jell-O
Miscellaneous other "any time" favourites:
· Pizza
· Nut-free muffins with yoghurt or cheese
· Hot dog
· Cold cereal
Tired of plain bread? Try:
· Whole wheat, oatmeal, rye or pumpernickel
· Pita pockets or English muffins
· Bagel, hot dog or hamburger buns
· Soft tortilla shells
· Crusty rolls
· Sub buns
· Tea biscuits, croissants, crackers or rice cakes
Sandwich Fillings:
· Chicken - can be spiced, smoked, or chicken salad
· Turkey - can be spiced, smoked or turkey salad
· Lean beef or ham - minced or sliced
· Pork - sliced or chopped. Try adding applesauce or relish
· Sliced meatloaf
· Lean luncheon or deli meats
· Tuna or salmon - prepared with mayonnaise, or relish for a change
· Cheese spread or molasses
· Sliced cheddar with jam or mayonnaise
· Processed cheese with apple, crumbled bacon, or pickles
· Cream cheese with chopped cherries, or chopped olives
· BLT - bacon, lettuce and tomato
· Apple butter or cinnamon sugar butter
· Cucumber or any vegetable