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Guide to Creating an Emergency Response Plan

Purpose: Emergency procedures ensure that responses to emergencies are prompt,

organized and effective.

Your company’s Emergency Response Plan must cover off these five key elements:1. Emergency responsiilities!. Emergency procedures". #ommunications$. %nvestigation&. Plan verification

Read and ans'er the (uestions )'here indicated* in each of these five elements to helpuild your Emergency Response Plan.

1. Emergency Responsibilities

+uring emergencies, emotions can run high it is critical that emergency procedures aredistriuted to all employees and revie'ed fre(uently, so that everyone kno's 'hat theirrole is.

Responsiility re(uirements include defining:

• -ho is responsile for regular site inspections, including identifying potential

hazards and corrective action.

• -ho is responsile for irst/0id, including making sure trained personnel are

on site and irst/0id its and e(uipment are properly maintained.• -ho is responsile for emergency and evacuation training of all personnel.

• -ho is responsile for developing, revie'ing and updating emergency and

evacuation procedures.

• -ho is responsile for creating and updating the Emergency #ontact 2ist )see

#ommunications elo'*.

• -ho is identified as Emergency Response 3eam 2eader.

• -ho is responsile for contacting e4ternal emergency responders.

• -ho is responsile for initiating the emergency response process )stop/'ork

order, site containment, search/and/rescue and irst/0id procedures*.

• -ho is responsile for e4ternal communications )communities, families, head

office, media, etc.*.• -ho is the internal investigation team leader.

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2. Emergency Procedures

3he 5ccupational 6ealth and 7afety Regulation re(uires 'ritten rescue and evacuationprocedures for a numer of different emergency situations, including 'orking inconfined8remote spaces, at high angles, near or over 'ater, etc.

9ased on the 'ork site conditions identified in your site inspection, you must develop theappropriate procedures. 3hese procedures should include, ut not e limited to:

2isting all potential hazards and their possile conse(uences. Preparing an inventory of resources needed for emergency response )medical

supplies, rescue e(uipment, etc.* %dentifying evacuation routes for the 'ork site and surrounding area. #ontacting on/site irst/0id providers and the Emergency Response 3eam

2eader. #ontacting e4ternal emergency responders, government and company

representatives. 5n/site fire/fighting, rescue and medical evacuation.

#ontainment of the hazard and8or location to protect people and theenvironment.

9riefing and training 'orkers on emergency response, and conducting periodicdrills.

7hut do'n and start up. Protection of vital records. #lean/up, investigation and return to 'ork.

3. Communications

#lear procedures and lines of communication must e put in place to enale emergency

personnel to notify others on the 'ork site, company management and outsideemergency responders. 3hey’re also essential in helping the company provideinformation to families, communities and the media in a timely manner. #ommunicationsre(uirements include:

+efining your internal, on/site emergency communications process. Ensuring all personnel are trained in that process. %dentifying 'ho is responsile for contacting e4ternal emergency responders. %dentifying 'ho is responsile for e4ternal communications 'ith the community,

company, government, media, etc. %dentifying 'ho is responsile for developing and maintaining the emergency

contact list. 3his list should include at least:

o ire services, including orest ire serviceso Police 0mulance 7ervices

o ;edivac and hospital services

o ;unicipal and company representatives

o

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4. Investigation

 0n internal investigation team leader must e appointed. 3heir >o is to act as liaison'ith police, the 9# orest 7afety #ouncil, -ork7afe9# and other government agenciesto assist in the full investigation of any incident.

3his individual is also responsile for the follo'ing:

• 5verall control of the investigation team activities, from inception to

completion.

• Revie'ing the final report and making a presentation to senior management

personnel on the investigators findings and recommendations.

•  0s applicale, meet 'ith the family of any seriously in>ured 'orker)s* to

discuss the incident and convey the company’s sympathy regarding theincident.

. Plan !eri"ication

 0ll 'ork sites must e visited y the site supervisor and at least one memer of thesafety team. 3heir >o is to make sure the Emergency Response Plan 'ill 'ork on eachsite that means ad>usting the plan to the site’s logistics as re(uired. %ncluded in theitems to e e4amined are: #ommunications 'here in the site is there a danger of communication

lackout? 6o' far do 'orkers have to go to get ack into communicationsrange?

Emergency access 'hat is the fastest, safest route in for outside emergencyresponders?

Evacuation procedures identify the safest routes out of the 'ork site in theevent of an environmental emergency?

 @@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@ @@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@ #ompany Representative -orker 7afety Representative

 @@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@ @@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@ +ate +ate