guide to on-campus living 2013-2014

7/29/2019 Guide to on-Campus Living 2013-2014

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20132014

Guide toOn-Campus

Living

Residence Life


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Important Phone Numbers

Residence Life Office ..................................................................................... 448-8419

University Police .............................................................................................448-8444

Basil Moreau Residence Director ...................................................................326-7121

Casa Residence Director ................................................................................233-1421

Jacques Dujari Residence Director .............................................................. 326-7252

East Residence Director ................................................................................ 326-7040

Hunt, Le Mans and Johnson Residence Director ...........................................326-7158

Teresa Residence Director ............................................................................. 326-7045

Hilltopper Heights andMaryhill Apartment Director ........................................................................... 462-7702

Dean of Students Office .................................................................................448-8408

Auxiliary Services ........................................................................................... 448-8601

Health & Counseling Center - Counseling Services ......................................448-8538

Health & Counseling Center - Health Services ..............................................448-8686

Campus Ministry ............................................................................................448-8499

Post Office ......................................................................................................448-8588

Student Life Office .......................................................................................... 448-8422

Dining Services .............................................................................................. 428-1017


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Table of Contents

Important Phone Numbers ...................................................................................................... Inside Cover

Mission Statement .......................................................................................................................................2

Resience Life Mission an Philosophy...................................................................................................3

Occupancy Proceures Resience Halls

Check-in ........................................................................................................................................5

Room/Hall Changes ......................................................................................................................5Mediation .......................................................................................................................................5

Closure Between Semesters .........................................................................................................6

Returning Student Application Process ........................................................................................6

Checkout .......................................................................................................................................6

Occupancy Proceures Apartments

Check-in ........................................................................................................................................7

Closure Between Semesters .........................................................................................................8

Apartment Eligibility.......................................................................................................................8

Returning Student Application Process ........................................................................................8

Checkout .......................................................................................................................................8

Payment o Charges ......................................................................................................................9

Contract Terms ..............................................................................................................................9

Serices an Uniersity Information

Cable ...........................................................................................................................................11

Campus Chapel ..........................................................................................................................11

Computers ...................................................................................................................................11

Dining Services ...........................................................................................................................11

Health & Counseling Center ........................................................................................................12

Hilltopper Cards ..........................................................................................................................13

Kitchen Facilities/Microwaves .....................................................................................................13

Laundry Facilities ........................................................................................................................14

Community Areas ........................................................................................................................14

Lots .............................................................................................................................................14

Lost and Found ...........................................................................................................................14

Mail ..............................................................................................................................................15

Maintenance ................................................................................................................................15

Meeting Rooms ...........................................................................................................................16

Reception Desks .........................................................................................................................16

Recreational Facilities..................................................................................................................16Residence Lie Oce ..................................................................................................................16

Study Lounges ............................................................................................................................16

Telephones and Service ..............................................................................................................17

Vending Machines .......................................................................................................................17

Getting Inole

Programs and Events ..................................................................................................................18

Policies

Residence Hall and Apartment Policies......................................................................................19

Visitation and Overnight Guest Policies ......................................................................................24

Safety an SecurityPersonal Property Protection ...................................................................................................... 25

Liability ........................................................................................................................................ 26

Fire Saety ................................................................................................................................... 26

Saety Features ........................................................................................................................... 26

Responsibility ............................................................................................................................. 27

Weather Emergencies ................................................................................................................ 27


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The institutional mission is a broad statement o undamental purpose that embracesthe social and intellectual aspirations o the institution. It is through the missionstatement that the institution makes known its aspirations to develop humanresources and to serve education and society.

St. Edwards University is an independent Catholic university thatwelcomes qualied students o all ages, backgrounds and belies andserves a culturally diverse student body. The universitys undergraduateprograms achieve a balance among the humanities, the sciences andthe proessions.

These programs seek to make graduates competent in a chosendiscipline and to help them understand and appreciate the contributions

o other disciplines. Graduate and proessional development programsprepare individuals to urther their lie goals and to take advantage omore challenging employment opportunities. Graduates in all programsshould be prepared, through training in critical and creative thinking aswell as moral reasoning, to analyze problems, propose solutions andmake responsible decisions. They should be able to express themselvesarticulately in both oral and written orm. They are encouraged to developan understanding o the human person that is derived rom reason andopen to aith.

The university promotes excellence in teaching and learning in anenvironment that encompasses the campus classroom, student lieprograms and the broader community. A caring aculty and sta,recognizing that learning is a lielong process, teach the skills needed tobe independent and productive. They encourage individuals to conrontthe critical issues o society and to seek justice and peace. Studentsare helped to understand themselves, clariy their personal values andrecognize their responsibility to the world community. The university givesthe example o its own commitment to service.

St. Edwards was ounded by the Congregation o Holy Cross, rom whichit acquired distinguishing characteristics: the courage to take risks, aninternational perspective, and the commitment to provide educationalopportunities or students o varied cultural, religious, educational andeconomic backgrounds. St. Edwards expresses its Catholic identity bycommunicating the dignity o the human person as created in the image oGod, by stressing the obligation o all people to pursue a more just world,and by providing opportunities or religious studies and participation in

campus ministry. St. Edwards seeks to provide an environment in whichreely chosen belies can be deepened and expressed.

St. Ears Uniersity Mission Statement


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As educators, we cultivate intentional living-learning environments that osterdevelopment o mind and heart. Through collaboration, we are committed to:nurturingdiversecommunitiesrespectfullyengagedintheworld.

supportingandencouragingstudentsintheirpersonalgrowth.

promotingcriticalthinkingthroughpurposefulprogrammingandrelationship-building.

ORGANIZATIONAL PHILOSOPHY

We believe that students and sta will aim to create and sustain living-learningenvironments which are open, caring, purposeul, disciplined, and collaborative. Wewelcome all opportunities to collaborate with students, aculty, and sta to connectacademic objectives and co-curricular lie.Given this philosophy, we are committed to:offeringaqualityatmospherethatiscaring,fun,friendlyandchallenging.

providingoutstandingservice,nurturingpersonalvaluesandenhancingsocial growth.

developingandcreatingprogramsforintellectual,physical,spiritual,ethical,

occupational and social growth.celebratingandvaluingindividualandhumandifferencesandindependentliving.

creatinganopenanddiverseenvironmentthatpromotesunderstandingand

acceptance o cultural, ethnic, racial, physical, sexual and religious dierences.developingpoliciesthatencourageresponsiblebehavior.

creatingcampuswideleadershipopportunitiesinwhichstudentscansignicantly

contribute to the residential communities.

Resience Life Mission an Philosophy


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Resience Hall Chec-in

When you arrive at your residence hall, a sta member will meet you. You will receivea room inventory and condition orm, registration card, and a room key. All contents

o the room, including foor, ceiling, windows, doors and urniture, are property o theuniversity and are considered room inventory items. Recording their condition in detailat move-in can save you rom being charged or damages at the end o the year.

CONTRACT

All residents will indicate online their agreement to the terms and conditions o theresidence hall contract prior to moving in. This is completed when residents accepttheir housing assignment.

kEYSEach resident will receive one key to his or her room and one key or the mailbox that willbe issued at check-in. Students in suites or the Casa will receive two keys. Students inEast, Teresa and the Casa will be assigned mailboxes in the University Post Oce.

PARkING PERMIT

Each resident who brings a vehicle to campus will be required to register that vehiclewith the University Police Department to receive a parking permit. Students registeronline and then pick up the permit in the Auxiliary Services card oce in Holy Cross

Hall, Room G12.Permits are valid or parking in the designated residential lots only. The cost o thispermit is in addition to the students housing costs. Students are advised to registerbicycles with UPD.

dEPOSIT

All residents student accounts will be billed $150 or a deposit at the beginning othe all semester. The deposit is reundable, minus the $20 cleaning ee and anyadditional charges that may be incurred.

Room/Hall Changes

You will be notied during early summer about your roommate so you can begingetting acquainted and making plans or your room beore arriving on campus.Once the residence halls open, any new requests or room changes will be puton hold until ater the 12th day o classes. The purpose o this hold is to giveroommates a chance to get to know one another and to adjust to community living.The Residence Lie sta is available to assist when needed. This time period also

gives you a chance to meet and get to know others in the residence hall so that ia change needs to be made, you may select your next roommate. Room changeswill be made only i all involved parties agree with the change and the request isapproved by the residence director. Students should not move until the residencedirector has authorized an approval notice. Students who move without authorizationwill be required to move back to their original room.



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Meiation

I a student is not getting along with his/her roommate, the residents o that room willparticipate in a mediation process guided by Residence Lie sta. Every eort will

be made to work toward a mutually satisactory decision.

Closure Beteen Semesters

All residence halls close between the all and spring semesters and ater the springsemester prior to the summer term. Interim housing is available on a limited basis orhousing ater the spring and summer terms. There is a charge or interim housing,and it may be available only in one residence hall. Residence halls do not closeduring the Thanksgiving, Spring Break or Easter holidays.

Returning Stuent Application Process

Students wishing to live on campus during the 20142015 academic year will havean opportunity to apply or housing in February 2014. Inormation will be availablethrough the Oce o Residence Lie in January 2014.

Checout

You must ocially check out o your residence hall room 24 hours ater your last nalexam, unless you are given an extension. I you are a graduating senior, you mustocially check out by 5 p.m. the day ater graduation. Students who withdraw priorto the end o the semester must vacate their rooms within 48 hours o the date owithdrawal. Any time a resident permanently vacates a residence hall room, he/she mustcheck out with a residence hall sta member or complete an express check-out orm.

Residents are responsible or the condition o their room and all the urnishingsassigned. Charges or damages and/or cleaning assessed to the residents bythe university will be deducted rom the students room deposit. I charges are inexcess o the room deposit, the balance will be placed on the students account.Determination o the amount o such loss or damages shall be made by theuniversity. In addition, residents who ail to properly check out and turn in their keyswill be billed or keys and an improper checkout.



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Apartment Chec-in

You will meet with an apartment sta member to complete the ollowing steps whenyou arrive on campus to move into your apartment.

MOvE-IN INvENTORY ANd CONdITION FORM

You will receive this orm in your check-in packet. A thorough inspection o theapartment should be made to identiy any pre-existing conditions, which shouldbe noted on the orm. The completed orm should be checked or accuracy,signed by the resident(s) and returned to the apartment sta. Residents will have48 hours to report any additional damages ater the condition orm is signed atmove-in. A signature rom any one resident on this orm authorizes acceptance othe apartments condition. Any damage that is not recorded on the orm will be the

responsibility o the resident(s).

CONTRACT

All residents living in an apartment will indicate online their agreement to the termsand conditions o the apartment contract prior to moving in.

kEYS

Each resident will receive one key to his or her apartment and one key or themailbox that will be issued at check-in.

PARkING PERMIT

Each resident who will be bringing a vehicle to campus will be required to registerthat vehicle with the University Police Department to receive a parking permit. It isvalid or parking in the designated residential lots only. The cost o this permit is inaddition to the students housing costs.

LAUNdRY ROOM COdE

The doors o the laundry rooms and the tness room have combination locks to

allow apartment residents access 24 hours a day, seven days a week. Each residentwill be given this code at check-in.

dEPOSIT

All residents student accounts will be billed $300 or a deposit at the beginning othe all semester. The deposit is reundable, minus the $60 cleaning ee and anyadditional charges that may be incurred.

ELECTRIC BILL

One resident in each apartment will be responsible or setting up service with theCity o Austin and or paying the electric bill. Call 512-494-9400 within 48 hours omove-in to set up this service. I the electric bill is not transerred to the studentsname, Residence Lie will bill the student along with adding a $20 administrativecharge to each bill.



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Closure Beteen Semesters

The university apartments do not close between the all and spring semesters.Students are not required to move out during the break.

Apartment Eligibility

All students at St. Edwards who have 30 or more credit hours are eligible to live inthe university apartments. All residents must be St. Edwards University students.

Contracts will only be granted to students o the same gender within eachapartment, with the exception o apartments leased to siblings. Students who haveminor children living with them are not eligible to live in the apartments. Animals arenot allowed in the apartments at any time. Fish in tanks up to 30 gallons are allowed.

The Oce o Residence Lie is committed to creating a quality living-learningenvironment at the university apartments. We believe in an open, caring, purposeul,celebratory and disciplined community. According to the apartment leasingguidelines, students requesting to live in the St. Edwards University apartments or torenew their contracts may be ineligible based on:Repeatedviolationsofuniversityand/orapartment/hallregulations

Historyofincidentreports

Payment history, an inspection o the apartment or damages, disciplinary records

with the university and prior disciplinary records will be taken into considerationwhen determining eligibility or the apartments.

Returning Stuent Application Process

Students wishing to live on campus during the 20142015 academic year will havean opportunity to apply or housing in February 2014. Inormation will be availablethrough the Oce o Residence Lie in January 2014.

Checout

All students must check out by the date specied in the contract. Residents mustcheck out o their apartment 24 hours ater their last nal exam unless they havebeen granted an extension or approved by their residence director. Residentsshould complete an express check-out orm.

APARTMENT kEYS

Keys must be returned using the community Express Check Out envelopes and

drop box. Failure to return a key will result in a reduction o the deposit to cover alock change and new key charges.

FORwARdING AddRESSES

Residents are responsible or changing their address with the U.S. Post Oce andthe university through EdWeb.



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ELECTRIC BILL

Residents are required to cancel their electric service when they move out.St. Edwards University sta is not permitted to process the inormation. Call 512-494-9400 prior to move-out to switch service back to St. Edwards. Residents are

responsible or their portion o the bill. The electric company will reer delinquentaccounts to a collection agency.

MOvE-IN INvENTORY ANd CONdITION FORM

The move-in inventory and condition orm, submitted by the residents at move-in,will be reviewed by university personnel when the condition o the apartment isassessed ater the resident vacates the apartment. Damage charges in an apartmentwill be divided equally among the residents and deducted rom the deposit, unlessa resident indicates otherwise to the apartment director in a written statement. This

includes damages due to neglecting to report maintenance problems (e.g., damagescaused by plumbing leaks). Although residents are responsible or maintainingclean apartments, each student will be charged a mandatory $60 cleaning ee atercheckout. Further charges will be assessed based on the condition o the apartment.A list o damage charges is available in the check-in packet.

Payment of Charges

Charges or university apartments are posted to the student account every semester

along with tuition and ees. Payment plans can be set up through the Oce oStudent Financial Services. Students have the option o paying charges in ull orin installments. The cost to participate in a payment plan is $35 per semester. Forurther inormation, please contact Student Financial Services at 512-448-8523.

Contract Terms

The ollowing inormation represents a summary o the lease contract terms:

CONTRACT dURATIONAn apartment contract will be granted when the occupant(s) o an apartment hasselected an available apartment by participating in the Online Housing Sign-Up orby assignment rom Residence Lie. Residents have the option o an academic-yearor summer contract based on availability. Semester contracts may be available i anapartment becomes vacant or the spring semester.

CHANGE OF RESIdENTS

Changing residents within an apartment is allowed only when approved by the

associate director o Residence Lie. The resident who replaces the outgoingresident will be required to submit a request or approval. I the request is approved,the new resident will be required to submit a security deposit and sign a contract.

MEdIATION

I a student experiences confict with his/her roommate(s), the residents o that roomwill meet with the apartment director. Every eort will be made to work toward amutually satisactory decision.



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BREAkING THE CONTRACTResidents are allowed to break their apartment contract i they withdraw rom theuniversity, study abroad, are scheduled or military service or are asked to leave theuniversity or disciplinary reasons. The departing resident will oreit his/her deposit

to cover damage charges.I a space in an apartment becomes available, the university reserves the right toassign students to the vacancy.

To view the complete housing contract, visit: thin.stears.eu/resiencelife/housing-contract.

ROOM CHANGESI residents experience diculties with roommates, they must go through confict

mediation with the help o the Residence Lie sta. Moving to a new location withoutmediation is not permitted and will constitute a contract violation.

A room change period without mediation begins ollowing the 12th class day eachsemester. Requests or housing changes should be addressed to the residencedirector. Final approval or room changes will be granted by the assignmentscoordinator or Residence Lie.

RESERvATION OF RIGHTS

The university reserves the right to make changes in the apartment rates at any time,eective at the end o the residents contract term. The university urther reservesthe right to make changes in the apartment policies at any time and to reassignapartments prior to move-in. The university will communicate changes to theapartment residents in a timely manner. To maintain a positive learning environment,the university may temporarily or permanently remove residents rom the apartmentswithout warning or any destructive and disruptive behaviors.

Cable

Every residence hall room and apartment bedroom is equipped with a cable outlet. Toreceive cable services, students should bring a cable-ready television and cable cord.Basic cable service is included in the cost o the room. Extended service can be ordered bycalling Time Warner at 512-485-6000. Extended service charges will be the responsibility othe resident who orders the service and will be paid directly to Time Warner.

Campus Chapel

Our Lady Queen o Peace Chapel is open or individual refection 6:30 a.m. to10 p.m., seven days a week. Sunday morning Mass is at 10:30 a.m., and Sundayevening Mass is at 9 p.m. Daily Mass is held Monday through Friday at noon.



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Computers

RESIdENCE HALLS

Each room is equipped with a computer jack or each resident, allowing students to

access the universitys computer system. Students will receive an instruction packetat check-in with inormation on procedures to be connected to the universitys system.Computer labs are located in each residence hall and are available 24 hours a day.Residents may call the Computer Help Desk or lab assistance at 512-448-8443. Mostresidence hall common areas are wireless. Students should not attempt to adjust ortamper with any installed wireless routers.

APARTMENTS

All apartments are equipped with computer data ports in each bedroom, and the

connection to the university computer system is included in the housing costs.Residents will be provided with inormation on accessing the universitys systemduring check-in. The Clubhouse, located at the back o the apartment complex, hascomputers available or use by apartment residents during regular Clubhouse hours.Apartment sta members are responsible or monitoring the use o the computers.Students should not attempt to adjust or tamper with any installed wireless routers.

dining Serices

All dining services at the university are provided by Bon Apptit and are locatedin the Robert and Pearle Ragsdale Center and the residential village. All students,aculty and sta are welcome to dine in South Congress Market, Hunt Hall Ca (theuniversitys dining acilities) or Meadows Coeehouse, which oers a wide varietyo pastries and beverages. The Huddle oers burritos, tacos and quesadillas romaternoon to late night.

South Congress Market oers a wide variety o options, including a ull-servicedining hall, prepared-to-order-items and takeout service. The adjoining Cullen andKresge dining rooms provide a comortable space to dine or study.

Meadows Coeehouse serves espresso, cappuccino, granitas and other specialtydrinks as well as baked goods and sandwiches.

Guests in both dining acilities may pay cash at the register or open a Topper Tenderaccount and save ve percent on purchases.

MEAL PLANS FOR ON-CAMPUS RESIdENTS

Students living on campus are required to purchase a dining plan, which isautomatically charged or both the all and spring semesters to the students accountwith a conrmed residence hall reservation. Apartment residents are required tohave a meal plan. Dining plan unds can be used in South Congress Market, HuntHall Ca, The Huddle, Meadows Coeehouse and Doyle Coee Shop.



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Dining plans operate on a declining balance system, where each item is pricedseparately and is deducted rom the account balance. I students do not use theentire all meal plan allotment by the end o the all semester, the balance will berolled over to the ollowing spring semester or use.

Students may bring guests to dine and may pay or their meals with the meal plan.The Hilltopper Card holder must be present at the cash register whenever his/her mealplan card is used. Identication cards presented by people other than their ownersmay be conscated by university sta to protect students rom possible thet.

I a residence hall student withdraws rom classes, dining plan reunds will bebased on the universitys traditional undergraduate reund dates and policies. Thepercentages will be applied to the unused portion only.

date of withraal Percent of Unuse dollars Refune

First week o classes 100%

Second week o classes 75%

Third week o classes 50%

Fourth week o classes 25%

Ater the ourth week o classes, no reunds will be given.

Health & Counseling Center

The Health & Counseling Center at St. Edwards University provides one-stopservice or students by trained medical and counseling proessionals. The center isconveniently located in Lady Bird Johnson Hall, right in the heart o campus in theuniversitys residential village.

HEALTH SERvICES

Health Services is able to treat a majority o the illnesses, injuries and medicalconcerns o students who seek services. Health Services is staed by licensed

medical proessionals and provides condential no-cost and low-cost services toSt. Edwards University students. For a condential appointment, call Health Servicesat 512-448-8686.

AFTER-HOURS CARE

I illness or injuries occur ater hours, a registered nurse may be contacted at512-324-3467 to discuss the situation. I emergency care is needed, please call911 or University Police at 512-448-8444. 24-hour emergency care is provided atSouth Austin Hospital, 901 W. Ben White Blvd. (512-447-2211), or University Medical

Center at Brackenridge, 601 E.15th St. (512-324-7000). Local urgent care acilitiesinclude Texas Med Clinic, 9900 S. IH-35 (512-291-5577), and MedSpring UrgentCare, 208 W. Ben White Blvd. (512-861-8060).



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COUNSELING SERvICES

The counseling service providers address a multitude o concerns through short-term counseling and consultation to help students adjust to and succeed incollege. All appointments are ree and condential and scheduled with licensed

proessionals, supervised trainees and postdoctoral psychologists. For acondential appointment, call Counseling Services at 512-448-8538.

Hilltopper Cars

The Hilltopper Card is the universitys ocial orm o identication. It entitles studentsto services and privileges such as access to dining plan unds, the library, admissionto events, recreational acilities, check cashing and voting in campus elections.Hilltopper Cards also provide access to the students assigned residence hall.

Hilltopper Cards are issued by Auxiliary Services. Lost or stolen cards shouldbe reported immediately to Auxiliary Services during regular business hours andthe Ragsdale Center inormation desk ater business hours. Reporting a lost orstolen card will allow sta to suspend privileges on the card immediately, avoidingunauthorized use. Privileges cannot be reinstated to a card unless a new cardhas been issued. There is a $10 charge or a replacement card. Students maydeactivate missing cards at hilltoppercar.com.

Students are responsible or unauthorized use o a lost card until the card has been

reported as missing. Using the Hilltopper Card o another person, allowing anotherperson to use your Hilltopper Card, and altering or intentionally tampering withthe Hilltopper Card may result in disciplinary action. Cards may be conscated byuniversity ocials in cases o misuse.

TOPPER TENdER

An option or all residents, Topper Tender is valid in South Congress Market, MeadowsCoeehouse, the university bookstore, the Quick Dip convenience store, and manyon-campus vending and copy machines. Topper Tender may also be used in some o-

campus restaurants and other venues. Topper Tender is valid on a year-round basis.The Topper Tender Plan is purchased through Auxiliary Services with a minimumdeposit o $25. Payments can be made online by parents and students.

I a student withdraws rom the university, a reund can be requested in AuxiliaryServices. A $10 account closing ee will be deducted rom the account balancebeore a reund check is given.

kitchen Facilities/Microaes

RESIdENCE HALLS

All residence halls have kitchens available or use by residents. Students who usethe kitchen acilities are expected to keep them clean. Microwaves are also availableor residents use.



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Launry Facilities

Washers and dryers accept coins and/or Topper Tender. In case o machinerymalunction, please contact Auxiliary Services at 512-448-8601 so it can be

repaired. You should also contact Residence Lie so that an Out o Order sign canbe placed on the machine. Reunds are made through Auxiliary Services in HolyCross Hall, Room G9.

RESIdENCE HALLS

All halls are equipped with laundry acilities or students convenience. Laundryacilities are or the use o residents only. Students are encouraged to stay with theirlaundry. The university is not responsible or lost or stolen items.

APARTMENTSThere are two laundry acilities, located in Community Building 2 and next to theResidence Lie Oce, with 24-hour access or apartment residents. Each residentwill be given the combination access code to the laundry room lock during check-in.Residents who give the combination to nonresidents will jeopardize the security oall residents and their belongings, as well as the availability o laundry machines toapartment residents. Residents should stay with their laundry. The university is notresponsible or lost or stolen items.

Community Areas

RESIdENCE HALLS

All residence halls oer living rooms and community areas or social and recreationalpurposes. Residents should not leave guests alone in these areas. Since thelounges are community areas, residents are required to dispose o all trash properlyand to remove dishes or ood rom sinks and counters.

APARTMENTS

The Clubhouse in the student apartments eatures a game room with a pool tableand television, a kitchen and laundry room along with a computer lab with a printer.

Lofts

Lots are not permitted.

Lost an Foun

Any items ound should be turned in to the residence hall ront desk, Residence Liesta member or University Police in Holy Cross Hall, Room G-13. Items not claimedby the end o the semester will be donated to charity.



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Mail

RESIdENCE HALLS

Students residing in the Casa, Teresa and East halls are assigned mailboxes at

the post oce on the ground foor o Main Building. Post oce hours are MondayFriday, 8:30 a.m.4:30 p.m. Students in Basil Moreau, Jacques Dujari, Johnson,Hunt and LeMans Halls are assigned a mailbox in the residence hall building. Mail isdelivered MondayFriday to the hall ater 4 p.m.Mail should be addressed as ollows:

NameSt. Edwards UniversityBox # ____ or Residence Hall Box #_________3001 South Congress Avenue

Austin, TX 78704Packages can be picked up at the post oce in Main Building and in Moreau,Dujari and LeMans halls. Stamps and UPS shipping are also available through thepost oce.

APARTMENTS

There is one mailbox assigned to each apartment, located outside o the laundryroom entrance near the Residence Lie Oce. Mailbox keys are available or eachapartment resident and issued during check-in. Mail is delivered to boxes by the

apartment sta. Package slips will be used to notiy specic residents that theyhave a package in the apartment oce. Residents should be prepared to showidentication to pick up packages and should pick up their packages within twodays o the package notice. I you are experiencing problems getting your mail,contact the post oce in Main Building at 512-448-8588.

Mail should be addressed to:NameSt. Edwards University Apartments

520 Woodward St., #____Austin, TX 78704

Prior to departure, each resident is responsible or entering a change o addressthrough his or her EdWeb account.

Maintenance

For emergency repairs such as broken water pipes, power outages, lock dicultiesor other saety and security hazards, residents should contact a Residence Lie sta

member immediately. In the event that a sta member cannot be located, pleasecontact University Police at 512-488-8444.

RESIdENCE HALLS

For routine repairs, residents may obtain a maintenance request orm rom their rontdesk or resident assistant. The orm should be lled out completely and returned tothe ront desk.



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APARTMENTS

For routine repairs, residents should rst submit a maintenance request in person totheir apartment director. Physical Plant will not process requests sent to their oceunless it comes rom Residence Lie. Residents are responsible or replacing their

own light bulbs* and using a plunger to unclog their toilets.It is important to report minor problems beore they become major problems. Ia condition becomes worse because o ailure to report the problem in a timelymanner, residents may be assessed damage charges. Residents are askedto cooperate with the maintenance sta so repairs can be made as quickly aspossible. The university reserves the right to enter an apartment to make neededrepairs. (*Fluorescent bulbs are replaced by Physical Plant.)

Meeting Rooms

RESIdENCE HALLS

Meeting rooms are available in some residence halls. To reserve a meeting space,please contact the ront desk or residence director.

Reception dess

RESIdENCE HALLS

The reception desks are open seven days a week. Available in each hall are the

ollowing: vacuums, brooms, dustpans and maintenance request orms. Studentsare responsible or the care o these items and must present their Hilltopper Card tocheck out the equipment rom the reception desk.

Recreational Facilities

All halls are equipped with barbecue grills and pingpong and pool tables. Inaddition, there are sand volleyball courts near Teresa Hall and the apartments.

Resience Life Office

Community Building I, located adjacent to the student apartments, houses thecentral sta or Residence Lie, student sta and a laundry room. Oce hours are8 a.m.5 p.m.

Stuy Lounges

RESIdENCE HALLS

Study lounges have been provided to serve as a place or studying other thanones room. Provisions have been made so that students can study in a quiet andcomortable environment that is conducive to learning. Students not using a studylounge or its intended purpose will be asked to leave.



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Telephones an Serice

An outside line or local calls is accessed by dialing 9 beore calling the number. Alllines are equipped with call waiting and conerence call capabilities. The university has

an internal phone system, which does not accommodate third-party or collect calls.Individual long distance service is arranged by the residents with a long-distancecarrier. The university contracts with Austin Bestline to make 1-plus dialing available.Inormation on this service is provided to students during check-in. Students mayalso contact Auxiliary Services or more inormation.

In the event that a telephone charge rom a specic apartment or residence hallroom is registered on a university phone bill, the residents o that space will beresponsible or payment o those charges.

RESIdENCE HALLS

Each residence hall room is equipped with one telephone jack. Local phone serviceis included in the cost o the room by request. Residents will need to provide theirown telephone. University numbers can be accessed by dialing the last our digits othe phone number.

APARTMENTS

All apartments are equipped with telephone jacks in each bedroom and near the

kitchen counter; local phone service is included in the cost o the apartment byrequest. Residents will need to provide their own telephones.

Apartment residents can participate in the Phone Service Options programthrough Auxiliary Services. This service allows students to obtain a secondphone line or subscribe to voice mail services. Contact Auxiliary Services ortelephone assistance.

vening Machines

Sot drink and snack machines are located in each residence hall and in the laundryrooms at the university apartments. These machines are serviced by independentcompanies and provide an array o products. They accept both cash and TopperTender or payment. Problems with the machines or loss o money should be reportedto Auxiliary Services in Holy Cross Hall, Room G9, or by calling 512-448-8601.



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Programs an Eents

The Residence Hall Association (RHA) is made up o students living in the residencehalls and apartments. RHA provides community programming or residential

students and serves as a resource or individual community Resident EventPlanners (REP).

In each residential area, there is an REP group that caters to the programmaticneeds o that particular area. This group consists o students living in the hall whoare interested in hosting social and recreational community building events ortheir peers. REPs typically have a president or chie ocer who represents thecommunity at meetings o the universitys RHA. The group works collaborativelyto put on several programs throughout the year. It is a great way to be involved,

develop your leadership skills and build relationships on campus. An on-campusretreat at the end o September lets REPs, their advisors and RHA come togetherto ocus on teambuilding, leadership and the undamentals o event planning. Weencourage you to talk to your residence director about joining your REP group. Noexperience required!

Some o the events organized by REPs may include: Barbecues

Weekendprograms

Sportsandevents Movies,music,danceandartshows

Educationalandsafetyawarenessprograms

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Policies

Resience Hall an Apartment Policies

Residential students at St. Edwards University are bound by the expectations andpolicies outlined here as well as in the Student Code o Conduct and Policies.

This code can be ound on the web at thin.stears.eu/eanofstuents/stuenthanboo/stuenthanboo. All students are encouraged to becomeamiliar with the inormation contained therein.

Babysitting: Babysitting is not permitted in the residence halls or apartmentsbecause it may create a disturbance to other residents. Residential acilities arenot designed to accommodate children.

Bathroom Cleaning:

LeMans,Hunt,Johnson,Teresa,Moreau,Dujari,CasaandApartmentsResidents are responsible or the regular cleaning o private bathrooms.

EastCustodialcleansthecommunitybathrooms;however,residentsare

responsible or cleaning up ater themselves. Do not leave trash or personal itemsin the showers or toilet area.

Bicycles: Residents must park bicycles on the bicycle racks provided throughoutcampus or store them in their own room or apartment. Bicycles should not be

parked in hallways or stairwells, or propped against railings, buildings or trees.The University Police Department will remove improperly secured bicycles and theuniversity will not be liable or any missing bicycles.

Candles, Incense, Halogen Lamps and Cooking Appliances: All open heatingelements and open fames are prohibited in the residence halls. Exceptionsinclude coee makers, small rerigerators and low-wattage microwave ovens. Dueto re and saety reasons, candles, incense and halogen lamps are not allowed inthe residence halls AND university apartments. This includes unlit candles.

Changing Residence: Changing residence in a residence hall or apartmentwithout written authorization rom the residence/apartment director is prohibited.Only those residents listed on the housing contract are authorized to reside in theresidence hall room or apartment. There is a $75 charge i an unauthorized moveoccurs. There may also be disciplinary action.

Chemicals: Possessing or using any chemical or other dangerous substance thatmay cause injury or damage is not permitted in any residential acility.

Community Areas: All residents share responsibility or the environment in whichthey live. Students share responsibility or the general condition and cleanlinesso the public areas including urniture, carpet and xtures. This also includesthe general condition and cleanliness o courtyards, parking lots and groundsaround each building and the apartment area Clubhouse. Houseeepers angrounseepers are responsible for routine cleaning an upeep only. They

are not expecte to clean up excess trash or other messes.


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Residents or visitors not using community areas or their intended purposes willbe asked to leave. Residents and visitors should dispose o all trash and useequipment properly. In the interest o the saety o the entire residential community,any suspicious activity in community areas should be reported to a sta member

or University Police immediately.

Christmas Trees: Due to re hazard, live Christmas trees are not permitted inresidential spaces.

Damages (within the community or surrounding area): When damage occursin a community area such as lobbies, community bathrooms, hallways and lounges,every attempt is made to identiy the person(s) responsible. I the person(s)responsible cannot be identied, the entire community (foor, apartment, wing

or hall) is held accountable. Community damages such as broken ceiling tiles,missing urniture, discharged or missing re extinguishers, grati, holes in walls andincidents that require additional custodial services are billed to the entire community(apartment, foor, wing or hall) i the responsible person(s) cannot be identied.

Damages (inside rooms or apartments): Residents are responsible or thegeneral condition o their room or apartment. Spaces must be let in the samecondition as at the time o move-in. Normal wear and tear excluded, charges willbe assessed or damages incurred during the residents stay. I neither student

accepts responsibility or damages in the common area o a residence hall roomor apartment, all residents residing in the room or apartment will be charged thecost o damages. Please report any damages or spills to hall or apartment staimmediately. Early reporting o damages may preclude damages becoming worse or example, early reporting o spills may acilitate removal o rug stains thatotherwise could not be removed.

Decorations: All acilities including walls, carpets, doors, appliances, lightxtures, downspouts, etc., are property o the university. The room or apartment

should be let in the same condition in which it was ound at check-in, withreasonable allowances or wear and tear. Painting or wallpapering is not allowed.Students are not allowed to install ceiling ans. Nothing should be attached to theceilings. For re saety reasons, abrics, fags, netting and other materials shouldnot be draped over or near lights or lamps.

To reduce the likelihood o paying damage charges, residents are encouraged toonly use painters tape (blue tape) and/or push pins to hang items on the walls.Some adhesive hooks damage the walls and i one uses them, one risks paying

or any damages they cause.

Stickers mounted on residence hall property such as doors, windows, walls,ceilings and foors are not allowed. Damage charges will be assessed or theremoval o the items. Nothing should be secured to the room doors.

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Fire and Safety Equipment: The ollowing are prohibited: ailure to evacuate whenthe re alarm is activated; setting a re in a residential acility or areas associatedwith the acility; alsely reporting a re; using re equipment other than or theprevention or control o a re; and damaging or removing the re equipment,

including but not limited to re alarms, re extinguishers, re extinguisher boxes,smoke detectors, re hoses and any other saety devices.

Furniture, Carpet and Fixtures: All urniture must remain in the room to which itwas assigned and be treated with care. The urniture in the lounges and commonspace is or everyones use. Students are expected to care or not abuse urniture. Removing, without proper authorization rom the residence director, anyproperty rom its assigned place, including soas, chairs, tables, microwaves, TVs,etc., is prohibited. Please report any damages or spills to the hall sta.

Some resident rooms and foor lounges are equipped with sinks. Please do not putood or other oreign objects down the drain. This creates plumbing problems orFacilities sta and also inconveniences the hall residents.

Grills (Apartments): Outdoor cooking is not permitted on the apartment patiosor balconies due to re hazard, but it is allowed on the grills provided by theuniversity in the courtyard area. No cooking grills o any kind including gas,charcoal or electric grills can be used or stored in any university apartment or

apartment balcony or patio. I a grill is observed on the balcony or patio or in anyapartment, all apartment residents are subject to a $50 ne and a $10 chargeper day or additional days until the owner can arrange to remove the grill romuniversity property. The ne will be deducted rom the residents deposit. Anydamages caused by the grill will be deducted rom the residents deposits inaddition to the above nes.

Heaters: Space heaters, whether electric or kerosene, are not allowed in theresidence halls and apartments.

Keys and Lockouts: Students will be issued a room/apartment key whenchecking into the hall or apartment. This key is not to be loaned or duplicatedor any reason. I a student loses a room key, a replacement key will be issuedby a resident assistant or residence director and must be returned within72 hours. I the lost room key is not ound within 72 hours, the lock will bechanged and the students will be charged a $35 lock-change ee, plus a $15per key replacement ee.

I a student is locked out o his or her room between 7 p.m. and 8 a.m., the studentshould contact the resident assistant on-call at 512-342-4100. I the lockout occursbetween 8 a.m. and 5 p.m., the student should see their residence director orassistance. I a hall sta member cannot be reached during business hours, thestudent should contact Residence Lie at 512-448-8419 or UPD ater hours at 512-448-8444 (24-hour emergency) or 512-448-8477 (Non-emergency).

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Noise: Causing or otherwise contributing to excessive noise in the apartmentcomplex or residence halls or areas associated with the apartment complex orresidence halls is not allowed. Excessive noise intereres with or has the potentialto interere with the legitimate rights o others. Contact the residence hall or

apartment sta to report excess noise.

Quiet Hours: 10 p.m.8 a.m. dailyCourtesy Hours: 24 hours a day

Parking: Residents who have vehicles must go to the Hilltoppper ID Card Oce tobe issued a parking permit or a ee that is additional to tuition and housing costs.Parking is provided near all residential acilities as well as the campus parkinggarage. Visitor parking is provided in designated areas on campus. Please park

only compact cars in spaces designated or them. University Police publishesguidelines or parking lots and vehicle registration. This publication is availablerom University Police.

Patios, Balconies, Apartment Grounds and Entryways (Apartments): Patios andbalconies must be maintained in satisactory conditions at all times. Hanging itemsrom balcony and patio railings, throwing items rom balconies, and leaving itemson balconies and patios that create unsae or unsightly conditions are prohibited.Cooking on patios and balconies constitutes a re hazard and is prohibited.

Birdeeders are not allowed. Residents are expected to keep balconies and patios ina sae and presentable condition. They cannot be used to store the ollowing: boxes,broken urniture, garbage and hanging items such as signs or clothes. Trash shouldnot be let outside o apartment entrances. This can attract insects and rodents.There is a $25 charge or trash let on balconies and in entryways.

Personal Belongings: Tampering with or borrowing the personal belongings oothers without permission is against policy.

Pets: Having an animal in campus housing is prohibited. Fish and guide dogs arethe only exceptions (no sharks). Fish tanks may not exceed 30 gallons. Residentsand guests are prohibited rom bringing animals into buildings on campus.Violators are subject to a $200 ne and a $10 charge per day or additional daysuntil the pet is removed rom the premises. The ne will be deducted rom theresidents deposit. Any damages caused by the pet will be deducted rom theresidents deposit in addition to the above nes.

Solicitation: Solicitation by students and/or outside agencies is prohibited in allresidential acilities. Door-to-door selling or recruitment is an invasion o residentsprivacy and is also prohibited. Report solicitors to your resident assistant orresidence director.

Sports: Engaging in any sports or sport-related activities within the residence hallrooms, lounges, hallways, stairwells or other public areas is prohibited.

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Termination of Housing Contract: Students who have entered into a contractwith Residence Lie will not be allowed to terminate their contract unless theywithdraw rom classes or are required to leave the university or student conductreasons. I a student terminates the housing contract but does not withdraw

rom all classes, the student may be required to pay that semesters roomees. Students who withdraw rom the university will be required to vacate theirresidence hall within 48 hours o withdrawing. By accepting a room or apartmentassignment (through the online sign-up process), students agree to allSt. Edwards University policies and regulations.

Theft: The taking o anothers property violates state laws and university policies.Any person caught stealing property rom another will be subject to disciplinaryaction.

Tobacco: Smoking is prohibited inside all campus buildings including residencehalls and apartments. Smoking is permitted on apartment balconies. Smoking isalso permitted in public courtyards and other outdoor areas as long as one is atleast 15 eet rom any building. Please dispose o cigarette butts appropriately.Cigarette butts are not biodegradable and detract rom the appearance o thegrounds. It is the responsibility o smokers to dispose o their own cigarette butts,not the grounds sta.

Traffic Signs: Trac signs, as well as state and city directional or inormationalsigns, are not allowed in student rooms or apartments since possession o theseitems is illegal. Signs ound will be turned over to University Police.

Vandalism: Removing without proper authorization any property rom its assignedplace including urniture, recreational equipment, TVs, computers, etc., isprohibited. Tampering with mailboxes, telephones, laundry equipment, vendingmachines, etc., is also prohibited.

Water Fights: Water ghts, water balloons and water guns are not allowed in theresidence halls or apartments. Water shall not be thrown into or rom windows, orrom roos in any residential acility. Instigation or participation in such activitiesmay result in disciplinary action and/or community damage charges.

Water Furniture: Water urniture o any kind is not permitted in any residential acility.

Weapons, Propulsion Devices and Explosives: Students may not possess anyreworks, explosives, ammunition, gunpowder or any other related materials in

the residence halls or apartments. Projectile and propulsion devices such asrockets, catapults, slingshots, pellet guns, paint guns or any homemade deviceor the purpose o launching an object are also prohibited. Storage o the aboveitems in vehicles parked on campus is also prohibited. Additionally, any item usedor brandished in a manner that threatens the health and saety o any person orcauses damage or extra clean-up in and around on-campus housing acilities is aviolation o this policy.

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Windows and Rooftops: Windows in the residence halls must remain closedand locked. Tinoil, posters, fags or any oensive materials are not permitted tobe displayed in windows at any time. Throwing or dropping anything into or rom

windows, ledges or roos or being on the roo o any university acility is prohibited.(Roos with railings are not exceptions to this policy.)

University Property: Damaging, deacing or destroying any property o theuniversity is prohibited.

visitation an Oernight GuestPolicies

GuestsGuests o residents are welcome in university residence halls and apartments.Guests are dened as any person who is not contracted to live in the residencehall or apartment where they are present. This denition includes otherSt. Edwards students who live in other residence halls or who live o-campus. Theright o a student to live in reasonable privacy takes precedence over the right ohis or her roommate to entertain people in the room or apartment.

Residents are responsible or their guests and they must be escorted at all times.

Guests disrupting others or violating policies will be asked to leave. In accordancewith the Code o Conduct, residents may be held accountable or the actions otheir guests.

Visitation HoursIn keeping with the development and perpetuation o a caring, respectulcommunity, the ollowing policies are in eect:

FreshmanVisitation

SundayThursday, 10 a.m.midnightFridaySaturday, 10 a.m.2 a.m. the ollowing morning

UpperclassmanVisitation

SundayThursday, 10 a.m.midnightFridaySaturday, 24 hours (ends Sunday at midnight)

Overnight Guests

Resience HallsResidents may have overnight guests o the same sex provided the roommate(s)agree. Students are not allowed to host overnight guests o the opposite sex.Overnight guests are not allowed to stay or more than three consecutivenights or on a regular basis. Overnight guests are expected to abide by allresidence hall policies and must be escorted by their host at all times. Hosts areresponsible or their guests behavior while in the hall. Residents ound violating

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this policy may be subject to removal rom housing. *All siblings must be at least12 years old to stay in a residence hall. The residence director must be notiedo any guest under the age o 17 staying in the hall.

Apartments

Residents may have overnight guests o the same sex provided all apartmentoccupants agree. Students are not allowed to host overnight guests o theopposite sex. Allowing persons not listed on the contract to reside in theapartment or more than three consecutive days or more than six days out oany month constitutes a violation o the lease contract. Overnight guests areexpected to abide by all apartment policies and hosts are responsible or theirguests behavior while in the apartment community. Residents ound violating

this policy may be subject to removal rom housing. *All siblings must be at least12 years old. The apartment director must be notied o any guest under theage o 17 staying in the apartment.

Cohabitation

Cohabitation is not permitted. Cohabitation is dened as a person staying or anextended period o time, or giving the impression that their visitors are sleeping,showering or living with their host.

Personal Property Protection

The university will not be responsible or the loss o, or damage to, any personalproperty o a student. The Oce o Residence Lie encourages all students ortheir parents to have personal property insurance that covers students personalpossessions. Students are responsible or protecting their personal items rom thetand vandalism. We recommend that residents:

Identifytheirpersonalproperty.Keepreceiptsofvaluableitemsinasafeplace.Engrave valuables with your drivers license number and mark clothes with apermanent marker.

Recordthefollowinginformationaboutpropertyandkeepthelistinasafeplace:

Itemtype

Brandname

Modelnumber

Serialnumber

Description

Engravers and permanent markers are available rom the University PoliceDepartment. Residents should keep their room door (and bathroom door in TeresaHall) locked at all times. Any losses should be immediately reported to UniversityPolice at 512-448-8444 and to a residence hall sta member.

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Liability

St. Edwards University will not be liable to residents or residents guests or personalinjury or or damage to or loss o their personal property rom re, food, water leaks,

rain, etc., unless such injury, loss or damage is caused by the negligence oSt. Edwards University. The university recommends that residents secure their owninsurance to protect against such occurrences.

In the event the room or apartment assigned to a student is destroyed orrendered wholly uninhabitable and the university does not elect to urnish otheraccommodations, the contract shall be terminated. In the event o such termination,any prepaid room and board ees or rent shall be reunded to the student.

Fire Safety

For re saety reasons, candles, incense, simmering potpourri, christmas trees (liveor articial) and appliances with open heating elements are not permitted in the hallsor apartments. Fireworks and gasoline-powered items are prohibited as well.

RESIdENCE HALLS

Fire drills are conducted periodically in every hall. Procedures or these drills varyor each hall, so check the policy posted in your room. Smoke detectors have been

placed in each room. I a smoke detector starts to beep, do not remove the battery.Report the problem immediately to a hall sta member.

APARTMENTS

Fire saety equipment includes smoke detectors and re extinguishers in eachapartment in case o re. Tampering with re extinguishers and smoke detectorscompromises the saety o the entire apartment community, is a violation o universitypolicy and is subject to serious disciplinary action.

Safety Features

University Police patrols the campus 24 hours a day, and an ocer is always available toassist students with their concerns. University Police can be reached at 512-448-8444.

Residents are responsible or the actions o their guests at all times, as well asescorting them while they are in the building. Room numbers, phone numbers andmailbox numbers are not given out by residence hall sta.

RESIdENCE HALLSAll exterior doors to the residence halls are locked 24 hours a day to protect thesaety and privacy o hall residents. Only residents residing in a particular hall haveaccess to that hall. Guests should contact the resident that they are visiting to beescorted into the residence hall. In accordance with Residence Life policy, pleaseo not let anyone into the halls unless they are your guests.

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For the saety o all residents, do not prop open any doors to the residential acilities.A person who props a door may be subject to disciplinary action. Also, do not letanyone in the building who is not a resident. This protects everyone who lives in thehall rom danger. Please ask guests to call their riends in the hall rom the courtesy

phones available outside the ront doors.

APARTMENTS

The apartment units are equipped with saety equipment as required by buildingcodes and Texas law. Each entry door is equipped with a keyed deadbolt lock anda keyless deadbolt lock. The sliding glass doors have handle latches and drop bars,and all windows also have latches.

The apartment complex is located inside the main St. Edwards campus. The

apartment complex cannot be accessed rom Woodward Street or South CongressAvenue, as the only entrance to the apartments is within the campus.

Responsibility

The saety and security o the residence halls and apartment complexes isdependent on the cooperative eorts o the residents, the sta, the Oce oResidence Lie and University Police.

Residents are expected to cooperate with university sta members perorming theirjob unctions. Residents are expected to practice sae behavior such as keepingdoors and windows locked, being aware o and reporting suspicious behavior, andnot walking alone.

Residence hall and apartment sta will make routine health and saety inspections oall rooms and apartments. These will be made on all major university breaks and atother times during the semester at the discretion o Residence Lie sta. ResidenceLie sta reserves the right to enter apartments and rooms.

Residents are expected to respect the rights o the community by using equipmentand acilities in a sae manner, not inviting strangers into the community, notduplicating or loaning keys or combinations, and exhibiting sae and sociallyacceptable behavior in public areas.

weather Emergencies

In the event that the university experiences a weather emergency, sta will notiy

residents through posted signs, email and, i necessary, the use o a public-addresssystem. Please ollow the directions o all Residence Lie sta members. They havebeen trained or such emergencies and are looking out or the saety and security oall residents. In cases o weather emergencies, please stay tuned to a local news orweather channel. University weather updates and inormation are available on theinclement weather hotline at 512-416-5800.

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guide to on-campus living 2013-2014

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