guidebook on application and inspection procedure for various business … lrds.pdf · ·...

Guidebook on application & inspection procedure for various business related services

Labour Resource Department 1

GUIDEBOOK ON APPLICATION AND INSPECTION PROCEDURE

FOR VARIOUS BUSINESS RELATED SERVICES

LABOUR RESOURCE DEPARTMENT, GOVERNMENT OF BIHAR



Table of Contents

Pre-Establishment Stage: Establishing a business/ industrial unit ............................................................... 3 A. Procedure for approval of plan and permission to construct, extend or take into use any building as factory under the Factories Act, 1948 ............................................................................................................ 4

B. Procedure for site appraisal of Hazardous Factory covered under Section 2 (cb) under the Factories

Act, 1948 ....................................................................................................................................................... 6 C. Registration of Principal Employer's establishment for contractors under provision of the Contracts

Labour (Regulation and Abolition) Act, 1970 and the .................................................................................... 8

D. License for contractors under provision of The Contracts Labour (Regulation and Abolition) Act, 1970

and 11 E. Registration of establishment employing inter-state migrant workmen under the Bihar Inter-State

Migrant Workmen (Regulation of Employment and Conditions of Service) Rules, 1980 ............................... 13

F. Application by a Contractor for Grant of a License for Recruitment The Bihar Inter-State Migrant Workmen (Regulation of Employment and Conditions of Service) Rules, 1980 ............................................ 16

G. Registration of employer employing building and other construction workers under Bihar Building and

Other Construction Workers Rules 2005 ...................................................................................................... 18

Pre-Operation Stage: Starting operation of business/ industrial unit ......................................................... 20 H. Registration and grant of license under The Factories Act, 1948 .......................................................... 21

I. Registration of Shops & Establishments under the Bihar Shop & Establishment Act, 1953 & Bihar Shop & Establishment Rules, 1955 ....................................................................................................................... 24

J. Registration and Certification of Boilers under the Boilers Act, 1923 ................................................... 26

K. Renewal of license under The Factories Act, 1948 {only for 2m(i) & 2m(ii)} ........................................ 30 L. Amendment of factory license under The Factories Act, 1948 ............................................................... 32

M. Renewal of Certificate of Boilers under The Indian Boilers Act, 1923................................................... 34

N. Renewal of License for contractors under provision of The Contracts Labour (Regulation and Abolition)

Act, 1970 and the Bihar Contract Labour (Regulation &Abolition) Rules, 1972 ......................................... 36

Compliance Inspection of business/ industrial unit .................................................................................... 38 O. Compliance Inspections under The Factories Act, 1948 ....................................................................... 39 P. Compliance Inspection under The Shops and Establishments Act ......................................................... 41

Q. Compliance Inspection under The Minimum Wages Act, 1948 .............................................................. 43

R. Compliance Inspections under The Equal Remuneration Act, 1976 ...................................................... 45 S. Compliance Inspection under The Payment of Bonus Act, 1965 ............................................................ 47

T. Compliance Inspection under The Payment of Wages Act, 1936 ........................................................... 49

U. Compliance Inspection under The Payment of Gratuity Act, 1972 ........................................................ 51

V. Compliance Inspection under The Contract Labour (Regulation and Abolition) Act, 1970 .................... 53 W. Compliance Inspection under The Maternity Benefit Act, 1961 ............................................................. 55

Annexure – Forms & Formats ................................................................................................................... 57



Pre-Establishment Stage: Establishing a business/ industrial unit



A. Procedure for approval of plan and permission to construct, extend or take

into use any building as factory under the Factories Act, 1948

A.1. Introduction

Name of Service Procedure for approval of plan and permission to construct, extend or take into

use any building as factory under the Factories Act, 1948

Authority/Department Chief Inspector of Factories, Labour Wing, Labour Resource Department

Regulatory Framework The Factories Act, 1948 The Bihar Factories Rules, 1950

Service Condition (i.e.

Who requires this

service?)

Businesses, industries who wish to construct, extend or use any building as factory.

Application Method Both Online and Manual; (Please visit the site https://www.bihar.gov.in/service_lrd for making the online application)

List of prescribed

documents to be

submitted

1. Application in prescribed format (Form -1)

2. Plans in 3 copies, drawn to scale, showing the site of the factory and

immediate surroundings include adjacent building and other structure, roads, drains etc. The plan, elevation, side view and necessary cross

section of the various building indicating all relevant details relating to

natural lighting, ventilation and means of escape in case of fire. The plan shall also clearly indicate the position of the plant machinery, aisles and

passage way.

3. Brief description of manufacturing process and process flow chart of manufacturing process

4. List of plant and machinery

5. List of raw materials

6. Consent to Establish/ Consent to Operate from Bihar State Pollution Control Board

7. Land papers of the factory/ Proof of ownership of land (Copy of registered

sale deed, lease deed and rent agreement). In case of lease deed or rent agreement, consent of the owner of the land.

8. Company related documents such as Memorandum and Article of

Association/ List of Directors/ Board of Directors resolution regarding

appointment of occupier/ Partnership Deed 9. In case of Government/ Government owned/undertaking factories, letter of

appointment of occupier from the concerned Ministry

10. NOC/License from concerned department/authority in case of saw mills, peeling of wood logs factories, explosive factory, arms and ammunition

factory, drug and pharmaceuticals factory, brick kilns and stone crusher

11. For banned/ regulated items, permission from the respective Department is necessary.

12. ID Proof of the applicant/authorized representative (Aadhar Card/ PAN

Card)

13. Any other documents specifically requested by IF/Deputy IF/CIF

Application Processing

Fee (if any) and Mode of

Payment

No fees applicable

Application to be

submitted at: (Manual

application)

Inspector of Factories

Key Approving Chief Inspector of Factories

https://www.bihar.gov.in/service_lrd



Authority

Whether prior inspection

is required for this

approval

Yes

Prescribed Timeline for

service delivery (from

date of application)

15 working days. (Notification No2072 dated 16/07/2015)

Please note that the application processing may take longer if there are queries

on the application.

A.2. Application and approval procedure

# Process details

1. Keep the hard copy (for manual application)/ scanned copy (for online application) of all the necessary

documents as per the checklist/ list of prescribed documents mentioned above. Go to Step 2 if you are

applying online or Step 5 for manual application.

2. Online Application (Currently not available online but will be made available shortly) Register yourself on the website https://www.bihar.gov.in/service_lrd. If you are already registered on

the portal then login with the registered user id and password.

3. Open the application form for “Permission to construct, extend or take into use any building as a

factory” and fill in the details related to your establishment.

4. Upload all the relevant documents as per the abovementioned checklist and submit the form.

5. Manual Application

Fill in the prescribed application form (Form-1 as per the Factories Act.). Attach all the relevant

documents as per the abovementioned checklist and submit the form at the office of concerned

Inspector of Factories. Go to Step 6.

6. Filled application form will be scrutinized by the concerned Inspector of Factories followed by site

visit.

In case there is any query related to application (such as insufficient documents, incorrect

information etc.) the same would be communicated to the applicant. If the query is not answered,

the application would not be processed and may be summarily rejected.

In case there is no query or the query is resolved, concerned Inspector of Factories would conduct

site inspection.

7. Inspector of Factories forwards the application with recommendation to Deputy Chief Inspector of

Factories for necessary processing.

8. Deputy Chief Inspector of Factories will review and forward the application to Chief Inspector of

Factories (CIF) with necessary recommendations.

9. Chief Inspector of Factories will review the application and approve the map. Issue the approved map along with necessary compliance conditions.

10. Once the application is approved, a copy of the approved map with approval conditions will be sent by

the office of the Chief Inspector of Factories to the applicant’s office and the office of the concerned

Inspector of Factories. In case of online applications, the approved map along with approval conditions can be downloaded from the website after logging into the portal by the applicant.




B. Procedure for site appraisal of Hazardous Factory covered under Section 2

(cb) under the Factories Act, 1948

B.1. Introduction

Name of Service Procedure for site appraisal of Hazardous Factory covered under Section 2 (cb)

under the Factories Act, 1948


Regulatory Framework The Factories Act, 1948 The Bihar Factories Rules, 1950


Who requires this

service?)

Businesses, industries (of hazardous nature) who wish to construct, extend or

use any building as factory should get site appraisal done before applying for

factory plan approval.

Application Method Both Online and Manual; (Please visit the site https://www.bihar.gov.in/service_lrd for making the online application)

List of prescribed

documents to be

submitted

In case of Industries involving hazardous process (Section 2 (cb) of the

Factories Act, 1948) following document should be submitted as part of site

appraisal and should be subsequently submitted for the factory plan approval: 1. Application for site appraisal in format prescribed under rule 62 AH of

Bihar Factory Rule 1950. After site appraisal and approval application for

map approval has to be submitted. 2. Land paper with letter of possession

3. Vicinity map of proposed site

4. Details of soil condition and depth with soil test report 5. Contour map

6. Plan of the factory showing entry and exit point roads within water

drainage etc.

7. Summary of salient feature of the project 8. Block diagram of the buildings and installation in proposed unit along with

the Assembly Points clearly shown on the map of the factory

9. Organizational diagram 10. Proposed health and safety policy

11. Metrological data – Temperature, humidity & wind velocity

12. Seasonal variation of wind direction

13. Seismic zone map 14. Process Flow diagram

15. Brief write-up of process and technology

16. Details of raw materials, intermediate products and their storage quantities 17. MSDS of hazardous substance

18. Documents related to State & central government approval along with

required NOC 19. Risk assessment study

20. Information on emergency preparedness i.e. onsite emergency plan

21. NOC for use of ground water

22. Environment impact assessment (if required) 23. Environment Management Plan

24. ID Proof of the applicant/ authorized representative (Aadhar Card/ PAN

Card) 25. Other document as per nature of hazardous process in the required format



Payment

No fees applicable




Application to be


application)

Chairman of Site Appraisal Committee/ Chief Inspector of Factories

Key Approving

Authority Chief Inspector of Factories



approval

Yes




As prescribed in the Act.

B.2. Application and approval procedure

The application approval procedure for building plan may vary based on the nature of factory. In case of

hazardous factory covered under Section 2(cb), site appraisal should be conducted before approval of factory

plan and registration/ licensing. In case of hazardous factories covered under section 2 (cb), please complete activity mentioned in this sector before proceeding to apply for factory plan approval

# Process details

1. Applicant submits the application (in prescribed format) for site inspection in the office of Chairman

of Site Appraisal Committee/ CIF

2. Application is forwarded to Secretary, Site Appraisal Committee for scrutiny and recommendations

3. Primary scrutiny of the application is done by the office clerk. If the form and documents has any anomalies, clarification is sought from the applicant. Office clerk forwards the application after initial

scrutiny to the Secretary, Site Appraisal Committee.

4. Secretary, Site Appraisal Committee will review the application and schedule site inspection.

Secretary, Site Appraisal Committee informs all the 12 committee members.

5. Chairman, Site Appraisal Committee conducts meeting on the stipulated date (if quorum is complete). Next, Committee Members conduct site inspection for the selected application on the scheduled date.

6. Secretary prepares a detailed inspection report along with recommendations after adequate

consultation with Committee Members and Chairman, Site Appraisal Committee

7. Chairman, Site Appraisal Committee forwards the application along with inspection report and recommendations to the Labour Commissioner for necessary permission.

8. Labour Commissioner grants necessary permission and send it to the Chairman, Site Appraisal

Committee/ CIF for issuance of necessary communication to the applicant.

9. Chairman, Site Appraisal Committee/ CIF issues letter to the applicant for starting the process for

registration and approval of factory plan.



C. Registration of Principal Employer's establishment for contractors under

provision of the Contracts Labour (Regulation and Abolition) Act, 1970 and

the The Bihar Contract Labour (Regulation &Abolition) Rules, 1972

C.1. Introduction

Name of Service

Registration of principal employer's establishment for contractors under

provision of the Contracts Labour (Regulation and Abolition) Act, 1970 and the

Bihar Contract Labour (Regulation &Abolition) Rules, 1972

Authority/Department District Labour Office

Regulatory Framework The Contract Labour (Regulation &Abolition) Act, 1970

The Bihar Contract Labour (Regulation &Abolition) Rules, 1972


Who requires this

service?)

This registration is required only in case an establishment employs 20 or more

contract labour

Application Method Both Online and Manual; (Please visit the site

https://www.bihar.gov.in/service_lrd for making the online application)

List of prescribed

documents to be

submitted

1. Application in prescribed format (Form No. 1 as per Act) 2. Photo ID card of Employer/Authorized person/ Contractor

3. Partnership deed (in case of partnership firm) / Memorandum of

Association/ Memorandum of Understanding(in case of company) / Joint Venture/ Limited Liability Partnership (if required)

4. PAN card of the firm

5. Signature of employer/authorized person/ contractor 6. Copy of Challan

7. Particulars of contractor employed

8. Establishment Address Proof (Proof of ownership of building or land/ Rent

Agreement, in case of a shop rental/ Municipal Receipt) 9. Signature of Contractor (in case of online application only)



Payment

Schedule of fees

No. of Labourers Fees (in Rs.)

10-20 120

21-50 300

51-100 600

101-200 1200

201-400 2400

401 or more 3000

Mode of Payment: Treasury Challan/ Credit Card/ Debit Card/ Net Banking

Account Head Information for Treasury Challan:

Major Head Sub

Major

Head

Minor Head Sub Head Bill Code

0230 – Labour

and Employment

00 106 – Fee under

Contract Labour (Regulation &

Abolition Rules)

0001 –

Sampada Shram

(Regulatio

n &

R023000106

0001




Abolition)

Application to be


application)

District Labour Office

Key Approving

Authority Labour Superintendent


of site is required for this

approval

If required





Please note that the application processing may take longer if there are queries on the application.

C.2. Application and approval procedure

# Process


documents as per the checklist/ list of prescribed documents mentioned above. Go to Step 2 if you are applying online or Step 6 for manual application.

2. Online Application

Register yourself on the website https://www.bihar.gov.in/service_lrd. If you are already registered on


3. Open the application form for “Issue of registration/ license under Contract Labour Act, 1970” and fill

in the details related to your establishment.

4. Upload all the relevant documents as per the above mentioned checklist and submit the form.

5. Make payment of necessary application processing fees online using your debit card/ credit card/ net

banking facility. Currently, the application processing fee payment process is not accepted online and will be enabled shortly.

As online payment is not accepted now, applicant will generate and print the online submitted form and

submit the application form along with Treasury Challan at the office of concerned District Labour Office. It may be noted that this is a temporary arrangement and will not be required once online

payment is enabled. Go to Step 7.


Fill in the prescribed application Form (Form No. 1 as per the Act.). Attach all the relevant documents as per the abovementioned checklist and submit the Form at the office of District Labour Office along

with requisite application processing fees in form of Treasury Challan. Go to Step 7.

7. Primary scrutiny of the application is done by the Clerk. If the form and documents has any

anomalies, clarification is sought from the applicant by Labour Superintendent

In case there is any query the same would be communicated to the applicant by the Labour

Superintendent and a suitable timeline would be given to answer the query. In case there is no query or the query is resolved within the stipulated time the application would be approved by the

Labour Superintendent.

In case the query is not answered within the stipulated timeline by the applicant the application

would be summarily rejected and informed accordingly.

8. Next, filled application form will be scrutinized by the Labour Superintendent followed by a site

visit if required.

In case there is any query the same would be communicated to the applicant and a suitable timeline

would be given to answer the query. In case there is no query or the query is resolved within the

stipulated time the application would be approved and permission would be granted.





would be summarily rejected.

9. Once the application is approved the registration certificate will be issued to the applicant. In case of

online applications, the certificate can be downloaded from the website after logging into the portal by the applicant.



D. License for contractors under provision of The Contracts Labour

(Regulation and Abolition) Act, 1970 and The Bihar Contract Labour

(Regulation &Abolition) Rules, 1972

D.1. Introduction

Name of Service

License for contractors under provision of The Contracts Labour (Regulation

and Abolition) Act, 1970 and The Bihar Contract Labour (Regulation

&Abolition) Rules, 1972

Authority/Department Labour Superintendent/ District Labour Office

Regulatory Framework The Contract Labour (Regulation &Abolition) Act, 1970


Service Condition (i.e. Who

requires this service?)

This is required only in case an establishment employs 20 or more contract

labour and the concerned principal employer is registered under the Act.



List of prescribed

documents to be submitted

1. Application in prescribed format(Form No. IV) duly signed by contractor

2. Form V issued by the registered Principal Employer 3. Copy of Treasury Challan

4. Photo ID card of Contractor

5. Partnership deed/MOA/MOU/JV Partnership deed (in case of partnership firm) / Memorandum of Association/ Memorandum of Understanding (in

case of company) / Joint Venture/ Limited Liability Partnership (if

required) 6. PAN card of the contractor

7. Signature of Contractor (in case of online application only)

Application Processing Fee

(if any) and Mode of

Payment

Schedule of fees


01-20 40

21-50 100

51-100 200

101-200 400

201-400 800

401 or more 1000



Major

Head

Sub

Major

Head

Minor

Head

Sub Head Bill Code

0230 –

Labour and Employment

00 106 – Fee

under Contract

Labour

(Regulation &

Abolition

Rules)

0001 –

Sampada Shram

(Regulation

& Abolition)

R0230001060001




Application to be


application)


Key Approving Authority Labour Superintendent

Whether prior inspection is

required for this approval If Required


service delivery (from date

of application)


Please note that the application processing may take longer if there are

queries on the application.

D.2. Application and approval procedure

# Process



applying online or Step 6 for manual application. 2. Online Application


the portal then login with the registered user id and password. 3. Open the application form for “Issue of registration/ license under Contract Labour Act, 1970” and fill

in the details related to your establishment. 4. Upload all the relevant documents as per the abovementioned checklist and submit the form.


banking facility. Currently, the application processing fee payment process is not accepted online and

will be enabled shortly. As online payment is not accepted now, applicant will generate and print the online submitted form

and submit the application form along with Treasury Challan at the office of concerned District

Labour Office. It may be noted that this is a temporary arrangement and will not be required once online payment is enabled. Go to Step 7.


Fill in the prescribed application Form (Form No. IV). Attach all the relevant documents as per the

abovementioned checklist and submit the Form at the District Labour Office along with requisite application processing fees in form of Treasury Challan. Go to Step 7.




Superintendent and a suitable timeline would be given to answer the query. In case there is no

query or the query is resolved within the stipulated time the application would be approved by the Labour Superintendent.


would be summarily rejected and informed accordingly.


visit if required.

In case there is any query the same would be communicated to the applicant and a suitable

timeline would be given to answer the query. In case there is no query or the query is resolved within the stipulated time the application would be approved and permission would be granted.



9. Once the application is approved the license is issued to the applicant. In case of online applications,

the certificate can be downloaded from the website after logging into the portal by the applicant.




E. Registration of establishment employing inter-state migrant workmen under

the Bihar Inter-State Migrant Workmen (Regulation of Employment and

Conditions of Service) Rules, 1980

E.1. Introduction

Name of Service Registration of establishment employing inter-state migrant workmen


Regulatory Framework

The Inter State Migrant/Workmen (Regulation of employment and Conditions

of Service) Act, 1979;

The Bihar Inter-State Migrant Workmen (Regulation of Employment and



Who requires this

service?)

Employer employing 5 or more migrant workmen



List of prescribed

documents to be

submitted

1. Application in prescribed format (Form No. I as per Rule) in triplicate. 2. Photo ID card of Employer/Authorized person/ Contractor

3. Partnership deed (in case of partnership firm) / Memorandum of

Association/ Memorandum of Understanding(in case of company) / Joint Venture/ Limited Liability Partnership (if required)

4. PAN card of the firm

5. Signature of employer/authorized person/ contractor 6. Copy of Challan

7. Particulars of contractor employed

8. Establishment Address Proof (Proof of ownership of building or land/ Rent

Agreement, in case of a shop rental/ Municipal Receipt)



Payment

Schedule of fees


5-20 45

21-50 112

51-100 225

101-200 450

201-400 900

More than 400 1125



Major

Head

Sub Major

Head

Minor

Head

Sub Head Bill Code

0230 –

Labour and

Employment

00 101 –

Receipts

from

labour laws

0001 –Receipts

from labour

related laws

R0230001010001

Application to be

submitted at: (Manual District Labour Office




application)

Key Approving




approval

If required




As prescribed in the act.


E.2. Application and approval procedure

# Process





the portal then login with the registered user id and password. 3. Open the application form for “Inter-state Migrant Act” and fill in the details related to your

establishment. 4. Upload all the relevant documents as per the abovementioned checklist and submit the form.



will be enabled shortly. As online payment is not accepted now, applicant will generate and print the online submitted form

and submit the application form along with Treasury Challan at the office of concerned District

Labour Office. It may be noted that this is a temporary arrangement and will not be required once online payment is enabled. Go to Step 7.


Fill in the prescribed application Form (Form No. 1 as per the Act.). Attach all the relevant documents

as per the abovementioned checklist and submit the Form at the office of District Labour Office along with requisite application processing fees in form of Treasury Challan. Go to Step 7.





query or the query is resolved within the stipulated time the application would be approved by the Labour Superintendent.




visit if required.

-: IMPORTANT NOTE:-

“Inter-State migrant workman” means any person who is recruited by or through a contractor in

one State under an agreement or other arrangement for employment in an establishment in

another State.




# Process


timeline would be given to answer the query. In case there is no query or the query is resolved

within the stipulated time the application would be approved and permission would be granted.



9. Once the application is approved the registration certificate is issued to the applicant. In case of online applications, the certificate can be downloaded from the website after logging into the portal by the

applicant.



F. Application by a Contractor for Grant of a License for Recruitment The

Bihar Inter-State Migrant Workmen (Regulation of Employment and


F.1. Introduction

Name of Service

Application by a Contractor for Grant of a License for Recruitment The Bihar Inter-State Migrant Workmen (Regulation of Employment and


Authority/Department District Magistrate/ Labour Superintendent, District Labour Office


The Inter State Migrant/Workmen (Regulation of employment and

Conditions of Service) Act, 1979; The Bihar Inter-State Migrant Workmen (Regulation of Employment and




This registration is required only in case an establishment employs 5 or more

migrant labour



List of prescribed


1. Application in prescribed format (Form No. IV) with duly signed by

contractor in triplicate. 2. Form No. VI issued by principal employer

3. Name and Address Proof of the Contractor

4. Photo ID card of Contractor 5. Establishment Registration Certificate

6. Name and Address of the Principal Employer

7. Copy of Treasury Challan 8. Partnership deed (in case of partnership firm) / Memorandum of

Association/ Memorandum of Understanding (in case of company) /

Joint Venture/ Limited Liability Partnership (if required)

9. Signature of Contractor



Payment

Schedule of fees: Section 12(2) of the Rules


5-20 20

21-50 40

51-100 80

101-200 160

201-400 320

Above 400 400



Major

Head

Sub Major

Head

Minor

Head

Sub

Head

Bill Code

0230 – Labour and

Employment

00 101 –Receipts

from

labour laws

0001 –Receipts

from

labour related

laws

R0230001010001




Application to be


application)




required for this approval No



of application)

As prescribed in the act.



F.2. Application and approval procedure

# Process

1. Keep the hard copy (for manual application)/ scanned copy (for online application) of all the necessary documents as per the checklist/ list of prescribed documents mentioned above. Go to Step 2 if you are


Register yourself on the website https://www.bihar.gov.in/service_lrd. If you are already registered on the portal then login with the registered user id and password.

3. Open the application form for “Inter-state Migrant Act” and fill in the details related to your

establishment. 4. Upload all the relevant documents as per the abovementioned checklist and submit the form.

5. Make payment of necessary application processing fees online using your debit card/ credit card/ net banking facility. Currently, the application processing fee payment process is not accepted online and

will be enabled shortly.

As online payment is not accepted now, applicant will generate and print the online submitted form and submit the application form along with Treasury Challan at the office of concerned District

Labour Office. It may be noted that this is a temporary arrangement and will not be required once

online payment is enabled. Go to Step 7.

6. Manual Application Fill in the prescribed application Form (Form No. IV). Attach all the relevant documents as per the

abovementioned checklist and submit the Form at the District Labour Office along with requisite

application processing fees in form of Treasury Challan. Go to Step 7. 7. Primary scrutiny of the application is done by the Clerk. If the form and documents has any




query or the query is resolved within the stipulated time the application would be approved by the





visit if required.






9. Once the application is approved the license is issued to the applicant. In case of online applications,

the certificate can be downloaded from the website after logging into the portal by the applicant.




G. Registration of employer employing building and other construction workers

under Bihar Building and Other Construction Workers Rules 2005

G.1. Introduction

Name of Service Registration of employer employing building and other construction workers

under Bihar Building and Other Construction Workers Rules 2005

Authority/Department Office of the Labour Superintendent, Labour Resource Department


The Buildings and other construction workers (Regulation of employment and

conditions of service) Act, 1996 The Bihar Building and other construction workers (Regulation of employment

and conditions of service) Rules 2005.


Who requires this

service?)

Application for registration by employer employing building or other

construction workers needs to be submitted within 60 days of commencement of work, along with demand draft of prescribed fee to the Registering Officer

(Labour Superintendent).



List of prescribed

documents to be

submitted

1. Application in prescribed format (Form No. 1) in triplicate (for manual

application)

2. Demand Draft {as prescribed in Rule 23(2))

3. PAN card of the Firm / Company

4. Legal document regarding place of construction site

5. Address proof of employer/ establishment

6. Letter of Authorization

7. Partnership deed (in case of partnership firm) / Memorandum of Association/ Memorandum of Understanding (in case of company) / Joint

Venture/ Limited Liability Partnership



Payment

Schedule of fees


100 or less 500

101-500 2000

More than 500 3000

Mode of Payment: Demand Draft (Manual)/ Credit Card/ Debit Card/ Net

Banking (Online)

Application to be


application)

Office of the Labour Superintendent

Key Approving




approval

If required






on the application.




G.2. Application and approval procedure

# Process


documents as per the checklist/ list of prescribed documents mentioned above. Go to Step 2 if you are applying online or Step 6 for manual application.



the portal then login with the registered user id and password. 3. Open the application form for “Application for Registration of Establishments Employing

Building Workers” and fill in the details related to your establishment. 4. Upload all the relevant documents as per the abovementioned checklist and submit the form.


banking facility. Currently, the application processing fee payment process is not accepted online and will be enabled shortly.

As online payment is not accepted now, applicant will generate and print the online submitted form

and submit the application form along with Demand Draft at the office of concerned District Labour Office. It may be noted that this is a temporary arrangement and will not be required once online



Fill in the prescribed application Form (Form No. 1 as per the Act.). Attach all the relevant documents as per the abovementioned checklist and submit the Form at the office of District Labour Office along

with requisite application processing fees in form of Demand Draft. Go to Step 7. 7. Primary scrutiny of the application is done by the Clerk. If the form and documents has any



Superintendent and a suitable timeline would be given to answer the query. In case there is no query or the query is resolved within the stipulated time the application would be approved by the





visit if required.






9. Once the application is approved the registration certificate can be collected from the District Labour Office or will be intimated to the applicant to collect the registration certificate.. In case of online

applications, the certificate can be downloaded from the website after logging into the portal by the

applicant.




Pre-Operation Stage: Starting operation of business/ industrial unit



H. Registration and grant of license under The Factories Act, 1948

H.1. Introduction

Name of Service Registration and grant of license under The Factories Act, 1948


Regulatory Framework The Factories Act, 1948

The Bihar Factories Rules, 1950


Who requires this

service?)

Businesses, industries who wish to register his factory under the Factories Act,

1948.



List of prescribed

documents to be

submitted

1. Application in prescribed format (Form No. 2)

2. Treasury challan of requisite fee

3. Land papers of the factory/ Proof of ownership of land (Copy of registered

sale deed, lease deed and rent agreement). In case of lease deed or rent

agreement, consent of the owner of the land.

4. Company related documents in case of public limited company: (i) List of

Board of Directors, (ii) Memorandum and Article of Association, (iii)

Board of Directors resolution regarding appointment of occupier of the

factory under section 2(n) of the Factories Act, 1948 and occupier must be

a member of the board.

5. In case of proprietary firm: No extra document

6. In case of partnership firm: Partnership deed with list of partners

7. In case of Government/ Government owned/undertaking factories, letter

of appointment of occupier from the concerned Ministry

8. NOC/ Consent to Operate from Bihar State Pollution Control Board

9. List of plant and machinery 10. List of raw materials

11. Detailed Project Report (DPR)

12. NOC/License from concerned department/authority in case of saw mills,

peeling of wood logs factories, explosive factory, arms and ammunition factory, drug and pharmaceuticals factory, brick kilns and stone crusher.

13. In case of Industries involving hazardous process (First Schedule of

Factories Act, 1948). Application for site appraisal in format prescribed under rule 62 AH of Bihar Factory Rule 1950. After site appraisal and

approval application for map approval has to be submitted.

14. ID Proof (Aadhar Card/ PAN Card)

15. Any other documents specifically requested by IF/Deputy IF/CIF (based on the nature of manufacturing process)



Payment

Refer to the schedule of fees provided



Major

Head

Sub

Major

Head

Minor Head Sub Head Bill Code

0230 –

Labour and

00 104 – Fees

recovered

0001 - Fees

collected

R0230001040001




Employment under

Factory

Rules

under

Factory

Rules

Application to be


application)

Inspector

Key Approving Authority Chief Inspector of Factories



approval

Yes






on the application.

H.2. Application and approval procedure

# Process

1. Keep the hard copy (for manual application)/ scanned copy (for online application) of all the

necessary documents as per the checklist/ list of prescribed documents mentioned above. Go to Step

2 if you are applying online or Step 6 for manual application.


Register yourself on the website https://www.bihar.gov.in/service_lrd. If you are already registered

on the portal then login with the registered user id and password.

3. Open the application form for “Application for Factory Registration and Renewal” and fill in the

details related to your factory.






and submit the application form along with Treasury Challan at the office of concerned Inspector of

Factories. It may be noted that this is a temporary arrangement and will not be required once online



-: IMPORTANT NOTE:-

The Registration/License once obtained is valid for 5 years.




Fill in the prescribed application Form (Form No. 2 as per the Act.). Attach all the relevant

documents as per the abovementioned checklist and submit the Form at the office of concerned

Inspector of Factories along with requisite application processing fees in form of Treasury Challan.

Go to Step 7.

7. Primary scrutiny of the application is done by the office clerk and is forwarded to the concerned Inspector of Factories.

8. Filled Application Form will be scrutinized by the Inspector of Factories followed by site visit.



within the stipulated time the application would be approved by the Inspector of Factories and

forwarded to the Chief Inspector of Factories along with his recommendations.



9. Next, filled in application form will be scrutinized by the Chief Inspector of Factories and a

registration number is allotted and sent to the concerned Inspector of Factories.

10. Inspector of Factories will issue a license (as prescribed in Form 4) based on the allotted registration

number.

11. The license would be sent to the office of the applicant by the concerned Inspector of Factories. In

case of online applications, the certificate can be downloaded from the website after logging into the

portal by the applicant.



I. Registration of Shops & Establishments under the Bihar Shop &

Establishment Act, 1953 & Bihar Shop & Establishment Rules, 1955

I.1. Introduction

Name of Service Registration of Shops & Establishments under the Bihar Shop &

Establishment Act, 1953 & Bihar Shop & Establishment Rules, 1955.

Authority/Department Labour Superintendent / District Labour Office

Regulatory Framework Bihar Shop & Establishment Act, 1953 & Bihar Shop & Establishment

Rules, 1955.


requires this service?) Any shops and establishment as defined in the said Act.



List of prescribed


1. Application in prescribed format (Form 1)

2. Photo ID card of Employer

3. Signature with Designation of the Employer 4. Land/ Holding Details where shop is established/running ( Proof of

ownership of building or land/ Rent Agreement, in case of a shop rental/

Municipal Receipt) 5. Proof of opening of establishment

6. Service card of employees (Optional)

7. Declaration regards non-registration of establishment 8. Partnership deed (in case of partnership firm) / Memorandum and

Article of Association (in case of company) / MOU / Joint Venture

9. Letter of Authorization

10. Affidavit in prescribed format regarding authenticity and correctness of information/ documents

11. Postal Order/ Treasury Challan

12. Relevant documents issued from concerned authority (if required) for example drug license in case of medicine shop, RBI license in case of

NBFC/FI etc.



Payment

Schedule of fees: Rule 3(2) of the 1953 Rules



Major

Head

Sub Major

Head

Minor

Head

Sub

Head

Bill Code

0230 –

Labour and

Employment

00 101 –

Receipts

from

labour laws

0001 –

Receipts

from

labour related

laws

R0230001010001

Application to be submitted

at: (Manual application) District Labour Office



required for this approval If required (not mandatory)






of application)



I.2. Introduction

# Process

1. Keep the hard copy (for manual application)/ scanned copy (for online application) of all the necessary documents as per the checklist/ list of prescribed documents mentioned above. Go to Step 2 if you are



Register yourself on the website https://www.bihar.gov.in/service_lrd. If you are already registered on the portal then login with the registered user id and password.

3. Open the application form for “Registration of Shops under Bihar Shops and Establishment Act” and fill

in the details related to your establishment.


5. Make payment of necessary application processing fees online using your debit card/ credit card/ net banking facility. Currently, the application processing fee payment process is not accepted online and


As online payment is not accepted now, applicant will generate and print the online submitted form and submit the application form along with Postal Order/ Treasury Challan at the office of concerned

District Labour Office. It may be noted that this is a temporary arrangement and will not be required

once online payment is enabled. Go to Step 7.

6. Manual Application Fill in the prescribed application Form (Form No. 1 as per the Act.). Attach all the relevant documents as

per the abovementioned checklist and submit the Form at the office of concerned District Labour Office

along with requisite application processing fees in form of Postal Order/ Treasury Challan. Go to Step

7.

7. Primary scrutiny of the application is done by the Clerk. If the form has any anomalies, clarification is

sought from the applicant by Labour Superintendent.


visit if required.


would be given to answer the query. In case there is no query or the query is resolved within the stipulated time the application would be approved and permission would be granted.



9. Once the application is approved the registration certificate can be collected or would be sent to the

applicant by registered post (if requested by applicant). In case of online applications, the certificate can be downloaded from the website after logging into the portal by the applicant.

-: IMPORTANT NOTE:-

The Registration/License once obtained is valid for life and doesn’t require any periodic

renewal.




J. Registration and Certification of Boilers under the Boilers Act, 1923

J.1. Introduction

Name of Service Registration and Certification of Boilers under the Boilers Act, 1923

Authority/Department Chief Inspector of Boilers, Bihar

Regulatory Framework The Boilers Act, 1923

The Indian Boiler Regulation, 1950



Businesses, industries who wish to obtain the boilers certificate and install them for their factory.



List of prescribed documents

to be submitted

1. Application in prescribed form under Regulation/ Rules 2. Certificate and Drawings as per standard requirements

3. *Form B No. 1

4. *Form II (1): Inspection Authorities Certificate of inspection During Construction

5. *Form III: Works Address

6. *Form IIIA: Certificate of Manufacture and test for Pipes 7. *Form IIIB: Certificate of Manufacture and test for Tubes

8. *Form IIIC: Certificate of Manufacture and test of boiler mountings

and fitting

9. *Form IV: Steel Maker's Certificate of Manufacture and test 10. Layout of drawings in isometric view of steam pipeline and feed

pipeline (in Triplicate)

11. Copy of Treasury Challan 12. Notice C

13. Design Data Book

14. Boiler Pressure Parts drawing

15. Design Calculations 16. Owner’s declaration as per the Act

In case of boiler ownership transfer: 1. Form I – Memorandum of Inspection Book

2. Transportation advice

3. Transfer letter issued by Chief Inspector of Boilers of that State *As prescribed under the Boilers’ Act 1923

Application Processing Fee (if

any) and Mode of Payment


Mode of Payment: Treasury Challan/ Credit Card/ Debit Card/ Net

Banking


Major

Head

Sub

Major

Head

Minor

Head

Sub

Head

Bill Code

0230 –

Labour and

Employment

00 103 – Fees

for

inspection of steam

boilers

0001 -

Fees for

inspection of steam

boilers

R0230001030001

Application to be submitted Inspector




at: (Manual application)

Key Approving Authority Chief Inspector of Boilers


required for this approval Yes


service delivery (from date of

application)


Please note that the application processing may take longer if there are queries on the application. It may be noted that Section 7 of the Boilers

Act, 1923, provides timeline of 30 days for registration of boiler but as per

abovementioned notification, the said timeline has been reduced to 15

working days.

J.2. Application and approval procedure

# Process







3. Open the application form for “Application for The Inspection of Boilers and Steam Pipes Under The

Indian Boilers Act V of 1923” and fill in the details related to your boiler.

4. Upload all the relevant documents as per the abovementioned checklist and submit the form online.





submit the application form along with treasury challan at the concerned office of Inspector. It may be

noted that this is a temporary arrangement and will not be required once online payment is enabled. Go

to Step 7.


Owner to apply to Inspector in application form (B - No. 1 – Div. 1) of Bihar Boilers Rule, 1936 along

with documents containing certificates and drawings or specifications required under Regulation 4 (c )

and registration fee prescribed under Regulation 385. In the application, owner is to state the date on

which the boiler will be ready for inspection. Owner will have pay extra fee, if any chargeable under

sub-rule (6) and/ or sub rule (7) of rule of Bihar Boilers Rules, 1936.

Attach all the relevant documents as per the abovementioned checklist and submit the form at the

concerned office of Inspector for inspection and hydraulic testing, steam testing to permit for use

thereof along with requisite application processing fees in form of treasury challan. Go to Step 7.

7. Application processing will be allotted to an inspector who will be responsible for processing and




approval of the application.

8. Drawings of steam pipes as well as feed pipes to be connected with the boiler in three sets and the test

certificates of pipes & fittings are to be submitted to the Chief Inspector of Boilers along with scrutiny

and approval fee (vide Regulation 395 and 395 B) for inspection and hydraulic testing to permit for use

thereof.

9. On receipt of piping drawings, Chief Inspector of Boilers is to scrutinize and approve drawings within

five days and return two sets of approved drawings to owner. Any change in arrangements of piping are

remarked in the drawings.

10. Filled Application Form will be scrutinized by the concerned Inspector and an inspection date will

be intimated to the applicant. The inspection date has to be within thirty days or such shorter period

for inspection of boilers and steam pipes. The inspector has to give to owner at least 10 days notice

(in Form C of Bihar Boilers Rules, 1936) of the date so fixed. The notice contains guidelines to

owners for preparation of boiler for thorough inspection and hydraulic testing.

On the date fixed, inspector will conduct inspection of boilers thoroughly and witness hydraulic test

as per Regulation and forward a report of the inspection along with documents to the Chief

Inspector of Boilers within seven days. Hydraulic test is to be carried out on some other date if not

possible on the date of thorough inspection.

After satisfactory hydraulic test, a provisional order (in Form V) is granted to owner for use of the

boiler.

Steam pipes as well as feed pipes are to be inspected for their layout as per the approved drawings

and check radiography films of welding joints and stress relieving charts if any or witness hydraulic

test if found satisfactory, permission is granted for use of such pipes.

The steam test may be taken at any convenient time within the period of provisioned order after

which if test is satisfactory, the certificate under Section 7 shall be issued.



stipulated time, Inspector to submit declaration in application form (B No. 1) to the Chief Inspector

of Boilers and make entry of inspection note in the Memorandum of Inspection Book.



11. Next, filled application form along with inspection report will be scrutinized by the Chief Inspector

of Boilers.

In case of satisfactory report of Inspector, Chief Inspector of Boilers registers the boilers and

assigns a Registration Number forthwith or after satisfying with the compliance of any rectification

deemed necessary by him. The Chief Inspector of Boilers on registering the boilers, will issue an

order to the owner a certificate in Form VI authorizing the use of the boiler for a maximum period

of twelve months.

After assigning the registration number (to be marked upon the boiler) by Chief Inspector of

Boilers, the inspector will be informed to verify the same within prescribed timeline from the date

of assignment of registration number.



12. Inspector to submit declaration in Application Form B. No. 1 to the Chief Inspector and make entry of

inspector note in the Memorandum of Inspection book.

13. The Chief Inspector of Boilers after checking the declaration of Inspector, may return to Inspector for preparation of certificates for use of boiler in prescribed form.

14. On receipt of declaration duly checked by the Chief Inspector of Boilers, Inspector is to prepare

certificates in prescribed Form VI and put his signature in it. The certificate with declaration should be

sent to the CIB office.

15. The certificate is issued to the owner from the head office of the Chief Inspector after being

countersigned by him for use of boiler.



K. Renewal of license under The Factories Act, 1948 {only for 2m(i) & 2m(ii)}

K.1. Introduction

Name of Service Renewal of license under The Factories Act, 1948 {only for 2m(i) &

2m(ii)}

Authority/Department Chief Inspector of Factories, Labour Wing, Labour Resource

Department





Businesses, industries who wish to renew the license before expiry of

the factory license

Application Method Both Online and Manual; (Please visit the site https://www.bihar.gov.in/service_lrd for making the online

application)


to be submitted

1. Application in prescribed format (Form No. 2)

2. Treasury challan of requisite fee or through online payment gateway

3. List of directors with residential address

4. List of partners with residential address

5. ID Proof of the authorized representative (Aadhar Card/ PAN Card)





Banking


Major

Head

Sub

Major

Head

Minor

Head

Sub

Head

Bill Code

0230 –

Labour and Employment

00 104 –

Fees recovered

under

Factory Rules

0001 -

Fees collected

under

Factory Rules

R0230001040001

Application to be submitted at:

(Manual application) Inspector of Factories



required for this approval Optional



application)






K.2. Application and approval procedure

# Process


necessary documents as per the checklist/ list of prescribed documents mentioned above. Go to Step 2

if you are applying online or Step 6 for manual application.
















as per the abovementioned checklist and submit the Form at the office of concerned Inspector of

Factories along with requisite application processing fees in form of Treasury Challan. Go to Step 7.

7. Primary scrutiny of the application is done by the office clerk and forwarded to the Inspector of Factories.

8. Filled application form will be scrutinized by the Inspector of Factories. If there are anomalies/

compliance issues, Inspector of Factories will communicate to the Applicant for making necessary

corrections.

If there are no compliance issues or compliance is achieved after necessary correction, renewal license

will be issued in Form 4. Inspector of Factories will inform CIF about the renewal license issued to the

factory.




L. Amendment of factory license under The Factories Act, 1948

L.1. Introduction

Name of Service Amendment of factory license under The Factories Act, 1948






Businesses, industries who wish to amend the factory licenses if there are changes in factory operation, processes etc.




to be submitted

1. Application in prescribed format (Form No. 2) 2. Treasury challan of requisite fee or through an online payment

gateway

3. Other documents as per the nature of amendment





Banking


Major

Head

Sub

Major

Head

Minor

Head

Sub

Head

Bill Code

0230 – Labour and

Employment

00 104 – Fees

recovered

under Factory

Rules

0001 - Fees

collected

under Factory

Rules

R0230001040001


at: (Manual application) Inspector of Factories






application)




L.2. Application and approval procedure

# Process


necessary documents as per the checklist/ list of prescribed documents mentioned above. Go to Step 2

if you are applying online or Step 6 for manual application.



















as per the abovementioned checklist and submit the Form at the office of concerned Inspector of

Factories along with requisite application processing fees in form of Treasury Challan. Go to Step 7.

7. Primary scrutiny of the application is done by the office clerk. If the form has anomalies, clarification is sought from the applicant by the concerned Inspector of Factories.

If the application is in order, the application will be allotted to an inspector who will be responsible for

processing of the application.

8. Filled Application Form will be scrutinized by the Inspector of Factories followed by site visit.

Site visit is optional and will be based on nature of amendment to the factory license.



within the stipulated time the application would be approved by the Inspector of Factories and

forwarded to the Chief Inspector of Factories along with his recommendations.



9. Next, filled in application form will be scrutinized by the Chief Inspector of Factories and a

permission letter to Inspector of Factories will be issued for necessary amendment.

10. Inspector of Factories will issue a license (in Form IV) based on the approved application and

permission letter from CIF.

11. The license would be sent to the office of the applicant by the concerned Inspector of Factories. In

case of online applications, the certificate can be downloaded from the website after logging into the

portal by the applicant.




M. Renewal of Certificate of Boilers under The Boilers Act, 1923

M.1. Introduction

Name of Service Renewal of Certificate of Boilers under the Boilers Act, 1923

Authority/Department Chief Inspector of Boilers, Bihar

Regulatory Framework The Boilers Act, 1923

The Indian Boiler Regulation, 1950


requires this service?) Businesses, industries who wish to renew the boilers certificate.




to be submitted

1. Application in prescribed form under Regulation/ Rules (Form B No. 1)

2. Form B No. 2

3. Copy of Treasury Challan 4. Form C

5. Form V

6. Form VI





Banking


Major

Head

Sub

Major

Head

Minor

Head

Sub

Head

Bill Code

0230 –

Labour and

Employment

00 103 –

Fees for

inspection

of steam boilers

0001 -

Fees for

inspection

of steam boilers

R0230001030001


at: (Manual application) Inspector

Key Approving Authority Chief Inspector of Boilers, Bihar





application)



M.2. Application and approval procedure

# Process










3. Open the application form for “Application for The Inspection of Boilers and Steam Pipes Under The

Indian Boilers Act V of 1923” and fill in the details related to your boiler.






submit the application form along with treasury challan at the concerned office of Inspector, Boilers. It

may be noted that this is a temporary arrangement and will not be required once online payment is

enabled. Go to Step 7.


Owner applies to Inspector in application form (B No. 1, Div - 1) of Bihar Boilers Rule, 1936 along

with application fees (prescribed under Rule 4(1)(b) of the same rules) and checklist of documents

prescribed under Rule and Regulation of 385A of Indian Boiler Regulation. In the application, owner is

to state the date on which the boiled will be ready for inspection. Owner is to pay extra fees (if any)

chargeable under sub-rule (6) and/or sub-rule (7) of Rule 4 of the said rules.

7. On receipt of application, if the date of inspection stated in the application by the owner is unsuitable,

the inspector is to fix a date within 15 days for inspection of boilers and is to give the owner at least 10

days notice in Form C of the date so fixed. The notice contains guidelines to owner for preparation of

boilers for thorough inspection and hydraulic test.

On the date fixed, inspector is to the inspect the boiler thoroughly and witness hydraulic test as per

regulation. After satisfactory hydraulic test, a provision order in Form V is granted to owner for use of

the boiler.

Inspector is to submit declaration in application form (B No.1 ) to the chief inspector and make entry of

inspection note in the Memorandum of Inspection Book.

8. Chief Inspector is to check the declaration and may order for issue of certificate.

The Chief Inspector checking the declaration of inspector may return to inspector for preparation of

certificates for use of boilers in prescribed form.

9. On receipt of declaration duly checked by the Chief Inspector of Boilers, Inspector is to prepare

certificates in prescribed Form VI and put his signature in it. The certificate with declaration should be

sent to the CIB office.

10. The certificate is to be issued to the owner from the head office of the Chief Inspector after being

countersigned by him for use of boiler.




N. Renewal of License for contractors under provision of The Contracts Labour

(Regulation and Abolition) Act, 1970 and the Bihar Contract Labour

(Regulation &Abolition) Rules, 1972

N.1. Introduction

Name of Service

Renewal of License for contractors under provision of The Contracts Labour (Regulation and Abolition) Act, 1970 the Bihar Contract Labour (Regulation

&Abolition) Rules, 1972


Regulatory Framework The Contract Labour (Regulation & Abolition) Act, 1970



Who requires this

service?)

Renewal is required only when period of operation exceeds more than 1 year.



List of prescribed

documents to be

submitted

1. Application in prescribed format (Form No. VII) duly signed by contractor

2. Copy of Treasury Challan 3. Signature of Contractor

4. Proof of extension of Work Order (if it is in progress)



Payment

Schedule of fees


01-20 40

21-50 100

51-100 200

101-200 400

201-400 800

401 or more 1000



Major

Head

Sub Major

Head

Minor

Head

Sub Head Bill Code

0230 –

Labour and

Employment

00 106 – Fee

under

Contract Labour

(Regulation

& Abolition

Rules)

0001 –

Sampada

Shram (Regulation

&

Abolition)

R0230001060001

Application to be


application)


Key Approving





Whether prior

inspection is required

for this approval

Not Mandatory






on the application.

N.2. Application and approval procedure

# Process





the portal then login with the registered user id and password. 3. Open the application form for “Issue of registration/ license under Contract Labour Act, 1970” and fill

in the details related to your establishment. 4. Upload all the relevant documents as per the abovementioned checklist and submit the form.



will be enabled shortly. As online payment is not accepted now, applicant will generate and print the online submitted form and

submit the application form along with Treasury Challan at the office of concerned District Labour

Office. It may be noted that this is a temporary arrangement and will not be required once online



Fill in the prescribed application Form (Form No. VII as per the Act.). Attach all the relevant

documents as per the abovementioned checklist and submit the Form at the office of Labour

Superintendent along with requisite application processing fees in form of Treasury Challan etc. Go to Step 7.




Superintendent and a suitable timeline would be given to answer the query. In case there is no query

or the query is resolved within the stipulated time the application would be approved by the Labour Superintendent.




visit if required.



stipulated time the application would be approved and permission would be granted.



9. Once the application is approved the license will be issued to the applicant. In case of online applications, the certificate can be downloaded from the website after logging into the portal by the

applicant.




Compliance Inspection of business/ industrial unit



O. Compliance Inspections under The Factories Act, 1948

O.1. Introduction

Name of Service Compliance inspection under the Factories Act, 1948




Service Condition

Regular inspection

Based on the complaints received from citizen/ workers etc. regarding

non-compliance to terms and conditions etc.

Competent Authority for

conducting the site inspection Inspector

O.2. Inspection Procedure

# Process

1. Inspectorate of Factories communicates identified list of factories, date of inspection including

allocation of inspectors. Date of inspection is also informed to the factory owner/ employer.

2. Inspector prepares a brief status of the concerned company before due date of inspection

3. Inspector conducts visit to the factory and hold preliminary discussion with the factory owner/ employer

and workers.

4. Inspector validates the following documents/ records and collects copy of the same if required.

a. Display of Factory License Number on the main entrance and factory name

b. Factory Plan Approval

c. Factory Registration/ Licensing/ Renewal/ Amendment d. Review of health, safety and other facilities as applicable

e. Compulsory disclosure of information by the occupier

f. Health record of workers g. Material safety data sheet

h. Record on appointment of qualified welfare officers, safety officer and working of safety committee

i. Holiday registers j. Overtime Register

k. Display of notice of period of work

l. Register of adult workers

m. Identity card in prescribed format n. Annual leave with wages register

o. Health register

p. OT Slips/ Register q. Leave Book

r. Muster Roll

s. Register of accidents

t. Abstract of Factories Act and rules on display u. Any other queries regarding compliances of the Act

5. Inspector after completing the review and discussion, briefs the factory owner/ employer about his

findings.

6. Manual submission of inspection report Inspector submits the report to Chief Inspector of Factories with his recommendation for initiating

necessary actions (if applicable)

Online submission of inspection report (To be operationalized soon)



# Process

Inspector submits the report online through the portal to Chief Inspector of Factories with his

recommendation for initiating necessary actions (if applicable)

7. For any non-compliance, Chief Inspector of Factories/ Inspector issues a show-cause notice to the factory owner/ employer to provide necessary clarification/ documentations for compliance within the

prescribed timeline.

8. Factory owner/ employer submits necessary clarification/ documentation for compliance within

prescribed timeline. If necessary clarification/ documentation for compliance is not submitted within the prescribed timeline,

another reminder letter is issued. If the factory owner/ employer do not submit necessary document then

please go to Step 10.

9. Chief Inspector of Factories/ Inspector reviews the clarification/ documentations submitted for compliance and assess its adequacy. If the clarifications/ documentations are adequate, then the closure

report is filed.

10. If the clarifications/ documentations are not adequate, Prosecution proposal is prepared by the Inspector

and submitted to Chief Inspector of Factories for sanction. Chief Inspector of Factories reviews the application and accord necessary sanction. After sanction, Inspector of Factories initiates the prosecution

in the court of Chief Judicial Magistrate (CJM).



P. Compliance Inspection under The Shops and Establishments Act

P.1. Introduction

Name of Service

Compliance of service conditions of employee and registration of the

shops & establishment under the Bihar Shop & Establishment Act, 1953

& Bihar Shop & Establishment Rules, 1955

Authority/Department Labour Superintendent/ District Labour Office

Regulatory Framework The Bihar Shop & Establishment Act, 1953

The Bihar Shop & Establishment Rules, 1955

Service Condition

Regular inspection of shops and establishment as defined in the said

Act

Based on the complaints received from citizen/ workers/Trade Union

and any complaint by authority regarding non-compliance to terms

and conditions etc.

If the shops/ establishment is not registered with the Department


conducting the site inspection Labour Superintendent

P.2. Inspection Procedure

# Process

1. District Labour office identifies/ prepares a list of shop and establishment for compliance inspection

including allocation of inspectors (if required). Date of inspection may not be informed to the

shop/establishment owner.

2. Concerned inspector prepares a brief status of the concerned shop and establishment before due date of

inspection.

3. Inspector conducts visit to the shop and establishment and hold preliminary discussion with the shop and

establishment owner/ employer and workers.


a. Public display of Registration Certificate b. Form 7 & 8

c. Public display of holiday list

d. Notice of period of work display

e. Payment Record/ Register f. Holiday registers/ Leave Book

g. Overtime Register

h. Service card in prescribed format i. Annual leave with wages register

j. OT Register

k. Muster Roll l. Previous Inspector Report/ Records

m. Any other queries regarding compliances of the Act

5. Inspector after completing the review and discussion briefs the shop & establishment owner/ employer

about his findings.

6. Manual submission of inspection report Inspector prepare and submits the inspection may report (in prescribed proforma) to the higher authority

with his recommendation for initiating necessary actions (if applicable)




# Process

Inspector shall upload the inspection report online through the portal with his recommendation for

initiating necessary actions (if applicable)

7. For any non-compliance, Labour Superintendent / Inspector issues a show-cause notice to the shop & establishment owner/ employer to provide necessary clarification/ documentations for compliance within

the prescribed timeline.

8. Owner/ employer/Management submit necessary clarification/ documentation for compliance within

prescribed timeline. If necessary clarification/ documentation for compliance are not submitted within the prescribed

timeline, please go to Step 10.

9. Labour Superintendent / Inspector review the clarification/ documentations submitted for compliance

and assess its adequacy. If the clarifications/ documentations are adequate, then the closure report is filed.

10. If the clarifications/ documentations are not adequate, Labour Superintendent / Inspector will initiate the

prosecution in court of Chief Judicial Magistrate (CJM).

For the recovery of any amount due, Inspector/employee may file claim in appropriate court.



Q. Compliance Inspection under The Minimum Wages Act, 1948

Q.1. Introduction

Name of Service Compliance inspection under the Minimum Wages Act, 1948


Regulatory Framework The Minimum Wages Act

Service Condition

Regular inspection of the establishment as defined in the said Act

Based on the complaints received from citizen/ workers/Trade

Unions/ random inspection / any complaint by authority regarding non-compliance to terms and conditions and non-payment of

minimum wages

If the employer is not paying minimum wages as prescribed


conducting the site inspection Inspectors (as defined under the Act)

Q.2. Inspection Procedure

# Process

1. District Labour office identifies/ prepares a list of shops and establishment/factories etc. for compliance

inspection including allocation of inspectors (if required). Date of inspection may not be informed to the

employer.

2. Concerned inspector prepares a brief status of the shops and establishment/factories etc. before due date

of inspection

3. Inspector conducts visit to the shops and establishment/factories etc. and hold preliminary discussion

with the employer and workers.


a. Muster Roll

b. Payment Record/ Register c. Holiday registers/ Leave Register

d. Overtime Register

e. Wage slip in prescribed format f. OT Register

g. Public display of Name of Inspector

h. Public display of abstract of rules

i. Any other queries regarding compliances of the Act

5. Inspector obtains statement from workers on the working hours, wages paid etc.

6. Inspector after completing the review and discussion briefs the employer about his findings.

7. Manual submission of inspection report

Inspector prepare and submits the inspection report (in prescribed proforma) to the higher authority (if

required) with his recommendation for initiating necessary actions (if applicable)




8. For any non-compliance, Labour Superintendent / Inspector issues a show-cause notice to the shop & establishment owner/ employer to provide necessary clarification/ documentations for compliance within


9. Owner/ employer/Management submits necessary clarification/ documentation for compliance within prescribed timeline.



# Process

If necessary clarification/ documentation for compliance are not submitted within the prescribed


10. Labour Superintendent / Inspector reviews the clarification/ documentations submitted for compliance and assess its adequacy. In case of difference of wages/ payment to the workers, the employer has to

make necessary differential payment and submit the payment receipt as documentary evidence.

If the clarifications/ documentations are adequate, then the closure report is filed.

11. If the clarifications/ documentations are not adequate, Labour Superintendent / Inspector will initiate the following actions in parallel:

Recovery through claims: If the differential payment has not been made, a case is filed in the

appropriate court (e.g. Labour Court/ DCLR/SDO/ALC (Agriculture) / ALC/ Labour Superintendent

(Agriculture) etc.). Case is filed by the inspector in the court and appropriate court will issue order

to the concerned employer for making the differential wage payment. If the employer fails to comply to the order, then the matter is referred to the Certificate Officer under the Bihar and Orissa

Public Demand Recovery Act.

Prosecution in court of Chief Judicial Magistrate (CJM): Labour Superintendent / Inspector

initiates the prosecution of employer in the court of CJM.



R. Compliance Inspections under The Equal Remuneration Act, 1976

R.1. Introduction

Name of Service Compliance inspection under the Equal Remuneration Act, 1976


Regulatory Framework The Equal Remuneration Act, 1976

Service Condition

Regular inspection of establishmentas defined in the said Act


Unions/ random inspection / any complaint by authority regarding non-compliance to terms and conditions

If the employer is not paying equal wages to the male and female

employees



R.2. Inspection Procedure

# Process


inspection including allocation of inspectors. Date of inspection may not be informed to the employer.


of inspection



4. Inspector validates the following documents/ records and collects copy of the same if required. a. Muster Roll

b. Payment Record/ Register

c. List of employees d. Any other queries regarding compliances of the Act




Inspector prepare and submits the inspection report (in prescribed proforma) to the higher authority (if required) with his recommendation for initiating necessary actions (if applicable)




8. For any non-compliance, Labour Superintendent / Inspector issues a show-cause notice to the shop &

establishment owner/ employer to provide necessary clarification/ documentations for compliance within


9. Owner/ employer/Management submit necessary clarification/ documentation for compliance within prescribed timeline.



10. Labour Superintendent / Inspector review the clarification/ documentations submitted for compliance and assess its adequacy. In case of wages/ payment discrimination based on sex, the employer has to

make necessary differential payment and submit the payment receipt as documentary evidence.




# Process

11. If the clarifications/ documentations are not adequate, Labour Superintendent / Inspector will initiate the

following actions in parallel:

Recovery through claim: If the differential payment has not been made, a case is filed in the

appropriate court. Case is filed by the inspector in the court and appropriate court will issue order to the concerned employer for making the differential wage payment. If the employer fails to comply

to the order, then the matter is referred to the Certificate Officer under the Bihar and Orissa Public

Demand Recovery Act.

Prosecution in court of Chief Judicial Magistrate (CJM): Inspector initiates the process of

prosecution in the court of CJM



S. Compliance Inspection under The Payment of Bonus Act, 1965

S.1. Introduction

Name of Service Compliance inspection under the Payment of Bonus Act, 1965


Regulatory Framework The Payment of Bonus Act, 1965

Service Condition

More than 10 employees

30 days of minimum work offered by the employees – Payment of

bonus @8.33% (min) to 20% (max)

Regular inspection of establishment as defined in the said Act


Unions/ random inspection / any complaint by authority regarding

non-compliance to terms and conditions and non-payment of bonus

If the employee is not being paid bonus as prescribed



S.2. Inspection Procedure

# Process


inspection including allocation of inspectors (if required). Date of inspection may/ may not be informed

to the employer.


of inspection




a. Form A: Summary of allocable surplus

b. Form B: Set on/set off related calculations c. Form C – Payment register for bonus

d. Form D – Return filed by the employer (Rule 75)

e. Muster Roll f. List of employees

g. Any other queries regarding compliances of the Act

5. Inspector obtains statement from workers on the bonus paid.


7. Manual submission of inspection report Inspector prepare and submits the inspection report (in prescribed proforma) to the higher authority (if



Inspector shall upload the inspection report online through the portal with his recommendation for initiating necessary actions (if applicable)

8. For any non-compliance, Labour Superintendent / Inspector issues a show-cause notice to the shop &

establishment owner/ employer to provide necessary clarification/ documentations for compliance within the prescribed timeline.


prescribed timeline.



# Process



10. Inspector reviews the clarification/ documentations submitted for compliance and assess its adequacy. In case of non-payment of bonus/ differential bonus payment to workers, the employer has to make

necessary payment and submit the payment receipt as documentary evidence.


11. If the clarifications/ documentations are not adequate, Inspector will initiate the initiates the prosecution of employer in the court of CJM.



T. Compliance Inspection under The Payment of Wages Act, 1936

T.1. Introduction

Name of Service Compliance inspection under the Payment of Wages Act, 1936

Authority/Department District Labour Office/ Inspectorate of Factories

Regulatory Framework The Payment of Wages Act, 1936

Service Condition

Regular inspection of the employer as defined in the said Act


Unions/ random inspection / any complaint by authority regarding non-compliance to terms and conditions and non-payment of wages

If the employer is not paying wages timely as prescribed


conducting the site inspection Inspectors (as defined under the Act) of concerned establishment

T.2. Inspection Procedure

# Process

1. District Labour office/ Factory Inspector identifies/ prepares a list of shops and establishment/factories

etc. for compliance inspection including allocation of inspectors. Date of inspection may/ may not be

informed to the employer.


of inspection




a. Muster Roll

b. Payment Record/ Register

c. Fine/ Deduction Register d. Display of abstract of Act

e. Public display of Name of Inspector

f. Any other queries regarding compliances of the Act




Inspector prepare and submits the inspection report (in prescribed proforma) to the higher authority with

his recommendation for initiating necessary actions (if applicable)




8. For any non-compliance, Inspector issues a show-cause notice to the shop & establishment owner/ employer to provide necessary clarification/ documentations for compliance within the prescribed

timeline.




10. Inspector reviews the clarification/ documentations submitted for compliance and assess its adequacy. In

case of difference of wages/ payment to the workers, the employer has to make necessary differential



# Process

payment and submit the payment receipt as documentary evidence.



Recovery of Claims: If the differential payment has not been made, a case is filed in the appropriate

court. Case is filed by the inspector in the court and appropriate court will issue order to the

concerned employer for making the wages with compensation payment. If the employer fails to

comply to the order, then the matter is referred to the Certificate Officer under the Bihar and Orissa Public Demand Recovery Act.

Prosecution in court of Chief Judicial Magistrate (CJM): Inspector initiates the prosecution of

employer in the court of CJM.



U. Compliance Inspection under The Payment of Gratuity Act, 1972

U.1. Introduction

Name of Service Compliance inspection under the Payment of Gratuity Act, 1972


Regulatory Framework The Payment of Gratuity Act, 1972

Service Condition

More than 10 employees in any shops & establishment

Minimum 5 years of continuous service. 15 days of payment for each

completed years of service (Section 4)

Regular inspection of employer as defined in the said Act



non-compliance to terms and conditions and non-payment of gratuity



U.2. Inspection Procedure

# Process


inspection including allocation of inspectors. Date of inspection may/ may not be informed to the

employer.


of inspection




a. Payment Record/ Register

b. List of employees those who have superannuated/ resigned/dismissed from service after completing five years of service and accordingly verify the payment of gratuity as per Section 4 of the Act

c. Any other queries regarding compliances of the Act

5. Inspector obtains statement from workers on the payment of gratuity etc.


7. Manual submission of inspection report Inspector prepare and submits the inspection report (in prescribed proforma) to the higher authority with


Online submission of inspection report (To be operationalized soon) Inspector shall upload the inspection report online through the portal with his recommendation for


8. For any non-compliance, Inspector issues a show-cause notice to the Owner/ employer/Management to

provide necessary clarification/ documentations for compliance within the prescribed timeline.

9. Owner/ employer/Management submit necessary clarification/ documentation for compliance within prescribed timeline.



10. If the payment of has not been made, inspector encourages the employee to give a notice to the employer (Form I) to make the payment within a month.

If the payment is not received by the employee within a month, he can file a claim (Form N) in the



# Process

appropriate court (e.g. DLC ) for deciding the claims.

If the employee/employer is not satisfied with the decision of the court (DLC court), he may appeal

before the appellate authority (e.g. Labour Commissioner). Appellate authority can pass an order to make the payment through registration/ auction of properties.

11. Inspector reviews the clarification/ documentations submitted for compliance and assess its adequacy. In

case of payment of gratuity to the workers, the employer has to make necessary payment and submit the

payment receipt as documentary evidence. If the clarifications/ documentations are adequate, then the closure report is filed.

12. If the clarifications/ documentations are not adequate, Inspector will initiate the prosecution of employer

in the court of CJM.



V. Compliance Inspection under The Contract Labour (Regulation and

Abolition) Act, 1970

V.1. Introduction

Name of Service Compliance inspection under the Contract Labour (Regulation and

Abolition) Act, 1970


Regulatory Framework The Contract Labour (Regulation and Abolition) Act, 1970

Service Condition

There can be two types of non-compliance under this act: (i) Principal

Employer is not registered, (ii) Contractor employed is not licensed. Apart from this, an inspector can look for other compliance under the

act.



Unions/ random inspection / any complaint by authority regarding non-compliance to terms and conditions and non-payment of wages



V.2. Inspection Procedure

# Process


inspection including allocation of inspectors (if required). Date of inspection may/ may not be informed

to the employer.


of inspection




a. Overtime Register

b. Notice of period of work display c. Employment card

d. Service certificate in prescribed format (in case of termination of contract labour)

e. Annual leave with wages

f. OT Register g. Muster Roll/ Wage Register

h. Review of health, safety and other facilities as applicable

i. Compulsory disclosure of information by the occupier j. Register of workmen employed by contractor

k. Any other queries regarding compliances of the Act



7. Manual submission of inspection report Inspector prepare and submits the inspection report (in prescribed proforma) to the higher authority (if





# Process



8. For any non-compliance, Inspector issues a show-cause notice to the shop & establishment owner/ employer to provide necessary clarification/ documentations for compliance within the prescribed

timeline.




10. Inspector reviews the clarification/ documentations submitted for compliance and assess its adequacy.



Recovery through claims in case of less payment: If the differential payment has not been made, a

case is filed in appropriate court (e.g. Labour Court/ DCLR/SDO/ALCetc.) filed by the inspector in

the court and appropriate court will issue order to the concerned employer for making the differential wage payment. If the employer fails to comply to the order, then the matter is referred to

the Certificate Officer under the Bihar and Orissa Public Demand Recovery Act.

Prosecution in court of Chief Judicial Magistrate (CJM): Inspector initiates the prosecution of

employer in the court of CJM.



W. Compliance Inspection under The Maternity Benefit Act, 1961

W.1. Introduction

Name of Service Compliance inspection under the Maternity Benefit Act, 1961

Authority/Department Chief Inspector of Factories/ Deputy Chief Inspector of Factories/ District

Labour Office

Regulatory Framework The Maternity Benefit Act, 1961

Service Condition

10 or more persons are employed




non-compliance to terms and conditions and non-payment of

maternity benefits as prescribed under acts and rules



W.2. Inspection Procedure

# Process

1. Chief Inspector of Factories/ Deputy Chief Inspector of Factories/District Labour office identifies/

prepares a list of factories for compliance inspection including allocation of inspectors. Date of

inspection may not be informed to the employer.

2. Concerned inspector prepares a brief status of the factories before due date of inspection

3. Inspector conducts visit to the factories and hold preliminary discussion with the employer and workers.

4. Inspector validates the following documents/ records and collects copy of the same if required. a. Muster Roll

b. Record of payment of maternity benefits as prescribed in the act

c. Record of payment of medical bonus d. Leave record as per maternity act

e. Returns as prescribed in the rules

f. Any other queries regarding compliances of the Act

5. Inspector obtains statement from workers on the working hours, wages paid, maternity and other related benefits



Inspector prepare and submits the inspection report (in prescribed proforma) to the higher authority with





8. For any non-compliance, Inspector issues a show-cause notice to the owner/ employer/Management to

provide necessary clarification/ documentations for compliance within the prescribed timeline.




10. Inspector review the clarification/ documentations submitted for compliance and assess its adequacy.




# Process

11. If the clarifications/ documentations are not adequate, Inspector will initiate the prosecution of employer

in the court of CJM.



Annexure – Forms & Formats


Annexure I m Boiler related forms, fee schedule etc.

Fees for inspection of a boiler at site of construction, registration fee will be five times of prescribed fee as specified

above. In case of a boiler erected/ constructed at site, the fee for inspection during construction is chargeable at the

rate of four times the fee for renewal of certificate (as per regulation 385 A). After completion of construction of a

boiler at site, the registration fee is chargeable as per regulation 385 of IBR, 1950. Thus, in the case of boiler

constructed at site, the total fee chargeable is equal to sum of four time renewal of fee and one time of registration

fee.


Annexure II m Factory related forms, fee schedule etc.

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&2%3 425 61

!Prescribed under rule 100"#$%

Annual Return for the year ending………………………………..1. Registration number of factory :-

2. Name of the factory :-

3. Name of the occupier :-

4. Name of the Manager :-

5. District :-

6. Full postal address of the factory :-

7. Nature of industry :-

Number of workers and particulars of employment

8. No of days worked in the year :-

9. No of Mondays worked during the year :-

a) Men :-

b) Women :-

c) Children :-

10. Average number of workers employed daily :-

a) Adults

i) Men

ii) Women

b) Adultment

i) Male

ii) Female

C) Children

i) Male

ii) Female

11. Total number of man hours worked including overtime :-

a) Men

b) Women

c) Children

12. Average number of hours worked per week :-

a) Men

b) Women

c) Children

P.T.O.

13. a) Does the factory carry out any process oroperation declared as dangerous underSection 87?b) If so, give following information

Name of dangerous process orOperation carried on

14. Total number of workers employed during the yeara) Menb) Womenc) Children

15. No. of workers who were entitled to annualLeave with wages during the yeara) Menb) Womenc) Children

16. No. of workers who were granted leaveduring the yeara) Menb) Womenc) Children

17 a) No. of workers who were discharged ordismissed from the service or quit employmentor were superannuated or diedwhile in service during the year.

b) Number of such workers in respect ofwhom wages in lieu of leave were paid.

Safety Officer18 a) Number of Safety Officer required to be

Appointed as per rule notified u/s 45B.

b) Number of Safety Officer already appointed

Ambulance Room19 Is there an ambulance room provided in the

Factory as required u/s 45?Canteen

20. a) Is there a canteen in the factory asRequired u/s 46?b) Is the Canteen provided managedi) Departmentally orii) Through a contractor ?Shelter or rest room and Lunch room

21.a) Are there adequate and suitable shelterOr rest rooms provided in the factory asRequired under section 47? P.T.O.

b) Are there adequate and suitable Lunchrooms provided in the Factory as required u/s 47?

Creche22. Is there crèche provided in the factory

as required u/s 48?

23. a) Number of Welfare Officer to be appointed

as required by rule notifies u/s 49

b) Number of Welfare Officers appointed

24. a) Total number of accident

i) Fatal

ii) Non-Fatal

b) Accidents in which workers returned to

work during the year to which the return

relates.

i) Accidents (workers injured) occurring during

the year in which injured worker returned to

work during the same year.

aa) Number of Accident

bb) Mondays lost due to accident

ii) Accidents (workers injured) occurring in the previous

year in which injured worker returned to

work during the year in which return relates.


bb) Mondays lost due to accident

iii) Accidents (workers injured) occurring during the

year in which injured worker did not return to

work during the year to which the return relates.


bb) Mondays lost due to accidentCertified that the information furnished above is to the best of my knowledge and belief, correct.

Date :- Signature of Manager

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Annexure III m Other labour related forms, fee schedule etc.