International Pharmaceutical Students’ Federation Asia Pacific Pharmaceutical Symposium, World Congress, and

Students Exchange Program and Other International Events

Guidelines for APPS, WC, SEP and Other International Events Please read carefully before completing the application form

1. Background

The International Pharmaceutical Students’ Federation (IPSF) was founded in 1949 by eight pharmacy student associations in London. The Federation now represents approximately 350,000 pharmacy students and recent graduates in 70 countries worldwide. IPSF is the leading international advocacy organisation for pharmacy students promoting improved public health through provision of information, education, networking, and a range of publications and professional activities.

IPSF initiatives focus mainly on the areas of public health and pharmacy education and professional development. Initiatives include public health campaigns, research on issues in pharmacy education and workforce development, the Student Exchange Programme, organising international and regional congresses and symposia, and publication of the IPSF News Bulletin, Newsletter and educational supplement Phuture.

Student Exchange Programme (SEP) is one of the main activities in IPSF. It is a mobility programme that gives students from all over the world the opportunity to get to know pharmacy in a different country. The member associations of IPSF organise the exchanges by finding host sites where the students are trained. The programme runs throughout the year, but the majority of the exchanges take place between May and September. The length is usually 1 to 3 months, and possible host sites include community pharmacies hospital pharmacies wholesale companies pharmaceutical industry schools of pharmacy government or private health agencies The host may also provide room, board and/or pocket money in addition to the training site in order to help the student.

Completing this application form means that you have decided to embrace this opportunity

and play an active role in IPSF and Other International Events, locally, nationally, and internationally.

However, it is essential that applicants understand this opportunity is given to a student to allow

him/her promote IPSF in their home country on returning from an IPSF Events and Other International

Events – not as a free holiday.

These guidelines were designed to ensure that potential applicants are fully aware of the

selection process and also accept the expectations, restrictions and consequences of an application.

2. Completion of the application form

Please ensure the application form is completed accurately with any other information relevant to the selection process being added to the form. Every section must be completed for the application form to be considered valid. Applicants must submit an electronic version of the application form prior to the closing date (date) before any applications will be considered complete.

The electronic version (ms.word) should be emailed directly to the Contact Person IPSF

(external.ismafarsi@gmail.com) for Asia Pacific Pharmaceutical Symposium, World Congress and

Others International Events or to the Student Exchange Officer (seo_ismafarsi@yahoo.com) for

Student Exchange Program and Cc to secgen@ismafarsi.org.

3. Who is involved in the APPS, WC, SEP, and Other International Events selection procedure? 3.1. The decision-making committee, who will consider valid applications, is the Secretary General, Contact Person and Student Exchange Officer

This committee corresponds via email and discusses issues relating to the selection process and ways to optimize the impact of the APPS, WC, SEP and Other International Events at local and international levels. 3.2. The applicant Must be currently studying for their pharmacy undergraduate degree (minimum first pharmacy degree) and must be at least at their 3

rd year (6

th semester) to join SEP. An applicant

should be a student of ISMAFARSI Member. Selected or not, an applicant is expected to provide accurate information and add any additional information that would be relevant in the consideration of the application form. If selected to be a Delegate, a recipient is expected to:

Take an active part in activities and projects during and after the Events attended.

Deliver a presentation based on their experience in APPS, WC, SEP or Other International

Congress in their University or Regional.

Produce a report addressed to the ISMAFARSI Executive detailing a review of the

experience; what has been learnt and which IPSF projects/activities are planned to be

implemented in their country and why.

o This report must be sent not less than 1 month following the Events attended.

Based on the report, recipients may be required to write an article about pharmacy in their

university/regional and/or the experience gained from attending the respective Events, to be

published in the ISMAFARSI Newsletter or on the ISMAFARSI website.

Keep in regular contact with the Contact Person and/ or Student Exchange Officer after the

congress or SEP to maintain correspondence regarding what has been done in their

university/ regional in order to maximize the impact and benefits the experience will provide to

other pharmacy students in Indonesia.

5. Situations and Consequences

To avoid any misunderstanding of the procedure of the APPS, WC, SEP and Others International Events this section has been added to dissuade any potential applicant from hiding any relevant information or from providing incomplete or false information on their application form.

It is an applicant’s responsibility to inform the Contact Person and/ or Student Exchange Officer of any changes in the information stated in the application form as soon as the applicant is aware of any new information. It is recommended that all applicants retain a copy of their application form to remember what has been stated in the application. If any changes of circumstances occur after submitting the application form please inform the Contact Person and/ or Student Exchange Officer as soon as possible.

It’s compulsory to obey the following rules and it makes Contact person and/ or Student

Exchange Officer reserve absolute right to withdraw student’s application or cancel the application

directly in the events of any of the following situations arising:

Information relevant to the selection process was hidden from the Contact Person and/

or Student Exchange Officer by the applicant.

Information stated by the applicant is later identified as being inaccurate or false and

the applicant failed to notify the Contact Person and/ or Student Exchange Officer about

the necessary changes required to the application.

Failure to submit the required documentation and/or receipts or submission of

incomplete documentation.

Have bad attitude before, during and after the events attended.

Doesn’t produce a report more than 1 month following the events attended.

Other situations at the discretion of the Contact Person and/ or Student Exchange

Officer.

Contact the Committee from APPS, WC and/or the SEO from other country without

any permission from CP or SEO of ISMAFARSI.

Doesn’t pay the administration fee before departure without informing CP or SEO

Doesn’t follow the registration process of application in appropriate way

7. Declaration: I declare that: I have read these guidelines and both understand their meaning and respect them. I accept the consequences undertaken by the Contact Person and/ or Student Exchange Officer if I fail to respect these rules. Signed: Date: