gujarat biotechnology research centre · job and also having his own infrastructure like grinding...

GBRC | DST | GoG | Tender for Toilet, water room and pantry area renovation work P a g e | 1

Gujarat Biotechnology Research Centre Department of Science & Technology, Government of Gujarat, MS Building,

Block B & D , 6th Floor, GH Road , Sector - 11, Gandhinagar, Gujarat 382011

TENDER FOR TIOLET, WATER ROOM AND PENTRY

RENOVATION WORK FOR GBRC

Tender ID: GBRC/Renovation/7/2019

Last Date of Receipt of Bid: 14/03/2019 till 15:00 hours

Date of Opening of Bid: 14/03/2019 from 15:10 hours onwards

Bid processing Fee: Rs. 1500/-


Introduction

1. The tender value is of 5 lakhs only. The details of the particulars and specifications are given in

Annexure I and Annexure II.

2. The bidder should have a total sum of turnover of Rs. 15 lakh in the last three financial years

and the turnover of the last year should be at least Rs. 5 Lakhs. The Certificate certified by

Chartered Accountant mentioning turnover of last 3 years should be attached along with the bid

(Form no. F-1).

3. Bidders who wish to participate in this bid have to visit on https://gbrc.gujarat.gov.in.

4. No Conditional tenders shall be accepted and such tenders shall be treated as rejected.

Annexure I

Sl No. Type of work EMD

(INR)

Security

Deposit

(INR)

Tender fee

(INR)

1

Renovation of toilets, water rooms and pantry area of

GBRC

(Type of work and specifications are as per annexure

II)

15000 25000 1500

https://gbrc.gujarat.gov.in/


Technical specification

Annexure II

Sl No Type of work with specification Brand Approximate

Quantity

required

1. Flooring work:

Providing and laying matt, antiskid, glazed tiles of

different sizes with water absorption less than 0.05% and

conforming to IS: 15622 of approved make in all colours

& shades, 1st quality/premium in FLOORING laid on

requierd thichness of cement mortar 1:4 (1 cement : 4

sand) including grouting the joints with white cement and

matching pigments etc. (min. size 600 X 600 mm

thickness 8-10mm).

Asian, Somany,

Sunheart,

Simpolo

1600

square feet

2. Wall tiling:

Providing and laying matt, antiskid, vitrified tiles

different sizes with water absorption less than 0.05% and

conforming to IS : 15622 of approved make in all colours

& shades, 1st quality premium for DEDO (wall) laid on

requierd cement mortar 1:3 (1 cement : 3 sand) including

grouting the joints with white cement and matching

pigments etc. (min. size 450 X 300 mm thickness 8-

10mm).

Asian, Somany,

Sunheart,

Simpolo

1300

square feet

3. Urinal with sensor

Providing and fixing urinal (approx..size:

340x280x470mm) of approved quality including

connection with nahni trap and with integral longitudinal

flush pipe (no open channel). All urinals is to be fitted

with appropriate sensor. Including all materials and

labour etc. complete as per detail drawing and instruction

of approved branded by client/ consultant.

Cera,

Hindware,

Simpolo,

Parryware

7 NO

4. Wash basin: Providing and fixing wash basin on granite based counter

including cutting as per detail good the same but

including fittings, over the counter basin 550 x 400mm

size as decided by Director, GBRC.

Cera,

Hindware,

Simpolo,

Parryware

10 NO

5. EWC Toilet:

Providing and fixing Europian water closet Vitreous

China(Wall Hung /floor mounted Europian W.C. pan)

with concealed P or S trap Including jointing the trap with

soil pipe in cement mortar 1:1 (1cement :1 fine sand )

(including seat and cover). white/colour directed by in-

charge Including all materials and labour etc. complete

as per approved branded by client/ consulant.

Cera,

Hindware,

Simpolo,

Parryware

11 NO


6. Granite plat form:

Constructing a sandwich platform, 60cm wide and 80 cm

high resting on 30mm thk polished kota stone slabs fixed

vertically using cement paste and fixing 25mm thk black

granite slab over 30mm thk polished kota stone slab laid

horizontally using a cement moratar bedding of 1:4 (1 part

cement : 4 part sand) and flushing the exposed side of the

sandwich portion using 20mm thk and 70cm wide

polished granite patti with moulding of the corners and

edges and terminated on the opposite side of the wall end

with

Any standard 30 RFT

7. SS sink:

Providing and fixing of S.S.Sink (Size 600mm* 450mm*

150mm)

Nirali, Jayna,

Hindware

2 NO

8. PVC false ceiling:

PVC profile 6 mm thick 10 inch width, 12 feet length Sintex, KAKA,

Riva

1000 square

feet

9. PVC doors:

20 mm thick PVC door using 24 mm door frame section

40x48 mm

KAKA,

Syntex, Riva

150 square

feet

10. Aluminium partition:

In all toilets inside partition made by using existing

aluminium partition in solid Bakelite

Sheet/ Hylam Sheet (Compact sheet) of 6 mm thick

(Aluminum frame (existing) will be provided by GBRC,

bidder will provide Compact sheets; hence bidder quote

the rate accordingly)

Stand branded

company

250 square

feet

11. Necessary plumbing work like replacing with UPVC and

CPVC pipes, water taps (approx. 20 NO), flush cocks

(approx. 11 NO), etc. as per site requirements

PVC pipe:

Astral, Kishan,

Ashirwad

Water tape:

Jaguar, Cera,

Hindware,

Parryware

Flush cocks:

Jaguar, Cera,

Hindware,

Parryware

bidder has to

visit

renovation

site and

discussion

work type

with director

GBRC for

quoting the

rate for this

item

12. Providing and fixing of allied accessories for toilets/wash

rooms like

Any standard

company Large Mirror-

4 NO,


Large Mirror- 4 NO (5 feet height X 2 feet wide)

with frame

Small Mirror- 7 NO (2.5 feet height X 2 feet

wide) with frame

Liquid soap container: 7 NO

SS Towel rail - 7 NO (1.5 feet long)

Small Mirror-

7 NO,

Liquid soap

container: 7

NO,

SS Towel rail

- 7 NO

Note:

Before installing any item, bidder should take prior approval of the brands and types of the item being

installed.


Terms and conditions

1. The last date of submission of bid is 14/03/2019 till 15.00 hrs. Only physical bid will be accepted by

by-hand/by-post/by-courier to the office address.

2. The bid is non-transferable.

3. The bidder have to submit financial strength as per requirement (Form F1).

4. The bidder has to submit the compliance letter on its letter head duly signed by the authorized signature.

Failing to submit the same or non-compliance/deviation from any bid terms and conditions, eligibility

criteria or technical specifications may result in rejection of its bid (Form no. F-2).

5. The bidder shall bear all the costs associated with the preparation and the submission of its bid, and

GBRC in no case will be responsible or liable for these costs, regardless of conduct or outcome of

bidding process.

6. The Bidder has to examine all instructions, forms, terms, conditions and specifications in the bidding

documents. Failure to furnish all information required by the bidding document or submission of a bid

not substantially responsive to the bidding documents in every respect will be at the Bidder’s risk and

may result in rejection of its bid.

7. The bidder will have to submit technical bid and price bid separately in sealed cover.

8. The Bidder will have to remit Non refundable Bid Processing Fees and Earnest Money Deposit

(EMD) from any nationalized bank, on or before the date and hours of opening of the bids in a sealed

cover at GBRC office with the heading “Bid Processing fees and EMD for the tender no.

GBRC/Renovation/7/2019 for Toilet renovation work”. Bid Processing fees and E.M.D must be in

the form of Demand Draft in the name of “Gujarat Biotechnology Research Centre” payable at

Gandhinagar along with the covering letter. Please affix stamp of your company on the overleaf of

demand draft. The amount of EMD shall be as mentioned in Annexure I. The details of EMD and

Bid Processing Fees are to be submitted (Form-F3). EMD may be submitted as FDR (Fixed Deposit

Receipt), but tender fee should be a demand draft only.

9. The successful tenderer shall have to furnish Security Deposit in the form of Demand Draft in the name

of “Gujarat Biotechnology Research Centre” payable at Gandhinagar. The same will be returned to

the supplier after 90 working days after the tenure of rate contract. The Supplier shall not be

entitled to any interest for the said deposit for same period. The EMD and Security deposit shall

be as mentioned in Annexure I as per the category.

10. Unsuccessful bidder’s E.M.D. will be returned as promptly as possible as but not later than 15 working

days after the expiration of the period of bid validity OR upon the successful Bidder signing the Contract,

and furnishing the Security Deposit (as mentioned in Annexure-1), whichever is earlier. If you fail to

provide Security Deposit, such failure will constitute breads of contract and GBRC shall be entitled to

forfeit EMD.

11. In case of non-receipt of Bid Processing fees and EMD as mentioned above within prescribed time the


bid will be rejected by GBRC as non-responsive.

12. EMD and Security deposit for each category must be submitted separately and bidder shall submit the

details regarding EMD for respective category.

13. The tenderers will have to indicate the brand of the product for which they are submitting their offer.

14. The Bidder / Job Worker / Firm should have enough job experience to execute particularly this type of

job and also having his own infrastructure like Grinding Machine, Cutter Machine etc. The latest

authenticated documentary proof of this shall be submitted.

15. The latest copies of Income Tax Return, CST, GST Registration must be submitted along with your offer

(Form no. F-4).

16. Please do submit the list of your customers (Government/Private research Laboratories/Institutes of

repute with special reference to DST/CSIR/DBT/ICMR/ICAR laboratories/institutes). In your

customer list the name of the contact person, designation, telephone, fax and e-mail numbers must be

given (Form no. F-5). Five copies of the order each from reputed institution is to be submitted (Form

no. F-6).

17. Bidder have to submit price bid in separate sealed cover as per given format (Form F-7).

18. Price shall be inclusive of transportation of materials, labor charges, surface preparation, fixing of

materials and installation.

19. Prices shall be inclusive of all duties and taxes. The prices shall strictly be submitted in given format.

Taxes and Duties as applicable shall be mentioned separately in the respective columns.

20. The order will be given to the bidder submitting lowest price (L1) of the item in the relevant category.

In case of issues such as poor quality, incompatibility, unsatisfactory service; order shall be given to L2

or the next qualifying party.

21. If L2 and L3 parties agree to work at L1 price, total empanelment of L1, L2 and L3 will be done for the

work. GBRC may issue the purchase order/work order to L2 or L3 party in L1 price, if the work progress

of L1 party is not satisfactory.

22. The specified quantity mentioned in the tender may be vary during execution as per office requirement.

Successful bidder will get the purchase order/work order for the specified quantity as per requirement.

23. Completion of the work is within 30 days from the date of work order issued by GBRC.

24. The installation of the Aluminium partition should be as per manufacture company guidelines.

Necessary certificates from the company shall be attached with the final bill.

25. Payment will be made within 30 days after the successful completion of the work. Payment will be

made directly to the suppliers by RTGS.

26. The bidder is required to furnish the Permanent Account Number as allotted by the Income Tax

department.

27. The bidder has to submit the Undertaking as per the given format (Form F8).

28. Compliance with National/International standards if any should be specified.


29. Price of the item quoted will remain constant during the tender. Bidder will not be able to increase the

price during the tenure.

30. The tender can be terminated without any notice in case the performance of the tenderer is found

consistently unsatisfactory or due to the serious lapse on the art of the tenderer. Where lapses are serious

nature in addition to termination of contract the firm will forfeit their Security Deposit.

31. The tenderers will have to confirm in writing on compliance letter in their tender that all the terms and

conditions mentioned above are acceptable to them.

32. The credit bill should be presented in triplicate in the name of respective authority after completion

of the work. For any delay in payment, interest or any other kind of compensation, etc. GBRC will not

make extra payment.

33. Bids shall be valid for 90 days after the date of financial bid opening. A bid valid for shorter period shall

be rejected as non-responsive.

34. Director, GBRC reserves all the rights to accept or reject any offer in part or in full without assigning

any reason/s thereof.

35. Director, GBRC reserves the right to disqualify any product, which does not comply with standards.

36. All disputes are subject to Gandhinagar jurisdiction only.

37. Eligible firms are requested to submit their Tender Document along with tender fee, EMD, Price Bid,

and other required documents duly filled in so as to reach this office latest by 14/03/2019 till 15.00

hours, by-hand/by-post/by-courier at the following address:

To

The Director,

Gujarat Biotechnology Research Centre,

(Department of Science & Technology, Government of Gujarat)

Block B & D, MS Building, 6th Floor, GH Road, Sector - 11,

Gandhinagar, Gujarat 382011


ELIGIBILITY CRITERIA

SECTION-I

Form no.F-1: Financial Strength of the Bidder

Financial Year Turnover (Rs. In lakhs) Certificate Submitted (Yes/No)

Form no.F-2: Compliance Letter

Document Submitted

(Yes/ No)

Form F2: Compliance Letter

Form F3: Bid Processing Fees and Earnest Money Deposit Details

Sr.

No.

Item Amount

(In Rs.)

Name of the

Bank and

Branch

Demand Draft

No /FDR No.

1 Bid Processing Fees

2 Earnest Money Deposit (E.M.D.)

Form no.F-4: Income Tax Return, CST, GST Registration

Document Submitted

(Yes / No)

Income Tax return, CST, GST Registration


Form no.F-5: Customer References

Sr. No. Name of the

Organization

Contact Person Contact Telephone No. and

Address

1

2

3

4

5

Form no.F-6: Customer Reference Orders

Sr.

No.

Name of the

Organization

Contact Person Contact Telephone

No. and Address

Submitted (Yes/No)

1

2

3

4

5


SECTION II

Form no.F-7: Financial Bid Format

Sl No Type of work with specification Brand

quoted

Unit Rate/unit

(INR)

GST

(INR)

Total

price

(INR)

1. Flooring work:

Providing and laying matt, antiskid,

glazed tiles of different sizes with

water absorption less than 0.05%

and conforming to IS: 15622 of

approved make in all colours &

shades, 1st quality/premium in

FLOORING laid on requierd

thichness of cement mortar 1:4 (1

cement : 4 sand) including grouting

the joints with white cement and

matching pigments etc. (min. size

600 X 600 mm thickness 8-10mm).

Square

feet

2. Wall tiling:

Providing and laying matt, antiskid,

vitrified tiles different sizes with

water absorption less than 0.05%

and conforming to IS : 15622 of

approved make in all colours &

shades, 1st quality premium for

DEDO (wall) laid on requierd

cement mortar 1:3 (1 cement : 3

sand) including grouting the joints

with white cement and matching

pigments etc. (min. size 450 X 300

mm thickness 8-10mm).

Square

feet

3. Urinal with sensor:

Providing and fixing urinal

(approx..size: 340x280x470mm) of

approved quality including

connection with nahni trap and with

integral longitudinal flush pipe (no

open channel). All urinals is to be

fitted with appropriate sensor.

Including all materials and labor etc.

complete as per detail drawing and

instruction of approved branded by

Director, GBRC.

Numbers

4. Wash basin: Providing and fixing wash basin on

granite based counter including

cutting as per detail good the same

but including fittings, over the

counter basin 550 x 400mm size as

Numbers


decided by client and consultant.

Rate at site including all taxes and

transportation complete.

5. EWC Toilet:

Providing and fixing European

water closet Vitreous China(Wall

Hung /floor mounted European

W.C. pan) with concealed P or S

trap Including jointing the trap with

soil pipe in cement mortar 1:1

(1cement :1 fine sand ) (including

seat and cover). white/colour

directed by in-charge Including all

materials and labour etc. complete

as per approved branded by

Director, GBRC.

Numbers

6. Granite plat form:

Constructing a sandwich platform,

60cm wide and 80 cm high resting

on 30mm thk polished kota stone

slabs fixed vertically using cement

paste and fixing 25mm thk black

granite slab over 30mm thk polished

kota stone slab laid horizontally

using a cement moratar bedding of

1:4 (1 part cement : 4 part sand) and

flushing the exposed side of the

sandwich portion using 20mm thk

and 70cm wide polished granite

patti with moulding of the corners

and edges and terminated on the

opposite side of the wall end with

RFTs

(Running

feet)

7. SS sink:

Providing and fixing of S.S.Sink

(Size 600mm* 450mm* 150mm)

Numbers

8. PVC false ceiling:

PVC profile 6 mm thick 10 inch

width, 12 feet length

Square

feet

9. PVC doors:

20 mm thick PVC door using 24

mm door frame section 40x48 mm

Square

feet

10. Aluminium partition:

In all toilets inside partition made by

using existing aluminium partition

in solid Bakelite

Sheet/ Hylam Sheet (Compact

sheet) of 6 mm thick

(Aluminum frame (existing) will be

provided by GBRC, bidder will

Square

feet


provide Compact sheets; hence

bidder quote the rate accordingly)

11. Necessary plumbing work like

replacing with UPVC and CPVC

pipes, water taps (approx. 20 NO) ,

flush cock (approx. 11 NO), etc. as

per site requirements

Total 1

unit

12. Providing and fixing of allied

accessories like

Mirror- 4 NO (5 feet height

X 2 feet wide) with frame

Mirror- 7 NO (2.5 feet

heights X 2 feet wide) with

frame

Liquid soap container: 7 NO

SS Towel rail - 7 NO (1.5

feet long)

Total 1

unit

Note 1. Rates quoted include clearance of site (prior commencement of work and at its close) in all

respects and hold good for work under all conditions, site, moisture, weather etc.

Note 2. All above rates are inclusive of all taxes including GST. So bidder will not get any additional

taxes in payment other than quoted, during the tendering.

Note 3. All above rates are including all material cost, installation charge, transportation charge to the site,

labor cost, removing of existing toilets, walls etc.

Signature with date

Seal of the bidder

Name of the Bidder:


Form no.F-8: Undertaking

Document Submitted

(Yes / No)

Undertaking


Form No. F2

Performa of Compliance letter

(Shall be submitted on Bidder’s letterhead duly signed by Authorized signatory)

Date:

To,

Director, GBRC

Department of Science & Technology, Government of Gujarat,

MS Building, Block B & D, 6th Floor, GH Road , Sector - 11,

Gandhinagar, Gujarat 382011

Sub: Compliance with the tender terms and conditions, specifications and Eligibility Criteria

Ref: Tender no. GBRC/Renovation/7/2019

Dear Sir,

With reference to above referred tender, I, undersigned<<Name of Signatory>>, in the capacity of

<<Designation of Signatory>>, is authorized to give the undertaking on behalf of <<Name of the

bidder>>

We wish to inform you that we have read and understood the total requirement of the above mentioned

bid submitted by us on __-01-2019.

We hereby confirm that all our quoted items meet or exceed the requirement and are absolutely

complaint with specifications mentioned in the bid document.

We also explicitly understand that all quoted items and technical specifications of the bid and that such

technical specification overrides the brochures/standard literature if the same contradicts or is absent in

brochures.

In case of breach of any tender terms and conditions or deviation from bid specification other than

already specified as mentioned above, the decision of GBRC Tender Committee for disqualification

will be acceptable by us.

Thanking you,

Signature of the Bidder:

Name of the bidder

Stamp of the bidder


Form No. F8

Performa of Undertaking

Undertaking to be given by the tenderer for Toilet, water room and pantry renovation work:

Whereas, The Director, Gujarat Biotechnology Research Centre, Department of Science & Technology,

Government of Gujarat, MS Building, Block B & D , 6th Floor, GH Road , Sector - 11, Gandhinagar,

Gujarat 382011– INDIA, has called for tenders for supplies as per the enclosed.

I / We hereby offer our tender at the rates as submitted as a commercial bid and hereby also affix my

/ our signature(s) below this tender voluntary and full acceptance of all the terms and conditions of

this tender, which shall be the agreement between the above tender calling authority and myself/us.

The price quoted (price as indicated with taxes) in the offer in no event exceeds the lowest price at

which I/We sell the items under consideration to the stores of identical description to any other

person during the currency of the tender.

Signature of the Bidder:

Name of the Bidder:

Full address of the Supplier:

Place: With seal/stamp:

Date:


CONTRACT FORM

This AGREEMENT made on the ------------------------day of -----------------------2019--------------

Between

----------------------------------------(Name of Purchaser) of ------------------------(Country of Purchaser)

hereinafter “the Purchaser” of the one part and -----------------------------------(Name of Supplier) of -----

------------------------------------(City and Country of Supplier) hereinafter called “the supplier” of the

other part:

WHEREAS the Purchaser is desirous that certain GOODs and services viz.,---------------------------------

--------------------------------------------------------------(Brief Description of goods and services) and has

accepted a bid by the Supplier for the supply of those goods and services in the sum of--------------------

----------------------------------------------------------------------(Contract Price in Words and Figures)

hereinafter called “the Contract Price in Words and figures” hereinafter called “the Contract Price”.

NOW THIS AGREEMENT WITNESSETH AS FOLLOWS:

1. In this Agreement words and expressions shall have the same meanings as are respectively

assigned to them in the Conditions of Contract referred to.

2. The following documents shall be deemed to form and be read and construed as part of this

Agreement, viz :

2.1 the Bid form and the Price Schedule by the bidder;

2.2 terms and conditions of the bid

2.3 the Purchaser’s Notification of Award

3. In consideration of the payments to be made by the Purchaser to the supplier as hereinafter

mentioned, the Supplier hereby covenants with the Purchaser to provide the goods and services

and remedy defects therein in conformity in all respects with the provisions of the Contract.

4. The Purchaser hereby covenants to pay the Supplier in consideration of the provision of the

goods and services and the remedying of defects therein, the Contract Price or such other sum as

may become payable under the provisions of the Contract at the times and in the manner

prescribed by the Contract.

5. Particulars of the goods and services which shall be supplied/ provided by the supplier are as

enlisted in the price list.

DELIVERY SCHEDULE: Within 15 days of acceptance of purchase order

IN WITNESS where of the parties here to have caused this Agreement to be executed in accordance

with their respective laws the day and year first above written.

Signed, Sealed and Delivered by the

Said----------------------------------(For the Purchaser)

In the presence of ------------------------------------

Signed, Sealed and Delivered by the

Said ---------------------------------------------- (For the supplier)

In the presence of---------------------------------------


Tender Attachments

No. Form Details Form no.

1 The copies of Audited Annual Accounts for last

three years F-1

2 Compliance letter F-2

3 EMD and Bid Processing Fee F-3

4 Income Tax clearance certificate, CST, GST

Registration F-4

5 Customer list F-5

6 Five copies of the order each from reputed

institution F-6

7 Price Bid F-7

8 Undertaking F-8

gujarat biotechnology research centre · job and also having his own infrastructure like grinding...

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