Martin EtzrodtPartner Executivemartin.etzrodt@gwava.eu

Why Third Party Archiving is still Necessary in Exchange and Office

365

9/28/2013

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QUESTION:

Why do you need a 3rd party archiving solution if you are using Microsoft Exchange?

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Exchange or O365 Scenarios

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• You want to relieve the Exchange

Server?

• You want to find mails faster?

• You must provide audit requests?

• You want to use eDiscovery?

• You want to migrate mail servers?

• You want to avoid losing emails?

• You want to switch the O365 Plan?

Limited capabilities within the MS Exchange archiving!

Limited or no capabilities within the Office 365 archiving!

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Comparing Plans & Costs

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Office 365 Plan Comparison

Exchange on Prem Archiving Costs

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• Standard + Enterprise CAL needed• Sharepoint server needed for full eDiscovery

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• Emails are being copied to the archive mailbox

• No de-duplication except the eDiscovery search mailbox

• Every search query uses storage (results are being copied)

Exchange on Prem Archiving Costs

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• Retain Server plus Retain Module• Single Instance Storage = no de-duplication• Reduce storage costs• No extra Microsoft CALs needed

Retain Archiving Costs

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• Seperate Quota for Archive Mailbox

• Activation is just one click

• BUT for every single User

Exchange Installation

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• Whole AD is copied• All accessed via Archive Job Settings• Migrations to other emailsystems

possible• Freedom of choice in SQL databases

Exchange Installation

Retention Policies Creation Exchange

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• Creation of different retention tags is needed

• Different retention activities: Delete or Archive

• Several tags needed to reach compliance

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• Intuitive web interface

• When to archive• What to archive• Where to archive

Retention Policies Creation Retain

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Another KQL Query needed to preventusers from deletingcontent

Enduser Deletion Exchange

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• The other way around• Admin sets rights for every user

Enduser Deletion Retain

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• No eDiscovery for end user

• KQL language querys• query is copied to

search mailbox• For all of that the

customer needs SharePoint

eDiscovery – Exchange OnPrem

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eDiscovery – Exchange OnPrem

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• Every user can use eDiscovery• No special query language• „Keyword“ search• Advanced search, up to 6 filters• Messages aren‘t copied again• A saved query doesn‘t need storage

eDiscovery – Retain

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• Export to PST• Export through compliance

officer only• KQL query to export

Data Export – Exchange

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• Export to PDF• Export to PST• Export by user • Publisher/Viewer tool

for big exports

Data Export – Retain

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• You want to relieve the Exchange

Server?

• You want to find mails faster?

• You must provide audit requests?

• You want to use eDiscovery?

• You want to migrate mail servers?

• You want to avoid losing emails?

• You want to switch the O365 Plan?

Retain vs. Exchange

Thank You!