gwen bird executive director, coppul leonora crema
DESCRIPTION
Gwen Bird Executive Director, COPPUL Leonora Crema AUL Client Services & Programs, UBC and Chair, SPAN Management Committee. Council of Prairie and Pacific University Libraries Shared Print Archive Network (COPPUL SPAN). About COPPUL. - PowerPoint PPT PresentationTRANSCRIPT
![Page 1: Gwen Bird Executive Director, COPPUL Leonora Crema](https://reader036.vdocuments.net/reader036/viewer/2022062305/568166d7550346895ddaf15b/html5/thumbnails/1.jpg)
Gwen Bird Executive Director, COPPUL
Leonora CremaAUL Client Services & Programs, UBC andChair, SPAN Management Committee
Council of Prairie and Pacific University LibrariesShared Print Archive Network(COPPUL SPAN)
![Page 2: Gwen Bird Executive Director, COPPUL Leonora Crema](https://reader036.vdocuments.net/reader036/viewer/2022062305/568166d7550346895ddaf15b/html5/thumbnails/2.jpg)
About COPPUL23 university libraries in Canada’s four western provinces• range in size from <8k-10M vols• covering land mass of 1,122,320 sq miles
Long tradition of resource sharing: • ILL, discovery systems, e-licensing, digital archiving
One of several Canadian consortia involved in shared print• also national ‘last copy’ discussion in Library & Archives
Canada
![Page 3: Gwen Bird Executive Director, COPPUL Leonora Crema](https://reader036.vdocuments.net/reader036/viewer/2022062305/568166d7550346895ddaf15b/html5/thumbnails/3.jpg)
Hi. We’re
up here.
Canada’s geography is a driver for:
regional systems spanning vast distances and jurisdictions
pooling assets and technologies to solve problems
• but outside urban areas a ‘relatively attenuated infrastructure to support flow-based model’
![Page 4: Gwen Bird Executive Director, COPPUL Leonora Crema](https://reader036.vdocuments.net/reader036/viewer/2022062305/568166d7550346895ddaf15b/html5/thumbnails/4.jpg)
What precipitated action?Several factors:• changing use• shared print had reached scale• on Canadian campuses, space pressures with funds for public
infrastructure renewal
Within COPPUL:• history of trusted relationships
– continue building on what we have• invested in learning events and consultancy• kept it simple, practical, low-risk
– driving goal was space repurposing rather than collection management protocols
Emily Stambaugh of WEST
![Page 5: Gwen Bird Executive Director, COPPUL Leonora Crema](https://reader036.vdocuments.net/reader036/viewer/2022062305/568166d7550346895ddaf15b/html5/thumbnails/5.jpg)
GovernanceWhere many efforts bog down…
COPPUL went for governance ‘lite’• sought commitment, not consensus• 5-person management team composed by role rather
than region or institution• modest fees paid to COPPUL to host• no permanent agreement: 5-year renewable
Agreement available at: www.coppul.ca/projects/SPAN%20AgreementApril2012revWEB.pdf
![Page 6: Gwen Bird Executive Director, COPPUL Leonora Crema](https://reader036.vdocuments.net/reader036/viewer/2022062305/568166d7550346895ddaf15b/html5/thumbnails/6.jpg)
The result?After our first 6 months:
• 19 libraries signed membership and paid fees
• 1,700+ journal titles (60,000 vols) designated for retention by 10 libraries
• working to expose in WorldCat and PAPR
• attributes of distributed and repository model
• FAQs and learning events for staff, users planned
….for about $27,000, ‘all in’
![Page 7: Gwen Bird Executive Director, COPPUL Leonora Crema](https://reader036.vdocuments.net/reader036/viewer/2022062305/568166d7550346895ddaf15b/html5/thumbnails/7.jpg)
Collection analysis phase• commissioned custom report from OCLC
>19M vols; % unique & % overlap; list of serials held at 10+ sites; but some flaws
• collected serials holdings lists from largest members
• developed tool to scrape serial holdings from catalogues of other members
• grant-funded summer student provided analysis brainpower
![Page 8: Gwen Bird Executive Director, COPPUL Leonora Crema](https://reader036.vdocuments.net/reader036/viewer/2022062305/568166d7550346895ddaf15b/html5/thumbnails/8.jpg)
![Page 9: Gwen Bird Executive Director, COPPUL Leonora Crema](https://reader036.vdocuments.net/reader036/viewer/2022062305/568166d7550346895ddaf15b/html5/thumbnails/9.jpg)
![Page 10: Gwen Bird Executive Director, COPPUL Leonora Crema](https://reader036.vdocuments.net/reader036/viewer/2022062305/568166d7550346895ddaf15b/html5/thumbnails/10.jpg)
Built for co-operation• years of study & investigation…but at
implementation, not an early starter• designed for co-operation beyond own
borders from outset • risk analysis framework– Phase 1 = all low risk (build trust!)
• node in an optimal copies network
![Page 11: Gwen Bird Executive Director, COPPUL Leonora Crema](https://reader036.vdocuments.net/reader036/viewer/2022062305/568166d7550346895ddaf15b/html5/thumbnails/11.jpg)
Local development of tools– registry to expose retention commitments;
currently suspended– collection analysis tool; weighed against
PAPR’s collection analysis module – will be re-evaluated for subsequent phases
![Page 12: Gwen Bird Executive Director, COPPUL Leonora Crema](https://reader036.vdocuments.net/reader036/viewer/2022062305/568166d7550346895ddaf15b/html5/thumbnails/12.jpg)
“Thin consortial layer”
“Analog preservation needs to be in the background, something that happens but not something we fuss about. Simplicity and ‘no noise’ are important features.”
-COPPUL Board member
![Page 13: Gwen Bird Executive Director, COPPUL Leonora Crema](https://reader036.vdocuments.net/reader036/viewer/2022062305/568166d7550346895ddaf15b/html5/thumbnails/13.jpg)
Canadian context• 4 regional university library consortia
(COPPUL, OCUL, CREPUQ, CAUL) and one national consortium (CRKN)
• Library and Archives Canada, Pan-Canadian Documentary
Heritage Network• global view of collaboration across
jurisdictions
![Page 14: Gwen Bird Executive Director, COPPUL Leonora Crema](https://reader036.vdocuments.net/reader036/viewer/2022062305/568166d7550346895ddaf15b/html5/thumbnails/14.jpg)
What next?• template to report weeding has been
distributed; awaiting responses• assessment of Phase 1• establish priorities for Phase 2• policy & procedures for higher risk items • 20th member poised to join• records in PAPR, WorldCat• links with other groups