gympie.qld.gov.au

Business Process Review

Regional Asset Management Group

Friday, 20 March 2015

gympie.qld.gov.au

Business Process Review

Wikipedia:

• A business process is a collection of related, structured activities or tasks that produce a specific service or product for a particular customer or customers.

• It can often be visualized with a flowchart as a sequence of activities with interleaving decision points.

What is ‘Business Process’?

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Business Process Review

Flowchart examples:(courtesy Google Images)

What is ‘Business Process’?

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Business Process Review

Assetic flowchart example:

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Business Process Review

Estimates and Capitalisation

Gympie process example 1:

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Business Process Review

Old GRCAssets process:

• All job types created as estimates(CapEx, Donated, Found)

• (nearly) All new assets created via capitalisation process, with job costs added simultaneously

• All job cost totals taken from and balanced to financial system, with reports to check and correlate

Process – Estimates and Capitalisation:

New myData process:

• Waiting on implementation of Works Orders module

• However, assets can be created separately from valuation (applying job costs)

• Job cost totals reporting currently being worked on

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Business Process Review

Financial Valuations

Gympie process example 2:

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gympie.qld.gov.augympie.qld.gov.au

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Business Process Review

Old GRCAssets process:

• All assets valued by applying standard unit rates, or lump sum

• All import / export tasks have to be customised

• Apply new standard rates / lump sums to all items

Process – Financial Valuations:

New myData process:

• All assets valued by individual calculation (std rates to come)

• Comprehensive import / export facilities; can be defined & saved

• End of Year rollover encompasses revals and indexations

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Business Process Review

Road Register

Gympie process example 3:

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Business Process Review

Old GRCAssets process:

• Create a separate snapshot of road data, extracted from GRCAssets

• Produce a report to LG Act 2009 & LG Regulations 2012 requirements from current snapshot

• Produce a report showing changes from any previous snapshot

• Submitted to and adopted by council annually

Process – Road Register:

New myData process:

• Create a separate snapshot of road data, extracted from myData

• … continue as per old process

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Business Process Review

Old Assets-GIS situation:

• All assets constructed with RCP / RCBC components allocated to stormwater drainage layer in GIS

• Some of these assets function as bridges, predominately rural

• Result: some confusion, staff looking in the ‘wrong’ place

• Major Structure: >= 3m2 flow area

Gympie process example 4:Assets – GIS: Bridges / Major Structures

New Assets-GIS situation:

• Determine Assets-GIS layer by purpose; choice between bridge and stormwater layers

• If asset functions as a bridge (even if RCP / RCBC), place in bridge layer

• Urban node numbers can still be accommodated

• Major Structure: allocate using an attribute

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Business Process Review

• Importing ADAC data

• Extending processes to other departments

Gympie – other processes:

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Business Process Review

Questions?