Helen A. Jones6768 Hallmark Dr.

Eden Prairie, MN 55346*Notary Public

CAREER SUMMARY - 21 Years Supporting Senior Officers

Administratively A Triple Threat: Skill, Drive & Positivity - An effective communicator and ace liaison having been the administrative point of contact for larger companies in Minnesota. My detail oriented performance and solid ability to work independently on multiple projects sets me apart from predecessors and counterparts. I consistently demonstrate that administrative support transition can be seamless. Looking forward to the challenges associated with meeting deadlines and exceeding expectations, I apply knowledge gleaned from legal office positions applying basic legal concepts to all business interactions. I review matters acting in full-circle. Entrusted with extremely sensitive/confidential data inherent in acquisitions and FTE reduction processes, my core knowledge and skills enable me to function as an office manager. These qualities are equally useful in any setting where thinking logically and communicating clearly is essential. Career level outside/in-house counsel, corporate,

executive, financial and employment officer support Video/teleconference scheduling, meeting and event

planning*Coordinator 2015 Minnesota Women's Leadership Summit

Travel coordination (domestic, international, group) Team-building, support staff supervision and payroll management

Document management and record retention Contract and acquisition management, corporate finance SEC reporting

Office management, expense reporting and department budgeting

Patent and trademark registration

WORK EXPERIENCEPARALEGAL– Lifetouch Inc. General Counsel’s Office Eden Prairie, MN Dec '16 – Feb ’17 (Short-Term LOA Coverage)

Lifetouch Inc. is an 80 year-old 100% employee owned photography company operating throughout the U.S. and Canada, with over 30,000 employees. As paralegal support to the Associate General Counsel and Director of Employment Law, a critical and demanding role, I swiftly supplanted the position, assimilated the necessary/required knowledge (structure, operations, practices, policies and procedures, and individual support needs/preferences) to function at the highest level possible. I eliminated the decrease in work production commonly inherent in replacement onboarding.

I effectively manage existing-new matters, confidently assess issues, accurately open/close company files, and provide advanced level maintenance and organization adhering to company’s filing method and nomenclatures. I also apply my advanced skills in communicating professionally with clients and members of the executive staff, scheduling and calendaring meetings and court deadlines, pleadings, recording/processing motions, garnishments, and other documents, the preparation of discovery responses, Bates numbering, depositions, motion hearings and trials, filing of documents with state, federal, and bankruptcy courts (including e-filing), service of process County Recorders and Registrars, acquisitions, real estate, patents and trademarks.

SALES ASSOCIATE - Interactions Consumer Marketing - Daymon Corp. St. Paul, MN May '15 - Present

Working directly with major local retail distributors such as Target®, Lunds & Byerlys and Supervalue, I coordinate product review and consumer development events at their various retail outlet locations. I am responsible for using designated products in a demonstration and/or presentation to hundreds of target market consumers. Compiling data recorded from each event I am able to report results to team management and vendors for use in better marketing initiatives. I pride myself in educating their consumers regarding product facts, use and nutritional values.

ADMINISTRATIVE ASSISTANT III – ECOLAB Enterprise Excellence and Supply Chain St. Paul, MN Nov '14 - June '15 (Adecco)

Participation in meetings with internal staff and clients to share information and discuss statuses of projects and assignments related to Enterprise Excellence - Lean Six Sigma initiatives and company supply chain operations while also directly supporting the Vice President’s of these divisions. Successfully coordinating video and teleconferences, special events and office management functions for the department.

I ensured the proper signatures for all important documents including financial and internal/external invoices. I diligently arranged and organized detailed calendars for multiple executive officers identifying all meetings, travel plans, business events and projects including necessary due dates. I was responsible for assisting Black Belt associates working identified projects using the DMAIC process.

2

EXECUTIVE ASSISTANT - 3M Legal Affairs St. Paul, MN April '14 - September '14 (Robert Half Int'l)

Merger and acquisition processes and new venture due diligence coordination. Drafting of errorless correspondence, government forms, corporate documents, requested spreadsheets and various related reports. Review of inbound documents determining proper and appropriate distribution or required response. Completing processes necessary for official service on parties and court filing of legal documents.

Communication of departmental matters to more than thirty involved staff members and hundreds of external clients applying a self-initiated and implemented 10-day response turn. This greatly improved the overall document approval process. Archiving all company asset sale and purchase documents, I ensured accurate party signatures and managed acquisition data sites through project finalization. Drafting of international and regulatory trade compliance reports which I maintained and archived in compliance with document management policies. Supported new venture business associates responsible for due diligence for each asset purchase/sale.

PRINCIPAL SECRETARY - University of Minnesota - Office of the General Counsel Minneapolis, MN REHIRE (Office of the General Counsel) - July ‘10 - April ‘13 INITIAL HIRE (Hospital Attorney’s Office) - June ‘90 - April ‘96

Support of three Associate General Counsels advising U of M entities and schools in the areas of labor & employment, contracts & purchasing, and academic & student misconduct matters. Using my advanced knowledge in document management system/Work-site© and share (cloud) computing software programs, I maintained the contracts database, assisted in review, red-lined revisions and final approval process.

Creating hundreds of shared data sites in compliance with University Policies and Procedures. Recorded receipt of a minimum of 30 contracts, service agreements, End User License Agreements, performance contracts or sale purchase transaction documents that required review, revision and approval daily. Diligently determine the most appropriate forum for review of each transaction. Ensure proper signatures for execution, archiving of final documents, and tracking contract expiration as applicable.

Litigation support preparing court pleading documents, e-Filing hundreds of official University legal motions, orders and related legal pleadings maintaining an accurate litigation docket entering and updating litigation matters as appropriate. Case law research using West-law legal resource database. Troubleshooting support for office staff resolving issues in Microsoft Office programs as well as acting as department reception during absences.

Other Relevant Employment-(Specific responsibilities provided upon request)CONTRACT EXECUTIVE ASSISTANT - Highland Federal Finance and Mortgage, St. Paul, MN July '13 - November '13 EXECUTIVE ASSISTANT - US Bancorp, Minneapolis, MN, April '10 - June '10 (Adecco Services) PROFESSIONAL DEVELOPM/ENT COORDINATOR - St. Paul Public Schools - Office of Educational Equity,

St. Paul, MN, August '09 - February '10 (Humera) DIRECT HIRE TAX PREPARER – Jackson Hewitt, Bloomington, MN November ’10 - May ‘12 EXECUTIVE ASSISTANT - Green Tree Servicing LLC f/k/a Conseco Finance, April '04 - July '08

REHIRE - held same position under Conseco Finance April '02- August '03 EXECUTIVE OFFICE COORDINATOR Nash Finch Company, Edina, MN August ‘03 - April ‘04

REHIRE Executive Administrative Asst. - July ‘08 - October ‘08 (Adecco Contract) EXECUTIVE ASSISTANT/EXPENSE CARD ADMINISTRATOR – Merrill Corp., St. Paul, MN June ‘00 – April ‘02

SKILLS (Advanced or Expert Level) EDUCATION (coursework towards AA Office Administration)Microsoft Office all Versions Word PowerPoint Excel AccessPublisher PeopleSoft Financial/Kronos OutlookLotus Notes Typing 60 WPM at 97% accuracy10-Key by touch - 9200 KPH

Visio/OrgPlus organizational charts, process flow charts, business function diagramsOdyssey and PACER software District Court E-FilingApplication operationcolleague training and trouble shootingEmail, calendar and document Mgt system interaction Data entry and report creation

St. Paul College, St. Paul, MN Office Administration/AccountingSept '01 - Jun '02 GPA: 3.00

University of Minnesota, Minneapolis, MN CommunicationsSept '95 - Jun '96GPA: 4.00

Continuing Education Extension Business Administra ion-Analysis of Writing Written Communications, Grammar for Business Use Certification Verbal and Interpersonal Communications Certification ServSafe: Food Safety

Certification

3

MORE ABOUT MEPortfolio: https://www.linkedin.com/in/hajones68

PROFESSIONAL AFFLIATIONS Member, American Society of Administrative Professionals 2014 - Present Member, National Notary Association, 2003 - Present Member, Minneapolis Legal Secretaries Association 1992-1996 Former Chair, University of Minnesota Diverse Workforce Council, Training Sub-Committee

4