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TRANSCRIPT
Deliverable:
Hamilton Southeastern Schools Student Achievement Analytics
Solution Report
Student Achievement Analytics Solution Assessment: Current State and
Gap Analysis, Future State and Implementation Roadmap
March 8, 2018
2 DELIVERABLE Student Achievement Analytics Solution
TABLE OF CONTENTS
Executive Summary ................................................................................................................ 3
Student Achievement Analytics Assessment ....................................................................... 4
Current State Discovery ......................................................................................................................... 4
Discovery Sessions: ........................................................................................................................... 4
Existing Flow of Information and Data: ............................................................................................... 6
Current Reporting, Developers, and End-Users: ................................................................................ 7
Data Source Portfolio ............................................................................................................................. 7
Data Sources: .................................................................................................................................... 7
School/Teacher-specific learning and evaluation tools: ...................................................................... 8
Available Data: ................................................................................................................................... 8
Available Demographic data: ............................................................................................................ 10
Potential Use Cases ............................................................................................................................ 11
Value-Feasibility Matrix ........................................................................................................................ 13
Sample Dashboard: Student Profile Dashboard ............................................................................... 15
Gap Analysis ....................................................................................................................................... 16
Data Availability and Accessibility ..................................................................................................... 16
Data Acumen and Advocacy ............................................................................................................ 16
IMPLEMENTATION ROADMAP ............................................................................................. 18
Future State ......................................................................................................................................... 18
Ideal Flow of Information and Data: .................................................................................................. 18
Student Achievement Analytics Solution .............................................................................................. 20
Data Blending and Transformation ................................................................................................... 20
Report and Dashboard Development ............................................................................................... 21
Data Service Hub Development ....................................................................................................... 21
Data Process Transformation and Implementation ........................................................................... 22
Talent Development ............................................................................................................................. 22
Develop Chief Analytics Officer role ................................................................................................. 22
Assist HSE in hiring a BI Developer to own and maintain Student Achievement Analytics Solution .. 22
Develop Data Analyst role ................................................................................................................ 22
Strategy & Planning ............................................................................................................................. 22
Data Strategy Committee Formation & Planning .............................................................................. 22
Design Thinking Facilitated Session ................................................................................................. 23
Training and Transition ........................................................................................................................ 24
Train School-Centric Data Managers................................................................................................ 24
Train faculty and staff how to use reports, dashboards and Data Service Hub ................................. 24
Transition ownership of Student Achievement Analytics Solution ..................................................... 24
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EXECUTIVE SUMMARY
Hamilton Southeastern Schools (HSE) has engaged KSM Consulting (KSMC) because they see a need
across all levels of the organization to better gauge and analyze student achievement. To accomplish
this, they would like KSMC to develop a Student Achievement Analytics Solution to empower teachers,
principals, staff, and the School Board to make data-driven decisions that will improve student
outcomes.
KSMC completed a series of discovery sessions to better understand the current state of reporting,
end-users, developers, and data sources. Central Office staff, teachers, principals, and School Board
members were all consulted as a part of discovery. Skyward was identified as the main source of data
for Hamilton Southeastern schools with other notable data sources being Central Office-maintained
spreadsheets and standardized test scores, provided by the State of Indiana via Pearson Education. In
general, most discovery participants found any reporting and analysis to be a cumbersome experience
of manually combining multiple data sources together or exporting data from Skyward in order to do
their own trending, if they were able to fulfill their own reporting and analysis requirements at all.
Our team identified two overarching gaps in business intelligence and data analytics at Hamilton
Southeastern Schools: data availability and accessibility, and data acumen and advocacy. Data is hard
to access, and often the desired data points are unavailable. In addition, there are no resources who
are dedicated to making data available for analysis, completing data analysis, or advocating for a data-
driven culture.
As a part of the assessment, KSMC has developed the following deliverables (all contained in this
document): Student Achievement Analytics Solution report (this document), Use-Case Definitions,
Value-Feasibility Matrix, and an Implementation Roadmap.
KSMC is proposing a solution with four components: the Student Achievement Analytics Solution,
which consists of new data sources, reports and dashboards based on prioritized User Needs, and a
Data Service Hub to surface dashboards and reports; Talent Development, to create a Analytics teams
consisting of a Chief Analytics Officer, a Data Analyst, a BI Developer, and School-Centric Data
Managers; Strategy and Planning; and Training and Transition.
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STUDENT ACHIEVEMENT ANALYTICS ASSESSMENT
Current State Discovery
Discovery Sessions:
As a part of Current State Discovery, KSMC met with the following individuals associated with Hamilton
Southeastern School District:
• Dr. Allen Bourff: Superintendent
• Dr. Jan Combs: Assistant Superintendent of Teaching and Learning
• Tom Bell: Director of Exceptional Learning
• Phil Lederach: Director of Secondary Education
• Mike Reuter: CFO
• Stephanie Loane: Director of Elementary Education
• Jeff Harrison: Director of Educational Technology and team
• Mike Beresford: Assistant Superintendent, Human Resources, Student Services, and School
Safety
• Kaaren Southerland: Data Systems Manager, Skyward
• Zach McKinney: Incoming Director of Transportation
• Jim White: Outgoing Director of Transportation
• Mike Bottorff: School Board Member
• Amanda Shera: School Board Member
• High School Principals:
o Matt Kegley: Principal, Hamilton Southeastern High School
o Jason Urban: Principal, Fishers High School
o Janie Ulmer: Director, Hamilton Southeastern Fishers Academy
• Junior High School Principals:
o Rob Huesing: Principal, Riverside Jr. High School
o Crystal Thorpe: Principal, Fishers Jr. High School
o Kimberly Lippe: Principal, Fall Creek Jr. High School
o Tim Mankin: Principal, Hamilton Southeastern Intermediate/Jr. High School
• Intermediate School Principals:
o Brent Farrell: Principal, Sand Creek Intermediate School
o Randy Schoeff: Principal, Fall Creek Intermediate School
o Danielle Chastain: Principal, Riverside Intermediate School
• Elementary School Principals:
o Lori Mankin: Principal, New Britton Elementary
o Sara Curran: Principal, Thorpe Creek Elementary
o Sean Henseleit: Assistant Principal, Lantern Road Elementary
o Brian Sloan: Principal, Fisher Elementary
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For additional context, the KSMC team held a discovery session with the Teacher Development
Specialist (TDS) group and attended a Professional Learning Community (PLC) meeting to understand
the specific data needs of those groups.
The following questions were used as a basis for discovery discussions:
• Can you provide some current ways that you are using data to make decisions?
• How would you like to utilize data in the future?
• How long does it take to receive data from individual schools/Central Office staff?
• Are there situations where there can be too much data utilization?
• How “data-ready” is the District?
• Would you like the data to be operationally, or research focused?
• How much time per day do you currently spend with data? o Compiling/cleaning/formatting/presenting vs. analyzing
• Is some type of public data access portal important to you, and if so what kinds of information would be housed there?
• How often do you talk about data with parents?
• Will the data needs vary across levels of education?
• Will data needs vary across schools?
• What data sources do you currently utilize?
• How are surrounding districts utilizing data?
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Existing Flow of Information and Data:
Figure A: Current State Data Flow
Presently, the Schools serve as sources of data, the bulk of which is in Skyward. Schools serve as
an input to Skyward, but individual school staff have a low level of access to data, as well as a small
amount of time to spend acquiring data in order to customize and tailor instruction. For this reason,
except for school-assigned TDS’s, most of the school staff are not empowered to use data to make
decisions and/or solve problems that impact student success.
The State of Indiana provides standardized test scores (ISTEP) to Hamilton Southeastern. These
scores are stored as files in Skyward. Hamilton Southeastern also provides standard weekly and
monthly reports back to the State of Indiana for attendance and discipline. Additionally, the State of
Indiana provides standardized testing reports to the general Public, accessible from the Indiana
Department of Education webpage.
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Current Reporting, Developers, and End-Users:
Current reporting is almost completely ad hoc and completed via spreadsheets or Skyward report writer
and/or Skyward Data Mine (if Skyward data is needed). Most ad hoc report requests are handled by
Jeff Harrison.
Throughout discovery, KSMC identified the following types of end users:
• School Board members
• Central Office staff and administrators
• Principals and School staff
• Teachers
• Teacher Development Specialists (TDS’s)
Data Source Portfolio
Data Sources:
Student/School Information:
• Skyward
Transportation:
• VersaTrans
• Skylert
Substitute Teacher Management:
• AESOP
Accounting:
The Central Office serves as a limited source of data – they have shared spreadsheets used to
track mental health, behavior, and police activity tied to a particular student, but they have generally
low access to data, as well. When supporting data is needed in the event of behavioral issues or
police activity (i.e. attendance, grades, test scores), Central Office staff must ask Jeff Harrison for
assistance. He uses the Skyward report writer functionality to pull the requested data and returns it
to the requestor. Every Central Office data need presently reports in an ad hoc report request to Jeff
Harrison.
The School Board is provided data by the Central Office. However, there is some concern by the
School Board that the data provided to them may not tell the whole story. In the past, the School
Board has noted discrepancies between reports provided by Central Office and reports provided by
the State of Indiana. They have a concern that some data may have been manipulated by the
Central Office, and they would like a higher level of transparency and accountability in their
relationship with the Central Office.
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• AS400
• Alio (deployment Fall 2018)
Library circulation/checkouts:
• Destiny
Educational tools:
• Canvas
Standardized Testing (from State of Indiana via Pearson):
• ISTEP
• IREAD
• ISTAR
• WIDA
Other Standardized Testing
• NWEA
• SAT
• PSAT
Spreadsheets:
• Mental Health
School/Teacher-specific learning and evaluation tools:
Front Row
ConnectEd
Compass
Achieve 3000
AimsWeb
F&P
Lexia
Scholastic
ReadNaturally live
ISTAR
Available Data (as specified by Jeff Harrison):
Data Source In Skyward? How Often? External
Source?
NWEA X 3x per year X
ISTEP (ILEARN) X 1x per year X
ACT X Monthly X
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SAT X Monthly X
GPA X 2x per year
Credit Attainment X 2x per year
Attendance X Daily
AP Scores X 1x per year X
Dual Credits X
Graduation Data X 1x per year
Interventions
Positive Behavioral Intervention and
Supports (PBIS)
Mental Health
Response to Intervention (RTI)
Behavior X
Discipline X
Retention
ECA Participation
Internships
Classroom Grades X
Guided Reading Level
WIDA X 1x per year X
IREAD 3 X 2x per year X
ISTAR X 1x per year X
Jr High Students in High School Courses X
International Baccalaureate X
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Available Demographic data:
Demographic Source
School Skyward
Cohort History Skyward
Teacher Skyward
District Skyward
State Skyward
Grade Level Skyward
Individual Student Skyward
Nationality Skyward
Teacher Education Level HR System
Teacher Effectiveness Standard for Success (SFS)
Teacher Retainment HR System
Administrator Effectiveness Standard for Success (SFS)
Subgroup Skyward
Gender Skyward
Socioeconomic Status (SES) Skyward
Ethnicity Skyward
Special Education Skyward
Exceptionality Skyward
High Ability Skyward
English Language Learner (ELL) Skyward
ELL Level Skyward
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Homeless Skyward
Title I Skyward
Teacher attendance AESOP
Teacher Seniority HR System
Teacher Education Level HR System
Dollars per Student per Building Alio (Accounting System)
Salaries Alio (Accounting System)
Supplies Alio (Accounting System)
Insurance Alio (Accounting System)
Utilities Alio (Accounting System)
Connectedness
Athletics Skyward
Student Assistance Team
Discipline Skyward
Transient Skyward
Enrollment Skyward
Class Size Skyward
Potential Use Cases
KSMC has identified use cases for both operational reporting needs and potential research studies
throughout discovery sessions.
Use Case Value Feasibility Total
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Teacher dashboard: Classroom-level metrics: attendance, discipline, NWEA scores, ISTEP scores, grade distribution, reading levels (metrics will vary by grade-level) 10 9 19
Principal dashboard: *Same content as Teacher Dashboard, aggregated to the School-level 10 9 19
Central Office dashboard: *Same content as Principal Dashboard, aggregated to the District-level 10 9 19
School Board dashboard: *Same content as Central Office Dashboard, aggregated to the District-level, with different security requirements, per FERPA 9 9 18
High Ability Student Dashboard: Will include Skyward data blended with National Clearing House data; Available parameters: Graduation year, race, program (ex. Advanced Math, 5th year language) 10 7 17
Dollars per student analysis. This information should be presented and filterable by building for allocation purposes 8 8 16
Guided reading level report: Available parameters: grade-level, year (multi-select), economically-disadvantaged, race. 7 8 15
Cohort analysis report: Available parameters: grade-level, year (multi-select), economically-disadvantaged, race, score type 9 6 15
Standard reporting for "receiving" principal from "sending" principal when transitioning students building-to-building 8 6 14
Summer melt on transition years 8 6 14
HSE 21-specific metric-based measurement strategy 10 4 14
Track library activity/usage impact on student success 4 9 13
Systematically organize students in classes by sub-groups based on subject areas and comprehension areas (i.e. Math-number sense, Reading-Inference, etc.) 7 6 13
"Similar case" analysis based on demographics, RTI plans, behavior/triggers, living situations, etc. inform RTI activity. 9 4 13
Impact analysis of teacher ethnicity on student success 5 7 12
Exit interview analysis from Applatrack (metricize specific areas of interview topics) 7 5 12
New hire surveys throughout the year to understand factors feeding into retention 5 6 11
Report for common curricular formative assessments - Available parameters: Assessment, student 7 4 11
RTI/PBIS snapshot - methods attempted, and results/outcomes-- Tier 1, Tier 2, Tier 3 interventions, extracurricular involvement of these students 7 4 11
Historical information report on track of student through school system (what teachers/classes/schools they've had in the past) 5 5 10
Track student health and impact of sleep and home factors 9 1 10
Model student outcomes in high school and beyond based on student demographic factors 7 2 9
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Measure impact of TDS on teacher performance and student success 6 3 9
Student involvement dashboard - extracurriculars, clubs, class participation, etc. 7 2 9
RFID tracking and ridership program to understand bus riding patterns 6 2 8
Teacher effectiveness based on impact of Title I, II, III funding usage for professional development 3 5 8
Indiana Gateway: usage of funds to trend bond usage 2 6 8
Effect of red-shirting kindergartners based on indicators 3 5 8
Standardized testing results based on funding amount spent, number of students per school 6 1 7
Identify students that would benefit from a late bus or afterschool program and use ridership data to track usage 4 2 6
Counselor time management report how do counselors spend their time? How much with students? 4 2 6
Value-Feasibility Matrix
Figure C: Value-Feasibility Matrix, Upper Right Quadrant
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Figure D: Value-Feasibility Matrix, Upper Left Quadrant
Figure E: Value-Feasibility Matrix, Bottom Right Quadrant
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Figure F: Value-Feasibility Matrix, Bottom Left Quadrant
Sample Dashboard: Student Profile Dashboard
The Student Profile Dashboard will be used by teachers to get a holistic student view that is currently
both cumbersome and time consuming to pull together when needed.
This dashboard contains the following data points for a selected student:
• Date Entered District
• Grade Level
• Attendance (Trend)
• Discipline (Trend)
• Gender
• Race
• Economically Disadvantaged (yes/no)
• Special Education (yes/no)
• Free/Reduced Lunch (yes/no)
• Grades (Current, Trend by date completed)
• ISTEP Math (Trend by date administered)
• ISTEP Reading (Trend by date administered)
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• NWEA Math (Trend by date administered)
• NWEA Reading (Trend by date administered)
Gap Analysis
KSMC has identified gaps in the current state of business intelligence and data analysis at Hamilton
Southeastern schools in two main areas:
Data Availability and Accessibility
Presently, there are no standard analytical reports that are run at any level – the data isn’t currently
aggregated to support analysis by teachers, administration, Central Office staff, or the School Board.
Hamilton Southeastern schools could be missing out on important trends – positive and negative – to
support decision-making and problem-solving, because little is known about what data is available or
how to access it.
• Lack of standard reports and dashboards
o Teachers and principals must cobble together many individual data points in order to get
a holistic view of an individual student, classroom or school.
o Central Office staff has extremely limited access to aggregated data for analysis or
state-mandated reporting. Any data need results in an ad hoc report request – the
majority of which are completed by Jeff Harrison, who has limited time available for
these types of requests.
• Disparate data sources
o Though both internal to HSE, Skyward data and Central Office-generated data (mental
health, behavior) are maintained separately and must be combined manually, on an ad
hoc basis, for reporting.
o Standardized testing scores are currently the only external data source used by the
school district. Though stored in Skyward, standardized testing data is stored outside of
the Skyward table structure and is not joined with the rest of the Skyward data.
• No centralized location to run reports or access data
o Other than pulling individual data points from Skyward and manually combining them,
there is no method for teachers, principals and Central Office staff to access data for the
purposes of analysis.
Data Acumen and Advocacy
At this point, all report requests are ad hoc and require time from the Director of Educational
Technology, whose time is already both limited and valuable. Hamilton Southeastern has very few
other experts available for reporting and analysis or advocacy for data usage.
• Lack of staff dedicated to creation, availability, and analytics
o There are limited staff that can create reports in Skyward, and these report requests
often fall to Jeff Harrison
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o There are no staff members dedicated to making data more available to users at all
levels of the organization.
• Lack of awareness/data-driven culture
o Because Hamilton Southeastern doesn’t have any standard reports that are regularly
used and shared across the organization, there is a general lack of awareness about the
available data and how it can be used for decision-making and problem-solving.
o In some parts of the organization, there is an existing stigma that the time it takes to
gather and analyze data is so great that it detracts accomplishing the goal of the
analysis.
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IMPLEMENTATION ROADMAP
Future State
Ideal Flow of Information and Data:
Figure G: Future State Data Flow
The Schools serve as sources of data, but in exchange they should also be the recipients of data.
KSMC proposes the development of reports and dashboards that will provide both operational and
research value to teachers and school staff. Each school’s School-Centric Data Manager will be a
Data Service Hub power-user and will be able to assist with and advocate for data-usage within the
school.
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Standardized testing scores from the State of Indiana (as well as other agencies) will be stored in
database tables that can be joined with other student data and used for analysis. Around the same
date that standardized test scores are published by the State of Indiana, Hamilton Southeastern will
also generate and publish reports to the Public on the school district’s standardized testing
performance.
The Central Office will continue to serve as a source of mental health, behavior and police activity
data, but they will also have much greater access to data and reports, including a Central Office
dashboard, which will be an aggregated version of dashboards used in the Schools. Other standard
reports will be created to support job functions within Central Office, and they will have access to a
data analyst to assist in ad hoc reporting needs to assess positive effects of programs, such as High
Ability and Student Assistance.
The School Board will be provided data by the Data Service Hub team for ad hoc report requests,
but they will also have access to a School Board dashboard, which will be an aggregated version of
dashboards used in the Schools and Central Office, compliant with FERPA requirements. This will
provide increased transparency between the School Board and Central Office while providing the
School Board with greater access to data.
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Student Achievement Analytics Solution
KSMC will develop a Student Achievement Analytics Solution to serve as the overarching answer for
the data challenges at Hamilton Southeastern Schools.
Development of the Student Achievement Analytics Solution will consist of the following elements:
Data Blending and Transformation
Using Skyward data as the base, KSMC will utilize additional public sources of data (such as census
data, standardized testing data, etc.) to provide HSE faculty and staff a more holistic view of student
achievement - both in aggregate and at the individual student level, with access levels enforced per
FERPA guidelines.
The data sources (both internal and external) that will be incorporated into Data Service Hub are:
• Skyward
Finally, the Data Service Hub will serve as the link between people, process, and tools. The Data
Service Hub Team will consist of the Chief Analytics Officer, a Business Intelligence developer, Data
Analyst, and the School-Centric Data Managers from each school. These individuals will serve as
Data Service Hub advocates and power-users within their respective parts of the school district,
helping their departments to use standard dashboards and reports, while also gathering
requirements for new dashboards and reports that could increase operational efficiency and student
outcomes. The Data Service Hub will also be the user interface for dashboard and reports, with
access levels enforced per FERPA guidelines.
The first set of Dashboards created for the Data Service Hub will be operational in nature –
designed to save the teachers, principals, staff, and administrators time by aggregating their
most used information into a single dashboard. Not only will these dashboards save time by
putting all relevant information in a single window, they will help to drive adoption of the Data
Service Hub across the organization and create demand for additional reports.
After the operational dashboards are in place, KSMC will develop two additional dashboards
more focused on research – the High Ability Student Dashboard and the Cohort Analysis
Report. The High Ability Student dashboard will include National Clearing House data to
connect student experience and student performance while in HSE schools to outcomes
after high school and college. This will inform curriculum decisions and investments
throughout the student lifecycle at HSE schools.
The Cohort Analysis report will help teachers and principals to be able to better gauge
student performance by benchmarking student scores against other students in the same
cohort – based on grade-level, economically-disadvantaged, and race. The Cohort Analysis
Report will also allow the teacher to select what years provide relevant data.
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• Central Office spreadsheets
o Mental Health
o Behavior
o Police Activity
• National Clearing House
• Census
• IPEDS
• Standardized Testing
o NWEA
o ISTEP
o PSAT/SAT
Report and Dashboard Development
Based on the Use-Case Definitions and Value-Feasibility Matrix, KSMC will design and develop the
following standard reports and dashboards for various audiences, dependent on job function and
FERPA guidelines:
Report/Dashboard Description
Student Profile Dashboard *As defined by Sample Dashboard, above
Teacher Dashboard
Classroom-level metrics: attendance, discipline, NWEA
scores, ISTEP scores, grade distribution, reading levels
(metrics will vary by grade-level)
Principal Dashboard *Same content as Teacher Dashboard, aggregated to the
School-level, with different security requirements, per FERPA
Central Office Dashboard *Same content as Principal Dashboard, aggregated to the
District-level, with different security requirements, per FERPA
School Board Dashboard *Same content as Central Office Dashboard, aggregated to the
District-level, with different security requirements, per FERPA
High Ability Student Dashboard Will include Skyward data blended with National Clearing
House data; Available parameters: Graduation year, race
Cohort Analysis Report Available parameters: grade-level, year (multi-select),
economically-disadvantaged, race, score type
Dollar Per Student Report Per building to show cost allocation
Data Service Hub Development
In order to enable a data-driven culture, KSMC will design and develop a Data Service Hub to link
people, process, and tools. The Data Service Hub will utilize PowerBI as a user interface for accessing
dashboards and reports, with access levels enforced per FERPA guidelines. In addition, KSMC will
develop the above list of standard dashboards and reports prior to introduction of the Data Service Hub.
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Data Process Transformation and Implementation
Currently, HSE has inconsistent processes for creating, requesting, and sharing data. KSMC will
assess and transform data-centric processes, such as how data is requested, how access is granted
(including FERPA regulations), how data is shared with the School Board and public, and how data is
added or augmented by Central Office, TDS and teachers.
Talent Development
KSMC will assist Hamilton Southeastern in hiring, training and building leaders within the
organization to support teachers and staff in the use of data to drive decision-making and improve
performance. These individuals will be responsible for advocating for a sustainable approach to future
data analytics efforts and solution maintenance.
Develop Chief Analytics Officer role
An internal resource to promote, advocate, and lead analytics implementation is crucial in any
organization. Due to the gap within this skill-set currently at HSE, KSMC will assist in defining a Chief
Analytics Officer role, while identifying and supporting the Chief Analytics Officer in transition into this
new role.
Assist HSE in hiring a BI Developer to own and maintain Student Achievement Analytics
Solution
KSMC will assist in defining and developing a BI Developer role, identifying and interviewing individuals
to fill the role, and conclude with hiring an internal BI Developer. KSMC will thoroughly train the new BI
developer on all technical, data, and analysis components of the Student Achievement Analytics
Solution and ultimately transition management of all components to the BI Developer.
Develop Data Analyst role
KSMC will assist in defining a Data Analyst role and identifying a Data Analyst early in the
implementation process. It is the goal of the KSMC team that the Data Analyst attend any business
analysis meetings and training sessions with the KSMC team. The Data Analyst will be thoroughly
trained on the Data Service Hub and all data inputs to provide ongoing analysis, assistance, and
power-user training to HSE faculty and stuff.
Strategy & Planning
Building and deploying a data solution is only helpful if the organization is aligned and ready to support
and maintain the solution in the long-run. KSMC will work to prepare HSE to support and maintain the
Data Service Hub's strategic value to the organization now and in the future.
Data Strategy Committee Formation & Planning
KSMC will assist HSE in forming and guiding a Data Strategy Committee. It will be the goal of this
committee to ensure that the Data Service Hub continues to meet the needs of HSE staff, teachers,
Central Office and School Board. Long-term, this committee will meet monthly ensure that data
governance guidelines are followed and that the Data Service Hub serves as an accurate, useful and
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independent source of data for all users. KSMC will kick-off this committee with a Design Thinking
Facilitated Session.
Design Thinking Facilitated Session
KSMC will host a Design Thinking Facilitated session for Data Strategy Committee members to
determine how best to roll-out the Data Service Hub for maximum adoption among teachers and
principals. Currently, these groups of users struggle to use data to make operational and strategic
decisions because acquiring and combining the appropriate data is so cumbersome and time
consuming.
User adoption is a key part of the success of the overall Student Achievement Analytics Solution, and
we need to ensure that reports and dashboards become a part of daily life for teachers and principals.
The goal of this Design Thinking Session is to build a plan for creating and maintaining a data-driven
culture at Hamilton Southeastern School District over the next 3 years.
The Facilitated Session will utilize Design Thinking principles and methodologies to help address
creation and maintenance of a data-driven culture. Participants will work through a facilitated and
iterative session of user need identification, problem definition, brainstorming, solution development,
and prototyping. The Expert facilitator will guide the process, using custom-selected techniques and
activities to make the solution development as effective as possible. Following the process, KSMC will
provide documentation of the process and results.
Figure C: Design Thinking Methodology
Mark Caswell, KSM Consulting Director of Professional Services leads this series of workshops,
developed from Stanford University d.school Design Thinking courses. Layering activity-based learning
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with simple, executable concepts, Mark draws from the coursework and experience to guide each
workshop, ultimately building creativity and encouraging action. Participants learn not only through
presentation of concepts, but also through hands-on activity and iteration, culminating in guided group
discussion about concepts and application in the participants' workplace.
Training and Transition
KSMC will work to train, inform, and coach leaders at all levels of Hamilton Southeastern School District
on the use of the Data Service Hub to drive decision-making, improve performance, and gain
efficiencies. By January 1, 2019, KSMC will have completely transitioned ownership of the Student
Achievement Analytics Solution to the newly formed Analytics team, consisting of a Chief Analytics
Officer, a BI Developer, and a Data Analyst.
Train School-Centric Data Managers
Hamilton Southeastern schools will identify an individual in each school to serve as a School-Centric
Data Manager. The School-Centric Data Manager will be leveraged as Data Service Hub power-users
and resources for the faculty and staff at their respective school(s). They will encourage the use of Data
Service Hub to make informed instructional decisions in each classroom. KSMC will deliver and record
Data Service Hub training for these resources and provide the recording as a deliverable.
Train faculty and staff how to use reports, dashboards and Data Service Hub
In addition to training the School-Centric Data Manager for each school, KSMC will deliver and record
basic training for all faculty and staff to ensure that they know how to use reports and dashboards with
in the Data Service Hub. This recording will be provided as a deliverable.
Transition ownership of Student Achievement Analytics Solution
KSMC will work with the Analytics team to ensure a smooth transition of ownership to Hamilton
Southeastern schools. KSMC and HSE will share responsibilities throughout the engagement with
KSMC taking decreasing responsibility the new Analytics team members are ramped-up on solution
components and ready to take on maintenance and development. By January 1, 2019, KSMC will
transition the Student Achievement Analytics Solution completely to HSE staff.