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FINAL YEAR PROJECTHANDBOOK

i

TABLE OF CONTENTS

LIST OF FIGURES ...................................................................................................................................... iii

LIST OF TABLES ....................................................................................................................................... iv

LIST OF APPENDICES ................................................................................................................................. v

1. INTRODUCTION ................................................................................................................................ 1

1.1 Objectives of FYP ................................................................................................................................. 1

1.2 FYP Management ................................................................................................................................ 2

2. FINAL YEAR PROJECT 1 (FYP1) ........................................................................................................... 3

2.1 FYP1 Execution Procedure ................................................................................................................... 3

2.1.1 Registration ................................................................................................................................. 3

2.1.2 FYP1 Briefing ................................................................................................................................ 3

2.1.3 Appointment of Supervisor ......................................................................................................... 4

2.1.4 Initial Project Proposal Submission ............................................................................................. 7

2.1.5 Project Proposal Approval ........................................................................................................... 7

2.1.6 Supervision Meeting and Log Book ............................................................................................. 7

2.1.7 FYP Class and Presentation Week Briefing .................................................................................. 8

2.1.8 FYP1 Report Submission .............................................................................................................. 9

2.1.9 FYP Presentation Week ............................................................................................................... 9

2.1.10 FYP1 Report Correction ............................................................................................................... 9

2.1.11 FYP1 Evaluation ......................................................................................................................... 10

2.1.12 FYP1 Presentation...................................................................................................................... 10

3. PROJECT CATEGORIES ..................................................................................................................... 12

3.1 Introduction ....................................................................................................................................... 12

3.2 Project Domains ................................................................................................................................ 13

3.3 Searching For Project Titles ............................................................................................................... 16

4. PROJECT REPORT ............................................................................................................................ 17

4.1 Introduction ....................................................................................................................................... 17

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4.2 FYP1 Report Structure ....................................................................................................................... 17

4.2.1 Preliminary Pages ...................................................................................................................... 17

4.2.2 Report Content / Body / Chapter .............................................................................................. 18

4.3 FYP1 Report General Guideline ......................................................................................................... 19

4.4 Plagiarism and Cheating .................................................................................................................... 20

4.5 FYP1 Report Binding .......................................................................................................................... 21

5. FYP1 EVALUATION .......................................................................................................................... 22

5.1 Introduction ....................................................................................................................................... 22

5.2 FYP1 Evaluation Components ............................................................................................................ 22

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LIST OF FIGURES

Figure 2.0 : Procedure for FYP 1 .......................................................................................................................... 6

iv

LIST OF TABLES

Table 2.0 : FYP 1 Classes ...................................................................................................................................... 8

Table 3.1: Topics Under Different Areas Of Computing .................................................................................... 14

Table 3.2: Topics – Research-based or Project-based ....................................................................................... 15

Table 5.1: FYP1 Assessment Component .......................................................................................................... 22

Table 5.2: Supervisor Evaluation – Student Progress & Indiidi ......................................................................... 23

Table 5.3: Supervisor & Examiner Evaluation – Final Report (Development) ................................................... 24

Table 5.4: Examiner Evaluation – Presentation ................................................................................................. 26

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LIST OF APPENDICES

APPENDIX A : PROJECT PROPOSAL SUBMISSION FORM ................................................................................... 27

APPENDIX B : PROJECT REPORT SUBMISSION FORM ........................................................................................ 30

APPENDIX C : FINAL YEAR PROJECT 1 (FYP1) EVALUATION FORM - SUPERVISOR ............................................ 32

APPENDIX D : FINAL YEAR PROJECT 1 (FYP1) EVALUATION FORM – EXAMINER 1 ........................................... 36

APPENDIX E : FINAL YEAR PROJECT 1 (FYP1) EVALUATION FORM – EXAMINER 2 ............................................ 40

APPENDIX F : FYP LOG BOOK ............................................................................................................................. 42

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1. INTRODUCTION

Final Year Project (FYP) is a compulsory course to be taken by all registered final semester

undergraduate students of UniMy and it is one of the conditions which need to be fulfilled for the

purpose of graduation. In FYP, students will have the opportunity to further explore the knowledge

and theories gained in classes and to apply them in the form of applied or research-based project.

FYP is a two semester long course which is divided into two phase – Final Year Project 1 (FYP1)

and Final Year Project 2 (FYP2) – respectively.

1.1 Objectives of FYP

a. The objectives for FYP1 :

i. Identifying suitable and relevant topic which can be developed either through

development or research activities and match the level expected of an

undergraduate student

ii. Identifying relevant information pertaining to project’s requirements from a

variety of resources

iii. Explaining and applying project development or research methodologies

appropriate to the project

iv. Plan, design and propose a feasible project based on the given timeline.

v. Communicating project ideas and final product through technical

report and presentation

b. The objectives of FYP2 :

i. Develop the project in FYP1 according to the proposed plan and design

ii. Verify and validate the developed projects against the proposed objectives goals

iii. Proposing future improvement based on project outcomes

iv. Communicating project ideas and final product through technical

report and presentation

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1.2 FYP Management

Faculty of Computing, UniMy has setup a committee to monitor, supervise and manage the

implementation of FYP. The committee will assist the students by providing all the required

information and materials required throughout the duration of FYP.

The faculty has created a dedicated FYP website (www.unimy.edu.my/fyp) where students

can access :

a. Latest news and announcement

b. FYP calendars

c. FYP presentation schedules

d. Suggested topics for FYP

e. FYP forms – supervisor selection, evaluation, etc

f. The list of lecturers and their area of expertise

Printed information and memos will also be posted on the announcement boards. Students ARE

STRONGLY ADVISED to regularly check for updates and news from the website and the

announcement board. Students can also meet any of the FYP committee members for any questions

or problems relating to FYP.

http://www.unimy.edu.my/fyp

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2. FINAL YEAR PROJECT 1 (FYP1)

This section outline the major procedures which need to be followed by the students,

supervisors and evaluators. These procedures must be followed in ensuring the success of FYP1.

2.1 FYP1 Execution Procedure

In general, FYP1 starts when the students register for the course at the beginning of the

semester. This is then followed by supervisor selection process where students will discuss with

his/her potential supervisor(s) on topic(s) that match the interest of both parties. After gaining the

supervisor’s consent, the students will start develop the initial proposal which then need to be

submitted and approved the FYP committee. Once the proposed topic is approved, students need

to regularly meet and discuss with the supervisor(s) on matters related to the execution of the

project and get themselves ready for project presentation and evaluation at the end of

the semester. Figure 2.0 illustrated the overall procedures of FYP1.

2.1.1 Registration

FYP 1 can only be registered by final year students which have fulfil the minimum

requirements and pre-requisite of FYP1 as stated in the course plan. Registration period is 2 weeks,

starting from 1 week before the semester’s registration day until the end of Week 1. Students must

register the correct course code in order to proceed.

2.1.2 FYP1 Briefing

In Week 1, a briefing session chaired by the FYP Coordinator will be held as introductory class

for all registered students. The briefing session will explain the flow of process and procedures of

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FYP1, supervisor and topic selection, rules and regulations and other important matters related to

FYP. Students’ attendance are compulsory.

2.1.3 Appointment of Supervisor

Students are responsible to approach and find a potential supervisor who will assist and guide

them in the implementation of the project. The appointed supervisor will supervise the students for

both FYP1 and FYP2. Two approaches can be used in selecting the potential supervisor :

i. Lecturers who have potential topics for FYP are required to publish those topics.

Students may approach their potential supervisor based on the topics.

ii. Students may approach any lecturers with their own topics/ideas

Each lecturers can only supervise a limited number of FYP students, therefore, students are

encouraged to meet up with their potential supervisor as early as possible. The following tips could

be used as guides in approaching the supervisor :

i. Have a discussion with a few lecturers before making the final selection. Factors to

consider:

A supervisor who has sufficient knowledge on the intended project.

A supervisor who has the same interest on the intended project.

Co-supervisor, if the intended project is a cross discipline area.

ii. DO NOT appoint a supervisor at the last minute. If possible, appoint one

before the semester opens.

iii. Each student must get the supervisor’s agreement/consent to supervise them.

iv. Check the list of lecturers and their areas of interests at the FYP website

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2.1.3.1 The Responsibilities of Supervisor

Supervisor plays important role in Final Year Project. In general, a supervisor is responsible to

advice, guide and monitor a student’s progress in FYP. Besides that, in a good supervisor-student

relationship, a supervisor also plays the role of a counselor and motivator. However, it is not advisable

for the students to be too independent on his/her supervisor especially in developing the content for

FYP.

The following is a guideline on the responsibilities of the supervisor :

i. To give guidance about the nature of the project and the standard expected, about

the development of the Proposal, literature research, techniques and methods

selection, and about any problems of plagiarism (please refer to Section 4.4).

ii. To ensure that the proposed project exhibits the appropriate attributes expected of a

final year project on a computing degree.

iii. To hold regular weekly meeting or discussion session with the student.

iv. To ensure that the Log Book is kept up to date.

v. To be accessible, within reason, at other times for giving advice to the student.

vi. To request evidence of progress and to ensure that the student is aware of any

inadequacy of progress or of standards of work below those expected.

vii. To provide constructive criticism on any work presented.

viii. To encourage the student to produce early draft chapters of the project report, to

comment on them critically and return them promptly. (However it is the student’s

responsibility to write draft material, and if they do not do so the student loses an

opportunity for formative feedback).

Students are required to meet the supervisor on regular basis with minimum requirement of 6 meeting

throughout the FYP1 timeframe. Supervisor shall regularly check and verify the student’s FYP Log Book. The

log book is one of the evaluation criteria at the end of the FYP.

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Figure 2.0 : Procedure for FYP 1

Note : minimum

6 formal meeting

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2.1.4 Initial Project Proposal Submission

Once the student and the supervisor agreed on the topic, students must then starts

developing initial proposal for the project. Initial proposal would require the students to do

information search, identify the objectives, goals and scope of the projects. Initial proposal will give

a general idea to the reader about the projects and the expected final product.

Students are required to submit an initial proposal to the FYP committee by using the

Project Proposal Submission Form (please refer to Appendix A) in Week 3.

2.1.5 Project Proposal Approval

In Week 3, the FYP Committee will organize an evaluation session to discuss and approve all

the proposed topics for FYP1. In general, all topics will be evaluated based on :

i. No duplication with previous projects in terms of objectives and scopes for a particular

problem domain

ii. Students are clear on the objectives and scopes of the projects

iii. Students meet the minimum requirements in terms of technologies to be applied in

the project

iv. The topics is relevant, feasible and suitable with the student’s field of study.

In case where further clarification is required, the panel may held special interview sessions with the

students in order to identify the above mentioned criteria. For rejected topics, student are required

to propose a new topic within 1 week after the panel’s decision announced.

2.1.6 Supervision Meeting and Log Book

It is the responsibilities of the students to meet and discuss the progress of the project with

his/her supervisor regularly. This will help the students to execute their project according to the

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faculty’s procedure and standards. Most important is the supervisor will be able to guide the students

in achieving the objectives and goals of the projects.

Students are required to arrange for a minimum of 6 formal meetings with their supervisor

before they are allowed to submit the final report and present the FYP1. All meetings must be

recorded in a logbook (refer to Appendix F)and supervisor’s signature of approval for each meeting

is required.

2.1.7 FYP Class and Presentation Week Briefing

A series of lectures will be conducted over a period of 5 weeks. These lectures will assist the

students in the execution of the project especially in developing the content for the FYP1 report.

Table 2.0 shows the proposed topics to be covered in the FYP classes.

Table 2.0 : FYP 1 Classes

WEEK TOPICS

1

Faculty level briefing

Departmental project/research areas briefing

Identifying problem statements, objectives, and scopes of the project.

Project planning via logbook and Gantt chart

2 Literature review skills

Referencing techniques

3 Project methodology

Data collection

User/system requirements analysis

4 Project design

Project implementation, coding, testing

5 Project discussion and conclusions (last chapter)

Project presentation (tips, do’s and donts)

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2.1.8 FYP1 Report Submission

In Week 7, each student is required to submit their project report for evaluation. Supervisor’s

approval is required before submitting the report to the committee. The submission must also

includes :

i. FYP1 report - 3 copies

ii. FYP Submission Form - 1 copy (please refer to Appendix B)

iii. FYP1 Evaluation Form – Supervisor - 1 copy (please refer to Appendix C)

iv. FYP1 Evaluation Form – Examiner 1 - 1 copy (please refer to Appendix D)

v. FYP1 Evaluation Form – Examiner 2 - 1 copy (please refer to Appendix E)

vi. FYP1 Log Book - 1 copy (please refer to Appendix F)

Late submission is totally prohibited. The committee has the authority to reject any late submission

and the student will not be allowed to present his FYP1.

2.1.9 FYP Presentation Week

FYP presentation week is one the most important milestone in FYP1. In this week (Week 8),

students will present their FYP1 outcome and will be evaluated by a panel of two (2) evaluators /

examiners appointed by the FYP Committee. The FYP committee will released the presentation

schedule in Week 7 and all sessions are open for everyone to attend. Guidelines and procedures to

FYP presentation are described in section 2.1.12.

2.1.10 FYP1 Report Correction

At the end of the FYP presentation, students will receive a comment form from the examiners.

Students are then required to do correction based on the comments. Students are urged to discuss

all comments with their supervisor and take appropriate actions. If required, corrections made to the

report must be endorsed by both supervisor and evaluators.

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2.1.11 FYP1 Evaluation

At the end of the semester, each student’s project will be evaluated in determining

that the objectives and scope are adequate and are aligned with project aim. A

passing grade in FYP1 is a requirement for FYP2. Details on the evaluation criteria are explained in

Chapter 5.

2.1.12 FYP1 Presentation

Thirty (30) minutes is allocated to each student for presentation, with 20

minutes for slides presentation and 10 minutes for the question and answer (Q&A) session.

It is advisable for the students to include only important points in the slide to ensure

that the presentation time is not exceeded. As a rule of thumb, one slide is equivalent

to one minute of presentation time.

However, the whole presentation should contain the following items:

i. An introduction to introduce presenter, the project title, as well as the

supervisor

ii. An overview of the overall presentation (i.e. structure of the presentation,

outline)

iii. Project background, aim, objectives, and scopes of the project (this should be

enough to cover what has been written in Chapter 1 of the project’s report)

iv. Summary of literature review (as explained in Chapter 2 of the project’s

report)

iv. Summary of research/system development methodology. This may include

the data collection techniques such as survey, organization visits, etc)

v. List of software and hardware that are required to develop the project

vi. Summary of initial findings during FYP1. For instance, analysis of data

collected from survey, or perhaps initial interface design of the proposed

system

vii. Discussion on FYP2 execution plan

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viii. Conclusion of the presentation.

Students are advised to follow the subsequent good practices for their projects’ presentations:

i. Arrive early for the presentation.

ii. Limit the use of text in slides and make sure there is no spelling error.

iii. Include more figures, pictures, charts, etc.

iv. Have eye contact with the audiences

v. Dress according to the UniMy’s student dress code.

vi. Speak clearly. Do not mumble.

vii. Manage the presentation time so that there is ample time for Q&A session.

viii. Practice beforehand.

ix. Do not forget to thank the audience for listening

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3. PROJECT CATEGORIES

3.1 Introduction

There are 2 types of project allowed in FYP : System Development and Research based.

i. System Development

This type of project is based on developing an application, software or

embedded systems. The undertaken project must include programming elements

with appropriate users’ complexity and meets the scope of FYP. This type of project

gives the students an opportunity to conduct exercise as a project developer in the

area of computing.

Examples of applications that can been developed in this area are web based

application, RFID-based project, sensor, PDA-based application, mobile phone

application including SMS, .NET application, TINI based systems, robotics, etc.

ii. Research-based

This type of project is based on a research application that includes data

analysis, comparative studies or application of techniques or algorithms. Similar

to project based, programming elements must be included in the research project via

the development of a prototype. The prototype shall serve as testing module or

proving mechanism for the research idea explored in the project. It also emphasizes

on analysis as well as technical writing of the report.

Students are expected to read few technical papers and able to digest with the

help from the appointed supervisors. This type of project aims at grooming the

students with research skills in the area of computer networking, computer security

and embedded system. It is suitable for students who are interested in Research and

Development (R&D) careers such as academic professionals and researchers.

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Examples of research-based projects that can developed in this area are

application of statistical technique in analyzing network data, new technique in

parallel cryptography, comparative study of IDS performance, implementation of

soft computing technique in solving security and network problems.

3.2 Project Domains

There are different fields of study under each area in Faculty of

Computing as shown in Table 3.1. The list is not definite, thus students are allowed to propose any

topic or idea from other domain or field of study related to computing.

In the same time, students are also encouraged to explore interdisciplinary topic.

Interdisciplinary means, the project is a mixture between two different fields example Malware

Detection using Artificial Neural Networks. It is a security field but using the tools from Software

Engineering domain. No matter which field the project belongs to, students can do it either in

system development or research-based projects. Each project types will differ in

terms of problem, goal, methodology and design

Table 3.2 shows examples of topics which can be explored in either project-based or research-based

FYP.

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Table 3.1: Topics Under Different Areas Of Computing

COMPUTER SCIENCE INFORMATION SYSTEM SOFTWARE ENGINEERING BIO-COMPUTING

Computer Security

(Cryptography,

Steganography, Access

Control, Security

Technology)

Grid/Parallel/Distributed

Mobile Computing

Computer Networking

Collaborative virtual

environment

Embedded Systems

Artificial Intelligent

Optimization

Data analysis

System Development

Information Systems

Information Systems

Development

Decision Support Systems

Project management

Database

Information Retrieval

Decision Support System (DSS)

Customer Relationship

Management (CRM)

Knowledge management

System Development

Soft computing

Software System Development Evolution

Software Design/ Architecture

Software Quality

Software Modelling and Process

Software Testing

Software Requirement

Software Reusability

Embedded Real-time Software,

Requirement Traceability

Artificial Intelligence (Neural network,

Genetic Algorithm, Support Vector Machine,

Fuzzy Logic, Speech Processing)

Planning and Scheduling

Automata and Formal Language

Business Rules and Design Pattern

Web-based Application

Human Computer Interaction (HCI)

Expert System

Image Processing and Pattern Recognition

Human Computer Interaction

Computer Games

Visualization\Object Modeling

Virtual Environment- Artificial Intelligence

Web Technology

Computational Systems

Biology

High Performance Computing,

Cancer classification

Remote Homology,

Gene Ontology

Remote Homology,

Protein Structure Prediction

Protein Structure

Biological Modeling,

Synthetic Biology

Protein Docking

Biodiversity,

Biological Science

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Table 3.2: Topics – Research-based or Project-based

AREA PROJECT-BASED RESEARCH-BASED

Computer Networking

Wi-Fi Network Manager Characteristic of User Network Traffic

Network Monitoring System Based on OpenNMS Study on GPRS Multiclass Traffic Using Partial Buffer Sharing

Group Discussion using VOIP Technology

Study on GPRS Multiclass Traffic Using Random Early Detection

Bluetooth Software Controller

Bus Speed Monitoring System Using GPS

Network Simulation Using OPNET

Embedded System

Home storage inventory system (HSIS) using PDA, Embedded Server and RFID

Comparison of RFID Standards

Smart Student Room Allocation System A study on room allocation algorithm

Student Loan & Scholarship System

Smart Gate System

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3.3 Searching For Project Titles

Students are encouraged to find ideas based on :

i. previous topics developed by students of other universities,

ii. technical papers (white papers, jurnal, conference)

iii. relevant real-life problem

iv. current trend in mobile app repository website such as Google Rank or Apple list

v. most googled keywords

vi. discussion with supervisor

However, students are advised to discuss with the supervisor on the feasibility of the topics.

Students are also encouraged to find a topic that is related to his/her field of study. Even though

information system based topic which focus on the normal create, read, update, delete (CRUD)

functionalities is famous among students, students are advise to add extra functionalities such as

data analytics, data visualization or specific searching algorithm which will make the project becomes

more suitable with the expectation of a final year project.

In the same time, students must avoid topics which are too ambitious and have a high degree

of complexity which will lead to project incompletion or other risks which may jeopardize the project

and the student’s timeframe. Discuss all possible topics with the supervisor before choosing the most

suitable topic for the project.

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4. PROJECT REPORT

4.1 Introduction

Students undertaking FYP1 course must submit a written report at the end of the semester,

according to the schedule prepared by the FYP Committee. The report is the result of the project

work that has been conducted and will be assessed by panel of evaluators. Evaluators will only award

credit for good quality writing. Therefore students should produce clear and concise reports.

Relevant notations, terminology and computer science knowledge should be used throughout the

report. This chapter only provide general guidelines for writing the report. For a more details

description and guideline, please refer to the Final Year Project Report Guideline document.

4.2 FYP1 Report Structure

The basic FYP report structure is as follows :

a. Preliminary pages

b. List of contents titles, sub-titles, figures, tables, abbreviation and appendices

c. Report content (Chapter 1 – Chapter 5)

d. Appendices

4.2.1 Preliminary Pages

Preliminary pages are the early part of the report. These pages include :

i. Front page

ii. Acknowledgement page (optional)

- Written in one page to acknowledge gratitude to contributing

persons/parties

iii. Abstract (2 version)

- Bahasa Melayu and English

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iv. Content page

v. List of table page

vi. List of figure page

- Figures include diagrams, photographs, screen shots, graphs, charts, code

snippets, etc

vii. List of abbreviation page

viii. List of terms page

ix. List of appendices

- Each appendix must be name, eg: Appendix A, Appendix B followed with

specific titles

- Listed in alphabetical order

4.2.2 Report Content / Body / Chapter

For FYP1, the report must contain at least 3 chapters as follows :

i. Chapter 1 : Introduction

ii. Chapter 2 : Literature Review

iii. Chapter 3 : Methodology

iv. Chapter 4 :

- Project-based : Proposed System Design

- Research-based : Experimental Setup/Research Design / Research

Procedure

v. Chapter 5 : Initial Result & Conclusion

vi. Reference page

vii. Appendices

- FYP1 plan – use Gantt chart (compulsory)

- Initial plan for FYP2 – use Gantt chart (compulsory)

- Relevant appendices, example :

o Organizational chart, sample of interview, sample of questionnaire,

use case diagram, sequence diagram, class diagram, database

design diagram, test cases

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4.3 FYP1 Report General Guideline

The general guideline for thesis writing is as follows:

i. Do not cut and paste information from original sources. Instead students must use

their own words in restating statements from books or general/public information.

ii. Write in a concise and clear manner that is easily understood. Refrain from

long running sentences.

iii. Use words and sentences that convey exact meanings; and refrain from

ambiguous statements.

iv. Every abbreviation must be written in its complete form in the abbreviation

list. In the text, the first usage of the group of words to be abbreviated must

be written clearly and in full, followed by the abbreviation in brackets as

shown in example below.

The Unified Modeling Method (UML) is used…

On subsequent usage, the abbreviation may be used on its own.

v. Sections and sub-sections should be written in a logical sequence.

vi. Ensure continuity of sentences, paragraphs, sections and the overall report.

vii. Figures and tables are numbered in sequence following the chapters, not

sections. As an example, for Chapter 3, figures should be numbered starting

with Figure 3.1, followed by Figure 3.2, Figure 3.3 and so on. Tables for

Chapter 3 will follow the same sequence, Table 3.1, Table 3.2, Table 3.3 and

so on.

viii. Main information and analysis are put in the body of the report, while

supportive information and analysis are added as appendix.

ix. The maximum number of pages for the report, excluding appendix and initial pages :

- FYP1 : maximum 50 pages

- FYP2 : maximum 100 pages

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- Permission must be granted by the FYP Committee if this maximum is

exceeded.

To construct the title of a project:

i. Must mirror the content

ii. Must reflect problem solution

iii. Usage of technology name in title only needed if technology is novel

4.4 Plagiarism and Cheating

Plagiarism and cheating are regarded as very serious offences. In cases where cheating is

confirmed, students shall be severely penalized, from losing all marks for an assignment, to facing

disciplinary action at the university level.

In UniMy, cheating means seeking to obtain an unfair advantage in any examination or any

other written or practical work to be submitted or completed by a student for assessment. It includes

the use of any means to gain an unfair advantage for any assessable work in the unit, where the

means is contrary to the instructions for such work.

When you submit a dissertation, which consist of a program, a report, an essay, or other piece

of work, under your name you are understood to be stating that this is your own work. If a submission

is identical with, or similar to, someone else's work, an assumption of cheating may arise. If you are

planning on working with another student, it is acceptable to undertake research together, and

discuss problems, but it is not acceptable to jointly develop or share solutions unless this is specified

by your lecturer.

Intentionally providing students with your solutions to assignments is classified as "assisting

to cheat" and students who do this may be subject to disciplinary action. You should take reasonable

care that your solution is not accidentally or deliberately obtained by other students. For example,

do not leave copies of your work in progress on the hard drives of shared computers, and do not

show your work to other students. If you believe this may have happened, please be sure to contact

your lecturer as soon as possible.

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Plagiarism is a form of dishonesty. Plagiarism involves the false representation of another

person's ideas, or findings, as your own by either copying material or paraphrasing without citing the

sources. All sources should be cited and all quotations from the works of other authors clearly

identified as such. It is both professional and ethical to reference clearly the ideas and information

that you have used from another writer. If the source is not identified, then you have plagiarized

work of the other author.

4.5 FYP1 Report Binding

In Week 7, all students are required to submit three (3) copies of their FYP1 report to the

committee for evaluation. The binding format for the report is as follows :

i. The report cover page :

a. Paper color : blue (advisable : the same blue as in UniMy logo)

b. Format : as shown in the in Final Year Project Report Guideline.

ii. Binding : comb-bind

The report must be printed on A4-sized paper preferably using laser-jet printer. The two (2)

copies report will not be returned, so it is advisable for the student to print an extra copy for self-

reference.

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5. FYP1 EVALUATION

5.1 Introduction

This chapter outlines evaluation criteria for FYP1. Students must read the following evaluation

criteria so that they are aware about the marking schemes and able to fulfill all the required

assessment criteria. The evaluation criteria listed in this section is applicable to both type of FYP –

development and research track.

5.2 FYP1 Evaluation Components

Evaluation of FYP1 is divided into 2 components – the supervisor and the evaluators with each

component carries 60% and 40% weightage respectively. In general, Table 5.1 shows the evaluation

criteria for FYP1.

Table 5.1: FYP1 Assessment Component

COMPONENT CRITERIA MARK TOTAL MARK WEIGHTAGE

Supervisor

Student Progress & Individual Attribute

20 100 S =

𝑥

𝑇𝑜𝑡𝑎𝑙 𝑀𝑎𝑟𝑘 ∗ 60

FYP1 Report 80

Examiner 1 FYP1 Report 80 100 E =

𝑥

𝑇𝑜𝑡𝑎𝑙 𝑀𝑎𝑟𝑘 ∗ 40

Examiner 2 Presentation 20

Grand Total S + E

Each criteria in mentioned in Table 5.1 will be assessed based on the identified sub-

criteria. Each sub-criteria will be given point between 0-5 according to the assessment rubric. Each

point will then be normalized according to the mark stated in Table 5.1.

Table 5.2, Table 5.3 and Table 5.4 shows the rubrics for each sub-criteria. Students are

encouraged to use the rubric as guideline throughout the implementation of FYP1.

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Table 5.2: Supervisor Evaluation – Student Progress & Indiidi

CATEGORY 0-2 3 4 5 Log Book • Inadequate entry

• Does not reflect project progress

• Entry every week • Fairly reflect project progress

• Meaningful entry every week • Reflects project progress

• Meaningful entry every week • Reflects project progress • Includes project plan

Meeting Frequency

• Hardly meet • Less than 2 times

• Meet less than 5 times • Meet 5 times • Meet more than 6 times

Work Ethic • Poor attitude • Poor communication with supervisor

• Fair attitude • Fair communication with supervisor

• Good attitude • Good communication with supervisor • Good relation with supervisor

• Very good attitude • Very good communication with supervisor • Very good relation with supervisor

Self-Reliance / Independence

• Highly dependent on supervisor

• Fairly dependent on supervisor

• Slightly dependent on supervisor • Able to solve problems with support

• Able to work independently • Able to plan and solve problems independently

24

Table 5.3: Supervisor & Examiner Evaluation – Final Report (Development)

CATEGORY 0-2 3 4 5 Chapter 1 - Introduction

• Contents are wholly inadequate • Mismatched understanding of project

• Contents are adequate in some aspects but with major insufficiencies • Contents slightly reflect student’s understanding of the project

• Contents are clear & accurate • Contents fairly reflect student’s understanding of the project

• Contents are outstanding, well-written & exhibit no technical errors • Contents reflect student’s understanding of the project

Chapter 2 - Background Study / Literature Review

• Limited or no investigation of existing systems / techniques / hardware / software • Limited or no supporting literature

• Inadequate investigation of existing systems / software / techniques / hardware • Insufficient number of supporting literature

• Adequate investigation of existing systems / software / techniques / hardware • Satisfactory number of supporting literature but can be improved

• Outstanding investigation of existing systems / techniques / hardware / software • Literature is adequate, relevant & clearly support the project

Chapter 3 - Development Methodology / Research Methodology

• Incorrect selection of methodology • Phases are not clearly stated & do not reflect project progression

• Inappropriate selection of methodology • Phases are not clearly stated & lacking or incomplete

• Appropriate selection of methodology • Phases are vaguely stated & insufficient to support the overall objectives of project

• Absolutely appropriate selection of methodology • Phases are clearly stated & well-defined • Adequately support the overall objectives of project

Chapter 4 - Analysis and Design

• Lack or no discussion of approaches to the problem, techniques, tools or principles relating to the problem area

• Inadequate discussion in many aspects but at least identifies more than one method of solving the problem

• Adequate discussion of the problem area, techniques, requirements, tools of solution but in no respect outstanding

• Outstanding analysis & discussion which identify the underlying principles behind the problem & give a fully justified statement of requirements as well as a full treatment of possible approaches to its solution & available tool or techniques

25

Chapter 5 - Conclusion

• No comparison between the aims or purpose of the project

• Inadequate comparison between the main aims or purpose of the project

• Adequate comparison between the main aims or purpose of the project

• Outstanding comparison between the main aims or purpose of the project

Writing Style and Formatting

• Does not follow thesis format • Figures and tables are not captioned & referred

• Slightly follow thesis format • Inappropriate use of f figures & tables • Figures and tables are captioned but not referred

• Moderately follow thesis format • Appropriate use of figures & tables • Figures & tables are captioned & referred but with minor errors

• Completely follow thesis format • Absolutely appropriate use of figures & tables • Figures & tables are well- captioned & well-referred

Citation and Referencing

• Lack or no citation at all • Direct translation

• Minimal facts & information are cited • Slightly direct translation

• Adequate facts & information are cited but slightly irrelevant to the project • No direct translation

• Outstanding facts & information are cited & clearly declared or showed & relevant to the project • Strongly no direct translation

26

Table 5.4: Examiner Evaluation – Presentation

CATEGORY 0-2 3 4 5 Appearance • Informally dressed

which does not follow UniMy dress code

• Casually dressed • Smartly dressed but attire partly follows UniMy dress code

• Smartly dressed which follows UniMy dress code

Mannerism • Impolite attitude and behavior

• Polite attitude and behavior

• Polite and well-mannered attitude and behavior

• Very polite and well- mannered attitude & behavior • Greets examiners

Question and Answer

• Unable to answer questions • Does not event attempt to answer • Answers reflect lack of understanding of project

• Able to answer a few questions • Answers are sometimes incorrect or irrelevant to project objectives

• Able to answer most questions confidently & correctly • Think before answering • Answers reflect understanding of project

• Highly able to answer all questions confidently & correctly • Smartly think before answering • Answers reflects full understanding of project

Clarity of Presentation

• Communication is unclear • Presentation is not organized

• Simple and fairly clear communication • Presentation is not well- organized

• Adequately clear communication • Presentation is well- organized but is not outstanding

• Strongly clear communication • Presentation is well- organized

27

APPENDIX A : PROJECT PROPOSAL SUBMISSION FORM

FYP-F1-2016

Instructions Students : Please complete section A, C and E Supervisor : Please complete section B Evaluator : Please complete section D Please submit the completed form to the Final Year Project Committee in Week 2 of the semester

SECTION A : STUDENT INFORMATION

NAME : …………………………………………………………………………………………………………………………………………..

PROGRAM : …………….………………………………….………….. STUDENT ID : …………………………………………...

SEMESTER : JANUARY / APRIL / AUGUST ………………………………………….…..

PROJECT TITLE : …………………………………………………………………………………………………………………………………………..

…………………………………………………………………………………………………………………………………………..

SECTION B : SUPERVISOR CONSENT

I ………………………..……………………………………………….………… agree/disagree* to be the supervisor of the above mentioned name student in his/her Final Year Project course.

DATE : ……………… SIGNATURE : ……………………………………………………………………

OFFICIAL STAMP :

SECTION C : STUDENT DECLARATION

I hereby declare that this project is :

[ ] My own idea [ ] My supervisor’s idea / topic

DATE : ……………..

SIGNATURE : ……………………………………………………………………

SECTION D : EVALUATION PANEL

OUTCOME

[ ] Full Approval [ ] Conditional Approval (Minor) [ ] Conditional Approval (Major) [ ] Fail / Rejected

NOTE (Please state reasons for conditional / fail approval)

………………………………………………………………………………………………………………………………………………………………………………….....

…………………………………………………………………………………………………………………………………………………………………………………..... DATE : ……………..

PANEL SIGNATURE : ……………………………………………………………………

FINAL YEAR PROJECT 1 PROPOSAL SUBMISION FORM

FYP-F1-2016

SECTION E : PROJECT DETAILS

Project Type

[ ] Development Track [ ] Research Track

Area : ………………………………………………………………………………………………………………………………………….. Problem Background and Proposed Solution :

……………………………………….…………………………………………………………………………………………………………………………………………..

……………………………………….…………………………………………………………………………………………………………………………………………..

……………………………………….…………………………………………………………………………………………………………………………………………..

……………………………………….…………………………………………………………………………………………………………………………………………..

……………………………………….…………………………………………………………………………………………………………………………………………..

……………………………………….…………………………………………………………………………………………………………………………………………..

……………………………………….………………………………………………………………………………………………………………………………………….. Objectives :

……………………………………….…………………………………………………………………………………………………………………………………………..

……………………………………….…………………………………………………………………………………………………………………………………………..

……………………………………….…………………………………………………………………………………………………………………………………………..

……………………………………….…………………………………………………………………………………………………………………………………………..

……………………………………….………………………………………………………………………………………………………………………………………….. Scopes :

……………………………………….…………………………………………………………………………………………………………………………………………..

……………………………………….…………………………………………………………………………………………………………………………………………..

……………………………………….………………………………………………………………………………………………………………………………………….. Project Methodology / Approach / Technique :

……………………………………….…………………………………………………………………………………………………………………………………………..

……………………………………….…………………………………………………………………………………………………………………………………………..

……………………………………….…………………………………………………………………………………………………………………………………………..

……………………………………….………………………………………………………………………………………………………………………………………….. Project Requirements :

Software : …………………………………………………………………………………………………………………………………………..

Hardware : …………………………………………………………………………………………………………………………………………..

APPENDIX B : PROJECT REPORT SUBMISSION FORM

FYP-F2-2016

Instructions Students : Please complete section A Supervisor : Please complete section B Please submit the completed form together with other required documents (listed in Section C) Final Year Project Committee in Week 7 of the semester


NAME : …………………………………………………………………………………………………………………………………………..

PROGRAM : …………….………………………………….………….. STUDENT ID : …………………………………………...


PROJECT TITLE : …………………………………………………………………………………………………………………………………………..

…………………………………………………………………………………………………………………………………………..

SECTION B : SUPERVISOR DECLARATION

I ………………………..……………………………………………….………… declared that the student as mentioned in Section A is allowed to submit the Final Year Project 1 / 2 * report and to present his/her project to the evaluation panel.

DATE : ………………….. SIGNATURE : ……………………………………………………………………

OFFICIAL STAMP :

SECTION C : FINAL YEAR PROJECT COMMITTEE DECLARATION

I ………………………..……………………………………………….………… declared to have accepted the following from the student as mentioned in Section A :

THREE (3) copies of Final Year Project 1 / 2* Report ONE (1) copy of Project Report Submission Form - (FYP-F2-2016) ONE (1) copy of Final Year Project 1 / 2* Supervisor Evaluation Form – (FYP-F3-2016) ONE (1) copy of Final Year Project 1 / 2* Examiner 1 Evaluation Form – (FYP-F4-2016) ONE (1) copy of Final Year Project 1 / 2* Examiner 2 Evaluation Form – (FYP-F5-2016)

DATE : …………………..

SIGNATURE : ……………………………………………………………………

FINAL YEAR PROJECT PROJECT REPORT SUBMISION FORM

APPENDIX C : FINAL YEAR PROJECT 1 (FYP1) EVALUATION FORM -

SUPERVISOR

FYP-F3-2016

Instructions Students : Please complete section A. Please attach this form (blank except for Section A) together with the final report during submission to the Final Year Project Committee Supervisor : Please complete section B.1, B.2, C and D. Please returned the completed form to the Final Year Project Committee


NAME : ………………………………………………………………………………………………………………………………………….. STUDENT ID : ………………………………………………………...

PROGRAM : …………….………………………………….………………………………….......................................................... SEMESTER : JANUARY / APRIL / AUGUST ……………

PROJECT TITLE : ……………………………………………………………………………………………………………………………………………………………………………………………………………………………………..

……………………………………………………………………………………………………………………………………………………………………………………………………………………………………..

SECTION B.1 : STUDENT PROGRESS AND INDIVIDUAL ATTRIBUTE

CRITERIA 0-2 3 4 5 MARK

Log Book • Inadequate entry • Does not reflect project progress

• Entry every week • Fairly reflect project progress

• Meaningful entry every week • Reflects project progress

• Meaningful entry every week • Reflects project progress • Includes project plan

Meeting Frequency

• Hardly meet • Less than 2 times

• Meet less than 5 times • Meet 5 times • Meet more than 6 times

Work Ethic • Poor attitude • Poor communication with supervisor

• Fair attitude • Fair communication with supervisor

• Good attitude • Good communication with supervisor • Good relation with supervisor

• Very good attitude • Very good communication with supervisor • Very good relation with supervisor

Self-Reliance / Independence

• Highly dependent on supervisor • Fairly dependent on supervisor • Slightly dependent on supervisor • Able to solve problems with support

• Able to work independently • Able to plan and solve problems independently

TOTAL FOR SECTION B1

FINAL YEAR PROJECT 1 EVALUATION FORM - SUPERVISOR

FYP-F3-2016

SECTION B.2 : FINAL YEAR PROJECT 1 FINAL REPORT


Chapter 1 - Introduction



• Contents are clear and accurate • Contents fairly reflect student’s understanding of the project




• Inadequate investigation of existing systems / techniques / hardware / software • Insufficient number of supporting literature

• Adequate investigation of existing systems / techniques / hardware / software • Satisfactory number of supporting literature but can be improved






• Absolutely appropriate selection of methodology • Phases are clearly stated & well- defined • Adequately support the overall objectives of project




• Adequate discussion of the problem area, requirements, techniques, tools of solution but in no respect outstanding









• Slightly follow thesis format • Inappropriate use of figures & tables • Figures and tables are captioned but not referred


• Completely follow thesis format • Absolutely appropriate use of figures & tables • Figures & tables are well-captioned & well-referred






TOTAL FOR SECTION B2

GRAND TOTAL : B1 + B2

FYP-F3-2016

SECTION C : COMMENTS

…………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………..

…………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………..

…………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………..

…………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………..

…………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………..

…………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………..

…………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………..

SECTION D : SUPERVISOR DECLARATION

I ………………………..……………………………………………….………… hereby declare to have evaluate the student as mentioned in Section A with utmost discretion and professionalism without any external interference nor personal preference. DATE : ……………………………

SIGNATURE : …………………………………………………………………… OFFICIAL STAMP :

APPENDIX D : FINAL YEAR PROJECT 1 (FYP1) EVALUATION FORM

– EXAMINER 1

FYP-F4-2016

Instructions Students : Please complete section A. Please attach this form (blank except for Section A) together with the final report during submission to the Final Year Project Committee Examiner 1 : Please complete section B and C and returned the completed form to the Final Year Project Committee : Please complete section D and return it to the student after the presentation


NAME : ………………………………………………………………………………………………………………………………………….. STUDENT ID : ………………………………………………………...

PROGRAM : …………….………………………………….………………………………….......................................................... SEMESTER : JANUARY / APRIL / AUGUST ……………

PROJECT TITLE : ……………………………………………………………………………………………………………………………………………………………………………………………………………………………………..

……………………………………………………………………………………………………………………………………………………………………………………………………………………………………..

SECTION B : FINAL YEAR PROJECT 1 FINAL REPORT


Chapter 1 - Introduction



• Contents are clear and accurate • Contents fairly reflect student’s understanding of the project




• Inadequate investigation of existing systems / techniques / hardware / software • Insufficient number of supporting literature

• Adequate investigation of existing systems / techniques / hardware / software • Satisfactory number of supporting literature but can be improved






• Absolutely appropriate selection of methodology • Phases are clearly stated & well- defined • Adequately support the overall objectives of project

FINAL YEAR PROJECT 1 EVALUATION FORM – EXAMINER 1

FYP-F4-2016




• Adequate discussion of the problem area, requirements, techniques, tools of solution but in no respect outstanding









• Slightly follow thesis format • Inappropriate use of figures & tables • Figures and tables are captioned but not referred


• Completely follow thesis format • Absolutely appropriate use of figures & tables • Figures & tables are well-captioned & well-referred






TOTAL FOR SECTION B

SECTION C : EXAMINER 1 DECLARATION

I ………………………..……………………………………………….………… hereby declare to have evaluate the student as mentioned in Section A with utmost discretion and professionalism without any external interference nor personal preference. DATE : ……………………………

SIGNATURE : …………………………………………………………………… OFFICIAL STAMP :

FYP-F4-2016

SECTION D : EXAMINER COMMENTS AND CONCLUSION (to be returned to student after presentation)

……………………………………………………….…………………………………………………………………………………………………………………………….

……………………………………………………….…………………………………………………………………………………………………………………………….

……………………………………………………….…………………………………………………………………………………………………………………………….

……………………………………………………….…………………………………………………………………………………………………………………………….

……………………………………………………….…………………………………………………………………………………………………………………………….

……………………………………………………….…………………………………………………………………………………………………………………………….

……………………………………………………….…………………………………………………………………………………………………………………………….

……………………………………………………….…………………………………………………………………………………………………………………………….

……………………………………………………….…………………………………………………………………………………………………………………………….

……………………………………………………….…………………………………………………………………………………………………………………………….

……………………………………………………….…………………………………………………………………………………………………………………………….

……………………………………………………….…………………………………………………………………………………………………………………………….

……………………………………………………….…………………………………………………………………………………………………………………………….

……………………………………………………….…………………………………………………………………………………………………………………………….

……………………………………………………….…………………………………………………………………………………………………………………………….

……………………………………………………….……………………………………………………………………………………………………………………………. DATE : …………………..

SIGNATURE : …………………………………………………………………… EXAMINER 1 NAME : ……………………………………………………………………

APPENDIX E : FINAL YEAR PROJECT 1 (FYP1) EVALUATION FORM

– EXAMINER 2

FYP-F5-2016

Instructions Students : Please complete section A. Please attach this form (blank except for Section A) together with the final report during submission to the Final Year Project Committee Examiner 1 : Please complete section B and C and returned the completed form to the Final Year Project Committee


NAME : ………………………………………………………………………………………………………………………………………………………………….

PROGRAM : …………….………………………………….………….. STUDENT ID : ………………………………………………....................


PROJECT TITLE : ……………………………………………………………………………………………………………………………………………..…………………..

……………………………………………………………………………………………………………………………………………………………..…..

SECTION B : FINAL YEAR PROJECT 1 – PRESENTATION


Appearance • Informally dressed which does not follow UniMy dress code

• Casually dressed • Smartly dressed but attire partly follows UniMy dress code

• Smartly dressed which follows UniMy dress code

Mannerism • Impolite attitude and behavior

• Polite attitude and behavior

• Polite and well- mannered attitude and behavior

• Very polite and well- mannered attitude & behavior • Greets examiners

Question and Answer

• Unable to answer questions • Does not event attempt to answer • Answers reflect lack of understanding of project

• Able to answer a few questions • Answers are sometimes incorrect or irrelevant to project objectives

• Able to answer most questions confidently & correctly • Think before answering • Answers reflect understanding of project

• Highly able to answer all questions confidently & correctly • Smartly think before answering • Answers reflects full understanding of project

Clarity of Presentation

• Communication is unclear • Presentation is not organized

• Simple and fairly clear communication • Presentation is not well-organized

• Adequately clear communication • Presentation is well- organized but is not outstanding

• Strongly clear communication • Presentation is well- organized

TOTAL SECTION B

SECTION B : FINAL YEAR PROJECT 1 – PRESENTATION

I ………………………..……………………………………………….………… hereby declare to have evaluate the student as mentioned in Section A with utmost discretion and professionalism without any external interference nor personal preference. DATE : …………………..

SIGNATURE : …………………………………………………………………… EXAMINER 2 NAME : ……………………………………………………………………

FINAL YEAR PROJECT 1 EVALUATION FORM – EXAMINER 2

APPENDIX F : FYP LOG BOOK

FYP-F6-2016

PROJECT TITLE

…………………………………………………………………………………………………………………………………………..

…………………………………………………………………………………………………………………………………………..

…………………………………………………………………………………………………………………………………………..

…………………………………………………………………………………………………………………………………………..

…………………………………………………………………………………………………………………………………………..

SECTION A : LOG BOOK TYPE

LOG BOOK : FYP 1 FYP 2

SECTION B : STUDENT INFORMATION

NAME : ……………………………………………………………………………………………………………………

PROGRAM : …………….………………………………… STUDENT ID : …………………………………..

SEMESTER : JANUARY / APRIL / AUGUST ………………………………………….…………………………..

SECTION C : SUPERVISOR INFORMATION

NAME : ………………………………………………………………………………………………………………………

EMAIL : …………….………………………………..

FINAL YEAR PROJECT 1 STUDENT LOG BOOK

FYP-F6-2016

LOG BOOK NOTES

1. This log book need to be used by FYP1 and FYP2 students for the purpose of

reporting all progress made in the project.

2. It is the responsibility of the student to keep the log book updated. All suggestions, ideas,

comments and instructions given by the supervisor need to be recorded in the log book and

to be complied in the project.

3. It is compulsory for the student to have a regular meeting with his/her supervisor. A minimum

of 6 meeting is required for each FYP.

4. The FYP Committee and / or the supervisor have the right not to allow or not to recommend

the student to present his work in FYP Presentation Week if the progress if student’s progress

does not achieve the minimum requirement set for FYP.

5. This log book has to be submitted together with the FYP report as stated in the Final Year

Project Handbook.

6. The Faculty of Computing reserves right not to accept thesis/report for examination

if this log book is not properly documented.


FYP-F6-2016

LOG BOOK

FYP Type [ ] FYP 1 [ ] FYP 2

Date : …….. / ……… / ………. MEETING : 1 / 2 / 3 / 4 / 5 / 6 / 7 / …………………….

Student (Meeting Minute/ Achievements/ Activities)

: …………………………………………………………………………………………………………………………………………..

: …………………………………………………………………………………………………………………………………………..

: …………………………………………………………………………………………………………………………………………..

: …………………………………………………………………………………………………………………………………………..

: …………………………………………………………………………………………………………………………………………..

: …………………………………………………………………………………………………………………………………………..

: …………………………………………………………………………………………………………………………………………..

Supervisor (Suggestion& Comments)

: …………………………………………………………………………………………………………………………………………..

: …………………………………………………………………………………………………………………………………………..

: …………………………………………………………………………………………………………………………………………..

: …………………………………………………………………………………………………………………………………………..

: …………………………………………………………………………………………………………………………………………..

: …………………………………………………………………………………………………………………………………………..

Next Meeting Plan

: …………………………………………………………………………………………………………………………………………..

: …………………………………………………………………………………………………………………………………………..

: …………………………………………………………………………………………………………………………………………..

: …………………………………………………………………………………………………………………………………………..

: …………………………………………………………………………………………………………………………………………..

: …………………………………………………………………………………………………………………………………………..

Supervisor Signature : …………………………………………………………………………………………………………………………………………..


FYP - Front Page.pdfUniMy FYP Handbook 2016 - draft v2.pdf

handbook - wordpress.com · table 2.0 shows the proposed topics to be covered in the fyp classes....

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