handshake resource guide for employers gk€¦ · handshake resource guide 2 understanding the...

Handshake Resource Guide

Revised 09/2015

EMPLOYERS(UpdatedSeptember2018)

RESOURCEGUIDE

TableofContent

ABOUTHANDSHAKE.................................................................................................................................................1

UNDERSTANDINGTHEHANDSHAKENAVIGATIONTOOLBAR......................................................................2

ACCESSINGHANDSHAKE..........................................................................................................................................3EMPLOYERS......................................................................................................................................................................................................3

CREATINGANACCOUNTINHANDSHAKE............................................................................................................4

HOWTOPOSTAJOBINHANDSHAKE...................................................................................................................7ON-CAMPUSEMPLOYERS.............................................................................................................................................................................7

HOWTOPOSTAJOBINHANDSHAKE.................................................................................................................12OFF-CAMPUSEMPLOYERS........................................................................................................................................................................12

HOWTORENEWAPOSTINGINHANDSHAKE.................................................................................................17ON-CAMPUSEMPLOYERS..........................................................................................................................................................................17

HOWTOEXTENDAPOSTINGINHANDSHAKE.................................................................................................20

HOWTOEXPIREAPOSTINGINHANDSHAKE...................................................................................................22

HOWTOREMOVE/DELETEAJOBPOSTING......................................................................................................24

REVIEWINGAPPLICANTS.......................................................................................................................................26ON-CAMPUS&OFF-CAMPUSEMPLOYERS..........................................................................................................................................26

CAREERFAIRANDEVENTREGISTRATION.......................................................................................................29

ADDITIONALRESOURCES......................................................................................................................................30


Revised 09/2015

AboutHandshake

Handshakeisacutting-edgeonlineplatformthatempowerscareerservices,students,andemployerstonetworkandconnectwitheachotheronanewlevel.Thisintuitive,modern

softwareiscreatedtobreakdownbarriersthathavekeptstudentsfromgainingaccesstotheirpotentialdreamjobs.


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UnderstandingtheHandshakeNavigationToolbar

Profile: Create your employer profile that students can see when accessing jobs. Postings: Jobs: See a list of all jobs created by yourself or your associated employer. This is also where you can view all applicants. Job Postings: Access a list of all jobs that are currently live and viewable for students to apply to. Relationships: Students: See a list of all students who have a publicly viewable profile. Schools: See a list of all schools that you are associated with and have access to post jobs. Contacts: See a list of all individuals who are associated as a point of contact for postings made by your employer. Campus: Events: See a list of all events offered by schools you are associated with. Interviews: See a list of all interviews set up by your employer. Fairs: See a list of all Career Fairs hosted by schools you are associated with and can register for. Other: Surveys: Create surveys for students/schools to answer.


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AccessingHandshake AccessSiteforallPepperdine:https://pepperdine.joinhandshake.com

Employers 1. GotoHandshakeathttps://pepperdine.joinhandshake.com2. SelectEmployers3. NewtoHandshake?Select“SignupForanAccount?”

ReturningUsers–InputemailaddressandPassword


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CreatinganAccountinHandshake

1. GotoHandshakeathttps://pepperdine.joinhandshake.com 2. Select“SignupforanAccount”(seeabove)3. Select“Employers”4. Signupusingyourname,email,phonenumber,andjobtitle 5.Oncecomplete,youwillbeaskedforthetypesofstudentyouwishtorecruit.Youcanselectasmanyoptionsasyouwish.ThispagewillalsoaskyoutoaddyourAlmaMater.6.HandshakeEmployerGuidelineswillthenappear.Youmustselectwhetherornotyouarea3rdpartyrecruiterworkingonbehalfofanothercompany.Thenclick“Next” 7.Aconfirmationpagewillappearaskingforyoutoconfirmyouregistrationthroughyouremail.Youwillneedtogotoyourinboxandclickthelinkprovidedtoconfirmyouremailaddress.


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8.Onceyouhaveconfirmedyouremailaddress,pleaselogbackintoyourHandshakeaccountandrefreshthewebpage.9.Youwillnowbeaskedtoconnectwithyourcompanyororganization.Usingthesearchboxes,typeinyourcompanynameandseeifitpopulates.

*Ifyourcompanyappears,pleaseselect“JoinCompany.”–SkiptoStep11*IfyourcompanyDOESNOTappear–SkiptoStep9

Note:Ifyouareanon-campussupervisor,pleasesearchforandconnecttoPepperdineUniversityStudentEmploymentasyouremployer.

10.Ifyourcompanynameororganizationdoesnotappear,pleaseselectto“CreateCompanyProfile”11.Youwillthenbeaskedtocreateyourcompanyprofile.Hereyoucandoallofthefollowing:

• Images–Attachalogoorbrandingimageforyourcompanyororganization,ifdesired.

• CompanyName–Pleasetypeinthenameofyourcompany

• Website–Pleasetypeintheaddressforthemainpageofyourcompanywebsite.

• PhoneNumber–Pleaseprovideaphonenumberforthecompanyorwherewecanreachyou.Thisnumberisnotmadepublictostudents.

• Location–Pleaseprovideafulladdresswherethejobwillbetakingplace.

• Description–Pleaseprovideageneraldescriptionofyourcompanyororganizationand

thepositionsyouarehiringfor. Note:Ifyouarealocaloff-campusfamily

• pleaselistthecompanynameas______FamilyEx.WaveFamily• pleaseprovideaphonenumberandfulladdress(thiscanremainprivate,however,we

arerequiredtohavethisonfileatouroffice)


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• pleaselistthewebpageasthefollowing:

http://www.pepperdine.edu/admission/student-life/employment/ORhttp://www.n/a.com

• Forcompanyprofile-youcanstatethefollowing:LocalMalibufamily

12.Onceyouhavecompletedfillingoutthisprofile,youwillreceiveaconfirmationstatingthatyourinformationhasbeensubmittedforapprovalasaPepperdineemployer.Pleaseallow1–2businessdaysforyourinformationtobereviewedandthenapproved. *Iftherearequestionsregardingyourregistrationapplication,youwillbenotifiedbyoneofouradvisors.FeelfreetoreachouttoStudent.employment@pepperdine.eduifyouhaveanyquestions.


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HowtoPostaNewJobinHandshake

On-CampusEmployersPleasefollowthedirectionsbelowwhenyouarereadytopostanewpositionforstudentstoview.**Ifthisjobhasbeenpostedinthepast,pleaserefertothesection:“HowtoRenewaJob”1.SignintoHandshakeatpepperdine.joinhandshake.com2.Ontheleft-handnavigationtoolbar,selectJobsandselect“CreateJob”ORselect“PostaJob”ontheDashboard

3.Afteryouclick“PostaJob”or“CreateJob”-TheNewJobformwillappear


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4.Filloutthefollowinginformationonthe“Basics”tab

• JobTitle–Pleasewriteatitleforyourjob(Departmentnameisinthepositiontitleandapplicablesemester(s)islistedafterwards–examplenamingconventionbelow)

o Example:AdmissionsStudentWorker–Fall2018/Spring2019

• CompanyDivision:Pleaseselectyourdepartment

• Whereshouldstudentssubmittheirapplication?SelectHandshakeor“externalsystem”ifyourdepartmenthasaseparateform.

• JobType:Pleaseselect“OnCampusStudentEmployment”

• EmploymentType:Pleaseselect“Part-time”

• IsthisaworkstudyJob:Select“No”–Currently,wedonotusethisfunctionalityviaHandshake.However,wewilladdlanguagewithinthejobdescriptionandaddlabelsforstudentstofilteroptionsforworkstudy.

BasicsTab


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5.Onthesecondtabtitled,“Details,”pleaseONLYfillinthefollowingfieldsunlessotherwisenecessary.

• Description–Pleasefillintomostaccuratelydescribethepositionyouareposting.Ifyouwouldliketobecontacteddirectly,addaboldednoteattheend–“Pleasesendaletterofinterestandresumeto[Name]at[Email].”

• JobFunction–Pleaseselectwhichjobfunction(s)mostaccuratelyfitsthejobyouareposting.Examples–“Administration”“Design”“Other”

• Howmanystudentsdoyouexpecttohire:Write“1”unlessotherwisenecessary

• ApproximateSalary–Pleaseselect“Paid.”

• PayRate–Pleasespecifythepayrateperhour.Mustbeatleastminimumwagewhichiscurrently$13.25/hr.forPepperdine.

• JobLocation–Foron-campusemployers,ifyouwillpleasewritethefollowingspecifictoyourlocation.Ex.MalibuCampus–Seaver

• Eligibilityforinternationalstudents(non-UScitizensorpermanentresidents)–Selectyesornoforthelistedquestions.

• RequiredDocuments-Pleasespecifywhichdocumentsyouwouldliketobesentinwith

student’sapplications.Usuallyresumeisstandardunlessotherwisenecessary.

DetailsTab


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6.Onthethirdtabtitled,“Preferences,”pleasecheckofanyspecificgraduationdates,GPArequirements,ormajors,ifneeded.Ifnot,feelfreetoleaveblank.PreferencesTab

• ApplicantPackages–Specifywhowillreceiveapplicationsorthesystemwill

automaticallysettocurrentuser


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7.Onthefourthtabtitled,“Schools,”pleaseselect“PepperdineUniversity,”asyourtargetedschool.SchoolsTab

8.Selectanexpirationdateforyourlisting(between8daysto45+daysdependingontheneedsforyourlisting)9.Clicktheblue“Save”buttonatthebottomright-handcorner.Youwillthenseethefinaljobpostingthatwillbemadeavailableforstudentview.Ifyouneedtogobackandmakechanges,pleaseusetheEditbuttonatthetopofthepage.OncetheStudentEmploymentOfficereceivesnotificationthatapostinghasbeenmade,wewilllogintothesystem,reviewtheposting,andthenmakeitavailabletostudentsiftherearenomissingpiecesofinformation.Forallbrand-newstudentemploymentpositions,pleasemakesuretosubmitacopyofthejobdescriptionformtoStudentEmployment.ThejobdescriptionformwillbeputonfileintheStudentEmploymentOfficeforfederaldocumentationpurposes.Ifyouhaveanyquestionsorconcernsabouttheprocess,pleaseemailStudent.employment@pepperdine.eduorcallat310-506-4177.Thankssomuch!


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HowtoPostaJobinHandshake

Off-CampusEmployers

Pleasefollowthedirectionsbelowwhenyouarereadytopostyourpositionforstudentstoview.1.SignintoHandshakeatpepperdine.joinhandshake.com2.Ontheleft-handnavigationtoolbar,selectJobsandselect“CreateJob”orselect“PostaJob”onyourDashboard

3.Afteryouclick“PostaJob”or“CreateJob”-TheNewJobformwillappear


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4.Onthefirsttabtitled,“Basics,”pleasefillinalloftherequiredinformation.• Title–PleasewriteatitleforyourjobyouaretryingtofilForExample:Babysitteror

PianoInstructor

• Whereshouldstudentssubmittheirapplication?Select“ApplyinHandshake.”However,ifyourcompanyprefersaexternalsystem,providealinktotheform/website.

• JobType:Pleaseselect“Job”

• EmploymentType:Pleaseselect“Part-time”

• Duration:Select“Permanent”unless“Seasonal”(limitedto2-3months,summer,etc)

• Work-StudyJob:Select“no”

• ExpirationDate:Wesuggesttopostyourpositionforatleast5days.Manygroups

choosetopostthepositionforuptotwomonthsoruntilthepositionhasbeenfilled.BasicsTab


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5.Onthesecondtabtitled,“Details,”pleaseONLYfillinthefollowingfieldsunlessotherwisenecessary.

• Description–Pleasefillintomostaccuratelydescribethepositionyouareposting.Ifyouwouldliketobecontacteddirectly,addaboldednoteattheend–“Pleasesendaletterofinterestandresumeto[Name]at[Email].”

• JobFunction–Pleaseselectwhichjobfunction(s)mostaccuratelyfitsthejobyouareposting.Examples–“Administration”“Design”“Other”

• Howmanystudentsdoyouexpecttohire:Write“1”unlessotherwisenecessary

• ApproximateSalary–Pleaseselect“Paid.”Duetoregulations,wecannotsupportanyunpaidorcommissiononlyopportunities.

• PayRate–Pleasespecifythepayrateperhour.MinimumwageinL.A.is$13.25/hr.(25+employees)and$12.00/hr.(1-25employees)

• JobLocation–Includeafullphysicaladdressforthecompany.Ifyouarealocalfamily,youmaylisttheareaandshareresidentialaddressinindividualcontactinfotomaintainprivacy.Wearerequiredtohavethisinformationonfile.

• Eligibilityforinternationalstudents(non-UScitizensorpermanentresidents)–Selectyesornoforthelistedquestions.

• RequiredDocuments-Pleasespecifywhichdocumentsyouwouldliketobesentinwith

student’sapplications.Werecommendaresumeatminimum.


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6.Onthethirdtabtitled,“Preferences,”pleasecheckofanyspecificgraduationdates,GPArequirements,ormajors,ifneeded.Ifnot,feelfreetoleaveblank.PreferencesTab

• ApplicantPackages–Specifywhowillreceiveapplicationsorthesystemwill

automaticallysettocurrentuser


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7.Onthefourthtabtitled,“Schools,”pleaseselect“PepperdineUniversity,”asyourtargetedschool.SchoolsTab

8.Selectanexpirationdateforyourlisting(between8daysto45+daysdependingontheneedsforyourlisting)9.Clicktheblue“Save”buttonatthebottomright-handcorner.Youwillthenseethefinaljobpostingthatwillbemadeavailableforstudentview.Ifyouneedtomakechanges,pleaseusetheEditbuttonatthetop-rightcornerofthepage.OncetheStudentEmploymentOfficereceivesnotificationthatapostinghasbeenmade,wewilllogintothesystem,reviewtheposting,andthenmakeitavailabletostudentsiftherearenomissingpiecesofinformation.Ifyouhaveanyquestionsorconcernsabouttheprocess,pleaseemailStudent.employment@pepperdine.eduorcallat310-506-4177.Thankssomuch!


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HowtoRenewaJobHandshake

On-CampusEmployers Pleasefollowthedirectionsbelowwhenyouwanttorenew(orduplicate)an(expired)postingforstudentstoview.1.SignintoHandshakeatpepperdine.joinhandshake.com2.Ontheleft-handnavigationtoolbar,selectJobs.

3.UsingtheSearchfunctionorbyscrollingthroughthealphabetizedlistofJobstofindthepositionyouaretryingtorepostforstudents.Note:Positionsaretitledwiththehiringdepartmentlistedfirst,followedbytheroleandsemester. Ex.HumanResourcesStudentIntern–Fall2018/Spring2019


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4.Ifyouareunabletofindyourjoblisting,adjustingthefilterwillhelpnarrowyourchoices.Clickon“status”and“alloptions,”thenselectboxestoview“expired”and“pending”posts.

5.Onceyouhaveselectedthejobyouaretryingtorenewforthissemester/year,pleaseselecttheDuplicatethisJoboptionfoundonthebottomoftheleftsidepanel.


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6.TheEditingexpirationdatescreenwillappear.Adjustthedateforhowlongyouwanttheposttobeavailableforviewing.

7.Pleaseupdatethenamingconventionofthepositiontotheappropriatetimeperiodorsemester.Note:GeneralFormatshouldbe[Department–PositionTitle–Period]Ex.HumanResourcesStudentIntern–Fall2018/Spring20198.Oncethejobpostingisupdatedandyouaresatisfiedwithit,pleaseclickSaveChangesatthebottomofthepage.

9.ImmediatelyafterSavingtheChanges,emailstudent.employment@pepperdine.eduwithaquicknotesharingyourrequesttorenewapositionfortheperiod.**TheStudentEmploymentOfficeiscurrentlyrequiredtogointothesystemandapproveallchangesmadetoStudentEmploymentJobsandconfirmthechangeinextensionoftheposition.


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HowtoExtendaPostinginHandshake

Pleasefollowthedirectionsbelowwhenyouwanttoextendacurrentpostingforstudentstoview,andretainyouroriginallistofapplicants.1.SignintoHandshakeatpepperdine.joinhandshake.com2.Ontheleft-handnavigationtoolbar,selectJobs.

3.UsingtheSearchfunctionorbyscrollthroughthealphabetizedlistofJobstofindthepositionyouaretryingtoextendforstudents.Noteforon-campusemployers:Jobpositionsaretitledwiththehiringdepartmentlistedfirst,followedbytheroleandsemester.Ex.HumanResourcesStudentIntern–Fall2018/Spring20194.Onceyouhaveselectedthejobyouaretryingtoextend,pleaseselecttheEditoptionforthepostingontherightsideofthescreen.


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5.Oncethejobpostingisupdated(withnewenddate)andyouaresatisfiedwithit,pleaseclickSaveChangesatthebottomofthepage.

6.ImmediatelyafterSavingtheChanges,emailstudent.employment@pepperdine.eduwithaquicknotesharingyourrequesttochangetheexpirationdatesothatthepositioncanbeextended.**TheStudentEmploymentOfficeiscurrentlyrequiredtogointothesystemandapproveallchangesmadetoStudentEmploymentJobsandconfirmthechangeinextensionoftheposition.


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HowtoExpireaPostinginHandshake

Pleasefollowthedirectionsbelowwhenyouwouldliketoexpireaposition(i.e.selectedacandidateortoomanyapplicants)1.SignintoHandshakeatpepperdine.joinhandshake.com2.Ontheleft-handnavigationtoolbar,selectJobs.

3.UsingtheSearchfunction,orbyscrollingthroughthealphabetizedlistofJobs,findthepositionyouaretryingtoexpire.Noteforon-campusemployers:Jobpositionsaretitledwiththehiringdepartmentlistedfirst,followedbytheroleandsemester.Ex.HumanResourcesStudentIntern–Fall2018/Spring20194.Onceyouhaveselectedthejobyouaretryingtoexpire,selecttheExpireJob,foundatthetopofthepage.


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HowtoRemove/DeleteaJobPosting

PleasefollowthedirectionsbelowwhenyouwouldliketoremoveapositionfromHandshake.

1.SignintoHandshakeatpepperdine.joinhandshake.com2.Ontheleft-handnavigationtoolbar,selectJobs.

3.UsingtheSearchfunctionorbyscrollthroughthealphabetizedlistofJobstofindthepositionyouaretryingtoremoveNoteforon-campusemployers:Jobpositionsaretitledwiththehiringdepartmentlistedfirst,followedbytheroleandsemester.Ex.HumanResourcesStudentIntern–Fall2018/Spring20194.Onceyouhaveselectedthejobyouaretryingtoremove,pleaseselecttheEditoptionforthepostingontherightsideofthescreen.


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5.OnthefirstpageoftheEditScreenundertheBasicstabpleaselookinthebottomleft-handcornerwhereyoushouldseetheword“Cancel.”6.Selectthearrownexttotheword“Cancel,”toaccessotheroptionsincluding,“Delete”7.Click“Delete”toremovethejobposting.


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ReviewingApplicantsOn-CampusandOff-CampusEmployers

1. LogintoHandshake.

2. Intheleftpanel,clickon“Jobs”under“Postings”.

3. Thejoblistingsyouhavewillappear.Clickonthejobforwhichyouwanttoreviewapplicants.

4. Click“ReviewApplicants”atthetopofthepage.


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5.Toviewastudent’sinformationordocuments,selectontheirnameornamesandclick“DownloadApplicantPackages.”

6. ConfirmwhichdocumentsyouwouldliketoviewandclicktheBlue“Next”

7.Confirmthefollowingpop-upscreentocompletedownloading.


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8.Clickthebluelinktoretrive/downloadthefiles.

9. Onceyouhavefinishedviewingallapplicantdocuments,youcanthenselectwhichstudentsyouwouldliketointervieworofferapositionto.10.Hiringandrequestsforinterviewshouldbedonebetweenyourfaculty/staffemailandthestudent’semail.WedonotloghiresintoHandshakeatthistime.Wedorequestthatyoumarkwhichapplicantswerehiredandwhichoneswerenot11.Pleasebesuretocontactyourapplicantsyouhaveselectedforinterview,aswellassendinganemailofregrettothoseapplicantsnotadvancingintheprocess.ExampleRegretEmail:Dear_______________,Thankyousomuchforyourinterestinapplyingfor_____________________________.Weregrettoinformyouthatyouhavenotbeenselectedasourfinalcandidatefortheposition.Ourofficewashumbledtoreceivesuchahighvolumeofqualifiedapplicantsandfoundthedecisiondifficulttomake.Wetrulyappreciatethetimeandeffortspentinapplyingforthisopportunity,andwishyouthebestofluckinyourjobsearchandfutureendeavors.Withwarmestregards,__________________________Ifyouhaveanyquestionsorconcernsregardingtherestofthehiringprocess,pleasecontacttheStudentEmploymentOfficeatextension4177.


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CareerFairandEventRegistration

1. Gotohttp://pepperdine.joinhandshake.com2. Select"Employer"Login3. LoginusingyourHandshakecredentials4. Toregisterforourfairs:

• Select"Fairs"underthe"Campus"sectionintheleftsidebar• SearchforPepperdineinthe"Search"barunder"CareerFairs.”

• Torequeston-campusinterviews,select"Interviews"andclick"RequestInterviewSchedule"inthetop,rightcorner.

• Torequestinformationsessionsortables,select"Events"andclick"RequestEvent"inthetop,rightcorner.

• Usethe"Help"toolatthetop,rightofthepageifyouneedassistance,orcallTheCareerCenterat(310)506-4184ifyouhaveanyquestions.

On-Campusrecruitmentopportunities:• CareerFairs:1persemester;recruitmentforinternships,full-timeentrylevel

andgraduateschool[students+alumni]• On-campusInterviews:Opportunitytointerviewstudentsoncampus;

coordinatedthroughourofficeviaHandshake• InformationSessions:1hourpresentations;hostedinouroffice-opportunityto

provideinterestedstudentswithmoredetailedinformationaboutyourcompanyandjob/internshipopportunities

• InformationTabling:Informalopportunitytoconnectwithstudentsinhigh-trafficareasoncampus,usuallyoutsideoftheWavesCafe

Pleasecheckoutourwebsiteformoreinformationaboutouroffice,services,andrecruiterresources.


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AdditionalResources

● GeneralOverview:http://seaver.pepperdine.edu/career-services/handshake.htmhttp://seaver.pepperdine.edu/career-services/handshake.htm

http://seaver.pepperdine.edu/career-services/handshake.htm● TechnicalSupport:Select“Help”ontoptoolbar,then“ContactTechnicalSupport”tochat

withHandshakeSupportTeam.