hansen – managing safely 1 assessing display screen equipment mark mallen health and safety...
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Hansen – Managing Safely 1
Assessing Display Screen Assessing Display Screen EquipmentEquipment
Mark Mallen
Health And Safety ManagerFenlock-Hansen Ltd
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Hansen – Managing Safely 2
Introduction Introduction
DSE?Why am I here?
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Course ContentCourse Content
What is display screen equipmentLegal frameworkHazardsPotential health effects
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Course ContentCourse Content
Common misconceptionsUsersThose at riskConducting an assessmentFollow-up
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What Is Display Screen What Is Display Screen Equipment ?Equipment ?Known as VDUs
– Computer terminals – Liquid crystal displays– Microfiche– Process control screens– Not televisions
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Legal FrameworkLegal Framework
The Health and Safety (Display Screen Equipment) Regulations 1992
– the ‘VDU Regs’– Part of the ‘six pack’– Aim of preventing ill health – Imposes legal responsibilities and
duties
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Legal FrameworkLegal Framework
Employers’ Duties
– Assess risks– Provide a healthy workplace– Ensure workstations comply– Eyesight tests– Provide information, instruction and
training
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Legal FrameworkLegal Framework
Employees’ duties
– Follow the rules – Work safely– Report problems
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Hazards and Potential Hazards and Potential Health EffectsHealth EffectsHazards
– Poor posture– Working for too long– Poor working environment– Poor management of workload
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Hazards and Potential Hazards and Potential Health EffectsHealth EffectsPotential health effects
– Visual discomfort– Upper limb disorders - RSI– Aches and pains – Stress
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VisionVision
HeadachesVisual fatigue
– Sore– Irritated– Tired
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Vision Vision
From
– Working too long– Dry environment– Glare– Existing conditions
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VisionVision
Can aggravate existing conditionsEyesight gradually worsens with
age
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VisionVision
Contact lenses
– A dry atmosphere– Blinking less
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VisionVision
Use the Hansen Eyecare schemeReport problems to your
supervisorSeek medical advice
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Hansen’s Eye Care SchemeHansen’s Eye Care Scheme
Consistent with the DSE regulations
Eyesight testsA pair of basic spectacles for DSE
work Test may identify the cause of
problems
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Hansen’s Eyecare SchemeHansen’s Eyecare Scheme
Follow the optician's advice Wear any spectacles providedTests before starting DSE
activities
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MusculoskeletalMusculoskeletal
General fatigue, aches and pains– Workstation problem– May indicate other problems
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MusculoskeletalMusculoskeletal
Many musculoskeletal disorders start with – Numbness– Tingling– Aching hands, fingers or limbs
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Musculoskeletal Musculoskeletal
May be aggravated by work Or manifest at workBackache may indicate poor
posture
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Musculoskeletal Musculoskeletal
Long termProblems may get worseDon’t leave things
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Musculoskeletal Musculoskeletal
If you suffer discomfort, report it to your supervisor or manager
Seek medical advice as soon as possible
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Common MisconceptionsCommon Misconceptions
Do not give off harmful radiationDo not cause complications
during pregnancy– Source: national radiological
protection boardUnlikely to induce epileptic
seizures or fitsDo not damage eyesight
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Common MisconceptionsCommon Misconceptions
Any concerns Seek medical advice
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Users and Those at RiskUsers and Those at Risk
Defined as– No alternative – Need significant training or
particular skills– Use the display screen for
continuous spells of an hour or more
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UsersUsers
– Use the equipment most days– Have to input data quickly or
accurately– Need high levels of concentration or
undertake critical work
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UsersUsers
Hansen define regular users as– Either at least one-hour continuous
work or– Two and a half hours accumulatively
Risk low if users follow safe working procedures
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High Risk UsersHigh Risk Users
Working all day with a screen InputtingWord processingA computer aided design (CAD)
operator
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Moderate Risk UsersModerate Risk Users
A secretary or personal assistant
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Low Risk UsersLow Risk Users
A salesperson that inputs daily sales figures
Somebody that does not use a DSE every day
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Not UsersNot Users
A senior manager who uses the screen for brief enquiries
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Not UsersNot Users
A receptionist, who occasionally, interrogates the screen for information
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Conducting an AssessmentConducting an Assessment
Risk assessment– Each workstation – Trained assessors– A standard, company pro-forma– Reflecting an ‘ergonomic approach’
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ErgonomicsErgonomics
Adapting the task to fit the workerAdjust and use the equipment to
individuals’ needs
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ErgonomicsErgonomics
User positionEquipmentScreen positionEnvironmentSoftware
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Conducting an AssessmentConducting an Assessment
Risk assessments may recommend – Wrist supports– Footrests– Other ergonomic measures– Changes to the workplace
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The Pro FormaThe Pro Forma
Fill in information at top of assessment record
Read the question in ‘risk factors’, if ‘yes’, assessment complete
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The Pro FormaThe Pro Forma
To satisfy the regulations, a ‘yes’ is required for questions in the ‘equipment factors’ section
If ‘no’ action is required
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The Pro FormaThe Pro Forma
If ‘no’, look in ‘help’ sectionTry the solution If it does not work, further action
may be required If further action is required
– A purchase, put solution in ‘further action’ column
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The Pro FormaThe Pro Forma
If ‘no’, further action will be required
Enter action to be taken in ‘further actions’ column
Tick when action complete If in doubt, ask
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Section 1 - the Display ScreenSection 1 - the Display Screen
Positioned to suit the lighting and work
Glare can be irritatingCause eye fatigueForce users to adopt awkward
posturesMove screen to eliminate
reflections
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Section 1 - the Display ScreenSection 1 - the Display Screen
Glare filters– Can reduce reflections– Affects quality– To be used as a last resort
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Section 2 - Keyboard ComfortSection 2 - Keyboard Comfort
Positioning is important to overall comfort
Ideally, keyboard in front of the user
Gap, 50mm to 100mmTo rest the heels of the hands
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Section 2 - Keyboard ComfortSection 2 - Keyboard Comfort
Move the chair Fingers to rest comfortably on the
keys Wrists should not flex up or downAdjust the angle of slopeKeyboard glare-free
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Section 3 - Furniture ‘Fit’ for Section 3 - Furniture ‘Fit’ for Purpose Purpose
Desk spaceThings should be within easy
reachStretching or reaching can cause
stress and strain
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Section 3 - Furniture ‘Fit’ for Section 3 - Furniture ‘Fit’ for Purpose Purpose Ideal position
– Display screen and keyboard directly in front of the user
Some tasks require more space in front of the user
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Section 3 - Furniture ‘Fit’ for Section 3 - Furniture ‘Fit’ for Purpose Purpose
Chair
A properly adjusted chair – Important to short term comfort– Long-term well being
Adjustable for height and back support
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Section 3 - Furniture ‘Fit’ for Section 3 - Furniture ‘Fit’ for Purpose Purpose Poor posture can cause backache Pain in the neck and shouldersWorking for long periods in an
awkward position can cause fatigue in the short term
Strain on the joints and muscles can cause harm in the long term
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Section 3 - Furniture ‘Fit’ for Section 3 - Furniture ‘Fit’ for Purpose Purpose Personal comfort
Eyes should be level with the top of the VDU casing
Forearms horizontal with the keyboard
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Section 3 - Furniture ‘Fit’ for Section 3 - Furniture ‘Fit’ for Purpose Purpose Armrests should not interfere with
keyingStill allow the chair under the
desk– Not a legal requirement
The space under the desk should be free from clutter, to allow ‘fidgeting’
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Section 3 - Furniture ‘Fit’ for Section 3 - Furniture ‘Fit’ for Purpose Purpose Feet flat on the floor or footrest,
weight on buttocks, not thighsThe back pad or support should
be adjustable– To fit the curve of the spine
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Section 4 – the Working Section 4 – the Working EnvironmentEnvironmentSpace
Is there enough room for the user(s) and the workstation(s)
Keep cables under control to prevent tripping hazards
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Section 4 – the Working Section 4 – the Working EnvironmentEnvironmentAmbience
– The temperature should be within reasonable limits
– Noise should be within acceptable limits
– The lighting should be at a comfortable level
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Section 4 – the Working Section 4 – the Working EnvironmentEnvironmentThe humidity at an acceptable
level– Too dry, sore eyes
Reasonably well ventilated
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Section 4 – the Working Section 4 – the Working EnvironmentEnvironmentWill additional equipment affect
the working environment– Noise– Heat– Space
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Section 5 – the SoftwareSection 5 – the Software
Can the operator use the software they are expected to use
Is training required
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Conducting an AssessmentConducting an Assessment
Has everything been covered?
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Conducting An AssessmentConducting An Assessment
If yes to any question, answer concerns on hints
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Practical AssessmentPractical Assessment
Using the pro forma, conduct an assessment in the workplace
Debrief on assessment
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Follow UpFollow Up
If action is required, ensure that it is completed.– Bring completed assessments to
health and safety manager.– A Costed action plan shall be drawn
up.– Discussed with responsible manager.
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Follow UpFollow Up
– Approved, or not– Approved actions implemented– Once complete, assessment sheets
shall be updated– Returned to responsible manager
and filed– Changes will require additional
assessments
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Assessing Display Screen Assessing Display Screen EquipmentEquipment
Thanks for listening– Any questions
Be Safe