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AGENDA – DIGITAL COMPUTER 1AOCTOBER 17, 2011 - MONDAY

Competency #4 – Word Processing

Lesson 1 - Word Basics

Lecture/Hands-on Lesson

CW #1 – Lesson 1 (Time Plan)

Word Processing Software that is designed for the entry,

editing, and printing of documents. Windows Version = Microsoft Word (MS Word)

Word processing documents include: Letters

Memorandums

Faxes

Mail Merges

Reports

One page flyers

E-mail

Creating a New Word DocumentStep-By-Step 1.1

1. Click Start on the taskbar.

2. Choose MS Office.

3. Click Microsoft Word

Microsoft Word opens and a blank page appears . The document is titled Document 1 until you save it with a new name.

4. Leave the document open for the next Step-by-Step.

Creating DocumentsKnow the parts of your MS Word screen Title Bar

Menu Bar

Toolbars and Buttons

Ruler

Text Area

Scroll Bars

Status Bar

New Task Pane

Ruler

Menu BarTitle Bar

Task Pane

Status Bar

Text Area

Scroll Bars

Toolbars

Text Entry and Word WrapStep-By-Step 1.2

1. Key the text from Activity 1 (Time Plan) and watch how the words at the end of the lines wrap to the next line as they are keyed.

2. If you key a word incorrectly, just keep keying. You will learn how to correct errors later in this lesson.

3. Leave the document open for the next Step-by Step.

Saving a File Step-By-Step 1.3

1. Click the save button on the toolbar. The Save As dialog box appears.

2. Click on the down arrow at the right of the Save in box to display the available disk drives.

3. Choose the drive where you want to save the file.

4. Click the Create New Folder button. The new folder dialog appears

5. In the Name box, key Lesson 1 . Click OK.

6. In the File name box, select Each day and key Time Plan followed by your initials.

7. Click Save. Word saves the file in the folder you created.

8. Word returns you to the Normal view screen. Choose Close from the File menu to close the document.

Saving Documents Always save in a familiar location.

Create a folder for multiple documents.

Be sure to name your file appropriately. MS Word will add a file extension to the name.

File names are followed by a period and a three letter extension. MS Word = .doc

Save As vs. Save Save a new document with Save As. To update an existing document use Save.

Always be sure to make a back up copy.

Locating and Opening an Existing DocumentStep-By-Step 1.4

1. With Word on the screen, choose Open from the File menu. The Open dialog appears.

2. Click the down arrow to the right of the Look in box to display the available disk drives.

3. Click the drive that corresponds to the file you saved in the last Step-by-Step and locate Time Plan.

4. Click Open to open the file.

5. Leave the document open for the next Step-by-Step.

Navigating Through a Document Step-By-Step 1.5

1. Move the mouse pointer to the end of the first line in the first paragraph. Click once. The insertion point moves to the end of the line.

2. Move the insertion point to the end of the document by pressing Ctrl + End.

3. Move the mouse pointer to the left of the first letter of the first word in the document.

4. Click once to place the insertion point before the first letter.

5. Move to the fourth word in the first line by pressing Ctrl + right arrow four times.

Navigating Through a Document Step-By-Step 1.5

6. Click End to move to the end of the sentence.

7. Click down arrow to move to the next line.

8. Click Ctrl + Home to move to the beginning of the document.

9. Leave the document open for the next Step-by- Step.

Previewing Your DocumentStep-By-Step 1.6

1. Click the Print Preview button on the toolbar.

2. Click the text part of the page with the plus sign magnifying glass. The page is enlarged.

3. Click with the minus sign magnifying glass. The page returns to full-page view.

4. Click the View ruler button. The ruler appears (or disappear).

5. Click the Full Screen button. The window is maximized.

6. Click the Close Full Screen button. You are returned to full-page view.

7. Click the down arrow beside the Zoom box. Click 50%..

8. Click the down arrow again and click 150%.

9. Click the down arrow again and click Whole Page. You are returned to full-page view.

10. Click the Close button on the toolbar to return to Normal view screen.

Viewing Documents

MS Word documents can also be viewed in layouts that allow special functions.

Web Page

Looks much like normal view but is saved in a different format (html file).

Outline

Looks much like normal view but includes various levels indicating indentions and tabs.

** Documents can be switched back and forth between views depending on the user’s preference.

Viewing DocumentsMS Word documents can be viewed in different layouts.

Print Layout

(widely used)

Normal

(widely used)

Documents can be switched back and forth between views depending on the user’s preference.

Printing Your DocumentStep-By-Step 1.7

1. Choose the Print from the File menu. The print dialog appears.

2. Print the document using the default settings by choosing OK.

3. Choose Close from the File menu to close the document. (Choose Yes to save any changes if you are prompted.)

Printing Documents

Before printing a final draft be sure to proofread. Read over the document again. Ask a neighbor to proofread. Use the Spelling/Grammar Check.

After proofreading, resave and print.