harry puckering limited 1 managing projects harry puckering
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Harry Puckering Limited
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Harry Puckering Limited
Managing Projects
Harry Puckering
Harry Puckering Limited
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By the end of this training you will be able to:
define ‘project management’list the essential features and stages of projectsdescribe how to create and evaluate
oSMART objectives
oquality standards
explain the personal skills you need to manage projectsoutline the business tools you will requirelist your stakeholders and explain why they are importantdescribe how to plan the use of resourcesexplain how to estimate expenditure and income
•… and more …
What you will learn - 1
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By the end of this training you will also be able to:
assess your preferred team role and the roles of your colleagues
explain how to identify key stages
anticipate and solve problems through brainstorming
list your ‘time bandits’ and describe techniques to combat them
describe how to monitor and report on the project
explain the common problems with business communication
What you will learn - 2
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In addition you will be able to:
list some general rules for improving communication effectiveness
describe how to brief and delegate effectively
explain how to successfully give and receive feedback
describe how to propose solutions upwards
create an action plan to implement what you learn
What you will learn - 3
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Manage
Project
Two groups define
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Plan
Implement
Review
Three groups unpack
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Specific
Measurable
Agreed (Action-orientated, Adds value, Aggressive)
Realistic (Relevant, Reviewable)
Time-bound
SMART objectives
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Read the scenarios
Select one
Write the overall objective(s) for the scenario you have chosen
Group objectives exercise
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Adair’s action-centred leader
•Plan
•Initiate
•Communicate
•Control
•Evaluate
Action-centred leaders or action-centred leadership?
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Stakeholders
•Define ‘stakeholder’
•Who are your internal stakeholders?
•What do you need to do with them?
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Internal stakeholder brainstorming exercise
•Keep with your scenario groups
•Brainstorm the key stages of your chosen scenario
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External stakeholders
Market research
•Desk
•Qualitative
•Quantitative
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Market research exercise
•Keep with your scenario groups
•Create a market research spec for your chosen scenario
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Time stealers
List what causes you to lose or misuse time
•Total control
•Some control
•No control
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Time management tips
•Ways to influence other people’s bad time management
•Managing the telephone, including:omobilesovoicemail (sending and receiving)
•Managing meetings
•Managing email
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Time management tips
•Understand your work and energy cycles
•Chunk your time (group similar tasks)
•Build in breaks, meals and a sensible leaving time
•Make yourself predictable (work to a regular pattern)
•Share and agree your TM strategies with your stakeholders
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Belbin team roles
• Resource investigator • Shaper
• Plant • Co-ordinator
• Monitor Evaluator • Implementer
• Completer Finisher • Team worker
• Specialist • Learner
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How do we monitor projects ?
•Progress reports (monthly? weekly?)
•Frequent short progress meetings (implementers only)
•Project group meetingsoable to assign resources and budgets
•Steering group meetings (strategic)
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Gantt exercise
•List your options on a flip chart
•Outline your conclusions
•Discuss with the group
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Style, delegation and briefing exercise
•Work in groups
•Discuss and record then present the management styles of:
oKate JacksonoJames LewisoSenior Editors
•…paying close attention to delegation and briefing.
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Rules for good communication on projects
•Briefing and delegating
•Giving feedback
•Proposing solutions upwards
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Action plans
•What will you do?
•When will you do it?
•What obstacles do you foresee?
•How will you anticipate, avoid or eliminate them?