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Special Meeting Friday, April 24, 2020, 12:00 Noon

AGENDA ACTION ITEMS IN BOLD

I. Roll Call of Members

II. Acceptance of Minutes from the February 18th, 2020 Meeting

III. Public Participation (2 minutes per individual – 10 minutes total)

IV. Administrative – One Item

1. Hartford School Building Committee Member Appointment by Board of Education

V. Program Manager – ARCADIS/O&G/C&R

A. Action Items

1. Weaver High School – Two Items

Newfield+Downes Joint Venture – Change Order #39


2. Dr. Martin Luther King Jr. Campus – Four Items

Downes Construction Company – Change Order #12


Award Notification – Fixtures, Furnishings & Equipment

Award Notification – Technology

3. Burns School – Three Items

Award Notification – Fixtures, Furnishings & Equipment – Phase 1

Pioneer Builders – Change Order #1

Approval of Schematic Design and Authorization to Proceed with Design Development Phase – Phase 2: Renovations

4. Bulkeley High School – Four Items

The SLAM Collaborative – Amendment #4

Newfield Construction – Change Order #1

Construction Document Approval & Authorization for OSCGR Submittal and Release for Bid – Furniture, Furnishings & Equipment (Phase 3 of 8)

Award Notification – Fixtures, Furnishings & Equipment – Phase 3

HARTFORD SCHOOL BUILDING COMMITTEE

B. Project Status Report

1. Weaver High School

2. Dr. Martin Luther King Jr. Campus

3. Burns School

4. Bulkeley High School

C. Equal Employment Opportunity Status Report

1. Weaver High School, Dr. Martin Luther King Jr. Campus, Burns School, Bulkeley High School

VI. Project Close Out

1. Pathways to Technology Magnet School - Awaiting audit review

2. Hartford Public High School - Awaiting audit review

3. HPHS Central Administration - Awaiting audit review

4. Noah Webster Micro Society Magnet School - Awaiting audit review

5. Sport & Medical Sciences Academy - Awaiting audit review

6. University High School of Science & Engineering - Awaiting audit review

7. UHSSE Modular Classrooms - Awaiting audit review

8. Richard J. Kinsella Magnet School for the Arts - Awaiting audit review

9. Capital Preparatory Magnet School - Awaiting audit review

10. Annie Fisher Montessori/S.T.E.M School - Awaiting audit review

11. Mary M. Hooker Environmental Studies Magnet School - Awaiting audit review

12. Betances (Code) - Awaiting audit review

13. Betances (Roof) - Awaiting audit review

14. ML King (Code) - Awaiting audit review

15. Bulkeley Bathrooms - Awaiting audit review

16. West Middle School - Audit is complete 17. S.A.N.D. Elementary Roof Replacement - Audit is complete

VII. Other Business

VIII. Adjournment

NEXT MEETING: May 18, 2020

LOCATION: TBD

12:00 – 1:00 PM

of 6

Hartford School Building Committee

Meeting Minutes

Regular Meeting

Tuesday, February 18, 2020

Center for Contemporary Culture – Hartford Public Library

500 Main Street

Hartford, CT 06103

Present Members of the Hartford School Building Committee

Melvyn Colon Chairman, HSBC

Claudio Bazzano Alternate to Superintendent

Julio Flores Chairman, BOE

Absent Members of the Hartford School Building Committee

Dr. Leslie Torres-Rodriguez Superintendent of Schools

Dr. Alberto Vazquez Matos Alternate to Superintendent

Thomas (TJ) Clarke II Councilman & Vice-Chairman, HSBC

Craig Stallings BOE Member

Also Present (meeting alphabetical order):

Jack Butkus Arcadis/O&G/C&R

Frank Dellaripa Hartford DPW

Tom DiMauro Newfield Construction

Toya Hammond Arcadis/O&G/C&R

Kurt Harrison, Jr. Nutmeg Planners

Brian Jendraszek Arcadis/O&G/C&R

Tony Little Arcadis/O&G/C&R

Dominic Madigan Downes Construction

Lori Mizerak COH, Corporation Counsel

Jose Rendon HEDCO

Felesha Ross City of Hartford, Management & Budget

Sal Salafia Arcadis/O&G/C&R

Eloy Toppin COH, Office of Human Relations

February 18, 2020 H.S.B.C. Meeting Minutes

Page 2 of 6

I. Roll Call of Members

Roll was called at 12:09 p.m. by Mr. Little and a quorum was present.

II. Acceptance of Minutes from January 21, 2020 Meeting:

Mr. Bazzano made a motion and Mr. Flores seconded the motion that:

The HSBC Meeting Minutes of January 21, 2020 Meeting be approved.

The motion was passed unanimously by a voice vote.

III. Public Participation – None

IV. Administrative Items

1. Burns School and Bulkeley High School

Vote to Include the Projects in the Project Labor Agreement

(PLA)

Mr. Flores made a motion and Mr. Bazzano seconded the motion that:

The Hartford School Building Committee (HSBC) authorizes, as Amendment Number

Two-5 to the Project Labor Agreement (PLA), the inclusion of the following projects within

the PLA:

1) Burns School Renovation – State Project 064-0312 RNV

2) Bulkeley High School Renovation – State Project 064-0313 RNV

All provisions and terms of the existing PLA, as modified to date, shall remain in full force

and effect.

NO DISCUSSION


V. Program Manager – Arcadis/O&G/C&R

A. Action Items




The Hartford School Building Committee (HSBC) affirms the Change Order Committee’s

approval of the listed Change Order and authorizes the Chairman of the HSBC to execute

Contract Change Order #38 to Newfield+Downes Joint Venture, Inc. in the amount of

$219,567.00. Furthermore, the HSBC authorizes the Director of Finance to adjust the

existing purchase order in the same amount.

NO DISCUSSION


2. Martin Luther King Jr. Campus



The Hartford School Building Committee (HSBC) affirms the Change Order Committee’s

approval of the listed Change Order and authorizes the Chairman of the HSBC to execute

Contract Change Order #11 to Downes Construction in the credit amount of ($411,140.69).


Page 3 of 6

Furthermore, the HSBC authorizes the Director of Finance to adjust the existing purchase

order in the same amount.

NO DISCUSSION


AAIS Corporation – PO Increase #2


The Hartford School Building Committee (HSBC) approves the listed purchase order

increase #2 in the amount of $1,000,000. Furthermore, the HSBC authorizes the Director

of Finance to adjust the purchase order in the same amount.

NO DISCUSSION


Construction Document Approval & Authorization for OSCGR

Submittal and Release for Bid & Award – Technology Equipment

(Phase 5 of 5)


The Hartford School Building Committee (HSBC) approves the Construction Documents

and authorizes JCJ Architecture to submit documents for Phase 5 (Technology

Equipment), to the Office of School Construction Grants and Review (OSCGR) for their

review and approval. Upon OSCGR approval and release for bidding, the HSBC

authorizes the Program Manager to proceed with bidding for the work via State Contract

or Public Bid. The Program Manager shall present a recommendation for award to the Bid

Review Committee for their review and approval and such decision shall be reported to the

entire HSBC for the record.

Furthermore, it authorizes the Finance Director to issue a purchase order in the full stated

amounts, as recommended by the Bid Review Committee.

NO DISCUSSION


3. Burns School

Authorization to Initiate RFQ/RFP Process for the Award of

Commissioning Services


The Hartford School Building Committee (HSBC) authorizes the Program Manager to

initiate the RFQ/RFP process to select a Commissioning Services Firm for the renovation

of the Burns School and the renovation of Bulkeley High School. The Program Manager

shall present a recommendation for award to the Bid Review Committee for their review

and approval and such decision shall be reported to the entire HSBC for the record.

Additionally, the HSBC authorizes the vendor to begin services immediately after a notice

to proceed is issued by the Program Manager in order to meet the schedule. Concurrently,

the Finance Department is authorized to issue a purchase order in the full fee amount as

awarded by the Bid Review Committee.

NO DISCUSSION



Page 4 of 6


Recommendation for Award of Construction Manager as

Constructor (CMC) Services


The Hartford School Building Committee (HSBC) approves the recommendation of the

selection committee to award the contract for Construction Manager as Constructor

(CMC) Services for the Bulkeley High School Renovation project to Newfield Construction,

it authorizes the Program Manager and the Office of Corporation Counsel to facilitate,

negotiate and complete the final contract with Newfield Construction, subject to and upon

such terms and conditions as the Chairman of the HSBC and Corporation Counsel deem

appropriate and in the best interest of the HSBC and City of Hartford, and further

authorizes the Chairman to execute such contract.

Additionally, the HSBC authorizes Newfield Construction to begin services immediately

after a notice to proceed is issued by the Program Manager to maintain the project

schedule. Concurrently, the Finance Department is authorized to issue a purchase order in

the full contract amount.

NO DISCUSSION


Authorization to Initiate RFQ/RFP Process for the Award of

Commissioning Services (see Burns Action Item)

Authorization to Initiate Procurement Process for the Award of

Construction Administrator (CA) Services


The Hartford School Building Committee (HSBC) authorizes the Program Manager to

solicit for a Construction Administrator for the Bulkeley High School Renovation. The

Program Manager shall present a recommendation for award to the Bid Review

Committee for their review and approval and such decision shall be reported to the entire

HSBC for the record.

Additionally, the HSBC authorizes the vendor to begin services immediately after a notice

to proceed is issued by the Program Manager in order to meet the schedule. Concurrently,

the Finance Department is authorized to issue a purchase order in the full fee amount as

awarded by the Bid Review Committee.

DISCUSSION

Mr. Colon noted that the Bid Review Committee want to make sure roles are clear. Mr. Butkus

stated that there will be continuous monitoring by the Program Manager. Mr. Colon also noted

that the OSCGR has seen this recommendation.


B. Project Status Reports - distributed


Mr. Salafia noted that FF&E deliveries for fieldhouse began today and turnover of fieldhouse

continues to be 2/18/20, as tentatively scheduled. Mr. Salafia also noted that there could another

month before turnover of swimming pool occurs. Sitework on fields will begin thereafter and

continue through the spring.


Page 5 of 6

2. Dr. Martin Luther King Jr. Campus

Mr. Jendraszek noted windows are to be delivered today, third (3rd

) floor work is nearing

completion, but the addition is lagging behind. Mr. Jendraszek also noted that the all academic

areas and the kitchen should be completed for the August 2020 student occupation target date,

however, the gym won’t be ready until October and the auditorium may not be completed until

late fall.

3. Burns School

Ms. Hammond noted that Phase 1 work continues, Phase 2 schematic drawings have been

completed and will be presented at March’s HSBC meeting.


Phase 1 demolition and abatement nearing completion. Interviews for Construction Managers

were held on 2/12/20 and award to Newfield Construction was approved earlier in the meeting.

A tour of fourth (4th

) floor areas was held with Newfield Construction. Layout of BOE offices to

begin this week. Mr. Butkus noted that fieldhouse and commissary work need to be put on paper

to get realistic numbers.

C. Equal Employment Opportunity Status Report

1. Weaver High School and Dr. Martin Luther King Jr. Campus

Hartford residents and minority participation numbers updated and expectations are being met.

Labor dollars versus labor hours for Weaver were reported. To date the resident hours versus

resident payroll dollars are near equal. Still confirming some Hartford based residents, which if

successful will improve the numbers.

VI. Prior Projects

A. Action Items – None

B. Project Close Out

1. Pathways to Technology Magnet School – Awaiting audit review

2. Hartford Public High School – Audit scheduled from March 4, 2019 to June

28, 2019.

3. HPHS Central Administration – Awaiting audit review.

4. Noah Webster Micro Society Magnet School – Awaiting audit review.

5. Sport & Medical Sciences Academy (SMSA) – Awaiting audit review.

6. University High School of Science & Engineering – Audit scheduled from

March 4, 2019 to June 28, 2019.

7. University High School of Science & Engineering Modular Classrooms –

Awaiting audit review.

8. Richard J. Kinsella Magnet School for the Arts – Audit scheduled from March

4, 2019 to June 28, 2019.

9. Capital Preparatory Magnet School – Audit scheduled from March 4, 2019 to

June 28, 2019.

10. Annie Fisher Montessori/STEM School – Audit scheduled from March 4,

2019 to June 28, 2019.

11. Mary M. Hooker Environmental Studies Magnet School – Awaiting audit

review.

12. Betances (Code) – Awaiting audit review.

13. Betances (Roof) – Awaiting audit review.

14. Kennelly (Roof) – Audit is complete.

15. ML King (Code) – Awaiting audit review.


Page 6 of 6

16. Bulkeley Bathrooms – Awaiting audit review.

17. West Middle School – Audit results shows the City is due approximately $3.4

million. Unsure when City will receive that reimbursement.

18. S.A.N.D. Elementary Roof Replacement. – As of 12/31/19, is in audit process.

VII. Other Business - None

VIII. Mr. Colon asked for a motion to adjourn meeting. Mr. Flores made a motion and Mr.

Bazzano seconded the motion to adjourn the meeting. All members voted in favor of the

motion. Mr. Colon adjourned the meeting at 12:35p.m.

End of Meeting Minutes

207 Main Street ARCADIS/O&G/C&R Program Management P: 860-906-1577

Hartford, CT 06106 Hartford School Construction Program F: 860-906-1187

ADMINISTRATIVE ITEM

DATE: April 24, 2020

TO: Hartford School Building Committee Members

FROM: John Butkus

Program Director

SUBJECT: Hartford School Building Committee Member

Appointment by Board of Education – Member

BACKGROUND

Special Act 01-7 established a Hartford School Building Committee (HSBC) to oversee all school construction

projects taking place in the Hartford Public Schools. Three members of the HSBC must be selected and

approved by the Board of Education (BOE). Alternates to those members may likewise be approved by the

BOE.

The HSBC members presently designated by the Board of Education are: Superintendent Dr. Torres Rodriguez,

Board Members Craig Stallings and Julio Flores.

At the March 3, 2020 Board of Education Special meeting, Kimberly Oliver was appointed to serve on the HSBC

in place of Julio Flores.

960 Main Street, 8th Floor, Hartford, Connecticut 06103

Ayesha R. Clarke, Chairperson Karen Taylor, Vice-Chair Kimberly D. Oliver, Second Vice-Chair Shontá Browdy, Secretary

Juan M. Hernandez

Leslie Paguada Philip Rigueur

Craig T. Stallings

Cristina Santiago, Liaison to the Board of Education

March 4, 2020 To Whom It May Concern: This note is to certify that at the special meeting of the Hartford Board of Education held on Tuesday, March 3, 2020, the Hartford Board of Education appointed Kimberly Oliver to serve on the Hartford School Building Committee in the place of Julio Flores. Should you have any questions, please contact the Board of Education office. Regards, Cristina Santiago Liaison to the Hartford Board of Education cc: File

BOARD OF EDUCATION for HARTFORD PUBLIC SCHOOLS

Agenda Item Details

Motion & Voting

Meeting Mar 03, 2020 - Special Meeting

Category 2. Business Agenda

Subject 2.2 Resolution: Appointment of School Building Committee Member - Kimberly Oliver

Type Action

Preferred Date Mar 03, 2020

Absolute Date Mar 03, 2020

Fiscal Impact No

Recommended Action Motion that the Hartford Board of Education appoint Kimberly Oliver to serve on theHartford School Building Committee in the place of Julio Flores.

Resolution: Appointment of School Building Committee Member (The Board)

Resolution: Appointment of School Building Committee Member (The Board)

Special Act 01-7 established a Hartford School Building Committee (HSBC) tooversee all school construction projects taking place in the Hartford PublicSchools. Three members of the HSBC must be selected and approved by theBoard of Education. Currently Board members Julio Flores, Craig Stallings and Dr. Leslie Torres-Rodriguez are appointed members of the committee. That the Hartford Board of Education appoint Kimberly Oliver to serve on theHartford School Building Committee in the place of Julio Flores.

Motion that the Hartford Board of Education appoint Kimberly Oliver to serve on the Hartford School BuildingCommittee in the place of Julio Flores.

Motion by Karen Taylor, second by Philip Rigueur.Final Resolution: Motion PassedAye: Ayesha Clarke, Karen Taylor, Kimberly Oliver, Shonta Browdy, Philip Rigueur



ACTION ITEM


TO: Members of the Hartford School Building Committee

FROM: John J. Butkus, AIA

Program Director

SUBJECT: Weaver High School – State Project 064-0307

Change Order #39 – Newfield+Downes Joint Venture

BACKGROUND In accordance with the change order procedure approved by the Hartford School Building Committee on May 18, 2009, the following Change Order Requests (CORs) have been reviewed and approved by the Change Order Subcommittee since the previous Hartford School Building Committee Meeting. The approvals of the CORs by the appropriate parties have released the Construction Manager to proceed and invoice for this work.

Original Contract Sum (GMP): $ 120,364,289.47 Previously Approved Change Orders (1-38): $ 2,986,455.70 Proposed Change Order (39): $ 437,960.00 Revised Contract Sum: $123,788,705.17

Change Order Request #

Reason Eligible Description Amount

COR #352 F Y Ph 4 Duct Tap & Insulation Replacement at Pool $15,964.00COR #355 D Y Ph 4 SI #52 Grade Modification at Loading Dock $11,167.00COR #384 F Y Ph 4 per RFI #801 Added CMU Wall at F1001 $5,802.00COR #388 D Y Ph 2 per PR #109 Planting Berm at South Elevation $1,485.00COR #408 F Y Ph 3 Basketball Steel Demo per RFI #772 (Total cost of $23,614

to be deducted from the CM Contingency) $0.00

COR #412 D Y Ph 4 per RFI #805 Boys Changing Room #F1018 Flooring Change $2,250.00COR #423 * Y Ph 4 per PR #115R Storm Detention System $489,406.00COR #424 * Y Ph 4 per PR #112 Basement Stair Modifications (Approved 2-13-

20) $5,967.00

COR #430 F N Ph 4 per RFI #821 6/7 Line Flashing Modifications $1,980.00COR #445 D Y Ph 4 per RFI #811 Irrigation Booster Pump $21,493.00COR #452 * N Ph 4 Smoke Damper Monitoring – Phase #4 & EAHU26&27

(Total cost of $21,236 to be deducted from the MWBE Contingency)

$0.00

COR #454 F Y Ph 4 December 2019 Premium Time $15,239.00



COR #459 F Y Ph 4 Pool Concrete Cutting $2,828.00COR #462 F Y Ph 4 Gym Volume Dampers $3,310.00COR #463 F Y Ph 4 Winter Conditions – Concrete $25,253.00COR #464 * Y Ph 4 per PR #114 Pool Basement Flood Doors $44,009.00COR #465 F Y Ph 2 Tennis Court Sidewalk Replacement $4,344.00COR #470 F Y Ph 4 Sprinkler & Elevator Operation Allowance Expenditure

(Total cost of $9,924 to be deducted from MJ Daly’s Pipe and Sprinkler Head Allowance Line and From Otis Operator Allowance Line)

$0.00

COR #472 F Y Ph 4 Slab Infill, Temp Protection & Carp Allowance Expenditure(Total cost of $10,507 to be deducted from G&G Concrete’s Basement Slab Patch and Tunnel Patch Allowance and from Professional Drywall Carpenter, Temp. Protection, Temp. Wall, and Apprentice Carpenter Allowance Line)

$0.00

COR #473 F Y Ph 4 January 2020 Premium Time $8,108.00COR #475 F Y Ph 4 East Elevation Concrete Infills per RFI #512 $4,319.00COR #477 F Y Ph 2 Concrete Grinding per PR #047 $4,119.00COR #479 * Y Ph 2 Back charge for Drywall Repair & Paint Grind Off at

Showers (Total cost of $35,588 to be back charged to Otis, Barall & Konover, MCM, NEIS, WD Sullivan, Oscar’s Abatement and Professional Painting respectively)

$0.00

COR #480 * Y Ph 2 Acranom Weather Delay Claim $300,000.00COR #481 D Y Sprinkler Line Adjustment per RFI #786 $10,807.00COR #482 F Y Ph 4 Temp Wall Construction & Removal (Total cost of $4,149

to be deducted from the Temporary Protection and Apprentice Carpenter Allowance Lines)

$0.00

COR #483 F Y Ph 4 Temp Perimeter Safety Cable (Total cost of $4,537 to be deducted from the Construction Contingency Line)

$0.00

COR #485 D Y Ph 4 per RFI #484 East Elevation Handicap Ramp Extension $7,387.00COR #490 * Y Ph 2/4 MWBE & CM Contingency Reduction ($547,277.00)

TOTAL AMOUNT FOR CHANGE ORDER #39 $437,960.00

F: Field Conditions D: Design Issue O: Owner Requests *: As Noted

The Owner’s Contingency after Change Order #39 is processed, will be $192,982.52 The MWBE Contingency after Change Order #39 is processed, will be $200,000.32 The Construction Manager’s Contingency after Change Order #39 is processed, will be $500,000.61

RECOMMENDATION The Hartford School Building Committee (HSBC) affirms the Change Order Committee’s approval of the listed Change Order and authorizes the Chairman of the HSBC to execute Contract Change Order #39 to Newfield+Downes Joint Venture, Inc. in the amount of $437,960.00. Furthermore, the HSBC authorizes the Director of Finance to adjust the existing purchase order in the same amount.



ACTION ITEM




Program Director

SUBJECT: Weaver High School – State Project 064-0307

Change Order #40 – Newfield+Downes Joint Venture


Original Contract Sum (GMP): $ 120,364,289.47 Previously Approved Change Orders (1-39): $ 3,424,415.70 Proposed Change Order (40): $ 96,142.00 Revised Contract Sum: $123,884,847.17



COR #291 D Y Ph4 Stair #4 VCT & storefront mods per PR #037/RFI #643 $6,747.00COR #304 F Y Ph4 per PR #081 loading dock waterproofing $35,762.00COR #386 D Y Ph4 per PR #080 panelboard breaker modification $13,945.00COR #440 O Y / N Ph2 Brick & ceiling tile mods for school added cameras $3,794.00COR #443 F Y Ph2 Auditorium catwalk ductwork diffuser modifications $0.00COR #457 F Y Ph2 Electrical mods per RFI #729, 740 & 813 $4,747.00COR #458 D Y Ph4 Suspended concrete slab modifications per RFI #844 $27,876.00COR #461 F Y Ph4 East elevation soffit per RFI #862 $9,808.00COR #474 F Y Ph2 Auditorium post supports @concourse half walls $7,800.00COR #476 F Y Ph2 Auditorium handicap lift modifications $4,104.00COR #484 O Y Ph2 per PR #069 canopy elect. access doors & sign bracket roof

sealing $7,413.00

COR #486 F Y Ph4 Drywall infill @South gymnasium wall $4,218.00COR #488 F Y Ph4 West elevation winter conditions $18,503.00COR #489 O N Ph2 Eyewash station flood electrical safe off $670.00COR #491 D Y Ph4 per RFI #597R Stair #7/8 waterproofing modifications ($345.00)



COR #492 F Y Ph2/4 Allowance reconciliation & credit – Gerber & Silktown ($103,881.00)COR #495 O Y Ph4 Gymnasium scoreboard relocation $5,661.00COR #496 O Y Ph2 Bond reconciliation cost – Gerber & Manafort Brothers $3,868.00COR #497 F Y Ph2 Plaza deck & auditorium issues $7,580.00COR #498 F N Ph2 Flood damage corrective work – Insurance Claim $7,016.00COR #499 F Y Ph2 Allowance expenditure – Gerber & Otis Elevator $0.00COR #507 F Y Ph 4 Pool gutter drain improvement $25,752.00COR #508 O Y Ph2 Bond reconciliation cost – SDS $2,802.00COR #509 F N Ph2 Cafeteria masonry chase removal & replacement $0.00COR #510 F Y Ph4 per RFI# 589 North pool wall glue dab removal $2,302.00



The Owner’s Contingency after Change Order #40 is processed, will be $192,982.52 The MWBE Contingency after Change Order #40 is processed, will be $200,000.32 The Construction Manager’s Contingency after Change Order #40 is processed, will be $87,230.00

RECOMMENDATION The Hartford School Building Committee (HSBC) affirms the Change Order Committee’s approval of the listed Change Order and authorizes the Chairman of the HSBC to execute Contract Change Order #40 to Newfield+Downes Joint Venture, Inc. in the amount of $96,142.00. Furthermore, the HSBC authorizes the Director of Finance to adjust the existing purchase order in the same amount.



ACTION ITEM




Program Director

SUBJECT: Martin Luther King Jr. (MLK) Campus – State Project 064-0310 RNV

Change Order #12 – Downes Construction

BACKGROUND In accordance with the change order procedure approved by the Hartford School Building Committee on May 18, 2009, the following Change Order Requests (CORs) have been reviewed and approved by the Change Order Subcommittee since the previous Hartford School Building Committee Meeting. The approvals of the CORs by the appropriate parties have released the Construction Manager to proceed and invoice for this work. Current Contract Sum (GMP): $89,602,232.00 Previously Approved Change Orders (1-11): $ 3,206,267.14 Proposed Change Order (12): $ 656,136.00 Revised Contract Sum: $93,464,635.14 Change Order

Request # Reason

Eligible Description Amount

COR #023B * Y Precast restoration labor. Material was bought in COR 23A $38,456.00 COR #102C * Y J-Hooks for tele-data – crediting back T&M amount that was

previously approved. Proposing lump sum at lower cost. ($37,807.00)

COR #151G * Y Premium time allowance – steel, plumbing and HVAC $15,090.00

COR #177B * Y Build Storage Rm A306 in place of demolished greenhouse Bulletin 23. Infill (3) unforeseen openings on north wall of greenhouse per RFI 241 and Repair slab edge where greenhouse was demolished and weld rebar to existing steel and install bond beam per RFI 403.

$22,691.00

COR #233B O Y Furnish two (2) sump pumps not bought in COR 233A, provide power & BMS monitoring, stone base to set sumps in & grout the pumps into the existing concrete floor per RFI 399

$37,379.00

COR #237 * Y Prep, patch, moisture mitigation for the ground floor originally listed as Alternate #22 & #23

$193,919.00



COR #241B * Y Additional cleaning material for the duration of the project for progress cleaning due to increase in manpower

$12,000.00

COR #242 O Y Automatic door operators at C008B & B101A per PR-009, Bulletin 26.1, and per RFI 453

$23,846.00

COR #245B * Y Install four (4) roof drains at revised locations due to a conflict with the steel dunnage supports for DOA-4 & DOA-5 per RFI 229

$48,110.00

COR #249E * Y 2nd foreman for plumbing weeks ending: 11/23/19, 11/29/19, 1/11/20, 1/18/20, 1/25/20, 2/1/20, 2/8/20

$26,146.00

COR # 280 * Y Steel beams and deck infill at opening in slab over mechanical tunnel per RFI 482

$8,581.00

COR #295 * Y Steel angle and deck for infill of old staircase in Storage A110.1 per RFI 508

$11,305.00

COR #297B * Y Miscellaneous steel infills per RFI 252 $46,326.00 COR #319 D Y Revised location of millwork & electrical receptacles in B127

Storage due to conflict with finned tube radiation per RFI 555 $1,546.00

COR #329 * Y Patch unforeseen holes in gym roof substrate with plywood & grind pins left behind after roof demo

$3,522.00

COR #340 * Y Steel support beams and decking for two (2) infills on the Auditorium roof at demolished unforeseen roof curbs

$10,079.00

COR #344 * Y Furnish and install COAX cable to pole mounted CCTV. (Total cost of $21,391 to be deducted from the MWBE Contingency)

$0.00

COR #347B * Y Ground heater rental for 1/17/20 through 2/14/20 $12,371.00 COR #350 * Y Additional condenser unit ACCU-6 per RFI 551 $31,408.00 COR #357 D Y Rebuild six (6) exterior stairs with concrete in lieu of salvaged

granite per PR-015 ($30,674.00)

COR #366 * Y Caulk joints at precast cap stones at existing building roof parapet in lieu of lead joint covers allowance. Lead joint cover allowance credited back in COR 384

$15,308.00

COR #382 D Y Provide power to the operable folding partition in the Multipurpose/Cafeteria Bulletin 30

$4,637.00

COR #385 * Y New C4 walls in various hallways and frame stair risers at A301, C301. Credit provided for deleted type C wall PR-012.

$60,702.00

COR #406 * Y Establish an allowance for modern repairs to wood restoration windows per approved submittal. Consolidation of wood frames and miscellaneous dutchman repairs allowances were credited back in COR #384

$94,605.00

COR #419A * Y Reconcile Phase 1 Demo and Abatement bond cost – MBI Demo

$2,883.00

COR #420 * Y Credit for double bought coiling counter door ($4,173.00) COR #425 D Y Revise locker layout in A021 to remove peninsula and add filler

panels to provide enough space to use the lockers per RFI 673 $1,278.00

COR #427 D Y Build new metal pan stair with concrete pan infill at lower level of Stair A2 per RFI 687

$10,689.00

COR #431 O Y Credit for sitework materials allowance ($43,800.00) COR #435 D Y Change specified Type R light fixture from five (5) 4’ fixtures to

new type R24 one (1) 24’ fixture and type R32 one (1) 32’ fixture per CES submittal review

$3,500.00

COR #438 D Y Structural support steel for the Auditorium stage rigging per $18,902.00



RFI 627 COR #439 * Y Support steel for four (4) duct penetrations in the Auditorium

slab per RFI 702 and support steel for two (2) duct penetrations at the south side of the stage per RFI 709

$11,902.00

COR #443 * Y Build new type C4 walls at the lower level of stair B3 per RFI 711

$3,095.00

COR #444 * Y Build soffit to conceal exposed concrete beam at door STB1.0A per RFI 737

$1,330.00

COR #445 * Y Credit for deleted type C wall at A122 per RFI 740 ($1,494.00) COR #446 D Y Build new type C4 walls in C127 to conceal existing conditions $2,478.00 TOTAL AMOUNT FOR CHANGE ORDER #12 $656,136.00


The MWBE Contingency after Change Order #12 is processed, will be $586,728 The Construction Manager’s Contingency after Change Order #12 is processed, will be $645,031 The Owner Contingency after Change Order #12 is processed, will be $267,634

RECOMMENDATION The Hartford School Building Committee (HSBC) affirms the Change Order Committee’s approval of the listed Change Order and authorizes the Chairman of the HSBC to execute Contract Change Order #12 to Downes Construction in the credit amount of $656,136.00 retroactive to March 16, 2020. Furthermore, the HSBC authorizes the Director of Finance to adjust the existing purchase order in the same amount.



ACTION ITEM




Program Director


Change Order #13 – Downes Construction


Current Contract Sum (GMP): $89,602,232.00 Previously Approved Change Orders (1-12): $ 3,862,403.14 Proposed Change Order (13): ($ 5,236.00) Revised Contract Sum: $93,459,399.14 Change Order

Request # Reason Eligible Description Amount

COR #144A * Y Framing, drywall, sheathing, and taping of the new rooftop mechanical penthouse per RFI #222. Work was completed on T&M

$19,020.00

COR #151H * Y Premium time for plumbing on 2/15/20 $1,479.00COR #165 * Y Pour a 12” mat footing and a 14” slab on metal deck, install 3”

metal deck and steel angle, build new CMU walls grouted solid for the wheelchair lift at the Auditorium per RFI #371

$18,658.00

COR #177A O Y Framing, drywall, sheathing, and taping of the new “greenhouse” Rm A306 per Bulletin #23 & #23.1. Work was completed on T&M

$35,690.00

COR #205 D Y Replace (4) coiling fire shutters with (3) fire rated windows and infill (2) windows with CMU & finished exterior brick per RFI #315, RFI # 410, RFI #423

($60.00)

COR #212 D Y Revised mechanical piping and ductwork layout at the East side of the Auditorium per RFI #182

$11,606.00

COR #213 * Y Revised duct routing at the Media Center due to MEP $2,486.00



coordination per RFI #208COR #241C * Y Increase the progress cleaning allowance for straight time

labor for the months of April, May & June $99,000.00

COR #249F * Y 2nd foreman for plumbing weeks ending 2/15/20, 2/22/20, 2/29/20, 3/7/20

$14,458.00

COR #249G * Y 2nd Foreman for plumbing weeks ending 3/14/20, 3/21/20, 3/28/20

$11,458.00

COR #270 D Y Build new Storage Rm C162 where Lift B102 was to be at the Main Entrance. Credit included for masonry work in B102 Bulletin 27

($1,966.00)

COR #296 * Y Install steel mounting plates on dunnage at each spring isolator mount location for chillers CH-1 & CH-2 due to a conflict with the structural steel posts per RFI 490

$2,074.00

COR #347C * Y Ground heater rental for March. This is the final rental period and the unit has been removed from the site.

$10,694.00

COR #361 D Y Marlite panels added scope per Bulletin #19 and submittal review. Per RFI #707 deleted some scope to mitigate the added cost

$25,143.00

COR #364 * Y Fire protection standpipe adjustments per walkthrough with State of CT, Design Team, DCC

$9,532.00

COR #365 O Y Revised equipment yard layout, added scissor lift for trash compactor, added drainage and revised grading, concrete stoop, and pad for bike lockers Bulletin #25.1 & per RFI #602

$69,784.00

COR #399 * Y Modifications to composite metal panels including blocking adjustments & added galvanized metal backer strip per RFI #600

$8,291.00

COR #404 D Y Fabricate and install (9) copper chimney caps of various sizes per RFI #285. Caps were called to be demoed in phase 1 with no indication of what to re-install on phase 2 drawings. Approximately $2,800 per cap.

$25,185.00

COR #414 D Y Revised storm and sanitary piping due to drawings showing stub ups in existing to remain walls

$14,064.00

COR #418 * Y / N Miscellaneous plumbing changes: 10 separate changes are included in this COR. Per RFI’s #176, 375, 499, 651; Bulletin #14; damage repair; installing plumbing in already built walls

$11,356.00

COR #428 * Y Install 2” thick leveling cement at walk-in cooler and freezer so the finished floor is at the same elevation at the floor outside the walk-ins, approximately 418 sf

$6,525.00

COR #429 * Y Additional cost incurred to date above and beyond original budget for IMTL special inspections services

$22,479.00

COR #433 * Y Back-charge to Walter Sullivan for incorrectly laid out duct penetration per RFI #404

$0.00

COR #434 D Y Modify type FV floor box per RFI #671 $1,738.00COR #436 * Y Interactive board change from Promethean Interactive

Displays to Smart Technology Displays $35,221.00

COR #437 * N Install roof drain at revised coordinated location over the Custodial Office C028 per RFI# 716

$7,419.00

COR #448 D Y Change tele-data faceplates from plastic to stainless steel per RFI #741

$2,827.00

COR #450 * Y Re-allocate specialties bid packages from DCC GMP to subcontractors: Signage, Visual Display Board & Window

($92,224.00)



TreatmentsCOR #451A * Y Additional safety, cleaning & staffing due to COVID-19. This

COR is for the month of April. $109,596.00

COR #459 * Y Install mounting posts for main entrance wheelchair lift due to existing wall being on 2 different planes per RFI #691. Install additional wood blocking at (5) exterior door jambs at the new addition per RFI#745. New type C4 wall to fur out CMU and existing column to provide flat surface for millwork to attach to per RFI #748

$2,649.00

COR #460 * Y New C4 walls in the Auditorium at the stage and rooms behind the stage due to existing conditions per RFI #752

$16,104.00

COR #465 D Y Install revised detail 18 on A-726 for windowsills at firewall due to fire shutter/fire window change per RFI #713

$1,453.00

COR #466 O Y Steel support for (3) added therapy swings Bulletin #11 & PR# 010

$4,717.00

COR #475 * Y Winter conditions for slab pours – hot water and 1% non-chloride accelerator. DCC winter conditions for slabs contract allowance is being utilized for these costs.

$0.00

COR #476 * Y New C4 walls in C147 & C148 due to existing conditions per RFI #769 & (2) new expansion joints where CMU meets drywall in C144 per RFI #772

$2,223.00

COR #480 D Y Revise cabinet unit heaters from type B to type A in Vestibule C008 because they would not fit between the steel column and storefront per RFI #655

$2,751.00

COR #486 * Y Miscellaneous concrete infills allowance overage $1,411.00COR #487 * Y Build soffits in A006, A007, B008 to conceal steel & pipes per

RFI #775; Build C4 wall in C004 to cover unidentified opening & existing conditions per RFI #781; Build C4 chase wall in C312 to conceal storm piping per RFI #790

$3,631.00

COR #492 D Y Install finned tube radiation piping at revised location in A031 per RFI #515; Increase pipe main from 1-1/4” to 1-1/2” to feed finned tube radiation, cabinet unit heaters & hot water coils along the North and East of the Auditorium

$3,292.00

COR #501 O Y Credit CM Contingency to Owner ($525,000.00)TOTAL AMOUNT FOR CHANGE ORDER #13 ($5,236.00)


The MWBE Contingency after Change Order #13 is processed, will be $586,728 The Construction Manager’s Contingency after Change Order #13 is processed, will be $120,031 The Owner Contingency after Change Order #13 is processed, will be $272,870

RECOMMENDATION The Hartford School Building Committee (HSBC) affirms the Change Order Committee’s approval of the listed Change Order and authorizes the Chairman of the HSBC to execute Contract Change Order #13 to Downes Construction in the credit amount of ($5,236.00). Furthermore, the HSBC authorizes the Director of Finance to adjust the existing purchase order in the same amount.



ACTION ITEM




Program Director


Fixtures, Furnishings and Equipment (FF&E) – Award Notification

BACKGROUND

On November 18, 2019, the Hartford School Building Committee (HSBC), authorized the Architect, JCJ Architecture, to submit documents for the Fixtures, Furnishings and Equipment (FF&E) - Phase 4 of 5 for Martin Luther King Jr. (MLK) Campus, to the Office of School Construction Grants & Review (OSCGR).

On December 12, 2019 OSCGR has released for bidding the Phase 4 - Furniture, Fixtures and Equipment (FF&E). On January 21, 2020, the HSBC authorized the Architect to proceed and procure the FF&E items from the vendors listed on State of CT Contracts and that the Bid Review Committee review and approve the recommendations for award. Furthermore, it authorized the Finance Director to issue a purchase order in the full stated amounts.

The Architect received final quotes from vendors listed on the State of CT Contracting Portal, Public Bids and a direct purchase. The Architect made its recommendation to the Bid Review Committee for the vendors listed below.

Current FF&E Budget $1,850,000.00

Previous Amount Processed $ 0.00

Balance $1,850,000.00

Amount Requested $1,790,560.01

Revised Budget Balance $ 59,439.99



Vendor State of CT Contract #

Description Amount

Robert H. Lord15PSX0041 &

16PSX0190 Classroom Furniture $606,341.24

Red Thread LLC 15PSX0041 &


Insalco Corp. 15PSX0041 &


Insalco Corp. Direct Purchase Misc. Item and Pianos $10,504.92

Lakeshore Learning 16PSX0190 Early Childhood $147,580.97

Virco 16PSX0190 Classroom Furniture $12,424.92

School Specialty

16PSX0233 & 17PSX0012

Miscellaneous Items/ Gym/Science/Custodial Equipment

$96,403.01

PC Richard 17PSX0073 Residential Appliances $39,621.00

Henry Schein Co. 16PSX0130 Dental Furniture & Equipment $63,380.00

Fisher Scientific 16PSX0233 Science Equipment $28,481.46

K+S Distributors Inc Public Solicitation

(Low Bidder) Maintenance Equipment (Inside) $71,918.95

Farmington Valley Equipment Public Solicitation

(Low Bidder) Maintenance Equipment (Outdoor)

$57,964.93

TOTAL AMOUNT AWARDED $1,790,560.01

RECOMMENDATION The Hartford School Building Committee (HSBC) affirms the Bid Review Committee’s approval of the listed purchase orders in the total amount of $1,790,560.01.



ACTION ITEM




Program Director


Technology Equipment – Award Notification

On February 18, 2020, the Hartford School Building Committee (HSBC), authorized the Architect, JCJ Architecture, to submit documents for the Technology Equipment - Phase 5 of 5 for Martin Luther King Jr. (MLK) Campus, to the Office of School Construction Grants & Review (OSCGR).

On February 27, 2020 OSCGR has released for bidding the Phase 5 - Technology Equipment. On February 21, 2020, the HSBC authorized the Architect to proceed and procure the Technology items from the vendors listed on State of CT Contracts or Public Solicitation and that the Bid Review Committee review and approve the recommendations for award. Furthermore, it authorized the Finance Director to issue a purchase order in the full stated amounts.

The Architect received final quotes from vendors listed on the State of CT Contracting Portal, Public Bids and a direct purchase. The Architect made its recommendation to the Bid Review Committee for the vendors listed below.

The following vendors have submitted pricing for the Technology Phase 5 of 5:

Current Technology Budget $1,237,149.00

Previous Amount Processed $ 0.00

Balance $1,237,149.00

Amount Requested $1,228,570.11

Revised Budget Balance $ 8,578.89



Category Item Description Vendor Total Cost

TE1.0 NETWORK, EDGE SWITCHES SYSTEM Total Communications $ 432,516.59

TE2.0 SRST ROUTER (Survivable Remote Site Telephony) Total Communications $ 13,832.83

TE3.0 WIRELESS ACCESS POINTS Total Communications $ 82,444.92

TE4.0 OPTICS Total Communications $ 9,768.72

TE5.0 TELEPHONES Total Communications $ 46,560.44

TE6.0 NETWORK ACCESSORIES & PATCH CABLES Mercury Cabling Systems $ 23,219.64

TE7.0 NETWORK UPS'S Mercury Cabling Systems $ 10,708.50

TE8.0 CHARGING CARTS Apple Inc Education $ 8,399.70

TE8.0A CHARGING CABINETS CDW-G $ 55,769.00

TE9.0 PRINTERS Wunderful Things Company $ 29,436.00

TE9.0A PRINTERS Whalley Computer Associates, Inc. $ 1,320.32

TE10.0 COMPUTERS CDW-G $ 349,241.50

TE10.A APPLE COMPUTERS Apple Inc Education $ 102,089.95

TE11.0 THEATRICAL LIGHTING SuperTech $ 63,262.00

TOTAL $1,228,570.11

RECOMMENDATION The Hartford School Building Committee (HSBC) affirms the Bid Review Committee’s approval of the listed purchase orders in the total amount of $1,228,570.11 retroactive to April 1, 2020.



ACTION ITEM




Program Director

SUBJECT: Burns School Renovation - State Project #064-0312


BACKGROUND

On June 17, 2019, the Hartford School Building Committee (HSBC), authorized the Architect, Silver/Petrucelli+Associates (SPA), to submit documents for Phase 1 Roof Replacement & Code Modifications work, which included a review of FF&E and Technology for Burns School, to the Office of School Construction Grants & Review (OSCGR).

On July 24, 2019 OSCGR has released for bidding the Phase 1 Roof Replacement & Code Modifications work, which included a review of FF&E and Technology.

On December 16, 2019, the HSBC authorized the Architect to proceed and procure the FF&E items from the vendors listed on State of CT Contracts and that the Bid Review Committee review and approve the recommendations for award. Furthermore, it authorized the Finance Director to issue a purchase order in the full stated amounts.

The Architect has received final quotes from vendors listed on the State of CT Contracting Portal and submitted its recommendation to the Bid Review Committee. The Bid Review Committee has reviewed and approved the vendors listed below:

Current FF&E Budget – Classroom Phase $ 150,000.00

Current FF&E Budget – Renovation Phase $1,350,000.00

Current Available Balance $1,500,000.00

Amount Requested $ 77,570.58

Revised Budget Balance $1,422,429.42




Description Amount

Lakeshore Learning 17PSX0012 Classroom Furniture $1,320.38

Red Thread LLC 15PSX0041 Classroom Furniture $1,757.60

Insalco Corp. 15PSX0041 &


Virco 16PSX0190 Classroom Furniture $7,970.60

TOTAL AMOUNT AWARDED $77,570.58

RECOMMENDATION The Hartford School Building Committee (HSBC) affirms the Bid Review Committee’s approval of the listed purchase orders in the total amount of $77,570.58.



ACTION ITEM




Program Director

SUBJECT: Burns Latino Studies Roof Replacement & Classroom Alterations – State Project 064-0312-RR

Change Order #1 – Pioneer Builders


Original Contract Sum (GMP): $1,098,225.00 Previously Approved Change Orders: $ 0.00 Proposed Change Order (1): $ 25,831.00 Revised Contract Sum: $1,124,056.00



COR #001 F Y Infill Concrete Trenches $711.00COR #002 F Y Clogged Existing Drains $4,334.00COR #003 D Y Add Hot Water Piping $6,508.00COR #004 D Y Connect Existing Convectors $5,575.00COR #005 D Y Abate Portion of ACM Plaster Ceiling $8,140.00COR #006 F Y ACM Flooring Abatement $79.00COR #007 F Y ACM Glove Bag on Plumbing $484.00



The Owner’s Contingency after Change Order #1 is processed, will be $2,622,430



RECOMMENDATION The Hartford School Building Committee (HSBC) affirms the Change Order Committee’s approval of the listed Change Order and authorizes the Chairman of the HSBC to execute Contract Change Order #1 to Pioneer Builders in the amount of $25,831.00. Furthermore, the HSBC authorizes the Director of Finance to adjust the existing purchase order in the same amount.



ACTION ITEM



FROM: John Butkus

Program Director

SUBJECT: Burns School Renovation - State Project #064-0312

Approval of Schematic Design and Authorization to Proceed with Design Development Phase –

Phase 2: Renovations

BACKGROUND On February 19, 2019 the Hartford School Building Committee (HSBC) selected Silver/Petrucelli+Associates (SPA) as the architect for the Burns School Roof Replacement & Code Modifications project.

On October 21, 2019 the HSBC authorized Silver/Petrucelli+Associates (SPA) to continue as the architect for the Burns School Renovation Project.

Since that time, the project team composed of Board of Education Staff, the Architect and Program Manager have been meeting on a regular basis to identify and establish the program and work to be completed. After verification schematic design work for Phase 2: Renovations has commenced.

The Architect’s schematic design estimate for Phase 2: Renovations has been reviewed against and reconciled with the Program Manager’s estimate and the project is within budget. It is critical that the architect continue to progress through the stages of the project in order to maintain the project schedule.

RECOMMENDATION: The Hartford School Building Committee approves the schematic design for Phase 2: Renovations for the

Burns School Renovation project as recommended by the Program Manager and authorizes the architects,

Silver/Petrucelli+Associates (SPA), to proceed with the Design Development Phase retroactive approval to

March 17, 2020.



ACTION ITEM




Program Director

SUBJECT: Bulkeley High School Renovation – State Project #064-0313

The S/L/A/M Collaborative – Amendment #4

BACKGROUND On December 17, 2018, the Hartford School Building Committee (HSBC) selected the S/L/A/M Collaborative as the architect for the Board of Education (BOE) Relocation to Bulkeley High School project.

The S/L/A/M Collaborative has submitted a proposal for additional design and consultant services for Furniture, Fixtures and Equipment for the Board of Education (BOE) Relocation to Bulkeley High School. Arcadis/O&G/C&R has reviewed the proposal in the amount of $70,000.00 and recommends its approval. The S/L/A/M Collaborative Contract: $ 300,000.00

Previous Amount Processed (Amendment #1-3) $2,183,500.00

Contract Amount: $2,483,500.00

Amendment #4 $ 70,000.00

Revised Contract Amount $2,553,500.00

RECOMMENDATION The Hartford School Building Committee (HSBC) approves the listed Amendment #4 to the S/L/A/M Collaborative in the amount of $70,000.00 and authorizes the Chairman of the HSBC to execute Amendment #4. Furthermore, the HSBC authorizes the Director of Finance to adjust the existing purchase order in the same amount.



ACTION ITEM




Program Director


Change Order #1 – Newfield Construction


Current Contract Sum (GMP): $9,497,835.00 Previously Approved Change Orders (): $ 0.00 Proposed Change Order (1): $ 13,010.00 Revised Contract Sum: $9,510,845.00 Change Order

Request # Reason Eligible Description Amount

COR #1 O Y Elevator modifications $38,010.00COR #2 O Y Delete Simplex Fire Alarm/Add Edwards Fire Alarm ($25,000.00)



The MWBE Contingency after Change Order #1 is processed, will be $0.00 The Construction Manager’s Contingency after Change Order #1 is processed, will be $0.00 The Owner Contingency after Change Order #1 is processed, will be $7,986,990

RECOMMENDATION The Hartford School Building Committee (HSBC) affirms the Change Order Committee’s approval of the listed Change Order and authorizes the Chairman of the HSBC to execute Contract Change Order #1 to Newfield Construction in the amount of $13,010.00. Furthermore, the HSBC authorizes the Director of Finance to adjust the existing purchase order in the same amount.



ACTION ITEM



FROM: John Butkus

Program Director


Construction Document Approval & Authorization for OSCGR Submittal and Release for Bid –

Furniture, Furnishings & Equipment (Phase 3 of 8)

BACKGROUND On December 17, 2018 the Hartford School Building Committee (HSBC) selected the S/L/A/M Collaborative as the architect for the Board of Education (BOE) Relocation to Bulkeley High School project. Since that time, the project team composed of the Board of Education Administrators, Architect and Program Manager have been meeting on a regular basis.

After the development and approval of the building alterations documents, the design team has developed biddable documents for Furniture, Furnishings & Equipment necessary to support the project. The Architect’s FF&E Coordinator has met with Board of Education Administrators to be able to develop an estimate to be reviewed and reconciled with the Program Manager’s budget.

Currently the Phase 3 construction documents have been finalized for review and approval by the Office of School Construction Grants and Review (OSCGR). To maintain the project schedule, approval is being sought from the HSBC so that the Architect’s consultant, acquire quotes from vendors on State of CT Contracts. The Program Manager will review the quotes and make a recommendation to the Bid Review Committee for award and issuance of a purchase order.

RECOMMENDATION: The Hartford School Building Committee (HSBC) approves the Construction Documents and authorizes the

S/L/A/M Collaborative to submit documents for Phase 3 (Furniture, Furnishings & Equipment), to the Office of

School Construction Grants and Review (OSCGR) for their review and approval retroactive to March 25, 2020.



Furthermore, upon OSCGR approval and release for bidding, the HSBC authorizes the Architect to proceed with the procurement of FF&E items via State of CT Contracts, the Program Manager shall present a recommendation for award to the Bid Review Committee for their review and approval and such decision shall be reported to the entire HSBC for the record. It also authorizes the Finance Director to issue a purchase order in the full stated amounts, as recommended by the Bid Review Committee retroactive to April 1, 2020.



ACTION ITEM




Program Director

SUBJECT: Bulkeley High School Renovation - State Project #064-0313


BACKGROUND

On March 30, 2020 OSCGR has released for bidding the Phase 3 - Furniture, Fixtures and Equipment (FF&E) for the Board of Education Relocation to Bulkeley High School via the use of state contracts.

On April 1, 2020, the Hartford School Building Committee (HSBC) Chairman authorized the Architect, the S/L/A/M Collaborative, to proceed and procure the FF&E items from the vendors listed on State of CT Contracts.

The Architect has received final quotes from vendors listed on the State of CT Contracting Portal and submitted its recommendation to the Bid Review Committee. The Bid Review Committee has reviewed and approved the vendors listed below:


Description Amount

School Specialty 17PSX0012 Classroom Furniture $332.96

Red Thread LLC 15PSX0041 Classroom Furniture $156,013.94

Interscape 15PSX0041 &


Current FF&E Budget – Board of Education Relocation Phase $1,000,000.00

Current FF&E Budget – Renovation Phase $2,500,000.00

Current Available Balance $3,500,000.00

Amount Requested $ 837,040.50

Revised Budget Balance $2,662,959.50



Robert H. Lord 16PSX0190 Classroom Furniture $3,265.75

TOTAL AMOUNT AWARDED $837,040.50

RECOMMENDATION The Hartford School Building Committee (HSBC) affirms the Bid Review Committee’s approval of the listed purchase orders in the total amount of $837,040.50 retroactive to April 1, 2020.