Last name:

Last name:

State: Zip:

( ) - Evening telephone: ( ) -

Cell : __________________________

Your registration confirmation and any further information will be e-mailed to you.

Vendor unit (Space is 8' x 6', tables are 6' x 2 1/2')

(limit 2) Qty: x $100.00 = ________

Yes/No free

Sponsorships

Qty: x $2,000.00 = ________

Qty: x $1,000.00 = ________

Sponsor a Break (whole or half) Qty: x $1,000.00 = ________

Bag Stuffer Qty: x $ 100.00 = ________

Ad Type Price Ad Type Price

Cover Pg __________ $350 1/4 Pg __________ $80

Full Pg ____________ $250 1/2 Pg__________ $130 ________

Sunday, July 7 Monday, July 8 Tuesday, July 9

$8.00 Breakfast N/A

$8.50 Lunch N/A

$9.00 Dinner

Free Ice Cream Social N/A N/A

$15.00 BBQ N/A N/A

Times: Breakfast: 7am-9am, Lunch: 11 am-1pm; Dinner 5pm-7pm

Subtotal meals:

DORM RATES: $30 a person for double occupancy OR $60 for single occupancy. *Remember to bring your own linens*

Sunday, July 7 Monday, July 8 Tuesday, July 9

______ X 30.00 = _______

______ X 60.00 = _______

You are responsible for roommate arrangements.

Subtotal dorms:

GRAND TOTAL (make check payable to HAS 2019): GRAND TOTAL:

Mail registration form with check to: HAS, 7784 N. Sanctuary Lane, Mooresville IN 46158-6082, Attn: Debbie Seib

Western Kentucky University - July 8-10, 2019

HAS 2019 Vendor Registration

E-mail:

First name:

Vendor/Co Name:

Address:

First name:

Day telephone:

City:

Electricity needed?

1 table, 2 chairs

Vendor/Small Business

Vendor/Small Business

DEADLINE FOR VENDOR REGISTRATION IS MAY 31ST AND PROGRAM ADS IS MAY 15TH

MEALS (fill in quantity):

Subtotal registration:

Program Advertising

N/A

N/A

Wednesday, July 10

N/A

Program advertising deadline is May 15th

1

Heartland Apicultural Society

Western Kentucky University July 8-10, 2019

Vendor Packet

HAS 2019 will be held at Western Kentucky University (WKU), 1524 Avenue of Champions,

Bowling Green, KY 42101. We expect a record attendance. The vendor area is on the third floor

of the Downing Student Union and will be open Monday through Wednesday. We hope you will

be able to join us! All breaks will be near the vendor area, so you will have plenty of traffic!

Vendor Units (Booth) Specifications: Each vendor unit is 8’ x 6’ and includes one table

(6’ X 2 ½’), and two chairs. The cost per unit is $100. Please bring your own table cover and

skirting. There is no extra cost for electricity. We will have 21 vendor units around the atrium

and additional vendor units in the break/snack room. All will be in high traffic areas. Each unit

location will be assigned by HAS staff.

Meals: No meals are included in the cost of your vendor unit. Breakfast, Lunch and Dinner can

be pre-purchased. Please see the registration form for the pricing on this information as well as

the Special Events on Monday and Tuesday evenings.

Lodging: Fifty dorm rooms are available on a first come basis. Please note, the university does

not furnish linens. See: http://www.heartlandbees.org for additional housing options and

information. You will be able to sign up for these dorm rooms during the registration process.

Shipping to HAS 2019: If you wish to ship items, please ship to:

Western Ky University

Downing Student Union

1906 College Heights Blvd.

Bowling Green, KY 42101

Attn: HAS Beekeepers Conference

Sales Tax collection: You will be responsible for collecting sales tax.

Check-In and Unloading Areas:

1. Arrival: Check-In/Unloading begins at the Creason parking lot (located at the intersection

of Russellville Road, University Drive and Creason Street). This is our staging area.

Vendors MUST report here first. Upon arrival, each vendor will be assigned an unloading

number and directed to the unloading dock in the same sequence as arrival. In late June,

we will provide you with the name and phone number of the volunteer who will be in the

Creason parking lot. This person will be able to answer questions and provide you with

detailed directions to the unloading dock.

2. Location: Downing Student Union is located at 1524 Avenue of Champions. The

unloading dock door (located on the southwest side of the building) of the Downing

Student Union will be the Vendor Check In/Unloading area.

Heartland Apicultural Society

Western Kentucky University July 8-10, 2019

Vendor Packet

3. Directions: To the unloading dock of the Downing Student Union (from the Creason

parking lot & and also see attached map labeled “Creason Parking Lot”): Travel

southwest on Creason Street, turn right on Robinson Ave., turn right on Russellville

Road, turn left (northeast) on University Drive to the stop light, turn right on College

Heights Blvd, and right again on Avenue of Champions. Please follow this route as

Avenue of Champions is one-way street and is single lane at Downing Student Union.

Please do not show up at the dock until you have been released from the staging area.

4. Unloading: There will be volunteers at the unloading dock to assist (pallet jack available).

Please note this is the only area where vendors or HAS staff may bring

boxes/displays/carts. There is a freight elevator to the 3rd floor where the Vendor area is

located. The university has a strict policy so please do not bring in anything through the

front, boxes, bags, etc. Vendors may check in and receive their name badges. bags and

additional conference information at the registration tables in front of the Downing

Student Union.

Parking after unloading: Vendors with average sized passenger vehicles (examples: cars, vans,

and pick-ups) can park in the high-rise parking structure #2 across the street (north) from the

Downing Student Union (between the Stadium and Arena). There will be no charge for vendor

or attendee parking. Vendors with trailers and/or taller trucks will need to park their vehicles in

Creason parking lot.

Onsite Vendor Contact at HAS 2019: In late June, we will provide you with the volunteer

contact information of the person who will oversee the vendor area. They will help you locate

and get settled into your space.

Set Up: You can start setting up your booth any time after 2pm on Sunday as volunteers will be

available to assist. The vendor area will open for business first thing Monday morning with the

first break, around 10:00 a.m. The Downing Student Union vendor area is located, will be

locked during HAS nonbusiness hours.

Take down: Wednesday take down can begin after noon break, around 1:30 p.m. If you are

shipping items back home, please have the packages properly labeled. You will be given

instructions as to where to leave them. All vendor displays must be removed, and tables cleared,

by 3pm on Wednesday. There will be a team of volunteers that will assist you if needed.

Donations: Someone from the volunteer team will be around to collect donations for our raffle.

Heartland Apicultural Society

Western Kentucky University July 8-10, 2019

Vendor Packet

Conference Sponsorship

We clearly recognize all sponsors in the event program and in the case of major sponsors,

through announcements and signage. The following sponsorship levels have been established:

Vendors and Smaller Businesses/Organizations---Donation levels at the $2,000 and $1,000.

State Beekeeping Associations---Support with a $1,000 donation.

Local Beekeeping Clubs---Contribution with a $300 donation.

Sponsor A Break

Monday Morning/Afternoon Breaks

Tuesday Morning/Afternoon Breaks

Wednesday Morning Break

Full Break………………………$1000 Partial Break……………...…….$500

We appreciate the generosity of our vendors and would like to encourage you to sponsor one or

more of the above-listed five breaks. The breaks will be held in the vendor area, and signs will be

prominently displayed identifying the vendor(s) who sponsor the break. If you wish to sponsor a

portion of a break, a partial option is also available. We hope you will take this opportunity to get

your company’s name before our attendees.

Sponsor A Bag Stuffer

WHAT’S IN THE BAG? Here’s the perfect way to get your catalog, special offer flyer, or

promotional items into the hands of our attendees. Small note pads with your company name,

phone number and web page are ideal. They do get used, and your name is always right there.

An inexpensive pen with your information on it is also a good idea (you’d be really surprised at

how many I see toward the end of the week getting used in the workshops). If you’re attending

the meeting, this is your chance to offer a special—a coupon for 10% off, for instance. This gets

people to your table. If you can’t attend, a bag stuffer allows you to still have a presence at the

conference.

• Cost is $100/item to be stuffed. Send us 500 of each item.

Extra bags and stuffers will be distributed by HAS Directors at state meetings.

Shipping Bag Stuffers: Please ship your bag stuffer items to arrive by June 15th to:

John Benham

1523 Colesbend Rd

Smiths Grove, KY 42171

Heartland Apicultural Society

Western Kentucky University July 8-10, 2019

Vendor Packet

Conference Advertisement Opportunities

Program Book

The HAS Conference Program Book will be 8½” x 11” in size. Below are the ad type/sizes,

costs, and placement opportunities. Ad deadline is May 15th.

Ad Type/Sizes/Price:

Cover Page1 $350

Full Page2 $250

Half Page $130

Quarter Page $80

1The three available cover pages include: the inside of the front cover and the inside & outside of

the back cover. 2The full-page ad is a non-cover page.

Send Program ad or direct questions to: Tammy Horn Potter (tammyhorn321@gmail.com).

Program Book Ads can be sent as a 300 dpi TIF or a high resolution, either a pdf file or vector

files are acceptable. If you have exceptionally large advertisement files, please send to Tammy

Horn Potter (tammyhorn321@gmail.com) using www.dropbox.com. Thanks!!

Registration questions: – Contact Debbie Seib at heartland.apicultural@yahoo.com or call

(317) 432-9578.

Please list any restrictions that we should know about, to ensure an enjoyable experience at HAS

2019 Payment Options

Make your check payable in US Dollars to H.A.S. and mail to: Heartland Apicultural Society,

7784 N. Sanctuary Lane, Mooresville, IN 46158-6082, Attn: Debbie Seib.

CREDIT CARD: Amex, Visa, Discover or Mastercard

Name on card: _________________________________________

Card number: _________________________________________

Expiration (MO/YEAR): _____/____ Verification Code: _______

Heartland Apicultural Society

Western Kentucky University July 8-10, 2019

Vendor Packet