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Have a project and no money?Get Grants!

The adventure that ends with a treasure.

Tammy Shreeve - Strategic Management Officer, City of Peoria

Janeen Gaskins - Grants Administrator, City of Surprise

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Two types of Grants

Grants

Entitlement

Formula

Discretionary

Competitive

There are two major types of grant funding and they can overlap

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Projects funded through awarded grants Staffing for Adequate

Fire and Emergency Response (SAFER)

FEMA Grant: $930,000 Six Fire Fighters

Bureau of Reclamation Division Grant: $30,000 Water Conservation

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FY 12 FireFire & Rescue Boat

Lake Pleasant $180,104

FY 13 Police Surveillance Tower

$60,000

Projects funded through awarded grants

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Local Grants - Leveraging Age Friendly Network – SAFE Council

Surprise Age-Friendly Enterprise Council Surface Pro 3 Information Technology, Clerks Office, City Council

Goal $5,000

Governor’s Office of Highway Safety: Police and Fire Purchase equipment, DUI overtime, Safety Events

Maricopa Association of Governments (MAG) Congestion Mitigation Air Quality Grants/ PM-10

$860,000 Safe Routes to School $72,000 Transit - 5310/5311/ $60,000

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Entitlement Grants Match Federal HUD Grants

Community Development Block Grants $500,000 HOME Grants: $100,000 Others…Choice Neighborhoods, Main Street

Arizona Lottery: AFI Transit grant allocations $360,000 Heritage Grants

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Public/Federal Funding Trends

Declining Revenue Technology Changes Faith-based and Non-profit

opportunities Collaborations score higher

Triple P” Private, Public Partnerships

Regionalism

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Public/Federal Funding Trends

Transparency Evidence Based/Logic Models now

required The “Best Organizations” get the

money Increased regulations for Non-

profits by IRS Increased state involvement

Grant Professional Organizations Monitoring Tools Jobs (Higher pay for certifications)

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The Good and Bad of Trends

Increased successes at the state and local levels

Partnerships allow organizations to

increase their ability to provide comprehensive grants. Grants are more

competitive

Revenue is

Down

Technology is an accountability tool = Prove

it!Partner with reputable entities & leverage match $

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Research Grants.gov Professional associations Ask your counterparts in other

municipalities Keep a look out for opportunities Private or Non-profits

Start the search....identify a grant source

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You have identified an idea…

NOW WHAT????

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Match the Meanings

The document type definition for the grant funding opportunity synopsis specifies the data elements comprising 1. a new funding opportunity synopsis and 2. a modification to a funding opportunity synopsis

FON: Funding Opportunity Number FOS: Funding Opportunity Synopsis

2: A compendium of Federal assistance programs, which are administered by departments and established b y the U.S. Federal Government. A directory of various Federal programs, projects, services and activities that offer assistance and benefits the American Public. Assist user in finding program that meet certain criteria objectives

of prospective applicants. CFDA: Catalog of Federal Domestic

Availability FON: Funding Opportunity Number

1. A publicly available document by which a federal agency makes known its intentions to award discretionary grants or cooperative agreements, usually as a result of competition for funds

NOFA: Notice of Funding Availability

FOA: Funding Opportunity

Announcement

RFP: Request For Proposal

http://www07.grants.gov/assets/SystemToSystemSpec.pdf

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Maintaining, Tracking, Updating Funder Information

Outlook Contact

Smart Phone Apps

RSS Feeds

Grant Databases

AFIeCivis

Ampli Fund

Binders3 ring

File Folders

FormsExcelWord

Tracking Corresponde

nceSetting up calendar

reminders

Technology Advancement is fast-paced. Stay up to date!!!

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Determine best matches between funders and specific programs

A good project:Addresses the problemMeets the needWorthwhileRealisticOriginal/InnovativeCompellingFeasibleWell-plannedClear presentationServes many peopleMakes a differenceInvolves

partnerships Step 5: Evaluate

Where do they fund?

Average giving amount

Previous history with funder

Step 4: Follow upCheck In Invite to a site visit

Step 3: InvitePhone call and/or LOI Webinar *

Step 2: MatchMatch giving patterns and

missionFind the compelling project

that meets the funders goals

Step 1: LearnOrganizations needs and Strengths Your community and

its needsThe potential funder

and their goals

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What is an RFP?

A Request for Proposal is a document outlining the types of projects the funder is

interested in funding, the criteria a potential applicant must meet in order to qualify for the grant and the directions for

submitting your proposal.

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Cover LettersFunding Type

Funding PurposeFunding Amount

OutcomesEligibility

InstructionsTimeline

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I found a potential grant

Next steps – Read the grant application

(highlight important parts) Do you meet the qualifications to apply? What is the minimum and maximum

grant request? Is it enough money? Is it too much money?

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Is there a cash match or in-kind match requirement? Do you have the cash match? What can be used as in-kind match?

What is the time period for the grant to be completed? Does the time period fit the project? Can you complete the project in time? What are the reporting requirements?

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What are the reporting requirements? Program reports Financial reports

How often, written, web-based, detailed?

Are there any “fine print” items mentioned?

What is the grant proposal due date? Do I have enough time to complete and

get approvals? Written proposal or web-based

submittal?

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I am going to apply for a grant!

Grant Proposal: Project goals and objectives

MethodologyWho, What, When Where and Why

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Budget Proposal Form - Total Project Itemized Budget

BUDGET ITEM DESCRIPTION

RECIPIENT FUNDING

GRANTOR FUNDING

TOTAL COST

SALARIES AND WAGES

$17,126 $17,126  $34,252

FRINGE BENEFITS

$15,326 $15,326  $30,652

TRAVEL $3,000 $3,000 $6,000CONTRACTUAL/ CONSTRUCTION

     

Design Fee $50,000 $50,000 $100,00Construction

Permits$25,250 $25,250 $50,500

Construction Management

$18,500 $18,500 $37,000

Constructions $250,000 $250,000 $500,000Contingency $50,000 $50,000 $100,000

TOTAL DIRECT COSTS

$429,202 $429,202 $858,404

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Budget Proposal Form - Total Project Itemized Budget

BUDGET ITEM

DESCRIPTIONApplicant In-Kind Match

Applicant Cash Match

GRANTOR FUNDING

TOTAL COST

SALARIES AND WAGES

5,500 $5,500

TRAVEL$3,500 $3,500

TRAINING $2,500 $2,500 

CONTRACT SERVICES $34,000 $50,000 $84,000

SUPPLIES $4,500 $4,500

Total Project Costs

$10,000 $40,000 $50,000 $100,000

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Deliverables Only offer what you will accomplish Do not over state Remember you will need to document

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Package the grant documents: Double check

Required signatures (original?) Have all the questions been answered? Is the math correct? Are all the attachments accounted for? Font size, single or double-sided? Mail, certified, electronic submittal? Have someone read and review

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You were awarded the grant! Cheer, Smile, Yeah!

You were NOT awarded the grant! Follow up with grantor

How did you score? Comments from raters

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Questions?